HomeMy WebLinkAboutresolution.council.065-13 RESOLUTION # C7
(Series of 2013)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND SGM-INC AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, there has been submitted to,the City Council a contract for
Truscott Housing Re-grading & Drainage Design, between the City of Aspen and
SGM-Inc., a true and accurate copy of which is attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract
for Truscott Housing Re-grading & Drainage Design, between the City of Aspen
and SGM-Inc., a copy of which is annexed hereto and incorporated herein, and
does hereby authorize the City Manager to execute said agreement on behalf of the
City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 24th day of June, 2013.
Steven Skadr n, Mayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held, June 24, 2013.
Ka ryn S. Koch, City Clerk
ATTACH MENT A
The City or usoen
CITY OF ASPEN STANDARD FORM OF AGREEMENT -2009 CuYpmarnenCffice
PROFESSIONAL SERVICES
City of Aspen Project No.: 2013-062
AGREEMENT made as of 17th day of June, in the year 2013.
BETWEEN the City:
The City of Aspen Contract Amount:
c/o Capital Asset Department
130 South Galena Street
Aspen, Colorado 81611 Total $34,615
Phone: (970) 920-5055
If this Agreement requires the City to pay
And the Professional: an amount of money in excess of
$25,000.00 it shall not be deemed valid
SGM—Inc. until it has been approved by the City
c/o Jay W. Hammond, P.E. Council of the City of Aspen.
1118 West Sixth Street, Suite 200 City Council r2_7t
l:
Glenwood Springs, Colorado 81601
Phone: 970 945-1004 Date:
Resolution No.: & Q
For the Following Project:
Truscott Affordable Housing Re-Grading and Drainage Design
Exhibits appended and made a part of this Agreement:
Exhibit A: Scope of Work.
Exhibit B: Hourly Fee Schedule.
Agreement Professional Services
Page 0
The City and Professional agree as set forth below.
1. Scope of Work. Professional shall perform in a competent and professional manner the
Scope of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as
is consistent with professional skill and care and the orderly progress of the Work in a timely
manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later
than October 28, 2013. Upon request of the City, Professional shall submit, for the City's approval,
a schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's
project engineer for review and approval of submissions and for approvals of authorities having
jurisdiction over the project. This schedule, when approved by the City, shall not, except for
reasonable cause, be exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall
not exceed those hourly rates set forth at Exhibit B appended hereto. Except as otherwise mutually
agreed to by the parties the payments made to Professional shall not initially exceed the amount set
forth above. Professional shall submit, in timely fashion, invoices for work performed. The City
shall review such invoices and, if they are considered incorrect or untimely, the City shall review
the matter with Professional within ten days from receipt of the Professional's bill.
4. Non-Assignability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the
extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any
sums due which may be due to any sub-contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be
canceled by the City prior to acceptance by the City whenever for any reason and in its sole
discretion the City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the
termination. No fees shall be earned after the effective date of the termination. Upon any
termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, reports or other material prepared by the Professional pursuant to this Agreement
shall become the property of the City. Notwithstanding the above, Professional shall not be
relieved of any liability to the City for damages sustained by the City by virtue of any breach of
Agreement Professional Services
Page 1
this Agreement by the Professional, and the City may withhold any payments to the Professional
for the purposes of set-off until such time as the exact amount of damages due the City from the
Professional may be determined.
7. Independent Contractor Status It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in, or be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor
who agrees to use his or her best efforts to provide the said services on behalf of the City. No
agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent
or servant of the City. City is interested only in the results obtained under this contract. The
manner and means of conducting the work are under the sole control of Professional. None of the
benefits provided by City to its employees including, but not limited to, workers' compensation
insurance and unemployment insurance, are available from City to the employees, agents or
servants of Professional. Professional shall be solely and entirely responsible for its acts and for the
acts of Professional's agents, employees, servants and subcontractors during the performance of this
contract. Professional shall indemnify City against all liability and loss in connection with, and
shall assume full responsibility for payment of all federal, state and local taxes or contributions
imposed or required under unemployment insurance, social security and income tax law, with
agreed to herein.
respect to Professional and/or Professional's employees engaged in the performance of the services
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, if such injury,
loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by,
the act, omission, error, professional error, mistake, negligence, or other fault of the Professional,
any subcontractor of the Professional, or any officer, employee, representative, or agent of the
Professional or of any subcontractor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor
of the Professional. The Professional agrees to investigate, handle, respond to, and to provide
defense for and defend against, any such liability, claims or demands at the sole expense of the
Professional, or at the option of the City, agrees to pay the City or reimburse the City for the
defense costs incurred by the City in connection with, any such liability, claims, or demands. If it is
determined by the final judgment of a court of competent jurisdiction that such injury, loss, or
damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or
its employees, the City shall reimburse the Professional for the portion of the judgment attributable
to such act, omission, or other fault of the City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in
addition to any other insurance requirements imposed by this contract or by law. The
Agreement Professional Services
Page 2
Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the
City. All coverages shall be continuously maintained to cover all liability, claims, demands,
and other obligations assumed by the Professional pursuant to Section 8 above. In the case
of any claims-made-policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and
FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each
employee. Evidence of qualified self-insured status may be substituted for the
Workers' Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE
MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
independent contractors, products, and completed operations. The policy shall
contain a severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The
policy shall contain a severability of interests provision. If the Professional has no
owned automobiles, the requirements of this Section shall be met by each employee
of the Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE
MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS
($1,000,000)aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the
City's officers and employees as additional insureds. Every policy required above shall be
Agreement Professional Services
Page 3
Primary insurance, and any insurance carried by the City, its officers or employees, or
carried by or provided through any insurance pool of the City, shall be excess and not
contributory insurance to that provided by Professional. No additional insured endorsement
to the policy required above shall contain any exclusion for bodily injury or property
damage arising from completed operations. The Professional shall be solely responsible for
any deductible losses under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages,
conditions, and minimum limits are in full force and effect, and shall be reviewed and
approved by the City prior to commencement of the contract. No other form of certificate
shall be used. The certificate shall identify this contract and shall provide that the coverages
afforded under the policies shall not be canceled, terminated or materially changed until at
least thirty(30)days prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be
repaid by Professional to City upon demand, or City may offset the cost of the premiums
against monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
Agreement Professional Services
Page 4
12. Notice. Any written notices as called for herein may be hand delivered or mailed by
certified mail return receipt requested to the respective persons and/or addresses listed above.
13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or
religion shall be made in the employment of persons to perform services under this contract.
Professional agrees to meet all of the requirements of City's municipal code, Section 13-98,
pertaining to non-discrimination in employment.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not
operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or
condition of this Agreement can be waived except by the written consent of the City, and
forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any
term, covenant, or condition to be performed by Professional to which the same may apply and,
until complete performance by Professional of said term, covenant or condition, the City shall be
entitled to invoke any remedy available to it under this Agreement or by law despite any such
forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence)to execute the same.
16. Illegal Aliens—CRS 8-17.5-101 & 24-76.5-10 1
(a) Pu ose. During the 2006 Colorado legislative session, the Legislature passed
House Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added
new statutes relating to the employment of and contracting with illegal aliens. These new
laws prohibit all state agencies and political subdivisions, including the City of Aspen,
from knowingly hiring an illegal alien to perform work under a contract, or to knowingly
contract with a subcontractor who knowingly hires with an illegal alien to perform work
under the contract. The new laws also require that all contracts for services include
certain specific language as set forth in the statutes. The following terms and conditions
have been designed to comply with the requirements of this new law.
(b) Definitions. The following terms are defined in the new law and by this reference
are incorporated herein and in any contract for services entered into with the City of
Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, that is administered by the United States
Department of Homeland Security.
Agreement Professional Services
Page 5
"Public Contract for Services"means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than
reports that are merely incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of all employees who are
newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not employ illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new
employees without confirming their employment eligibility for employment in the
United States under the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation
in the Federal Basic Pilot Program that Professional does not employ any new
employees who are not eligible for employment in the United States; and if
Professional has not been accepted into the Federal Basic Pilot Program prior to
entering into the Public Contract for Services, Professional shall forthwith apply
to participate in the Federal Basic Pilot Program and shall in writing verify such
application within five (5) days of the date of the Public Contract. Professional
shall continue to apply to participate in the Federal Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until
Professional is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre-employment screening of job applicants while the Public Contract for
Services is being performed.
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shall:
Agreement Professional Services
Page 6
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly
employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien; except that Professional shall not
terminate the Public Contract for Services with the subcontractor if during
such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal
alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of Labor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8-17.5-102, C.R.S.
(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal law,
(2) shall comply with the provisions of CRS 24-76.5-101 et seq., and (3) shall
produce one of the forms of identification required by CRS 24-76.5-103 prior to
the effective date of this Agreement.
16. Warranties Against Contingent Fees Gratuities Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or
retained to solicit or secure this Contract upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained by the Professional for
the purpose of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
Agreement Professional Services
Page 7
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any
interest, direct or indirect, in this Agreement or the proceeds thereof, except those that
may have been disclosed at the time City Council approved the execution of this
Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof
and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect.
Agreement Professional Services
Page 8
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on
the date first written above.
CITY OF ASPEN, COLORADO: PROFESSIONAL:
—-�'& /r/� �
[Signature]
s6jn:�M By:
[Sign reJ
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[Name]
Title: VVV Title. �i�c'Srr�+��'�✓�
Date: Date: /U
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Approved as to form:
ity Attorney's 70'ffice
Agreement Professional Services
Page 9
EXHIBIT A
Scope of Work
Agreement Professional Services
Page 10
di
THE CITY OF ASPEN
Proposal for Truscott Affordable Housing Re-Grading and Drainage Design
a ,
a ,
May 2, 2013
15SGM
8SGM
www.sgm-inc. com
May 1, 2013
Rebecca Hodgson
Purchasing Officer
City of Aspen
130 South Galena Street
Aspen, CO 81611
RE: Request for Proposals
Engineering Services—Truscott Affordable Housing Re-Grading and Drainage Design
Dear Ms. Hodgson:
We at SGM would appreciate the opportunity to assist the City of Aspen (City)with an Engineering
Analysis Design to support the re-grading and drainage design for the Truscott Affordable Housing
Development.
