HomeMy WebLinkAboutcoa.cclc.ag.060513 COMMERCIAL CORE & LODGING COMMISSION
REGULAR MEETING
SISTER CITIES MEETING ROOM
June 5, 2013
8:30 A.M.
8:30 I. Roll call and approval of minutes — May 15, 2013
minutes.
II. Public Comments not on the agenda (please limit your
comments to 3 minutes)
III. Ducky Derby— Chris Bendon
IV. Mall lease: Takah Sushi
V. Copy of Fall in Love Aspen —Andrew Kole
VI. Adjourn
COMMERCIAL CORE & LODGING COMMISSION
MINUTES OF May 15, 2013
Vice-chair, Riley Tippet called the meeting to order at 8:30 a.m. Commissioners
in attendance were Bill Dinsmoor, Terry Butler and Kiki Raj. Absent were
Andrew Kole, Hana Pevny and Siam Castillo.
Staff: Kathy Strickland, Chief Deputy Clerk
Rachel Burmeist—Environmental Health
Emzy Veazy III suggested the CCLC do a survey.
Mall Lease issues
Rachel said she had issues with hand sinks last year with Escobar and Finbarr's.
John from Finbarr's said they were going to use an RV sink.
Rachel said this year they both need hand sinks. They are both planning on mixing
drinks which require hand sinks.
Bill said the requirement is because they are mixing drinks.
Rachel pointed out that ice is a food product. If they are using lemons and oranges
that is a concern. They have to have warm water and paper towels. There would
also be a tank for the used water.
Dan Nelson said Escobar had a refrigerator and a bear broke in. There was food
stored inside the refrigerator and that is why it occurred. Food should not be stored
in the refrigerator.
Terry said Escobar had a management issue.
Kiki said she is opposed to the refrigerator. The refrigerator is not the success of
the establishment.
Dan also said he is opposed to the refrigerator. Dan said Parks is assessing the
electrical upgrade.
Kiki said we aren't hurting their restaurant not having a refrigerator.
MOTION: Kiki moved that the mall lease should remain as is with no
refrigerators; second by Bill. All in favor, motion carried.
Bill said hand washing without the use of electricity is permitted.
Dan said electricity is an issue and there is not enough power.
1
COMMERCIAL CORE & LODGING COMMISSION
MINUTES OF May 15, 2013
Dan said lights are an issue and both use lighting. Dan also said they are installing
a meter for the electricity.
Riley requested the two applicants come to the next mtg.
Mall leases:
Ellina Restaurant - Kathy said Ellina has no changes — Stephen presented and
said he is proud of the restaurant that I have. I have nine foot umbrellas. We serve
dinner only and we open at 5:00.
MOTION: Kiki moved to approve the mall lease for Ellina; second by Bill. All in
favor, motion carried.
Gisella Restaurant - Kathy said Gisella has no changes. — Cristiano Lavia said he
is the new manager.
MOTION: Terry moved to approve the mall lease for Gisella; second by Kiki. All
in favor motion carried.
Justice Snow Restaurant—Marco said they are requesting the same design as last
year. In addition they would like two tables in front of the Wheeler. Marco said
they don't have sun on Mill and the two tall tables with umbrellas would enhance
the restaurant.
Kathy said the Community Development department has no issues. Kathy also
said Graham Slaton from the Wheeler is opposed.
Terry pointed out that the sidewalk is wide there.
Riley said there is never anything going out in front of the wheeler.
Bill said when the sidewalk was expanded with DEPP the purpose was for alfresco
dining.
MOTION: Bill moved to approve the two high tops and umbrellas; second by
Terry.
Kiki said Graham did not give a concrete reason to deny it.
Riley said if there are any issues they should be resolved by management.
Kathy said Randy Ready need to approve the application.
2
COMMERCIAL CORE & LODGING COMMISSION
MINUTES OF May 15, 2013
Commissioner Comments:
Bill said there are pianos on the 16" mall. The issues are that people think the
piano is there's and they tend not to leave.
Dan said he sees kids destroying the pianos. Right now he is dealing with
vandalism.
