HomeMy WebLinkAboutminutes.apz.20130402 Regular City Planning & Zoning Meeting — Minutes April 02, 2013
Comments 2
Minutes 3
Conflicts of Interest 3
616 E Hyman —Final Commercial Design Review 3
Other Business — Code Amendment check-in 6
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ReLlular City Planning & Zoning Meeting—Minutes April 02, 2013
Ryan Walterscheid opened the regular meeting of the Planning and Zoning
Commission of April 2,2013 in Sister Cities Meeting Room at 4:30.
Commissioners present were Jim DeFrancia, Cliff Weiss, Bert Myrin, Stan Gibbs,
Jasmine Tygre, Keith Goode and Ryan Walterscheid. Commissioner not present
was LJ Erspamer. Staff in attendance were Debbie Quinn, Assistant City
Attorney; Jennifer Phelan, Deputy Director of Community Development; Jackie
Lothian, Deputy City Clerk.
Comments
Bert Myrin said that last Tuesday P&Z had a work session and Jasmine and LJ
typed up notes which Bert just passed around. Bert said they worked on Parking
and the final page is the code with P&Z strikeouts and there was nothing to do with
this tonight but to put it on a regular meeting schedule so it can be discussed and
publicly noticed before it gets passed along to Council. Bert said the second thing
that Council gave us permission to work on was height; we need to schedule a
second work session for that so we need input from staff for scheduling regular
meetings. Jennifer Phelan stated that we will need to look at the agenda. Jackie
Lothian said for the next work session you can have next Tuesday April 91h in
Council Chambers and/or Tuesday April 23rd in Sister Cities. Bert asked if there is
no objection we will have the work session on April 9th and we can talk about
Parking and it will still come back for a formal P&Z Meeting.
Cliff asked when Council was working on ESA amendments. Jennifer replied that
she was not working on long range and she will ask Jessica to send P&Z an email.
Jennifer said the first meeting available was the 21 st of May. Bert asked if P&Z
could do a non-regularly special meeting and 23rd because it would be available.
Jennifer replied that she wasn't sure that staff could be at any of these meetings.
Debbie Quinn said she was available. Jennifer said she had to speak to Chris on
what his expectations were. Bert said the 21 St of May was the next available
meeting date so let's go ahead and look at some special meetings. Jennifer said
that there might be a step or 2 that you are missing in code process. Bert agreed
there is a step missing but the question is how long do we wait for steps before we
move onto Council. Bert said the April 23rd meeting will either be a special
meeting or a work session.
Bert thanked staff for the ongoing update.
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Regular City Planning & Zoning Meeting— Minutes April 02, 2013
Minutes
MOTION: Cliff Weiss moved to approve the minutes from March 19, 2013;
seconded by Jim DeFrancia. All in favor, APPROVED.
Declaration of Conflicts of Interest
Ryan Walterscheid disclosed that he worked in the building at 604 E Hyman
directly adjacent to the project and he has seen the plans but has no concerns.
Public Hearing:
616 East Hyman — Final Commercial Design Review
Ryan Walterscheid opened the public hearing for 616 East Hyman —Final
Commercial Design Review, Special Review and Growth Management Reviews
for a remodel. Jenifer Phelan supplied legal notice as Exhibit F to the staff memo
and Debbie Quinn has reviewed it.
Jennifer said 616 East Hyman was represented by Haas Planning and Poss
Architects for final commercial design review, a couple of growth management
reviews and special review. The applicant is proposing to expand and remodel the
existing building; expansion on the second story and a new 3rd story unit; part of
the proposal was to increase the Commercial space by 580 square feet; add a new
free market unit and the applicant would like to use affordable housing certificates
for the affordable housing mitigation. Jennifer said Conceptual Design Approval
was received for the general mass and scale of the building, they went through a
call-up for Council and the approval granted the proposed mass and scale with a
new floor on the top at the maximum height of 38 feet. Jennifer said that Final
Commercial Design Review focuses on exterior design and articulation of the
building with the materials proposed as well as the landscaping on the site; the
proposal uses difficult commercial storefront design with a mostly glass first story
fagade. Storefront entries and proposing a more opaque 2nd story supported by the
guideline and is setback; staff supports this use of glass on the 1st story and the
materials that are proposed. One of the design criteria is to provide an airlock at
this level of design none are shown but suggested the addition of a condition in the
resolution requiring airlocks at submission of building permit. Jennifer said that
staff is supporting this final design.
Jennifer said that Special Review Approval was for a change in the trash/utility
recycling area; the code asked for a 20 by 10 foot space along the alley. The
applicant has slightly reconfigured the size and shape of the area and
Environmental Health has approved it on page 29 of the packet.
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Regular City Planning & Zoning Meeting —Minutes April 02, 2013
Jennifer said the Growth Management Reviews were approving what was in the
box in the building; the free market unit has 2500 square feet net livable space
right now and is over the 2000 square foot limit so a Transferable Development
Right will be landed to get up to the 2500 and is a condition in the resolution and
the applicant is asking to use affordable housing credits for employee mitigation.
The employee mitigation calculates to 2.71 full time equivalent FTEs and APCHA
is supportive of the credits; the applicant wishes to mitigate at a lower affordable
housing category to 4 or below.
Cliff asked what changes came from Council. Jennifer replied that Council had
some comments on the materials and that might have changed the final pallet of
materials also some concern about the amount of glass.