SGM has teamed with Hepworth Pawlak Geotech and HydroSystems-KDI, Inc. to provide the City with a
team that has strong local and relevant project experience to implement the Truscott Affordable Housing
Development Re-Grading and Drainage project efficiently and on-time. Through our Team's personal and
professional familiarity in working and living on the Western Slope in mountainous communities, we will
bring to the City of Aspen the experience and knowledge of the issues affecting its natural resources,
including the need to address stormwater drainage and conveyance in order to protect its citizens and
assets. Specifically we understand the importance in coordinating and communicating with City staff
throughout the project to ensure the design concepts are in-line and compliant with the City's Engineering
Design Standards, the Urban Runoff Management Plan, and original Drainage Report for the
development in some instances. Our first-hand knowledge of the area combined with our recent working
knowledge in implementing a similar project for the Burlingame Phase I Development and Burlingame
Phase II Development makes us the right choice for this project. Our Team brings:
• Unmatched experience serving as appointed Town/City Engineers for Mountain/Ski Resort
Communities
• Our 30 years of municipal experience gives us a keen understanding of your expectations
of planning and engineering for stormwater and drainage designs.
• Angie Fowler, our project manager, has directly relevant experience in working on a similar
project for the City at the Burlingame Phase I Housing Development, in addition to Phase II
MS4 Permit development and implementation/concurrent with Urban Runoff Master
Planning.
• HydroSystems-KDI, Inc. provided the irrigation design for the Burlingame Phase I
Development Re-Grading and Design project as well.
• Hepworth Pawlak is currently providing geotechnical engineering services for the
Burlingame Phase II Development project.
GLENWOOD SPRINGS 118 West Sixth St, Suite 200 1 Glenwood Springs, CO 81601 1 970.945.1004
BSGM
www.sgm-inc. com
• Current working knowledge of the local stormwater conveyance and flooding challenges within
and near the Truscott site.
• As the largest multi-disciplined engineering firm on the Western Slope, we are able to bring
the coverage, understanding and dedication that non-local firms will not be able to commit
to.
• Fresh perspective.
• Competence, capability and capacity to manage the project within budget and on schedule
• The Western Slope is a small community, appreciating repeat business of 80%+ comes
from fully satisfied clients.
• Serving as Town/City engineers for over 20 municipalities and/or districts for 30 years has
given us a long history of working on successful drainage studies
We have submitted a complete proposal document as described in the Proposal Requirements section of
the RFP documents and have received and reviewed Addendum #1. We have also reviewed the
Instructions and Agreement for Professional Services Requirements as attached to the RFP. A
Certificate of Insurance can be provided upon request that fully meets your requirements. SGM does not
have any contract exceptions.
The information contained herein is true and complete to the best of my knowledge, and I am an
authorized signatory for SGM. If you require additional information, please contact me by phone at
(970) 945-1004 x 2118 or at jayh(c�sgm-inc com.
Thank you for your consideration.
Regards,
SGM
&�, k)
Jay W. Hammond, PE
Principal-in-Charge
Truscott Affordable Housing Re-Gradin and Dra City of eign
Design
Introduction
SGM is a Colorado based, multi-disciplined Civil Engineering firm that has been practicing for
over 30 years. SGM has provided Town/City/Municipal Engineering services to numerous
Western Slope communities since the 1980s. Specifically, our project resume includes design
and planning for municipal water, stormwater, and roadway projects; land use development
reviews; capital budgeting; and other public agency/public works functions. Through our
experience in working with the City of Aspen, we have learned that open and frequent
communication among City Departments and design team members helps build consensus on
critical project elements which will carry forward to benefit the Truscott Affordable Housing Re-
Grading and Drainage Design project. Clear communication and consensus building will result
in more effective implementation of the project and support for the City's overall stormwater
drainage and compliance at the Truscott Affordable Housing Development.
Throughout our history in serving on behalf of over 25 municipal and special districts along the
Western Slope of Colorado, SGM has evolved in ways that we believe have and will continue to
benefit the citizens of the communities. As long-standing municipal engineers, our strength is in
developing and implementing workable plans.
The City of Aspen will benefit from SGM"s experience
in wording on similar projects, specifically the Burlingame
Phase l Re-Grading and Drainage project.
SGM recognizes the importance of having a local presence in Aspen. Our Aspen office is
located in the Obermeyer Place development, only blocks away from Aspen City Hall. We
believe we have the right staff that can and will make the case and clearly prove that our
qualifications and experience will allow the City to make the choice to hire the SGM Team.
An effective Re-Grading and Drainage Design for the specific area of concern within the
Truscott Affordable Housing Development builds off of other City planning codes and
documents such as the City of Aspen's URMP and Design Standards in addition to the original
drainage analysis and design for the site. Our project approach recognizes the value in
obtaining feedback from City staff during the Kickoff Meeting on the status of these various
programs and documents. Conducting a Kickoff Meeting with the entire City and SGM project
team will facilitate project execution and outline the critical elements for the project. Our initial
understanding based on a site visit on April 24th and review of the RFP is that the overall plan
for the area needs to consider ways to optimize the overall site grading and drainage within the
project area while at the same time maintain consistency with the approved drainage plan
(prepared by Sopris Engineering, Revised August 21, 2000)and the URMP where feasible (and
as directed by the City Engineering staff).
SGM has teamed with HP Geotech to provide the geotechnical engineering services needed to
explore and report on the soil and subsoil conditions for the project area. HydroSystems-KDI will
support the irrigation design components project.
SSGM ;� p , ,
City of Aspen
Truscott Affordable Housing Re-Gradinq and Drainacle Design
This proposal:
• Demonstrates responsiveness to the City's objectives and vision for the property
• Outlines an approach that is based upon working on a similar project for the City and
incorporates lessons learned
• Displays our qualifications and experience, specifically in working in the development of
mixed-income housing projects and several development projects within the City limits
• Addresses the need to involve several City departments including, but not limited to
Engineering, Parks and Recreation and Community Development
• Exhibits our experience in working with public agencies and compliance with municipal
design standards and codes
• Shows our ability to be accountable on matters affecting the City's interests throughout
design and development
(BSGM � p 12
City of Aspen
Truscott Affordable Housin Re-Gradina and Drainage Design
Project Vision and Conceptual Approach
Our conceptual project approach is based upon our experience and lessons learned in
implementing similar projects, understanding of the City's existing stormwater design
requirements, and the scope of work provided in the RFP. Our Team understands the
importance of a scientifically-based Engineering Analysis and Design plan, one that will
recognize the Truscott Affordable Housing project's existing and future drainage needs.
The objective of the Engineering Analysis and Design of the site grading and site design is to
correct the roof and stormwater drainage that is not being intercepted by the existing stormwater
infrastructure system but instead drains to the walls of the residential buildings. This in-depth
Engineering Analysis and Design will detail the existing drainage patterns, conditions restricting
positive flow away from the buildings and identify specific opportunities for onsite drainage
design consistent with the URMP (and/or a combination of the URMP and the original drainage
plan for the development).
Specific implementation of the Engineering Analysis and Design will be base upon input from
the City Asset Management and Engineering Departments, with guidance from the Truscott
maintenance staff and the City's Parks and Recreation Department to be obtained during the
project Kickoff Meeting.
Much of the Truscott Housing Development is built on relatively flat terrain modified with
numerous berms along its perimeter, with some elevated ground floors and some depressed
ground floors. The buildings are close together creating challenges and opportunities to mitigate
the drainage (e.g., rain gardens; trench drains, gutters, snow clips, etc.). Figure 1 highlights
some of the challenges and proposes some options for mitigation. The yard areas are typically
landscaped with lawn and trees with interconnecting sidewalks. The trees, some steps and
closeness of the buildings will prevent drill rig access in some areas. Roof runoff discharges in
most areas (within the project area) next to the buildings. Truscott Drive with parallel and pull in
parking and a circle cul-de-sac has storm drainage infrastructure based on the drop inlets along
its gutters. The subsoils in this area are typically granular and it is expected that the
groundwater level would not be shallow. There will be a need to located underground utilities
located before geotechnical drilling. The SGM Team will also need to coordinate our services
with on-site maintenance personnel.
We expect the geotechnical services needed for the current project will be typical of our
capabilities and experience with similar housing projects. With our significant staff size, we
anticipate no conflicts with performing the required geotechnical design services on the
proposed project.
Overall, the Re-Grading and Drainage Design Project will:
• Complete an inventory of the existing stormwater system in the vicinity of the project
area development parcels, adjacent parking areas and berm to the east.
• Review the originally approved drainage analysis and overall stormwater system design
for the Truscott Housing Development.
• Identify functionally deficient and problematic areas with the existing system as
constructed in the project vicinity.
!►SG M 0� P 1 3
City of Aspen
Truscott Affordable Housing Re-Grading and Drainage Desiqn
• Identify infrastructure and grading improvements that will support the appropriate
function of the existing stormwater system to serve the Truscott Housing Development
project.
• Identify locations where stormwater quality benefits and or rain gardens can be added to
protect the water quality of the Roaring Fork River and enhance the landscaping of the
project area.
• The existing stormwater system in the area is made up of one site inlet located in the
middle of the open lawn that apparently does not function as designed. In addition:
• There is also a wall system that appears to restrict the conveyance of runoff and
traps snow adjacent to the structures prohibiting positive drainage away from the
foundations.
• Not all of the roof drainage is conveyed to a point where it is directed away from
the buildings.
• The stairwell supports showed signs of rusting and indications of water ponding
near the base. The re-grading and drainage improvements will consider
mitigation of these issues as feasible.
• These components will be evaluated for both structural and hydraulic adequacy.
Our Team is ready to begin working with the City immediately and has the experience and
resources to meet the City's schedule.
!BSGM
Challenges and Potential
Drainage Solutions
Truscott Project Area
Challenge:Drainage/snow ponding/
/ piling up at the base of the stairwells.
/ Issue with ice build up,rusting of the,
stairwell structure$nd ncaGngal l y
sidewalks % Challenge: Typical perspective
Solution'con �egradirrgthe con- on those areas where there is no
Crete or collecting the water with trench gutter on the roof.Causes water to
Y drai/vc pt re s runoff the roof and rut out the lawn,
_ redirecting the drainage towards
the building.
Solution:Consider gutters along
sections of the building or install a
gravel strip(graded away from the
1 S e+ building)to prevent further rutting
and convey drainage towards the
° middle of this lawn strip.