Bill asked CCLC if they want to pursue the pianos. Bill asked staff to check with
the city manager to see if that is something the city would want to pursue.
Kiki said-this is for one season only.- - - - - - - - - -
Bill mentioned the winter market and is this a good fit for Aspen. The people in
Denver could come after the election and we could request a work session with the
new council.
MOTION: Kiki moved to adjourn second by Terry. All in favor, motion carried.
Meeting adjourned at 10:00 a.m.
Kathleen J. Strickland, Chief Deputy Clerk
3
May 17, 2013
Commercial Core and Lodging Commission
City of Aspen
Aspen, CO 81611
Re: Ducky Derby Sales Tent—Cooper Mall Request
Dear Commission:
On behalf of the Aspen Rotary Club, I am requesting a permit to erect a vending tent on the
Cooper Avenue Mall for the three weeks prior to our principal fund raising event—the
Ducky Derby. The Commission has approved our previous requests and we appreciate the
Commission's support.
The operation will mimic past years. We will again have our standard white tent that we
have used in the past. It is 20 feet by 20 and will contain our sales desk and merchandise.
We will again have the inflatable duck that will be erected each day and removed at night.
This will be placed to the east of the tent, adjacent to the fire pit as in past years. We are
aware of the limitations on the west side of the sales area for fire access. In prior years, Ed
VanWalraven of the Fire District has directed us to keep the area between the cranberry
trees/drainage swale and the Guido's building open for fire access and we will continue to
observe this parameter.
Attached are two photos of last year's tent. We are requesting a three-week permit—
Starting Saturday July 201h through Friday August 9th. The event is on August 10`h at Rio
Grande Park.
Sincerely,
44e
Chris Bendon
Aspen Rotary Club
Copy: Ed VanWalraven, Aspen Fire Protection District
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Fall in Love Aspen
$10'.000
FaW.I w.Loves
ASPEN
October 6-10,.2010
Fa.U,ivti nioveInAspm..conv
City Q&A
1. Explain your event proposal - what it is, when it would be, where would it
take place, how many participants you hope to draw, what will participants
experience, etc.
Fall In Love In Aspen is a new singles event,.taking plac- "October 6-10,
2010 that will showcase Aspen.
The event will provide an opportunity for 1,000 Singles to Fall In Love In.
Aspen, generating 2,400 room nights for the lodging community ($480,000 in
projected taxable revenue), boosting restaurants, bars, entertainment venues,
galleries, and retailers during Aspen's shoulder season ($400,000 in projected
taxable revenue), while attending numerous ticketed events ($140,000 in projected
taxable revenue). (See Attachment A Overview)
In respect to what will be experience? (See Attachment B - Events)
2. What is the total budget for your event? How much city money are you
seeking? What will the city money be used for? How soon do you need it?
A. I'm projecting a $185,000 budget for 1000 people. (See Attachment C - Budget),
and a budget of $120,000 for 500 in attendance (See Attachment D - Budget)
B. I am seeking $2000 in city funds.
C. The city funds will be utilized as follows:
1. Travel ($5T)
To secure sponsorships/promotional partners.
2. Media ($3T)
To development and implement the event website.
3. Social Media & PR ($5T)
Hire PR personnel, and social media company to promote event.
4. Sales ($3T)
Pre-sales in March will indicate feasibility of success of event.
5. Miscellaneous ($4T)
Deposits if required, and miscellaneous overhead
D. Half of the funds are needed early January, and will be used to take the
temperature of potential sponsors and promotional partners, and develop the
website. The balance would be needed in February to move forward with pre-sales*.
(*Pre-Sales NOTE: We will be pre-selling 300 tickets (Sphere-heads of Influence)
through an application type process utilizing social networking sites such as
Facebook. Those selected will be allowed to register early, stay in the St, Regis
(Host hotel), and given selected benefits during the event.
3. Are you proposing to manage/shepherd the creation of the event or do
you intend for someone else to do it? What is your "stake" in making the
event happen?
A. I will be managing the event myself.
B. As far as my stake in the event, it is both financial and of course my time spent
working on the event.
