The URL can be used to link to this page

Home My WebLink Aboutagenda.council.worksession.201910141 AGENDA CITY COUNCIL WORK SESSION October 14, 2019 4:00 PM, City Council Chambers 130 S Galena Street, Aspen I.WORK SESSION I.A.Budget Workshop 1 Circle Back on Day 1 1 Staff Proposed Adjustments: •Remove 2020 Police Weapon Replacement Request ($28K) Council Feedback: •Add direction around “Not Recommended” supplementals –Done •Bookmarks in e-copy of Proposed Budget –Done •More Specificity / Context (Stormwater Example) –Will Do •Priority-Based Budgeting / Workplan Tie-In –Future Council Proposed Adjustments: •Park / Midland Mobility Lab Option? •Other? 2 2020 BUDGET DEVELOPMENT Parks, Recreation & Culture Jeff Woods OCTOBER 14, 2019 3 Mind 3Mind, Body, Spirit 4 Body 4Mind, Body, Spirit 5 Spirit 5Mind, Body, Spirit 6 Large and Complex 6 Total Expenditure Roughly: $25 million (+ $5 million capital) 471 Golf Fund 100 Parks Fund 001 General Fund Over 174,700 transactions 7 Parks –Recreation –Culture Team 7 Austin Weiss –Parks and Open Space Nancy Lesley –Special Events Sarah Roy –Red Brick Arts Cory Vander Veen –Recreation Gena Buhler –Wheeler Opera House Steve Aitken –Aspen Golf Course Matt Kuhn –Interim Business Services 8 Business Aspect 8 4 Restaurants Retail Operations 25+ Leases 7 Facilities Data AnalyticsSoftware 6 Departments 9 Organizational Assessment 9 187,000 Hours Permanent Staff roughly 115,000 Hours Temp, Seasonal & Part Time 27% City FTE’s62% 38% 10 Organizational Assessment 10 BIT EST 2016 Admin EST 2018 Facilities EST 2003 Parks, Recreation & Culture Business Services EST 2019 Within Existing Budget & Staffing Allocations 11 Organizational Assessment 11 Facility Needs Assessment Increased Data Analytics Business Service Team 3 of the 14 Recommendations 12 12 Strategic Plan Sales Tax Reauthorization What’s ahead? 13 13 Questions? 14 2020 BUDGET DEVELOPMENT Events, Recreation & Red Brick (001 Fund) Nancy Lesley, Cory Vander Veen, Sarah Roy OCTOBER 14, 2019 15 EVENTS -What We Do 15 Market Aspen Recreation and Parks sites Coordinate the events calendar Manage the City Employee Volunteer Program Permit events that happen within city limits Produce community and signature events 16 EVENTS -Strategic Alignment 16 17 EVENTS -On the Horizon 17 18 Revenues & Expenditures -Events 18 $45,900 $1,011,660 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2018 2019 2020 2021 2022 2023 2024 Revenues Expenditures 19 Revenue Sources -Events $5,100 $40,800 $0 $10,000 $20,000 $30,000 $40,000 $50,000 Special Event Permits Special Event Registration Fees 19 20 $27,870 $122,860 $133,320 $235,110 $430,500 $0 $200,000 $400,000 $600,000 Main Street Cabin Event Application Processing Administrative Marketing Efforts Event Logistics 4.43 FTE Expenditure by Program -Events 20 21 Supplemental Requests -Events 21 Not Recommended: •Website Redesign: $40,000 (One-Time)* * No longer needed. 22 RECREATION -What We Do: Facilities Red Brick 22 Red Brick Rec Center Aspen Rec Center Aspen Ice Garden Operates: 250 days/year, 55 hrs./week Operates: 360 days/year, 96 hrs./week Operates: Events -4 months Ice rink -8 months, 60+ hrs./week 23 RECREATION -What We Do: Insights 23 •480 plus adult softball players •120 Figure skaters at least 3 days per week during winter 24 RECREATION -What We Do: Partnerships 24 •Junior Hockey •Aspen Skating Club •USPTA Tennis •Revolutions Skating Club •Mother Puckers •Aspen Curling •ARC Advisory Committee •Aspen Youth Center •Aspen Lacrosse •Aspen Gymnastics •United Soccer •Aspen School District •Aspen Youth football •Rugby •Challenger Soccer •USA Pickleball 25 RECREATION -Strategic Alignment Safe & Lived-in Community of Choice •Provide recreation opportunities for the community and visitors. •Offer community spaces and amenities •Premier facilities that offer fields, ice, aquatics, climbing, fitness, day camp, and programming for all ages. 25 26 RECREATION -On the Horizon •ARC expansion above Moore Pool? 26 27 Revenues & Expenditures -Recreation 27 $2,526,290 $5,029,425 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2018 2019 2020 2021 2022 2023 2024 Revenues Expenditures 50% Subsidy 28 Revenue Sources -Recreation $64,730 $116,480 $260,170 $261,360 $400,820 $605,570 $817,160 $0 $200,000 $400,000 $600,000 $800,000 Other Retail Facility Rental User Group Revenue Daily Admissions Pass Revenue Program Fees 28 29 $46,670 $331,081 $481,506 $583,536 $744,230 $1,011,874 $1,345,128 $0 $500,000 $1,000,000 $1,500,000 Other - Lease Purchase Pmt Adult Programming Aquatics Youth Programming Ice Programs Administrative / Guest Services Facilities 24.53 FTE Expenditure by Program -Recreation 29 30 2020 Capital Projects -Recreation •Largest 5 Projects for 2020 $40,000 $55,000 $100,000 $100,000 $100,000 $0 $50,000 $100,000 $150,000 Water Feature Replacement Sound Baffling Pool Replaster Pool Slide Stairs Replacement Training Room ARC Remodel Phase 3 30 31 Supplemental Requests 31 Recommended •Youth Tennis: $30,000 (On-Going) o Offsetting Income from Private Donation 32 RED BRICK -What We Do: Create Together 32 •Historic building and public park •Below market rent for 14 working artists and 9 nonprofits •Affordable conference room and dance studio for rent 33 RED BRICK -What We Do: Create Together 33 •Youth and adult arts education •Art exhibitions and community events 34 RED BRICK -Strategic Alignment 34 Fiscal Health & Economic Vitality Safe & Lived-in Community of Choice •Art classes for all ages and abilities •Community events that celebrate the arts •Vibrant center open to all •Purpose driven collaborative space •Support local arts economy •Build community partnerships 35 RED BRICK -On the Horizon 35 •Continue to integrate the Red Brick into the City Organization •Summer of 2020: Arts and Culture Impact Study 36 Revenues & Expenditures –Red Brick 36 $467,500 $591,615 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 2018 2019 2020 2021 2022 2023 2024 Revenues Expenditures 37 Revenue Sources –Red Brick $5,000 $23,500 $25,500 $30,000 $45,000 $68,500 $270,000 $0 $100,000 $200,000 $300,000 Misc. Revenue Facility Rental Parking Fees Nongovernmental Grants Program Fees Refund of Expenditure - Utilities Tenant Rent 37 38 $259,500 $308,615 $230,000 $250,000 $270,000 $290,000 $310,000 Administrative Red Brick - Facility Maintenance 2.58 FTE Expenditure by Program –Red Brick 38 39 2020 Capital Projects –Red Brick $189,000 $0 $50,000 $100,000 $150,000 $200,000 Red Brick Arts Facility AMP Plan 39 40 40 Questions? 41 2020 BUDGET DEVELOPMENT Parks and Open Space (100 Fund) Austin Weiss OCTOBER 14, 2019 42 What We Do 42 43 What We Do 43 44 What We Do 44 45 What We Do: By The Numbers 45 •500,000 dog bags •11,500 trees in the urban forest •9,223 irrigation heads •2,000 acres of open space •270 benches •250 tree permits reviewed •220 trash cans •140 building permits reviewed •90 WELS permits reviewed •80 summertime staff •60 miles of Nordic trails •37 miles of multi-use trails •32 parks •18 miles of irrigation line •11 playgrounds •7 miles of ditches 46 Strategic Alignment Safe & Lived-in Community of Choice •Access to Parks, Open Space & Trails •Safe Routes to Schools 46 Protect our Environment •Wildlife Habitat •Urban Forest •Water Quality •Scenic Viewplanes Fiscal Health & Economic Vitality •Recreational Opportunities •Special Event Venues 47 On the Horizon •2025 Sunset of the