Challeng*;EbsWg area inlet that is
not functioning as designed. Z>L
Solution:Work with Property . Challenge:Typical perspective of
Mgmt/City's Parks and Rec Dept � ' _
on options to infiltrate the water
snow piling up in the winter near
more effectively.Options to con- N Solution:Consider snow clips to re-
buildings.
y
sider include,but are not limited to �•
rain garden;infiltration gallery with duce snow piling up.Also work with
landscaping or permeable/porous
Jr the Property Mgmt to identify other
pavement with a play feature or ��`
.� 12 GR` � areas where snow can be stored
community space. `C — during the winter.
Challenge:` ge:No gutters in place.
/ Solution:Area where roof drain-
Challenge: Area to be considered
1 age can be collected with a gutter
1 and conveyed to an enhanced
for a rain garden or enhanced land- �.q landscaped area near the sidewalk
9G
Sol,,S r` (but not too close where heaving
Solution:Water from portions of the will occur).
project area can be conveyed via
trench drains for example.
GSGM
Truscott Affordable Housing Re-Grad in and f�raiCayef Aspen
�esi n
C�ualoficati®ns
SGM has teamed up with Hepworth Pawlak Geotechnica/and HydroSystems-KDI, Inc. to
provide the City with the most qualified team, one with specific experience in evaluating building
foundation geotechnical challenges and irrigation design, respectively, within the City of Aspen.
Professional Resumes
SGMSGM was founded in 1986, following a brief period as Schmueser and
Associates which was founded in 1979. For 25 years, SGM employees
have lived, worked, and played in the Western Slope communities they
have helped to build. As a result, SGM's services are delivered with unparalleled authenticity
and pride. The resulting success has supported SGM's growth from less than 15 to over 70
employees—the largest full-service engineering and surveying firm in Western Colorado. In
addition to its Glenwood Springs headquarters, SGM also has offices in Aspen, Meeker, Grand
Junction and Gunnison. As we have grown, so has our expertise—SGM has specialists in the
following engineering fields that will be used to implement this project:
• Affordable Housing Re-Grading and Drainage
• Municipal Stormwater Master Planning
• Municipal (MS4), Construction, and Industrial Stormwater Permitting and
Implementation
• Surveying and GIS
• Municipal Public Works, Roads, Streets, Highways, Bridges
• Hydrologic/Hydraulic Engineering
• Floodplain Management
• Civil/Site Development
• Municipal Asset Management
• Municipal Regulations, Public Works Manual Development and Rate Studies
• Construction Inspection &Administration
Angie Fowler, PE will serve as the Project Manager for this project. She
has 16 years of diversified water resource engineering experience (1 year
with SGM). She recently served as the Project Engineer on the Burlingame
Phase I Re-grading and Drainage project and has also served as Project
Manager on a number of CDOT, municipal and oil and gas projects
performing water quality impact assessment analyses for various alignment
alternatives and selected appropriate Best Management Practices (BMPs)to
mitigate any potential impacts to adjacent waterbodies. Angie has been
developing stormwater programs for the municipal and industrial sectors for over 11 years.
SSGM .*
� p 1 5 Ov
Truscott Affordable Housin Re-Grad in and Dra nave of D Si Aspen
ryde endetti, Cl will serve as the Project Engineer for this project, working
ith Angie on all aspects of the project. Terry has worked for SGM
04 focusing primarily on land development projects in th e City of
His involvement has included assisting clients in obtaining land use
coordinating and designing utility services and preparing final
and drainage plans. Terry's background has involved over 24 years
ce in designing and constructing projects related to site grading,
, environmental cleanup and restoration.
Angie and Terry recently worked together on three engineering projects for the City of Aspen's
Asset Management Department in the Burlingame Phase I Development area and are very
familiar with the City Asset and Engineering Department's expectations for re-grading and
drainage and pond sizing projects. One of the three projects has been approved by the
Engineering Department for construction. The remaining two projects were submitted to the
Engineering Department April 24, 2013 and are undergoing review.
Jay Hammond, PE will serve as Principal-in-Charge for the project bringing
over 30 years of experience in roadway, hydrological, hydraulics and district
and municipal infrastructure improvements to this project. As a municipal
engineer, he has served as the engineering liaison between the community
and developer as well as district, state and federal government agencies
Providing reviews, studies and any necessary interaction with these agencies.
Jay has directed and conducted drainage, floodplain, and master plan
studies.
HydroSystems was created in 1993 to meet the irrigation
HydroSystemsoKDI,Inc. • planning and design, water auditing and management,
• construction observation and management needs of the
landscape industry in the Rocky Mountain Region.
Hydrosystems started with a staff of two and grew to seven until August of 2002, when
Hydrosystems and KDI Designs merged companies, in a need to increase the staff size to keep
up with the ever increasing demand of the irrigation industry. Today we have grown to a staff of
nine and total over one hundred fifty combined years of experience in the irrigation system
construction and design environment. We are uniquely qualified to meet the needs of our clients
and project owners and HydroSystems•KDI is dedicated to provide a level of service and
technical expertise in irrigation system design that is unmatched in the consulting industry. Our
staff currently consists of eleven irrigation system designers. HydroSystems•KDI, Inc. currently
utilizes AutoCAD version 2007/08/2010 for all planning and irrigation design efforts. We uti own
surveys our own irrigation design software that overlays into ACAD, developed and design for our
internal use, by members of the staff. We also have GPS equipment that we use for basic
surveys and GPS located as-built plans. spot
SSGM ow p 16
City of Aspen
Truscott Affordable Housin Re-Gradiinq and Drainage De(zirin
Ken DiPaolo (CID)will act as the Principle in charge overseeing a designated Senior Project
Manager for this project, who will then be responsible for assembling an internal team,
scheduling, all planning, design and overall coordination issues as well as preparation of the
project manual. Ken and the staff that are assigned to the project will attend all meetings with
the Design Team.
Tom Beall will handle any irrigation system pump and water feature mechanical system
designs.
Ggr.)tech Hepworth Pawlak Geotechnical was formed in 1993 by
Dick Hepworth and Steve Pawlak and has offices in
Glenwood Springs, Parker, Silverthorne and Colorado
Springs. They are a traditional geotechnical engineering
firm offering professional services in a broad range of soil and foundation studies, geologic
assessments, environmental services and construction quality control. The founders have over
fifty years of combined professional experience. The entire company has a staff of about 40 with
about 20 in the Glenwood Springs office including professional engineers, certified technicians,
and support staff. They believe in providing quality service to their clients which requires full
understanding the client's needs, project details, and site conditions. Good communication is an
essential part of this service. Even though geotechnical engineering has advanced into this
highly technical era, much of what we do is basic and the experience factor makes the
difference.
Steven Pawlak, PE will act as the Principle in charge overseeing a designated Geotechnical
Engineer. Steve has considerable experience in the Roaring Fork Valley including specifically,
geotechnical investigations for affordable housing projects.
David A. Young PE will be the Geotechnical Engineer for the project. Mr. Young has over 25
years experience in geotechnical consulting and construction and materials testing services. At
HP Geotech he provides project engineering and management support for geotechnical
investigations and construction observation and testing
and shallow foundation design, including that for bridges, commercial and residentialude deep
c
developments, grading of steep hillside terrain, low earthen embankments, analysis and
remedial repair of distressed buildings, and pavement design for roadways and airports.
Resumes for all staff are included in the Appendix.
Commitment and Experience
Our Team has the resources and specific experience to deliver a successful project to meet the
City of Aspen's needs. Most of SGM's projects are technically diversified and rarely are we
responsible for only a single project task which means that our project Team and firm
experience reflects multidiscipline project histories. Our Team has dedicated senior staff to
ensure both quality control and efficiency is provided the City through the duration of the project.
The table below specifies each team member's commitment to this project
!BSGM a p , ,
City of Aspen
Truscott Affordable Housing Re-Grading and Draina e Desi n
Staff Percent Commitment to Pro'ect
Nnde wler, PE SGM
tti, El 50
50
H droS stems-KDI, Inc.
olo, CID ll 15
40
e worth Pawlak Geotech
wlak, PE un , PE 10
50
Our Team has provided engineering and design services for numerous municipal projects on
the Western Slope with demanding time schedules and constrained budgets, coordination of
numerous utilities and stakeholders, adherence to municipal standards and requirements and
solicited public involvement. The following matrix highlights the SGM Team's technical expertise
from recent projects including adaptive reuse of affordable housing sites.
0
4f
R V C '•0 .�O' W
41 C1 .0 = 0 Z 0 1a °1 +O+
M U) 0 401 O O •.2 (5 2 Y C I:
L
0 — p G y O p1 0 C) O1 a C E N
0•y m v7 •y � o � W
r 47 d C7 0 O d 3 N d 41
E d R R LL 0 0 0 Q V la °f. O O
3 o c a1 3 c > v 47 c y c >+ 2 >
E v c v :, 3 t ,� S O Q ca . c 3
0 M ° > •� `C a —° 'a ` C
via aoo v> > 0 'a = ' O1 E c c
Q U m G = U U Ir J d V
Glenwood Green
A artment Com lex
Burlingame Phase I
Burlingame Phase II
Sunnyside
Retirement Center
Mack Master
Drainage Plan Mesa
Count
Aspen Highlands
Base Facilit
Comprehensive Site
Development
Engineering
Drainage Master
Plan Battlement
Mesa
f3SGM 0* p ,
City of Aspen
Truscott Affordable Housing Re.-Grading and Draina e Desi n
Scope of Work
This Scope of Work identifies the deliverables, meetings, and potential issues/conflicts. Staff
availability for the overall project is presented above in the Commitment and Experience table.
Our Team will continually work with City Staff to refine the scope as warranted to best serve the
City of Aspen's needs.
Our project team is readily available and able to complete the
- project within the specified schedule. - - - -
Section 3 of the RFP outlines the Required Scope of Work, as follows. Note some of the tasks
presented in the RFP have been combined.
Task A. Detailed Engineering Analysis
Objective: conduct a detailed engineering analysis that identifies all issues related to the project
site drainage such as areas where:
Snow falls/drops from the buildings
Shade during the winter and/or summer
Functioning and non-functioning drainage/stormwater facilities
Settlement(buildings, sidewalks, etc.)