4. Is your event a "for profit" event or a "not for profit" event? What
happens if the event is not successful and doesn't recoup the money your
budget assumes it will make? Who bears the risk of failure? Who reaps the
reward of being more successful than you anticipate?
A. It is a for-profit event.
B. I would be at risk - thus I will pre-sell with a deposit.
C. I bear the risk of failure, with the exception of the city funds.
D. The rewards of success are reaped obviously by myself, and the following: the
City of Aspen, hotels/lodges, retailers, the airlines, restaurants, bars, galleries,
entertainment venues, the Aspen Skiing Company in the form of potential skiers, and
ACRA in the form of future visitors.
S. What do you want/need from others in order to make your event happen
and successful? Have you had discussions with them yet about
partnership/help?
A. I would like a variety of things to fall into place:
1. Getting up and running ASAP, Pre-sales are key!
2. Secure hotel rates - Discussions with St. Regis, Little Nell, Aspen Square,
and Limelight Lodge.
3. Secure BBQ on Aspen Mountain for event - DONE!
4. Generating sponsorships and promotional partners - In the works.
5. Put together website, PR campaign, and Social Media teams.
6. Work on acquiring insurance.
6. If your event is intended to "live beyond one year" - what plans do you
have to create long-standing sponsorships so that the city money is indeed
"one time" and not required every year?
A. My plan is for the event to be become a permanent fixture.
B. I have a number of other"singles" oriented events in the works that would utilize
the same template, with slight revisions based on the theme.
C. I am exploring other potential themed single events that would work in our
market.
D. I do not anticipate a need for city funding of this event in the future. But, do feel
this event and other events that might come from it should be treated in the same
vein as Food &Wine, JAZ, and the Institute in respect to funding.
Attachment A - OVERVIEW
FaWIwLove/
ASPEN
Fall In Love In Aspen is a four-night/three-day singles event scheduled to
take place in Aspen, October 6-10, 2010. -
Our audience is single, successful, interesting individuals, who are.not limited
by a desire to meet someone in their city, but think meeting the right person,
wherever they live, as most important. Something we call, distance dating.
Fall in Aspen, is nothing short of fabulous,with the leaves changing, the
weather idyllic, abundant outdoors activities, and great restaurants, shopping, and
entertainment, making Fall In Love In Aspen, a great vacation to boot. So, even if
you don't fall in love - this is one adventure, not to be missed!
And, if you are lucky enough to meet the "one" and do fall in love it will, be
the event you will never forget!
Fall In Love In Aspen kicks off.Wednesday, October 6th with registration
followed that evening.with a.Meet &.Greet - Wine & Cheese & Beer Tasting.
Thursday, October 7th is highlighted by Lunch @ 11,212' on the Sundeck,
numerous activities highlighting our downtown businesses, our fabulous restaurants,
with our Table For Six dinner event, and the very unique, "quiet Dating Lounge"
later that night.
A mixed bag of daytime outdoor activities fill Friday,October 8th, including a
golf tournament, hiking, biking, etc., then a party at the ARC at 5PM - all to. be
topped. off with the late night,"Adam& Eve Pajama Party."
Saturday, October 9th begins with the Saturday Farmers Market; various
activities fill the day, with the Black Diamond Ball capping off the night.
Everything wraps up on Sunday, October 10th with breakfast around town
and we make sure all potential new friends and lovers have exchanged info.
We are also planning two Seminars per day, each with an inter-active element
related to the entire event. Topics currently being vetted. include: Distance Dating,
Small Talk, and Is This The One?
Future Potential Events
- Singles Ski Week
- Readers & Writers Weekend
- Summer Love!
