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Home My WebLink Aboutresolution.council.091-13 RESOLUTION 491 (Series of 2013) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING CONTRACT AMENDMENT #25 BETWEEN THE CITY OF ASPEN AND OZ ARCHITECTURE AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council contract amendment #25 for Burlingame Phase II ongoing design services for buildings 5 through 7 between the City of Aspen and OZ Architecture, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves contract amendment #25 for Burlingame Phase II ongoing design services for buildings 5 through 7 between the City of Aspen and OZ Architecture, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 23rd day of September 2013. a Steven Skadron, Mayor } I, Kathryn S. Koch, duly appointed and acting City Cler�C do certify that the foregoing is a true and accurate copy of that resolution adopter}} by the City Council of the City of Aspen, Colorado, at a meeting held September 23, 2013. Kathryn S. Koch, City Clerk 24;1 EXHIBIT A ARCHITECTURE MEMORANDUM URBAN DESIGN ® INTERIOR DESIGN TO: Scott Miller DATE: September 6,2013 FROM: Tim Ross PROJECT: Burlingame Ranch Phase II SUBJECT: Burlingame Phase II PROJECT#: 809003 Contract Amendment NO.21 OZ Architecture B195-20o8 CC: Chris Everson,Rob Taylor FILE#: Amendment 25 Proposed Amendment to AIA Document B195-2oo8 Agreement between Owner and Architect for Integrated Project Delivery forthe Burlingame Ranch Phase II Project Dated January 25,2010. DescriRtion of Services offered. At the request of the Owner,OZ Architecture and its Consultants have prepared this proposal for Additional Services for the Burlingame Ranch Phase II Project in relation to the preparation of pricing documents for Buildings 5,6,&7 to be constructed in 2014. At the direction of the Owner's Representative,we have itemized this proposal as follows: Base Services have been determined to be the minimum effort required to facilitate the next phase of development.Additional scope has been divided into three(3)Add-Alternates which may be authorized incrementally on an as needed basis,as may be determined by the Owner. The Additional Services which are proposed in this Amendment are as follows: • Base Services:Prepare and issue a new set of site construction drawings similar in constitution to V01.4 of the Implementation Documents,which was prepared specifically for site construction associated with Buildings 1-4. This set shall include Civil,Landscape, Irrigation,Electrical, Plumbing and Fire Protection sheets related to the areas of the site surrounding these three buildings only,and shall be issued as Volume 5 of the z00% Implementation Documents. This scope of services shall include coordination of site-related ASI's,RFI's,CCD's& CO's implemented during 2014 construction as may be applicable to the next phase of construction. This scope of services shall also include support by the Civil,Landscape&Irrigation,Electrical,Plumbing and Fire Protection Consultants for the pricing next years'Site Work by the Contractor of Record as well as submittal of Volume 5 documents to the City Engineer for review and approval for the planned site improvements and revision of the documents as may be required to secure approval from the City Engineer of Volume 5. • Add-Alternate No.is The AE Team will revise the drawings identified in the partial Volume 2 and partial Volume 3 Pricing Sets described in the previous item to coordinate changes and clarifications implemented during construction of Buildings 1-4. Updates to the listed z00%Implementation Documents will address issues described in the following: • Architect's Supplemental Instructions;ASI-zoo through ASI-112 • Requests For Information;RFI-000z through RFI-0120 • Construction Change Directives; CCD-zoo through CCD-zo2 • Change Orders;CO-zoo through CO-113 • Add-Alternate No.2:The AE Team,including the Civil,Landscape and Irrigation Consultants will provide traditional and customary professional services to support Bidding&Negotiation of the documents prepared under Add-Alternate No.1 by potential new General Contractors. Traditional and customary services for this part of the work would include answering of RFIs,evaluation of Substitution Requests and issuance of Addenda as may be required during pricing by potential new General Contractors. These services would also include assistance to B rA—0,W-- ARCHITECTURE MEMORANDUM URBAN DESIGN J INTERIOR DESIGN the Owner in the evaluation of competitive bids,the selection of a new General Contractor and support for the finalization of new GMP Documents for Buildings 5,6&7 for submittal to City