Gutters and down spouts daylight
Ponding/rusting of stairwell supports
Task Description:This analysis will include geotechnical engineering services to be provided by
HP Geotech. HP Geotech proposes to drill at least the 5 borings required by the RFP located as
close as practical to the existing buildings and in flat to negatively drained areas. The boring
locations will be coordinated with the designers to best assist with their design. We expect to
encounter mainly granular soils and plan the borings to be 15 feet deep. The borings will be
logged by a representative of our office and checked for groundwater level. Percolation testing
will be performed in the borings for subsurface infiltration characteristics to be used in the rain
garden designs. The borings will be backfilled with drill cuttings after the_percolation testing._
-Laboratory testing of samples taken from the borings will be performed to determine their
engineering characteristics. The information obtained from the field and laboratory testing will be
analyzed and a report prepared discussing our findings and providing recommendations for
grading and drainage designs including surface grades, subsurface drainage, backfill material
types, and compaction of earthwork for new construction and modifications to existing backfill.
The need for foundation drains next to existing lower(garden) level units will also be evaluated.
Deliverables: Detailed Engineering Analysis and Geotechnical Report.
6SGM
� P 1
Trust®tt Affordable HOUsin Re-Gradin and dra Cayef Aspen
Tasks �, E and H. Detailed Grading and Drainage Plan Design �GSI n
Objective:develop a detailed grading and drainage plan that integrates into the existing
development and enhances the area for the benefit of the adjacent buildings.
Task Description: We will review the existing and available survey file (to be provided by the
City)and field verify that it reflects the existing drainage patterns and problem areas. If there are
existing drainage areas that are not readily identified with the existing survey, SGM may request
that the City obtain a more detailed survey(half to two-tenth contours).
We would anticipate developing two or three conceptual design options relative to the drainage
goals for the project area.
Deliverable: Four levels of Detailed Grading and Drainage Plan; Analysis (Task A); Criteria;
Detailed Design; and Implementation Documents (Task 1)
Task C. Revised Drainage Report
Objective: develop a revised drainage report(update Sopris Engineering's report, August 2000).
Task Description:We will develop a revised drainage report and/or supplement to the original
drainage report developed by Sopris Engineering. The revised drainage report will incorporate
the overall drainage patterns approved by the original report unless approved by the City
Engineering Department. The plan will include criteria and stormwater concepts included in the
URMP, specifically rain gardens, trench drains, and/or permeable pavement as examples.
Deliverable: Revised Drainage Report.
Task D. Project Coordination
Objective: maintain consistent and frequent communication with the City Engineering
Department.
Task Description:We are suggesting an initial Kickoff Meeting even prior to development of
any early design concepts to ensure that the project team is headed in the right direction from
the perspective of City staff. We would like to include representatives of the City's Asset
Management Team, City Engineering, Parks and Recreation, Truscott Property Management,
and Housing Office from the standpoint of understanding the requirements each department
may have relative to the project goals, drainage design and landscaping. This upfront meeting
will also facilitate communication and coordination throughout the project, ultimately leading to a
streamlined permit approval.
The Kickoff Meeting with City staff will help outline the specific objectives of the grading and
drainage plan (and report, Task C), specifically, will the plan need to comply with the original
drainage report developed for the housing project?Will the elements of the plan include those
required by the City's Major Drainage Plan?What elements of the URMP should or can project
include?
We are assuming that the answer to most of these questions, based upon our experience in
working with the City on these types of project is yes, but obtaining clear direction early on in the
project will streamline permit and design review and approval.
SSGM � p , ,o
City of Aspen
Truscott Affordable Housing Re-Gradina and Drainage Design
Deliverable: Meeting Minutes.
Task E. Public Involvement
Objective: maintain consistent and frequent communication with the Property Management
Company and Housing Office.
Task Description:We will coordinate with the City Project Manager, Mr. John Laatsch, to set-up
at least four Property Management meetings and one Housing Office meeting to obtain input
regarding grading opportunities and conceptual designs.
Deliverable: Meeting Minutes.
Task F. Implementation Documents
Objective: develop and compile the necessary Major Drainage Project and Sufficiency Review
components for permitting, implementation, and construction.
Task Description:We understand that the City has specific items that need to be included in
documents and drawings submitted for permit review and approval. We will develop those items
required by the permit review process as identified in the Sufficiency Review Checklist;
Compliant City Survey; Major Grading/Drainage Plan, Construction Management, Soils Report,
and Excavation Stabilization and needed.
Deliverables: Required components included in the Sufficiency Review Checklist; Compliant
City Survey; Major Grading/Drainage Plan, Construction Management, Soils Report, and
Excavation Stabilization.
Task G. Project and Construction Schedules
Objective: develop a project and construction schedule. This task addresses the Required
Proposal Element F specific to the cost estimating approach and format.
Deliverables: Project and construction schedules.
Task H. Probable Cost of Construction
Objective: develop a probable cost of construction. This task addresses the Required Proposal
Element E specific to the cost estimating approach and format.
Task Description:SGM maintains an extensive data base of past projects in our service area as
well as utilizing available construction cost bid summary data on a state and regional basis to
develop current construction cost estimates. We are also in contact with key local Contractors
and material suppliers regarding construction cost trends due to material fluctuations and
General Condition requirements. We have always felt that there is some art in anticipating
variations in construction costs that may be on the horizon versus relying solely on past
information.
Deliverable: Probable Cost of Construction.
SSGM ��"� pill
City of Aspen
Truscott Affordable Housing Re-Gradina and Draina e Qesi n
Design Fees and Reimbursables
We propose to perform the Scope of Services associated with the Truscott Housing
Development Re-Grading and Drainage Design project for a fee of$34,265. We would
anticipate reproduction reimbursables in the range of$350 for a total fee of$34,615. This cost
estimate assumes:
• One site visit for all team members
• Irrigation design for 2-3 acres (maximum)
• No as-built drawings will be developed
• No surveying will be required by the SGM Team, unless requested under a separate
scope of work
The following table outlines the hours and costs per task.
15SGM p 1 1z
Truscott Affordable Housin Re-Gradinq and Dra rCity of
ace D seen
esi n
SGM Staff Hours Subconsultants
Task/Task Angle
Description Ham and Fowlr Bendetti Geo ech Hy KDI,Inc.ms Reimbursables Hours Task Totals
Task A.Detailed
Engineering Analysis 16 24
Tasks B,E and H. $5,500 40 $9,775
Detailed Grading
and Drainage Plan
Design 8 40
Task C.Revised $3,600 48 $8,300
Drainage Report 24 12
Task D.Project 36 $3,840
Coordination 2 8 2
as E.Public $1,250 12 $2,742.50
Involvement 18 6
Task F. 24 $2,610
Implementation
Documents 24 4
Task G.Project and $500 $250 28
$3,907.50
Construction
Schedules 2 2
Task H.Probable 4 $410.00
Cost of Construction 2 4
Project 6 $590
Management and
Quality Control 6 8 2
Totals
16 $2,090
8 110 96 $6,000 $51100 $350 214 $34,615
Schedule
We are anticipating a 12-16-week schedule as indicated in the RFP; we would generally
anticipate the following overall schedule (based on 13 weeks)following a Notice to Proceed:
Week 1
• Information gathering.
• Review prior Truscott Drainage Report.
Week 2
• Kickoff Meeting
• Site visit
• Determine adequacy of the base mapping adequacy/additional survey needs.
• Kick-off meeting with City agencies.
• Utilities located.
Week 3
• Geotechnical soil drilling.
• Begin Engineering Analysis
15SGM Ow p , ,3
Truscott Affordable Housing Re-Gradin and Dra Gaye seen
Week 4 csi n
• Develop initial grading and drainage options/concepts.
• Meet with City Engineering to review concepts/approach.
• First Property Management meeting (present concepts with City staff in attendance.
• Housing Office Meeting.
Week 5
• Revise initial grading and drainage options/concepts based upon input at meeting.
• Drainage and Grading plan criteria design.
• Develop draft revised drainage report.
Weeks 6-8
• Develop/Submit Geotechnical Report.
• Develop/Submit Detailed Engineering Analysis and Design.
• Second Property Management meeting (present concepts with City staff in attendance).
• Drainage and Grading plan detail design.
Weeks 9-10
• Finalize drainage report.
• Develop proposed schedule, probable cost of construction based on detail design.
• Third Property Management meeting (present concepts with City staff in attendance).
Weeks 11-12
• Develop Implementation Documents.
• Submit all final designs and documents for permit review.
Week 13
• Final Property Management meeting (present concepts with City staff in attendance).
We will keep you advised of our progress and any changes that are encountered.
QA/QC and Project Management
Quality Assurance/Quality Control (QA/QC)will play a significant role in providing a final product
that will meet the City's expectations. SGM's QA/QC process ensures that all our projects are
cost-effective, constructible, and manageable and are completed within budget and on
schedule. We do not believe that it is the City's responsibility to perform this task and we strive
to ensure that the documents we put out are technically correct and error free. The Principal-in-
Charge assigns the QA/QC team members once the planning documents are started, and the
team members maintain responsibility for their assignments throughout the duration of the
project.
Prior to the start of work, an internal project planning conference is held, which includes the key
personnel on the project. As the project nears completion there will be two separate reviews. An
engineering specific review will be performed on the design plans by an engineer that has not
been involved in the design. This review provides a fresh perspective to the design. The second
review will verify that all of the different design elements will mesh together. This is important to
!BSGM �, P 1 14
City of Aspen
Truscott Affordable Housin Re-Gradinq and Drainage Desi n
ensure that all of the special information on the plans is tied together. The documents are
reviewed in detail and experience is shared on any anticipated "obstacles"that may require
special attention or expertise within SGM. This is one of the principal reasons for the diverse
backgrounds of staff assigned to this team. The QA/QC effort will also include the review of
existing information, as well as any other City requirements that may apply to this project.
!BSGM 0* p 1 15
Appendix i Resumes
Angie Fowler, PE
�iuw-r
General Background
Angie brings to SGM 15 years of combined water resources engineering and project
management experience. She specializes in managing projects that require multi-
disciplines to complete the job including projects requiring the development and
implementation of NPDES Point Source Discharge Permits, Municipal Separate Storm
Sewer System (MS4)General Stormwater Programs and Construction Stormwater
Permitting and Stormwater Management Plans; and developing watershed management
solutions to address challenging water quality issues including Total Maximum Daily Load
(TMDL)and site-specific standards development.Angie is a strong communicator and
frequently coordinates among various agencies to gain consensus and resolve water
resources problems. She has developed and conducted several training workshops
and sessions to educate municipal, state, and private agencies about MS4 stormwater
Permitting requirements, TMDLs, water quality trading frameworks, the Clean Water
Senior Engineer Act,401 and 404 permitting and related regulations.Angie's experience also includes
Drinking Water Team
TMDL development and implementation using pollutant/water quality trading. In addition,
she has extensive experience addressing water resource issues from a watershed
Education perspective specifically for the development of Environmental Assessments(EA)and
BS Biological Systems/ Environmental Impact Statement(EIS).Angie also has a background in assessing
Agricultural Engineering, watershed management issues as they relate to water quality issues such as high TSS
University of Nebraska, and selenium loadings.Angie has been a part of developing the monitoring plans to
1995 assess these issues, performing the sample collection and data analysis(Driscoll Method,
RUSLE,AGNPS modeling), and building consensus among stakeholders on the best
MS Bioresource/ implementation strategies to mitigate the issues.