- Mystery Weekend
- Food Glorious Food - ("Table For Six" - Expanded Lunch & Dinner Event)
Attachment B - EVENTS
Wednesday - October 6,2010
Registration (2pm-10pm)
Meet & Greet (Wine & Cheese Tasting; 5pm-7pm)
Out &About (Dinner, Miscellaneous Events; 7pm-Midnight)
Adam & Eve Lounge Entertainment (9pm-Midnight)
Thursday - October 7, 2010
Morning Coffee Crawl (8am-10am)
Additional Registration (9am-Noon)
Lunch at 11,212' Sundeck Barbecue (Hiking, Yoga, Frisbee, Horseshoes,
etc. on the top of the mountain; 10am-3pm)
Apres Shopping &Gallery Walk (4pm-7pm)
Seminar (4pm-5:30pm)
Table For Six (Miscellaneous Dinner Locations; 6:30 & 8:30 Seating)
Out &About (Miscellaneous Events; 7pm-Midnight)
Quiet Dating (Only Communicate thru the Written Word; 9pm-Midnight)
Seminar - ` Midnight Madness" (Midnight-lam)
Friday - October 8,2010
Morning in the Park (Stretching, Simon Sez, Etc.; Sam-9am)
Adam & Eve Golf Tournament
Activities: Hiking, Biking, Yoga, Horseback Riding, &Jeep Tours (9am-3pm)
Seminar (10am-11:30am)
Table For Six (Miscellaneous Lunch Locations; Noon-2pm)
Seminar (3pm-4pm)
Shopping Spree (3pm-5pm)
Party @ ARC (5pm - 8pm) or (Table For Six; 6:30 & 8:30 Seating)
Adam & Eve Pajama Party(lOpm-lam)
Saturday - October 9,2010
Aspen Farmers Market (Sam-2pm)
Activities: Hiking, Biking, Yoga, Golf, Horseback Riding, &Jeep Tours, (9am-3pm)
Seminar (10am-11:00am)
Table For Six (Miscellaneous Lunch Locations; Noon-2pm)
Seminar (3pm-4:30pm)
Apres Appetizers & Drinks (5pm-7pm)
Out &About (Dinner, Miscellaneous Events; 6pm-9pm)
Black Diamond Ball (9am-lam)
Sunday - October 10, 2010
Breakfast Around Town
Depart
(Note #1: Events in Bold are Free)
(Note #2: There is a "Table For Six" ticket option for Thursday night dinner)
Attachment C - BUDGET 1000
Pre-Event
Travel ($5T),
To secure Sponsors, and Promotional Partners
Event Staff ($8T)
Key Coordinator ($3000)
Asst Key Coordinators (2 @ $1000 = $2000)
Adam's & Eve's (6 @ $500 = $3000)
Media ($11T) .
Website ($3T)
Development & Maintenance
Marketing ($8T)
Social Networking
Advertising
Cross-Promotion
PR
D6cor ($8T)
Match/Harmony Lounge
Furniture ($7T)
Flowers ($1T)
Materials ($3T)
Identification Tags
Welcome Bag:.
Bag (Sponsor)
Aspen Pass (ACRA?)
Tokens (Drink, Coffee, Etc.) (Misc. Sponsors)
Insurance ($5T)
This number is not firm, purely a guess at this time
Miscellaneous ($5T)
Sub Total: $45,000
Page 2
Events
Wednesday - October 6, ($27,000)
Registration (Staff)
Meet & Greet (Wine & Cheese Tasting) (1000 @ $25 = $25T)
Adam & Eve Lounge Entertainment ($2T)
Thursday - October 7, ($36,000)
Lunch at 11,212' - Sundeck Barbecue (1000 @ $35 = $35T)
Quiet Dating Lounge (9pm-Midnight) ($1T)
Friday - October 8, ($22,000)
Party @ ARC (City fee TBD, Food & Entertainment @ $10T)
Adam & Eve Pajama Party (1000 @ $10 = $10T, Entertainment @ $2T)
Saturday - October 9 ($50,000)
Black Diamond Ball (1000 @ $45 = $45T)
Party Decorations & Music ($5T)
Miscellaneous: $5,000
Sub Total: $140,000
Total Event Budget: $185,000
Attachment D - BUDGET 500
Pre-Event
Travel MT)
To secure Sponsorships and Promotional Partners
Event Staff MT) - - - -
Key Coordinator ($3000)
Asst Key Coordinators (1 @ $1000 = $1000)
Adam's & Eve's (4 @ $500 = $2000)
Media ($11T)
Website ($3T)
Development & Maintenance
Marketing ($8T)
Social Networking
Advertising
Cross-Promotion
PR
Decor ($ST)
Match/Harmony Lounge
Furniture ($7T)
Flowers ($1T)
Materials ($1500T)
Identification Tags
Welcome Bag:
Bag (Sponsor)
Aspen Pass (ACRA?)
