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PARKS & RECREATION
ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
November 6,2012
2:30-4:30 PM
In Attendance:
Board Members: Scott Writer, Gordon Gerson, Karen Pillsbury, Sue Smedstad and
Patrick Keelty.
Staff Member(s): Tim Anderson, Jon Larson, Jeff Alden and JoJo Smith
Public: Tanner Williams, Peggy Behr and Teri Hooper
I. Call to Order— Scott Writer called the meeting to order.
Committee member comments and announcements: No comments.
Public Comments: Public is here for ice schedule policies and procedures.
Staff Comments: The busy weekends with the swim meet and three weekends of
Fall Face Off were very successful.
Approval of Past Minutes: The minutes from 10-02-12 were approved.
II. Discussion Items:
1. Policies &Procedures (protocol for ice usage, instructor policies): Scott
Writer presented a spreadsheet he created with all of the ice user information
pertaining to basic information of the grant dollars received from the city and
the number of participants in each group. Gordon asked why the committee
was getting into grants. Scott felt the grants are given by grant committee
members who are unaware of the ice scheduling issues, conflicts and the
history of ice allocation and is a subsidy. Scott stated he wanted to show what
is paid to the clubs and what each participant received from the grant process.
He stated he did not have a goal in mind about this information and wanted to
have everyone look at it for accuracy. Scott stated he would like more after
school public skate session time and for the "learn to skate"program to be
improved. He would like to have prime time and non-prime time rates again.
III. Updates and Progress Reports:
1. Financial Report: Jeff stated overall revenues were up 5%. There was an
increase in rentals. The pool, Aspen Ice Garden and Lewis Ice Arena all
showed an increase. Some of the pass sales were up but others were down.
Daily admissions were down.
2. Fall Face Off Great job on Fall Face Off weekends. There were 82 teams
over the three weekends.
3. Swim Meet: Great meet. There were over 200 kids.
4. SPARC Improvements to LIA: Karen Pillsbury has had contact with Steve
Barwick about this contract. It appears that one contract will be closed and
another agreement issued between the parties.
5. 2013 Budget: No discussion.
6 December 31s'Special Event: A group is renting the ARC for a couple of
hours on New Year's Eve. There should be no impact to the normal
operations. Sue suggested that Tim notify the Aspen Youth Center as well
even though the rental is out of normal operating hours.
IV. Action Items:
V. Other Business:
Meeting Adjourned at 4:35 PM
Next regular meeting date and time: December 4, 2012 at 2:30 PM