Parks and Open Space 0.5 Cent Tax •Downtown Pedestrian Mall 47 •Cozy Point Ranch •Galena Plaza 48 Revenues & Expenditures Trends $13,692,910 $14,180,960 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 2018 2019 2020 2021 2022 2023 2024 Revenues Expenditures 48 49 Fund Balance $4,256,039 $1,772,620 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2018 2019 2020 2021 2022 2023 2024 Fund Balance Reserve 49 Heavy Capital Working Down Fund Balance 50 Revenue Sources $37,300 $45,000 $70,310 $198,920 $433,500 $781,180 $12,126,700 $0 $5,000,000 $10,000,000 $15,000,000 Permits Land Use Review State Revenue Investment Income/Other Impact Fee Refund of Expenditure/Transfer Sales Tax 50 51 $33,000 $121,300 $148,410 $223,550 $237,860 $251,570 $285,740 $503,930 $626,640 $807,710 $2,265,330 $2,366,300 $3,077,270 $3,232,350 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 Parks Grants Sales Tax Refunds Cozy Point Ranch Clean Team Facilities Business Services Nordic Trails Maintenance Tree Program & Open Space Mgmt Administration / Minor Capital Parks Maintenance Transfers Capital (Projects + Labor) Debt Service 35.18 FTE Expenditure by Program 51 52 2020 Capital Projects •Largest 5 Projects for 2020 $150,000 $160,000 $162,300 $200,000 $500,000 $0 $200,000 $400,000 $600,000 Snowmaking Maroon Creek Trail Improvements Parks Site Interior Glory Hole Park Galena Plaza & Pedestrian Corridor 52 53 Supplemental Requests 53 Not Recommended •Parks Raw Water: $5,080 (On-Going)* * Absorbed within existing authority 54 54 Questions? 55 2020 BUDGET DEVELOPMENT Golf (471 Fund) OCTOBER 14, 2019Steve Aitken 56 What We Do: 56 Provide Quality Golf, Affordable to Locals, With Excellent Customer Service 98% Surveyed Scored Aspen Golf Club Above Average or Excellent 57 Strategic Alignment 57 Community Engagement Protect our Environment Smart, customer Focused Government 58 On the Horizon 58 Masterplan Improvements Hole 4 Water Feature & Tees Clubhouse 59 Revenues & Expenditures Trends $2,578,450 $2,341,270 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2018 2019 2020 2021 2022 2023 2024 Revenues Expenditures 59 Course Bunkers 60 Fund Balance $491,195 $292,659 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2018 2019 2020 2021 2022 2023 2024 Fund Balance Reserve Below Target for 1 Year Only 60 61 Revenue Sources $5,150 $70,000 $74,460 $81,830 $85,680 $160,140 $266,220 $484,500 $672,240 $678,300 $0 $200,000 $400,000 $600,000 $800,000 Investment Income Club Rental Driving Range Facility Rentals/Misc./Other Golf Lessons Cart Rental Retail/Special Orders Greens Fees Transfers In Golf Passes 61 62 $56,500 $79,260 $159,540 $169,030 $270,400 $288,040 $333,150 $440,730 $544,620 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 Debt Service Lessons Equipment Maintenance Golf Course Campus Overhead/Transfers Capital Projects Administrative Course Area Maintenance Retail operations 7.12 FTE Expenditure by Program 62 63 2020 Capital Projects $14,700 $25,000 $32,640 $49,200 $129,300 $0 $50,000 $100,000 $150,000 Electrical - Golf & Nordic Clubhouse Fleet - Golf - 2020 Rental Clubs - 2020 Exterior - Golf & Nordic Clubhouse Hole 4 Rebuild 63 Largest 5 Projects for 2020 64 Supplemental Requests 64 Recommended •Golf Raw Water: $57,390 (On-Going) •Electricity –Renewable Energy Premium: $3,000 (On-Going) 65 65 Questions? 