Ryan asked based on other projects and the airlocks were based on the sizes of the
space being occupied. Jennifer answered the design guidelines actually require
airlocks and she will be asking for a change in the resolution to say that prior to
building permit application the applicant shall amend the floor plans to include an
airlock entry for each tenants space entry but not the common atrium entry or to
provide a comparable measure for heat loss prevention.
Stan said there were 2 issues that were of concern in the conceptual that were the
awning/canopy and the actual height of the building; he asked if any changes in
that happened in that. Jennifer responded that the roof plan looks the same with 3
different heights and only one portion is up to 38 feet and it was granted at
conceptual.
Mitch Haas introduced Les Rosenstein, Andy Wisnowski and Bill Poss. Mitch
utilized power point to show where we are today and what was happening in the
trash recycling area. Mitch said they do not have any real issues with the staff
recommendation or the conditions of approval even as being modified with the
handout. The client wanted something a little more reminiscent of old Aspen, a
little more of Aspen as a whole and not so different than everything around it.
Mitch said the first floor has less glass, the awning looking more like a storefront
and general softening of the materials pallet.
Mitch said the storefront has been pulled back a little and the 2nd floor cantilevers
over; right now they don't know if it will be 1 tenant or 2 tenants so that is why
there are not drawn in airlocks.
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Regular City Planning & Zoning Meeting — Minutes April 02, 2013
Mitch said the trash recycle area is at the rear of the property and also parking,
egress out of the building and general needs of the tenants of the building. The
trash recycle area is 20 feet in depth and 9 feet wide with gates for wildlife
protection. Mitch said the owner of the building was Marty Flug and wanted
something more tradition and has already purchased affordable housing credits.
Cliff said he was trying to understand the whole trash area. Jennifer said on page
29 of the packet was a better drawing and what was approved by Environmental
Health. Cliff asked if there were 2 heights in October. Jennifer replied there were
3 heights just like we started with.
No public comments.
Commissioner Comments:
Jim said it looks good; they did a good job and he supports the project. Jim asked
Jennifer if the rooftop mechanical will be grouped and located towards the rear of
the building. Jennifer said that this would be in the resolution.
MOTION.- Jim DeFrancia moved to approve Resolution 009, 2013 approving the
Final Commercial Design Review, Special Review and Growth Management
Reviews for the project located at 616 East Hyman incorporating in the Resolution
the change Jennifer circulated; seconded by Jasmine Tygre. Roll call vote: Keith
Goode, yes; Cliff Weiss, yes; Bert Myrin, no; Stan Gibbs, yes; Jasmine Tygre, yes;
Jim DeFrancia, yes; Ryan Walterscheid, yes. APPROVED 6-1.
Discussion prior to vote: Bert asked if the Resolution has the language that Mitch
put forth for the agreement with the neighbors for sharing recycles. Jennifer
replied it doesn't have the agreement. Bert asked if we should include that. Stan
said that they have made representations in the meeting and in the drawings. Jim
said it seems to be inherent. Bert said his concern from the last meeting was the
trash and said that this would go under special review at final commercial and
environmental health supports this and he asked if we could do a code change to do
this and would like to have things consistent. Bert said he didn't believe in a
special review for one project and we should change it for everyone. Jennifer
replied that there are some changes being looked at in the code for trash and utility.
Jennifer said there will still be some problems with unique properties.
Other Business:
Code Amendment check-in
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Regular City Planning & Zoning Meeting— Minutes April 02, 2013
Bert said he kind of did this in the beginning but Cliff wanted to know about the
ESA Amendment. Bert said that was something that is missing is the
communication on that and it was on the schedule right now and staff was
supposed to update us. Ryan said that Jennifer was not our long range planner.
Bert said we did update in the meantime and there is room for improvement from
Community Development. Bert said that Jennifer said that P&Z was missing some
steps for code amendments and she is correct and the steps involve staff and the
Community Development Director and they are not participating so the question is
how do we do something that Council has asked us to do; we are doing it and we
don't have staff support so how do we get staff support. Stan said that they might
have to convince Council to tell staff that P&Z priorities have some merit and they
need to respond to it. Bert asked if we want to do a letter to Council. Cliff said let
some time evolve too. Bert said we let a year go by. Cliff said since Council gave
us these amendments to work on we have to give this some time. Bert said I think
we have. Council just gave this to us. Ryan said to prioritize what Council gave
us. Jasmine said that if there is a process regarding code amendments that P&Z
has been authorized by Council to initiate then that procedure should be followed;
if that means that Council has to direct staff to make themselves available to us;
that has to be communicated; we have to follow the process. Keith said this is the
formula. Bert said there is and one of the parts that Jennifer said is missing staff is
supposed to participate. Ryan asked if we make a motion to go to staff or Council.
Bert said we did that once and Council gave direction in a memo to make a
recommendation. Ryan said that we have worked on it. Debbie said you are just
working on it now. Bert said they have finished in a work session level one of the
commitments and we were assigned 2 projects and we need a regular session to
finish. Debbie said perhaps you can attach your minutes from the work session
and then staff can do their process and submit to Council. Jasmine said if you read
it then discuss it. Jim said that Jasmine had a good point in reading it first and
come prepared to discuss it. Jasmine said it was hard to understand the
information without reading it then discussing it. Debbie said it might be good to
notice what amendment you are going to be talking about in case anybody from the
public wants to talk about it with you since it is a public meeting. Ryan asked if
next Tuesday will be noticed in time for the public hearing. Debbie responded that
next Tuesday was a work session; the current schedule is the 21St of May for you to
make your action before it goes to Council.
Adjourned at 5:45 pm into a work session.
ckie Lothian, Deputy City Clerk
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