HomeMy WebLinkAboutARC.min.010813 ASPEN
PARKS & RECREATION
ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
January 8,2013
2:30-4:30 PM
In Attendance:
Board Members: Scott Writer, Karen Pillsbury, Sue Smedstad, Brooks Bryant and
Patrick Keelty.
Staff Member(s): Tim Anderson, Jon Larson, Jeff Alden and JoJo Smith
Public: No Public
I. Call to Order— Scott Writer called the meeting to order.
Committee member comments and announcements: Winter Wonderland is
looking great. The cold outside temperatures have helped with the surface and
maintenance of the rink. The cold temperatures have kept the outside rink use
down.
Public Comments: No Public.
Staff Comments: Jon stated there are 24 curling teams this season, the most ever.
Tim stated there have been problems with the boilers over the past few weeks. All
non-essential areas were turned off to keep the one boiler from failing as well.
The problem is being researched as this is the second boiler that has failed. The
problem has not been resolved yet due to the analysis of the issue not being
complete.
Approval of Past Minutes: The minutes from 12-4-12 were approved.
II. Discussion Items:
1. AIG Remodel: The improvements to the Aspen Ice Garden (AIG) are a 20
year investment to the facility. Several Requests for Proposal (RFP) have gone
out. The RFP's are due back the first week of February.
The timelines with ice user groups and the summer dry floor rentals are
critical to the timing of the projects. There is over $400K to be spent on all the
projects. The plans done two years ago will be used. Some of the projects
include new boards, sound system and mondo flooring. Tim will put together
menu of value of each project and a variety of options. This was done with the
Aspen Recreation Center locker rooms project last year.
III. Updates and Progress Reports:
1. Financial Report: Jeff stated revenues are up for the year and expenses are
down. Both the pool and ice rinks have had strong years. Pass sales and daily
admissions are still down. The subsidy will be met for the first time in several
years.
2. 2013 Business Plan Update: The RFP is out and bids are due February 7.
3. 2013 Online Registration: The online discount registration is going well.
The older population has been having more troubles with the process. Staff
has been helping with both phone calls and the computer at the front desk that
is available for public use to register.
IV. Action Items:
1. Endorsement of Policies: There will be another ice user group meeting on
January 9 at 4:30 PM. The meeting is for 2014 ice use.
V. Other Business:
1. SPARC Excess Funds: Scott Writer stated the new agreement between
SPARC and the city was accepted. He will move forward with their projects
they had identified.
2. Scott also spoke of the preliminary discussion that has been taking place about
the possibility of a field house being built. Discussions have included possible
location, staffing and operational costs. Scott would like to see if the business
plan can ask about the field house possibility. He would like to also identify
who the stakeholders would be such as the schools, lacrosse, indoor soccer
and/or basketball.
He would also like to identify a menu of fundraiser options for a variety of
ideas such as the fitness addition, field house and another ice rink.
Meeting Adjourned at 3:15 PM
Next regular meeting date and time: February 5 at 2:30 PM