Agricultural Engineering,
Colorado State University,
1997
Summary of Experience
Registration/Certification Water Quality and NPDES Permitting.Angie has been developing and implementing
Professional Engineer, CO
water quality studies to support various point source and non-point source discharge
permits in Colorado for over 15 years.Angie's role in developing these permit applications
has included the development of water monitoring programs to support better site specific
standards, Total Maximum Daily Loads(TMDLs)and watershed/water quali
and coordinating with the Colorado Department of Public Health and Enviro ty models;
nment el
behalf of the client. on
Stormwater Management.Angie has been developing stormwater programs for the
municipal and industrial sectors for over 10 years. She was part of the development of the
first permit through her involvement in the statewide working group and has been recently
supporting the Town of Parker, Town of Castle Rock, City of Delta, El Paso County,
Colorado Department of Transportation (CDOT), and the City of Casper with the
development, implementation, and revision of their stormwater programs.Angie has
experience with structural Best Management Practice(BMP)selection and design,
supporting the municipal, transportation and oil and gas industries with their construction
stormwater management challenges.
Watershed Management. In addition to her specific water quality and stormwater
management experience,Angie has also worked on larger watershed management
issues, offering more regional and coordinated water quality and watershed management
among various stakeholders.Angie is a strong communicator and provides clients with
the opportunity to communicate challenging regulations to diverse audiences, bringing
together the technical and policy issues into workable solutions.
Angie Fowler, PE
Representative Project Experience
Holistic Watershed Plan San Antonio River Authority(SARA), TX. Served as Project Engineer for a Holistic
2010 Watershed Plan characterizing and assessing the nutrient and bacteria loadings in the
Lower San Antonio River. This effort involved coordination and communication with SARA
staff, Texas Commission on Environmental Quality(TCEQ), and local stakeholders;water
quality data review; and public meetings and workshops.
Nonpoint Source Water Environment Research Foundation and the Cherry Creek Basin Water
Pollution Trading Quality Authority, Englewood, CO. Project Engineer that assisted in the development
Demonstration Project of a standardized approach to quantify the water quality benefits of individual phosphorus
1998 -2000 removal projects within the Cherry Creek Basin and to track the overall benefits of the
trading program to the watershed.Also developed a sound technical and policy basis for
trading, and provided practical, hands-on guidance and information for others developing
trading programs.
Lower Boise River and Boise City Public Works Department, ID. Project Manager for the development and
Brownlee Reservoir implementation of a scientifically sound and flexible nutrient TMDL for Brownlee
Nutrient TMDL Reservoir, Idaho. Specific tasks included the development and implementation of a water
1998 -2000 uali
q ty-monitoring program to evaluate Brownlee Reservoir throughout the growing
season from a limnological, lake process perspective.Also provided support and
assistance for the development of a statewide trading framework necessary for the
implementation of a scientifically sound and flexible TMDL.
WYPDES Phase II MS4 City of Gilette, WY. Responsible for the development of the City of Gilette's Draft Phase
Permit Support and II MS4 Permit and the Construction and Post-Construction chapters in their Erosion and
Development Sediment Control Manual. The permit was developed as part of a parallel effort to update
2010 -Present the City's Stormwater Master Plan and needed to take into consideration hydraulic and
hydrologic criteria included as part of the effort. Developed presentations and educated
the City Council members and the Stormwater Technical Advisory Committee on the
details of the regulations and need for including other watershed issues (TMDLs)into
their master planning efforts.
WYPDES Phase II MS4 City of Casper, WY. Responsible for the development of the City of Casper's Draft Phase
Permit Support and II MS4 Permit and the Construction and Post-Construction chapters in their Erosion and
Development Sediment Control Manual. The permit was developed as part of a parallel effort to update
2010 -Present the City's Stormwater Master Plan and needed to take into consideration hydraulic and
hydrologic criteria included as part of the effort. Developed presentations and educated
the City Council members and the Stormwater Technical Advisory Committee on the
details of the regulations and need for including other watershed issues(TMDLs)into
their master planning efforts.
River Diffuser Feasibility City of Delta, CO.Worked with a team of engineers to assess the feasibility of using
Study a river diffuser for the City of Delta's effluent discharge as part of meeting restrictive
2009 ammonia standards. Currently there are no established design standards or mixing
criteria available by the Colorado Department of Public Health and Environment(CDPHE)
or the US Fish and Wildlife Department to guide the design. In addition, she has
supported the development of materials to support the amendment to the City's existing
site application.
Individual Industrial Colorado Springs Utilities, Homestake Reserviour near Red Cliff, CO. Coordinated
Process Water Discharge with Colorado Springs Utilities, City of Aurora, Moltz Construction and CDPHE-WQCD
Permit Coordination on the proper permit needed for the rehabilitation of Homestake Dam. The milling and
2010 -Present washing activities that are necessary for the rehabilitation of the asphalt-faced dam create
challenges in construction phasing, treatment and discharge of storm and process
water.
Angie Fowler, PE
Representative Project Experience - (cont.)
Conceptual Design of a Boise City Public Works Department, Boise,
ID. Served as
Combined Retention a combined retention basin/wetland system as part of he pilot Project
trading program to design
Basin/Wetland System framework development for the Lower Boise River Watershed. This included the
1998 evaluation and analysis of existing data pertaining to the proposed site characteristics,
performed calculations, developed conceptual plans and performed a cost sensitivity
analysis.Also responsible for negotiating a proposed trading framework statewide with
several federal, state, and local permitting agencies.
Water Quality Trading City of Grand Junction, CO. Supported th City of Grand Junction with
Program for Selenium - of an EPA Grant to research the potential foe water quality trading o ding pr a tslin the Llowerent
2003 Colorado River Watershed. Developed alternatives in reducing selenium impacts
throughout the watershed.
Watershed Management Cherry Creek Basin Water Quality Authority, CO. Project Engineer who participated in
Plan team effort to develop a Watershed Plan for the Cherry Creek Basin Water Quality
2003 Authority. The Watershed Plan addressed the need for a plan that combined sound
science and stakeholder concerns into a concise implementation document, promoting
effective management strategies to protect water quality in the Cherry Creek Watershed.
Erosion Control and Lockheed Martin Aeronautics, Denver, CO.Acted as the Project Engineer for a
Non-point Source team that developed a sitewide strategy for an erosion control and non-point source
Management management plan. Lockheed Martin Aeronautics has several erosion control facilities
2001 on-site that reduce non-point source loadings to the South Platte River and ultimately
Chatfield Reservoir. The loading reductions achieved by these erosion control facilities
may provide phosphorus trading credits for use in a non-point/point source trade.
Water Quality Support Air Force Space Command, Peterson AFB, CO. Project Engineer who assisted in the
Services and TMDL development of TMDL Action Plans and Strategy's for key AFSPC installations.
Strategies
2003
Trading Demonstration Cherry Creek Basin Water Quality Authority, CO. Project Engineer who assisted
Project in the development of a standardized approach to quantify the water quality benefits
1998 of individual phosphorus removal projects within the Cherry Creek Basin and to track
the overall benefits of the trading program to the watershed.Also developed a sound
technical and policy basis for trading, and provided practical, hands-on guidance and
information for others developing trading programs.
Permitting of Treated Confidential Energy Client, Rio Blanco, CO. Led the permitting efforts to permit a
Produced Water surface discharge of produced water in Rio Blanco County.This effort involved the
Discharge assessment of the potential natural resources impacts as a result of both the treatment
2009 -2010 facility and the infrastructure in delivering the water to the facility, in addition to
coordination with several federal, state, and local agencies.
Development of BMP Confidential Energy Client, Garfield County, CO. Project Engineer who led a team
Manual and Inspection of scientists and engineers to develop Best Management Practices (BMPs)criteria and
Protocol for Energy- inspection checklists as part of preparing this private energy client for pending
Related Construction Construction Stormwater Audits by CDPHE-WQCD. Responsible for developing the
2006 tes materials for use during the inspections, documenting any potential
concerns, communicating with the client on recommends g mod f catio s t non-compliance
ist existing use
of BMPs, if needed, and documenting this information for use in updating BMP
specifications and drawings.
Angie Fowler, PE
Representative Project Experience - (cont.)
Baseline Water Quality ConocoPhillips, Piceance Basin, CO. Project Manager responsible for developing
Sampling Sampling and Analysis Plans to support water quality monitoring of springs and wells in
2007 Western Colorado. The purpose of this water quality sampling
characterize the existing conditions of the water prior to any exploration and production
activities. This monitoring program and sampling was specific to the proposed activities
anticipated to occur in the future and was a requirement of agreements (Special Use
Permits)between ConocoPhillips and adjacent land owners.
Energy Development Colorado River Roundtable Energy Subcommitte,Western Slope, CO. Performed
Water Needs tasks for Phase 1 of the Energy Development Water Needs Assessment Project in
Assessment Western Colorado. While there are several factors impacting energy development in
2009 Western Colorado, Phase 1 focused on defining a range of planning horizons (near, mid-
term and long-term)and production scenarios(baseline versus full). The amount of water
varies across the many types of energy extraction and production techniques, the Team
researched and documented available water demand information as available to develop
reasonable water demand projections.
Stormwater Management Noble Energy, Battlement Mesa, CO. Responsible for the coordination of staff to
2007 conduct field assessments of Noble Energy's
the program in the Battlement Mesa/Ruli on area r owensu ensure the client was meeting
tion of
expectations of their Construction Stormwater Permit. Provided weekly updates to the
client project managers on the progress of the project and communicated any new
direction received from the client to the project staff to ensure Noble was in compliance
and implementing the project in a cost-effective manner.