66 2020 BUDGET DEVELOPMENT Affordable Housing Development (150 Fund) Chris Everson OCTOBER 14, 2019 67 Housing Produced by City 2005 -2019Housing Produced by City 2005 -2019 Ownership Housing Produced 2005-Present: 230 Units Rental Housing Produced 2005-Present: 0 Units Occupancy Facility Units Own/Rent 2005 Annie Mitchell 39 Own 2006 Little Ajax 14 Own 2007 Burlingame Ranch I 91 Own 2015 Burlingame Ranch II 86 Own 67 68 Housing Currently Under Construction Housing Currently Under Construction Occupancy Facility Units Own/Rent 2020 802 West Main 10 Rent 2020 517 Park Circle 11 Rent 2020 488 Castle Creek 24 Rent Rental Units Under Construction 45 Units ❖All units will be privately managed under contract with the City of Aspen, subject to APCHA ❖Funded by City Contribution plus Federal & State Tax Credits ❖City contribution = $16 Million in 2019 + $13 Million Land from 2008 ❖Average APCHA Income Category approx. 1.9 ❖Subsidy is approx. $270,000 per FTE with 86 FTEs housed 68 69 Strategic Alignment •Increase opportunity for people to live and participate in the community where they work •Supports a strong and diverse year-round community •Supports a viable and healthy local workforce •Supports a stable community which is invested in the Aspen area •Helps to reduce adverse transportation impacts, improves environmental sustainability •Supports a diverse mix of people participating in a healthy year-round community 69 Community Engagement Protect our Environment Fiscal Health & Economic Vitality Safe & Lived-in Community of Choice 70 On the Horizon In the LRP •Burlingame Ranch Phase III •Lumberyard •Purchase of Aspen Mini Storage Property •Forest Service Partnership Concept •Deed Restriction Extensions -------------------------------------------- Not in the LRP •Capital Reserves Policy 70 71 Revenues & Expenditures $21,487,160 $8,138,840 $0 $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 2018 2019 2020 2021 2022 2023 2024 Revenues Expenditures $17M Possible Debt Proceeds 71 Land Purchase, Deed Restrictions, P3 Projects Burlingame III Development 72 Fund Balance $26,813,640 $0 $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 2018 2019 2020 2021 2022 2023 2024 Fund Balance 72 2025 & 2026: Lumberyard Development $75M 73 Revenue Sources $269,310 $260,100 $593,650 $1,637,100 $1,700,000 $7,607,000 $9,420,000 $0 $2,500,000 $5,000,000 $7,500,000 $10,000,000 Investment Income In Lieu Of Development Fees Rental Income City Sales Tax Transfers In Real estate transfer tax Repayment of Construction Loan 73 74 $82,330 $500,550 $2,170,700 $5,385,260 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 Property Maintenance Administrative Transfers / Overhead / Debt Capital (Labor + Projects) Expenditure by Program 74 75 2020 Capital Projects $300,000 $5,000,000 $0 $2,000,000 $4,000,000 $6,000,000 Lumber Yard Housing Development Burlingame Phase 3 (Down Payment) 75 76 76 Scenario B Housing Development Fund - Capital - ORIGINAL Project Number and Title 2019 2020 2 Yr Total 51289 Burlingame Phase 3 - New Construction Buildings 8-15 (79 units)$5,000,000 51225 Lumber Yard Housing Development $300,000 NEW - Land Purchase and Deed Restriction Preservation $19,000,000 Grand Total $19,000,000 $5,300,000 $24,300,000 Housing Development Fund - Capital - SCENARIO B Project Number and Title 2019 2020 2 Yr Total 51289 Burlingame Phase 3 - New Construction Buildings 8-15 (79 units)$2,200,000 51225 Lumber Yard Housing Development $400,000 NEW - Land Purchase and Deed Restriction Preservation $550,000 $21,000,000 NEW - Legal Services $50,000 NEW - Forest Service Farm Bill Opportunity $50,000 Grand Total $550,000 $23,700,000 $24,250,000 77 77 Questions? 78 2020 Capital Projects 78 Capital Projects 150 Housing Development Updated 2020 Request Burlingame Ranch III $2,200,000 Lumberyard Concept Design Process $400,000 Purchase of Aspen Mini Storage Property $11,000,000 Deed Restriction Extensions $10,000,000 Forest Service Partnership Concept $50,000 2020 Total 150 Fund Housing Development $23,700,000 79