Tokens (Drink, Coffee, Etc.) (Misc. Sponsors)
Insurance MT)
This number is not firm, purely a guess at this time
Miscellaneous ($3500T)
Sub Total: $40.000
Page 2
Events
Wednesday — October 6, ($14,500)
Registration (Staff)
Meet & Greet (Wine &-Cheese Tasting) (500 @ $25 = $12.5T)
Adam & Eve Lounge Entertainment ($2T)
Thursday — October 7, ($18,500)
Lunch at 11,212' - Sundeck Barbecue (500 @ $35 = 17.5T)
Quiet Dating Lounge (9pm-Midnight) ($1T)
Friday — October 8, ($15,500)
Party @ ARC (City fee TBD, Food & Entertainment @ $7.5T)
Adam & Eve Pajama Party (500 @ $10 = $5T, Entertainment @ $3T)
Saturday — October 9 ($27,500)
Black Diamond Ball (500 @ $45 = $22.5T)
Party Decorations & Music ($5T)
Miscellaneous: $4,000
Sub Total: $80,000
Total Event Budget: $120,000
a
fit
C H R I S T K I N D L MARK E T C H 1 C A G 0
Christkindlmarket Consulting Services
Christkindlmarket Chicago, patterned after the open air Christmas market of Nurnberg, Germany, is organized and
planned by German American Services, Inc. (GASI). The vision of a celebrated authentic European tradition in the
heart of a major city was first realized back in 1996 with the very first Christkindlmarket Chicago. The market
gained instant popularity, attracting approximately 300,000 visitors over its 17-day span.
The overwhelming popularity of this first Christkindlmarket drew the attention of the Mayor of Chicago, who invited
the market to move to Daley Plaza in 1997 to be part of the annual Holiday Tree Lighting Ceremony and festivities.
Momentum from the first market continued to build, as twice as many visitors came to the second market; and the
crowds keep growing. Now in its 18 1h year, Christkindlmarket Chicago is a holiday institution that attracts hundreds
of thousands of visitors and has become an annual tradition for Chicago locals and visitors to the city alike. It has
generated tremendous revenue for the city and increased the number of visitors to Chicago during the winter
holiday season and therefore has developed into a true destination event.
The appeal and charm of organizing such a successful winter holiday-themed event has prompted GASI to offer
their expertise and share this know-how with those who would be interested in organizing a similar event.
On a consulting basis, GASI offers a detailed presentation, which includes the following elements and information:
�F The Appearance, Decor and Atmosphere
Booths& Tents Customs, Warehousing and Transportation
* �
AF Site-Map Considerations Set-up and Tear Down Maintenance and Sanitation
Recommended Vendor Products to Consider Security
History and Tradition Behind the Event At the Market: Event Management& Personnel
Traditional Food and Beverages Entertainment
What to Budget for Receptions
What Vendors to Attract Public Relations,Advertising and Marketing
Costs and Pricing 0 Sponsorship
Licenses, Permits and Local Politics * Additional Hints and Tips For A Successful Event
Proposal:
GASI provides an in-depth approach to the planning, organization, logistics and operations of a Christkindlmarket.
The initial meeting includes a presentation, which is held directly at the GASI office, and a fee of$1,500 is charged.
Payment is required in advanced and will need to be paid prior to the meeting.
During the initial meeting, it will be discussed if further consulting is needed and an agreement and fee structure will
be presented for additional services to accommodate the particular scope of the project after the meeting.
described The proposal until August 30, 2013
For inquiries, please contact Maren Bi ster at(312)494 2164 or send an Email to biester@gaccom.org
@g m.org
German American Services, Inc.
321 N. Clark Street, Suite 1425. Chicago, IL 60654-4714
Phone: (312)494-2175 Fax: (312) 644-0738
info @christkindlmarketrcom • www.christkindimarket.com