Red Cliff Mine Third Bureau of Land Management(BLM), Mesa County, CO. Project Engineer currently
Party Environmental documenting and assessing the affected environment as it relates specifically to the
Impact Statement(EIS) water quality for the proposed Red Cliff Mine. CAM Colorado, LLC proposes to mine and
2007 -2008 develop coal resources to supply pp y power generation facilities by a number of proposed
activities.
Water Sensitivity Private West Slope Energy Company, Water Sensitivity Assessment. West Slope
Assessment CO. Project Engineer currently participating in a water resources sensitivity assessment
2009 to assess the degree of surface water resource sensitivity to new oil and gas
development in the Piceance Basin.As part of this assessment Researching water quality
standards for both surface water and groundwater resources across multiple watersheds.
Also recommending Best Management Practices(BMPs)that can be applied to minimize
the risk to those surface waters needing additional protection because of protected water
quality.
ARAR Wellington-Oro Mine ARAR(Applicable or Relevant and Appropriate Requirements
2004 Compliance Document), Summit County, CO. Lead Project Engineer in assisting the
EPA with the development of an Applicable or Relevant and Appropriate Requirements
(ARAR)Compliance Document and associated Discharge Control Mechanism for the
Wellington-Oro Mine Removal Facility.Acid mine drainage from the Wellington-Oro mine
was proposed to be treated by the facility to remove metals resulting in improved water
quality in French Gulch, and ultimately, the Blue River downstream. The project team
gathered historical water quality data to support the permit limits and selected removal
technique. This involved several meetings and coordination with the CDPHE-WQCD
and EPA. The team, along with the agencies,were able to agree on appropriate permit
discharge limits and finalize the ARAR.
Angie Fowler, PE
Representative Project Experience - (cont.)
Colorado Department of Transportation, Gaming Area Access Environmental
Impact Statement, Black Hawk, CO. Project Engineer, performed preliminary hydrologic
and hydraulic analysis of several alignment alternatives for the project's Environmental
Impact Statement(EIS).
Colorado Department of Transportation, US 550 Environmental Impact Statement
(EIS), Region 5, CO. Project Engineer who performed the water quality impact
assessment analyses for the various alignment alternatives and selected appropriate Best
Management Practices (BMPs)to mitigate any potential impacts to adjacent waterbodies.
Colorado Department of Transportation, US 160, Environmental Assessment(EA),
Region 5, CO. Project Engineer who performed the water quality impact assessment
analyses for the various alignment alternatives and selected appropriate Best
Management Practices(BMPs)to mitigate any potential impacts to adjacent waterbodies.
Colorado Department of Transportation (CDOT),Woodmen Road Environmental
Assessment(EA), Colorado Springs, CO. Project Engineer who performed the water
quality impact assessment analyses for the various alignment alternatives and selected
appropriate Best Management Practices(BMPs)to mitigate any potential impacts to
adjacent waterbodies.
Colorado Springs Utilities, Blue River EA, Colorado Springs, CO.Assessed the water
quality impacts for the various alternatives as part of the Colorado Springs'Utilities Blue
River Environmental Assessment.
Jay W. Hammond, PE
General Background
Jay, a General Civil Engineer, Principal and Sector Leader, has worked for SGM since
+. 1989. He has been involved in the design, construction, and project management of a
wide range of civil infrastructure projects and private development projects from the land
use approval process through construction. Prior to joining SGM, Jay worked for the City
of Aspen from 1977 to 1989, ultimately as the City Engineer and Public Works Director
with responsibility for the City's Engineering, Streets and Electric Departments and over
40 employees. That experience provided a strong background in municipal land use
i regulation and growth impact issues as well as design and long-term operation of a wide
±��, range of Public Works projects and improvements.
Since joining SGM, Jay has undertaken numerous private and public projects for various
development and municipal clients in the Roaring Fork River Valley and beyond. He is
Principal, Civil Engineer currently a Principal of the firm with responsibility for satellite offices in Aspen, Crested
Sector Leader for the Re-
Butte and Grand Junction.
mote Offices of SGM, Inc.
including the Gunnison,
Aspen/Pitkin and Grand Summary of Experience
Junction Teams Land Use Process. Based, in part, on his experience as a City Engineer and Public
Education Works Director, Jay has worked on many projects beginning at the land use approval
stage. Most Colorado jurisdictions require that land use approvals for subdivisions and
BSCE Civil Engineering, individual private commercial and residential projects demonstrate the ability, early in the
Tufts University, Medford, process, to solve engineering-related constraints including adequate access, grading,
Massachusetts 1975 drainage and utility infrastructure. In over 20 years at SGM, Jay has provided engineering
Professional Affiliations support for a large number of projects in western Colorado jurisdictions beginning at the
Professional Engineer, CO conceptual application stage.
Residential Subdivisions.Jay has worked on civil design of many subdivision projects
in Aspen and Pitkin County including coordination of the platting effort as well as design
of roads, utilities and drainage improvements. Subdivision projects in the upper Roaring
Fork Valley are typically characterized by high land value and tight constraints on access
and infrastructure corridors. Jay has worked with the developers and architects to
generate creative solutions to efficient infrastructure placement in limited corridors.
Lodge/Commercial Projects.Jay has worked on most of the larger lodge building
projects in Aspen over the last 20 years. These projects have been focused on the
lodging district at the Base of Aspen Mountain Ski Area and have typically entailed a
number of common design challenges. Projects of this nature have generally required
deep excavations and complex foundation structures requiring elaborate foundation
drainage and radon collection systems. Jay has worked extensively with environmental
and mechanical system consultants on innovative solutions to solve sub-slab drainage
and radon collection requirements with a combined piping and discharge/venting
system.
Affordable Housing Projects.Although no longer unique to resort communities,
affordable housing design and construction has been a significant market in the upper
Roaring Fork area for many years. From his involvement in affordable housing projects
developed by the City of Aspen to over 15 projects completed on behalf of SGM, Jay has
been heavily involved in employee housing development for well over 20 years.
Affordable housing projects invariably seek to provide the maximum number of beds on
a given site as efficiently and economically as possible. By definition, affordable housing
projects allow very little room for access, drainage and infrastructure needs. Jay has been
involved in designing projects of this nature long before he came to work for SGM.
Jay W. Hammond, PE is
Summary of Experience - (cont.)
Residential Projects.Jay provided civil engineering design and coordination assistance
on individual residential projects ranging from typical single-family homes up to a 55,000
square foot private residence near Aspen. Many of the higher-end residential projects in
the Aspen area have the utility service and site design requirements of a mid-sized lodge
structure including commercial kitchens and sub-grade parking. Residential projects on
many rural sites include significant design of individual water supply systems with storage
as well as on-site sewage disposal systems subject to County and, occasionally, State of
Colorado regulations.
Utility Design and Construction.Jay has worked on numerous projects for the
design and construction of water lines, sewer lines, water tanks, pressure-reduction
(PRV)vaults, pump stations, complete private water systems, private sewer collection
and treatment systems, and electric undergrounding projects. Several of these designs
have incorporated upgraded material specifications to allow water and sewer mains to be
placed in closer proximity than would typically be permitted due to corridor constraints.
Terry Bendetti, El
General Background
Terry has worked for SGM since 2004 focusing primarily on land development projects.
His involvement has included assisting clients in obtaining land use permits,
coordinating and designing utility services and preparing final grading and drainage plans.
Terry's background encompasses 24 years experience in designing and constructing
projects related to site grading, drainage, environmental cleanup and restoration.
Design Engineer
CAD Team Co-Leader Summary of Experience
Education Residential and Commercial Land Development. Terry's experience includes
AAS, Civil Engineering, preparation of grading and drainage plans, utility plan preparation, onsite wastewater
Mesa State College treatment system (OWTS)design, access design, erosion control plans and stormwater
1989 management plans. In addition to civil design for development projects, Terry has
participated in the land use approval process for projects in Aspen and Pitkin County, CO.
Professional Affiliations Specific areas of focus include:
Engineer Intern, CO
Participation in the City of Aspen PUD process and civil design for city building
permits
• Conducting drainage analyses and preparing site grading plans. Specific knowledge
Of City of Aspen and Pitkin County requirements for drainage analysis and design
• Designing Onsite Wastewater Treatment Systems(OWTS)per State of Colorado and
various county regulations
• Developing Erosion Control and Stormwater Management Plans (SWMP)
Representative Project Experience
Burlingame Bus City of Aspen, CO. Design Engineer to improve existing drainage conditions at the
Transit Stations existing bus transit stations located in the Burlingame Subdivision,Aspen, CO. Under
1 &2
2013 existing conditions, drainage flows were directed towards existing structures on site,
causing structural and safety concerns. Overall scope of the project was to provide
design solutions to remedy the concerns. Tasks included:
• Develop a conceptual drainage design to mitigate the current drainage problems
at the two transit stations. The design included a grading and drainage analysis
to determine the impact existing drainage was having on the structures. From the
analysis and using the City of Aspen's Engineering Department's Urban Runoff
Management Plan, proposed grading and structural BMP's(best management
practices)were developed.
• Review the conceptual design with the client for constructability and ensure minimal
disturbance to the project site.
• Develop construction and permit documents per the City of Aspen's requirements.
Terry Bendetti, El
Representative Project Experience - (cont.)
Burlingame Ponds City of Aspen, CO. Design Engineer to improve the capacity of Ponds 2 and 3 located
2013 at the Burlingame Subdivision,Aspen, CO. The record survey and drawings indicated
Ponds 2 and 3 were not constructed to detain the 100-year storm event as calculated
in the final drainage report developed by Carter&Burgess, Inc. Overall scope of
the project was to provide a design that would increase the detention capacity of the
two ponds to at least the 100-year storm event, with minimal disturbance to existing
landscaping, and provide a supplement to the final drainage report. Tasks included:
• Review of the approved drainage report and record drawings to determine useable
information available and information that was missing, but necessary to develop
the design. Scheduled collection of missing information and integrated it with the
available information.
• Performed a capacity analysis for the two ponds and developed a separate design
for both ponds that increased their capacity's to detain the 100-year storm event
with minimal disturbance to the project area.
• Performed hydraulic analysis of the existing outlets for both ponds and provided
design requirements for each outlet structure that met the release rates provided in
the approved final drainage plan.
• Develop construction and permit documents per the City of Aspen's requirements.
Cross-Roads Church City of Aspen, CO. Design Engineer to add a new addition to an existing Church
2012 located at 726 West Francis Street,Aspen, CO. In order to secure the permit to
construct the addition, a drainage report and grading plan was required. Tasks
included:
• Analyzed pre and post re-development drainage conditions within the project site,
as well as analyzing off-site basin conditions and routing.
• Develop a rain garden design that met the BMP requirements outlined in the City of
Aspen's Urban Runoff Management Plan.
• Analyzed street flows and develop a roadside swale design to convey the flows to
the rain garden.
• Develop a design to connect future street improvements to the improvements con-
structed as part of this project.
• Develop the drainage report and grading plan for permit submission per the City of
Aspen's requirements.
Gies Residence Larry Gies,Aspen, CO. Main Design Engineer for a high-end, single-family residence
2007 to 2009 severely damaged due to the lack of an appropriate drainage system, both above and
below the surface. Tasks included:
• Design of an interceptor and foundation drainage system to prevent groundwater
flows from becoming problematic to the existing residence
• Design of new surface grading and drainage structures to relieve the residence from
damage due to surface drainage
Lower Heatherbed, Lot 2 B& C, LLC,Aspen, CO. Main Designer for a high-end, single-family residential project
2005 to 2007 having a complex site plan, a steep snowmelt driveway with steep side slopes above a
creek, in addition to shallow groundwater condition. Tasks included:
• Design of a site grading and drainage plan
• Design of steep snowmelt driveway with concrete retaining walls and steel-backed
timber guardrails
HHepworth-Pawlak Geotechnical,Inc.5020 County Road
Glen Colorado Glenwood Springs, 81601
KHSZ RUWKCSDZ ODN#THRWHFKOLFDO# Phone: 970-945-7988
Fax: 970-945-8454
Email: hpgeo @hpgeotech.com
STEVEN L.PAWLAK,President
Principal and Project Manager
EDUCATION
M.S., Civil Engineering,Arizona State University, 1976
B.S., Civil Engineering,Arizona State University, 1972
REGISTRATION
Professional Engineer: Arizona and Colorado.
Certified Consulting Engineer: Colorado
PROFESSIONAL SUMMARY
Mr.Pawlak is responsible for planning and management of geotechnical and geologic
assessments on private and public projects throughout western Colorado. Typical projects
include ski resort facilities, energy development facilities, commercial and residential
developments,roadway and utility infrastructures, airport and municipal facilities,earthen
embankments and water resources improvements.
Mr.Pawlak has gained extensive experience in special mountain terrain problems such as
landslide stability analysis,hillside grading and groundwater drainage. His background
includes design of foundations on expansive, collapsible and soft soils. He also supervises
field technicians and engineers that perform construction observation, groundwater
mitigation and slope movement instrumentation, and evaluates structures which have
experienced distress.
Mr.Pawlak's project experience includes:roadway grading through difficult terrain; use of
special retaining walls and bridge structures; stabilization of roadway cut and fill slopes;
major commercial,industrial,residential,and municipal water and wastewater treatment
facilities; analysis and design of numerous low-head earthen dams for permanent storage,
temporary detention and irrigation purposes; and foundation studies for design and
installation of driven pile and drilled pier foundations for relatively small to large structures
and bridges.
PUBLICATIONS
Mock,R.G. and Pawlak, S.L., 1983,Alluvial Fan Hazards at Glenwood Springs, Geological
Environment and Soil Properties;presented at American Society of Civil Engineers Fall
Convention,Houston, Texas, 1983.
Spitzer,R.H.,Jirak,G.T. and Pawlak, S.L., 1986,Landslide Stabilization Achieved with
Horizontal Drains,presented at 22nd Bi-Annual Symposium on Engineering Geology and
Soils Engineering,Boise,Idaho, 1986.
Pawlak, S.L. 1998,Evaluation, Design and Mitigation, Collapsible Soil Sites in Western
Colorado, Colorado Geological Survey,Geologic Hazards and Engineering Practices in
Western Colorado,Glenwood Springs, Colorado, 1998.
Pawlak, S.L. and Others,2000,Mitigation of Slope Creep by Subsurface Drainage,
Performance Confirmation of Constructed Geotechnical Facilities, Geotechnical Special
Publication No. 94,presented at Geo-Institute Specialty Conference, University of
Massachusetts-Amherst.
Parker 303-841-7119 - Colorado Springs 719-633-5562 - Silverthorne 970-468-1989
HHepworth-Pawlak Geotechnical,Inc.5020 County Road
Glen Col
Glenwood Springs,Colorado 81601
KHSZ RUWKCSDZ 0DN#7HRWHFK01FD0# Phone: 970-94
Fax: 970-945-8454 454
Email: hpgeo @hpgeotech.com
DAVID A. YOUNG
Sr. Project Engineer
EDUCATION
M.S., Civil Engineering, University of Kansas, 1996
B.S., Civil Engineering, University of Kansas, 1978
REGISTRATION
Professional Engineer: Colorado
EXPERIENCE
Mr. Young has over 25 years experience in geotechnical consulting and construction
and materials testing services. At HP Geotech he provides project engineering and
management support for geotechnical investigations and construction observation
and testing projects. Typical projects include deep and shallow foundation design,
including that for bridges, commercial and residential developments, grading of
steep hillside terrain, low earthen embankments, analysis and remedial repair of
distressed buildings, and pavement design for roadways and airports.
Mr. Young has gained considerable experience in slope stability analysis, hillside
dewatering and landslide mitigation improvements. His background includes
instrumentation for slope movement and piezometric pressures. He also supervises
technicians and junior engineer's work on construction observation and testing
projects. Mr. Young's college thesis research work was on durability of cold recycled
asphalt pavement stabilized with type C fly ash.
His technical field skills include subsurface exploration with auger, rotary, core and
percussion drilling methods, seismic refraction, and electrical resistivity surveys for
geotechnical projects. Mr. Young has also performed hydrologic and chemical
measurements of hot springs water in the Glenwood Canyon area as part of the
Colorado River salinity study.
PROFESSIONAL MEMBERSHIPS
American Society of Civil Engineers
PUBLICATIONS
Cross, Stephen A. and David A. Young, Evaluation of Tv�Fly Ash in Cold f„
Place Rec clingy, Transportation Research Record No. 1583, Transportation Research
Board, National Research Council, Washington, D.C., 1997,pp. 82-90.
Parker 303-841-7119 - Colorado Springs 719-633-5562 - Silverthorne 970-468-1989
HydroSystems•KDI, Inc.
Lri�afon Cmsultng and Wale'Management
HydroSystems•KDI,Inc.
Irrigation Consulting
Key Personnel Resumes
KENNETHJ.DiPAOLO
President
Mr.DiPaolo is President and owner of HydroSystems•KDI and manages all irrigation system design,plan-
ning,production,scheduling and construction administration work.
Mr.DiPaolo began his career in irrigation as an irrigation designer at The Warner Company,a local whole-
sale supplier,in 1976.In 1988 The Warner Company sold out to Ferguson Enterprises and Ken opened a
new wholesale irrigation supply business called Westurf Distributors. Ken was an operating partner and
owner in Westurf Distributors until October 1999 when he sold the business to United Green Mark.
Throughout the 23 years in the wholesale supply business Ken provided design-built irrigation designs at
the contractor level.Ken developed several design programs that are still being utilized to educate Contrac-
tor's in the Denver area.Ken also taught basic irrigation design and installation at Arapahoe Community
College,in Colorado,for five years.In 2000,Ken opened a small irrigation design and consulting business
called KDI Designs,specializing in contractor design-built irrigation projects.In August 2002,KDI Designs
merged with HydroSystems and Ken became a co-owner in HydroSystems•KDI,Inc. As of February 2007,
Ken has become the sole owner of Hydrosystems•KDI and assumed all operations and management respon-
sibilities of the company. This combination of the wholesale supply industry and design experience has
given Mr.DiPaolo the unique qualifications to understand all aspects of irrigation system design.
Mr.DiPaolo has developed irrigation master plans,construction documents and construction period ser-
vices for such notable projects as:
Park Hill Golf Course,Denver,Colorado•Red Rocks Country Club•Promontory in Greeley•170(125 west
to Huron Street)project for Colorado Department of Highways• Memorial Park for City of Arvada•Dick's
Sporting Goods Stadium and Soccer Complex,Commerce City,Colorado•Glendale Sports Complex,Glen-
dale,Colorado•Denver Federal Center Central Control Conversion,Lakewood,Colorado•Back Country
Master Plan,Highlands Ranch,Colorado•Civic Center Park Redevelopment,Denver Parks,Colorado•
Golden High School,Golden,Colorado•South High School,Denver Colorado•Thomas Jefferson High School,
Denver,Colorado
EDUCATION
University of Colorado-2 years(General Studies)
Mechanical Drafting Certificate from Siebel School of Drafting
PROFESSIONAL AFFILIATIONS
IA Certified Irrigation Designer-Golf Course Design
Member,Irrigation Association
Irrigation Consulting-Water Management
Phone:(303)980-5327•Fax:(303)980-5384
HydroSystems•KDI, Inc.
Irrigalsm Omsutimg and Water Management .
HydroSystemseM,Inc.
Irrigation Consulting
Key Personnel Resumes
THOMAS BEALL
Project Manager, Water Feature and Pump Consultant
Mr.Beall is an Associate of HydroSystems-KDI and assists in irrigation system design,golf course de-
sign and planning and handles all aspects of pump design and water feature design.
Mr.Beall began his career in irrigation as a contractor,installing irrigation systems.Tom spent two
years as a designer at the Denver office of Aspen Consulting Companies and then moved to San Diego
to work at the Aspen Consulting Companies California office for three years.He then returned to Den-
ver to work with Hydrosystems•KDI in August 1995 and has since been responsible for all golf course
design,water feature and pump station designs for the company. This combination of construction
and design experience has given Mr.Beall the unique qualifications to understand all aspects of irri-
gation system design, water feature mechanical system design and irrigation system pump design.
Mr.Beall has developed water management plans,irrigation master plans and construction docu-
ments for such notable projects as: _
Denver International Airport(City of Denver)•Lutheran Oncology,Wheat Ridge,Colorado•The University of
Colorado Boulder Main Campus Renovation Projects,Boulder,Colorado• The University of Colorado Boulder
Non-Potable Renovations,Boulder,Colorado •The Stapleton Redevelopment Jackie Robertson Balifields,Den-
ver,Colorado•The Club at Black Rock Golf Course•Coors Ballfield Perimeter,Denver,Colorado•Snowmass
Village Golf Course •Aurora Sports Park(City of Aurora),Aurora,Colorado•Lowry Atletic Fields,Denver,
Colorado•Battle Mtn.High School,Edwards,Colorado•Grandview High School,Aurora,Colorado•Castle Viwe
High School,Centennial,Colorado• Legends High School,Parker,Colorado•Eagle Bend,Aurora,Colorado
Water Feature and Pumps
Governors Residence Irrigation and Water Feature,Denver,Colorado•Quest For Life,Salt Lake City Library,
Utah•CU Nelson Library Water Feature,Boulder,Colorado•Observatory Village,Loveland,Colorado•AIMS
Community College,Greeley,Colorado•Stevenson Toyota West,Lakewood,Colorado•Wildlife Experience,
Douglas County,Colorado•Croke Lake,Thornton,Colorado•Backcountry,Phase One and Two,Highlands
Ranch,Colorado•Anthem Ranch,Filing#13,Broomfield,Colorado•Anderson Park(City of Wheat Ridge),
Wheat Ridge,Colorado•Littleton City Center,Littleton,Colorado•Northern Colorado Cancer Center,Greeley,
Colorado
EDUCATION
Metro State College,Denver
-2 years(General Studies)
PROFESSIONAL AFFILIATIONS
Member,Irrigation Association, IA Certified Irrigation Designer-(testing in progress-Level 3)
Irrigation Consulting-Water Management
Phone:(303)980-5327•Fax:(303)980-5384
E5SGM
We provide innovative, practical solutions to make our clients successful
while ensuring the health, safety and welfare of our neighbors.
We develop and maintain lasting client relationships and are
committed to our local communities.
GLENWOOD SPRINGS
118 West Sixth Street, Suite 200
Glenwood Springs, CO 81601
970.945. 1004
970.945.5948 fax
EXHIBIT B
Hourly Fee Schedule
Agreement Professional Services
Page 11
GM
FEE SCHEDULE
2013
HOURLY RATE
SENIOPRINCIPALENGINEER.....................................................................................................................................$165.00
SENIOR ENGINEER II........................................................................................................................................$145.00
SENIOR ENGINEER I.........................................................................................................................................$135.00
PROJER PROJECT MANAGER..........................................................................................................................$125.00
CT MANAGER........................................................................................................................................$115.00
ENGINENGINEER III.....................................................................................................................................................$120.00
ENGINEER II......................................................................................................................................................$110.00
DESIGEER I.......................................................................................................................................................$ 90.00
SENION TECHNICIAN.......................................................................................................................................$ 65.00
ENERGR ENERGY CONSULTANT.....................................................................................................................$135.00
ENERGY MANAGER..........................................................................................................................................$105.00
CONSTY AUDITOR............................................................................................................................................$ 95.00
CONSTRUCTION MANAGER............................................................................................................................$110.00
CONSTRUCTION TECHNICIAN II.....................................................................................................................$100.00
RUCTION TECHNICIAN I......................................................................................................................$ 90.00
CADDMANAGER.................................................................
$115.00
CADDSENIOR CADD DESIGNER................................................................................................................................$100.00
DESIGNER..............................................................................................................................................$ 90.00
GISCADD DRAFTER................................................................................................................................................$ 75.00
GIS/CCOORDINATOR/ANALYST.........................................................................................................................$110.00
AD SPECIALIST........................................................................................................................................$ 85.00
GISGIS DATA ENTRY..................... ........................................................................................................................$ 65.00
MARKEFIELD DATA COLLECTION........................................................................................................................$ 50.00
TING MANAGER....................................................................................................................................$ 90.00
CLERICAL STAFF..............................................................................................................................................$ 65.00
LANDSURVEYMANAGER..........................................................................................................................................$140.00
SURVESURVEYOR.............................................................................................................................................$120.00
Y PROJECT MANAGER.........................................................................................................................$100.00
SURVESENIOR SURVEY TECHNICIAN........................................................................................................................$ 90.00
Y TECHNICIAN ......................................................................................................................................$ 75.00
FIELD SURVEY(1-Man Crew)............. . . .........................................................................................................$150.00
FIELD SURVEY(1-Man Crew OVERTIME)........................................................................................................$225.00
FIELD SURVEY(2-Man Crew OVERTIME
FIELD SURVEY(2-Man Crew)..................................................
)................ ..... $200.00
..................................................................................$300.00
EXPERT TESTIMONY..........................................................
..............................................................................$325.00
Equipment
REIMBURSABLES
ATVVehicleMileage.............................................................................................................................$ 0 565/mile
/SNOWMOBILE...................................................................................................................$ 125.00/day
Flow Tote.................... ..
. ....................... .
.....................................................................$ 125.00/day
Reproduction (Plot Sheets are typical"D"size @ 2'x 3', Oversize higher)
Black&White Plots......................
$ 5.50/sheet
CMolar Plots....................................................................................................................................$19.00/sheet
Pholor Plots....................................................................................................................................$30.00/sheet
otocopies..................................................................................................................................$ 0.25/page
Miscellaneous
Overtime will be charged out at 1%times hourly rate(field survey overtime rates noted above).
10%will be added to all direct expenses, including FedEx, special delivery and courier charges,special consultants,
subcontractors, laboratory tests, airfare, lodging, meals, car rental,telephone, outside printing expense, etc. Interest
Of 1.5% per month will be charged for invoices past 30 days.
ATTACHMENT B
REQUEST FOR PROPOSALS
Truscott Affordable Housing
Re-Grading and Drainage Design
Affordable Housing Development in Aspen, CO
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Release Date: APRIL 8, 2012
THE CITY OF ASPEN
City of Aspen
130 South Galena Street
Aspen, CO 81611
(970)920-5000
www.aspenpitkin.com
REQUEST FOR PROPOSALS
Re-Grading and Drainage Design
Affordable Housing Development in Aspen,CO
1. PROJECT
A. The City of Aspen("the City") is seeking an Engineering Analysis and Design of the site grading
and site design to correct the roof and stormwater drainage that is not picked up in the existing
inlet system but rather drains to the walls of the residential buildings. The in-depth analysis will
detail the existing drainage patterns, conditions restricting positive flow away from buildings and
identifying the opportunities for onsite drainage design consistent with the Urban Runoff
Management Plan.
2. SUMMARY
The site and location of the seven structures is on a relatively flat site with minimum
space between buildings. There is also generally a series of flat to slightly sloping roofs that
drain or snow load one to the other resulting in pocket of stormwater or snow accumulation.
There is also the wall system that appears to restrict the site flow of water and in some cases
traps snow adjacent to the buildings without draining away. There is one site inlet that is located
in the middle of the open lawn that appears to have little functionality. The resulting condition
appears that the finished grade is settling around the foundation of the buildings and walk areas.
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Page 3 of 9
REQUEST FOR PROPOSALS
Re-Grading and Drainage Design
Affordable Housing Development in Aspen,CO
D. Meet with the engineering department to review the drainage designs and compliance
with city requirements.
E. Develop a grading scheme that enhances the area for the benefit of the adjacent buildings.
Grading design may require half to two-tenth contour efforts for clarity of design.
F. Attend four Property Management meetings to discuss the grading opportunities of this
area.
G. Attend one Housing Office meeting to present the final design.
H. Provide the following levels of design:
a. Analysis
b. Criteria
c. Detail Design
d. Implementation Documents
I. Implementation Documents will be used for permit and construction.
J. Construct a schedule for design and construction
K. Construct a Probable Cost of Construction.
4. REQUIRED PROPOSAL ELEMENTS
In order to thoroughly evaluate and consider proposals, the following elements must be
submitted:
A. Description of overall project vision and conceptual design approach, including drawings,
sketches, renderings or other graphics to illustrate experience in this design challenge
B. Identification of named entities—company and/or individual names, resumes, experience,
qualifications, references for similar undertakings
i. Identification of and resumes for key individuals who will have
responsibilities and authority for this undertaking
ii. Respondents are required to review the City's standard agreements that are
included in the attached pdf file and incorporate those terms to the
appropriate extent in a draft contract for services.
C. Experience in adaptive reuse of sites.
Page 5 of 9
REQUEST FOR PROPOSALS
Re-Grading and Drainage Design
Affordable Housing Development in Aspen,CO
L. Demonstrated ability to be accountable on matters affecting the City's interests
throughout design and development.
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Description
Comments
t°-
Overview of Firm
Sustainable Design
Claims&Suits
References&Other Experience
Overview of Firm Subtotal
Specific In-House Personnel
Design Team Leader
Balance of In-House Design Team
Tenure of Team at Firm
Specific In-House Personnel Subtotal
Required Design Services
Conceptual Design and Vision
Experience in Creative Adaptive Use Design
Approach to Estimating Project Values
Schedule Outline
Experience in Affordable Housing Design
Experience working with the City of Aspen
Required Design Services Subtotal
Quality Control and the Design Process
Process Durin Design
Creativity and Qualification Presentation
QUalit Control and the Desi n process Subtotal
Fees&Schedule
Fee Work Sheet
Ability to Meet Schedule
Fee&Schedule Subtotal
TOTAL
6. LEGAL
Offerors must review all appendices to understand the technical, legal, contractual and other
requirements of the City. With the exception of software licensing provisions (which will be
incorporated) Offerors must comply with all of the provisions of the City's contract requirements
without change.
7. PROCESS
Page 7 of 9
REQUEST FOR PROPOSALS Re-Grading and Drainage Design
Affordable Housing Development in Aspen, CO
individuals doing business with the City of Aspen shall have all required State of Colorado
licenses. This RFP and the responses, including all promises, warranties, commitments and
representations made in a successful response, shall be binding and shall become contractual
obligations to be incorporated by reference in the City's contract with the respondent. The City
reserves the right to disqualify respondents at any time and for any reason if it is deemed to be in
the best interests of the City. The City reserves the right to reject any or all responses at any time
with no penalty and to waive immaterial defects and minor irregularities in responses. By issuing
this RFP, the City of Aspen is in no way obligated to act on or pursue a contract for any
proposal.
7.5 City Council Approval
Selection of contract is subject to Aspen City Council approval.
7.6 Public Disclosure
All responses and accompanying documentation will become the property of the City of Aspen
and will be available to the public. The City of Aspen has no obligation to keep confidential any
information submitted.
Page 9 of 9
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ATTACHMENT C
PROJECT IOOBUUZDM
no so&
A0612.2013 TRUSCOTT HOUSING
LOCATION PLAN r