Council. Exclusions This request does not include the following scope items. Professional fees for these items can be provided under a separate proposal upon written request. • Changes to the Instruments of Service or preparation of additional Instruments of Service which may be required due to the adoption by the Authorities Having Jurisdiction of new codes or amendments to existing codes or ordinances since the Implementation Documents were approved by the Building Department including but not limited to changes to align with the requirements of the 2012 IBC,new ADA legislation. • Changes to the Instruments of Service or preparation of additional Instruments of Service which may be required to update the approved Drainage Reports,Soils Reports,Survey Documents and the like which may be required by the City of Aspen Engineering Department in support of continued development of the project. • Changes to the Instruments of Service or preparation of additional Instruments of Service which may be required by the City of Aspen Zoning Department in support of continued development of the project. • Changes to the Instruments of Service or other work which may be requested by the Owner to change the previously approved design to accommodate modular or prefabricated construction or to otherwise change the conceptual geometry or configuration of the structural framing. • Changes to the Instruments of Service or other work which may be requested by the Owner or the AHJ to change the design of the mechanical,electrical,plumbing or fire protection systems on the project. • Contract Administration Services for Buildings 5,6&7 shall be submitted under a separate proposal. Supporting Documents(See attached) • Email request by OZ dated 711912013 • Partial List of Drawings for Vol. 2 and VOL 3(Architectural,Structural,MEP&Fire Protection) • DRAFT List of Drawings for NEW Volume 5(Civil,Landscape,Irrigation&Sanitary Sewer) • Email from M&N Engineers dated 8112113 • Email from MV Consulting dated 712412o13 • Email from BA Consulting dated 712412o13 • Email to REG dated 81512o13 • Proposal Letter from Mt.Daly dated 7125113 • Add Service Proposal from Alpine Engineers dated 712412013 Deliverables A complete set of Volume 5 and partial drawing sets of Volumes 2 and 3 as described herein,depending on the level of service requested,and submittal of Volume 5 to the AHJ for permit review and approval. BOULDER PHONE:303 449.8900 1805 29TH STREET,SUITE 2054 FAX:303.449.3886 DENVER BOULDER COLORADO SPRINGS LAS VEGAS LAKE TAHOE BOULDER,COLORADO 80301 WWW.OZARCH.COM S I ARCHITECTURE MEMORANDUM URBAN DESIGN ® INTERIOR DESIGN Schedule Services required for preparation of new Volume 5 (Base Services)shall be provided as expeditiously as possible pending written authorization to proceed. The target date for the issuance of the site-related package for Pricing is September 301h and for Permit Review by November 22"d pending,of course,confirmation of the Consultants'ability to meet these deadlines. So as to provide the maximum amount of time for pricing by the current general contractor,support services related to pricing the Volume 2,Volume 3 and Volume 5 drawings shall be provided to the General Contractor of Record on an as needed basis beginning immediately. Should the Owner choose to have the AE Team integrate all modifications to the project reflected in ASI's,RFI's,CCDs, COs and the like issued during 2014 construction into new sets of Implementation Documents(Add-Alternate 1),this work can be accomplished within 3o days of written authorization to proceed. Support for Bidding and Negotiation and selection of a new General Contractor(Add Alternate No.2)can be provided immediately upon written request to proceed. FEE BREAKDOWN Base Services(Volume S Drawings) • Alpine Engineers,Inc.,new civil design and documentation $17,640.00 • MV Consulting Engineers,update electrical site design documents $ 1,000.00 • BA Consulting Engineers,update plumbing site design documents $ 1,000.00 • Shaner Consulting Engineers;update fire protection site design documents $ 1,000.00 • Mt.Daly;new landscape&irrigation design and documentation $ 4,61o.00 Consultants Fees $25,250.00 • OZ;administration of Consultants Add Services (so%per Section 4.3) $ 2,525.00 • OZ Architecture;architectural design and documentation $ 15,.Wo.00 OZ Fees $17,825.00 Subtotal $43,075.00 Reimbursable Expenses:Estimated at 1o%per contract;invoiced as accrued $ 4,307.So Proposed Total for Base Services $47,382.50 BOULDER PHONE:303 449.8900 1805 29TH STREET,SUITE 2054 FAX:303.449.3886 DENVER BOULDER COLORADO SPRINGS LAS VEGAS LAKE TAHOE BOULDER,COLORADO 80301 WWW.OZARCH.COM ARCHITECTURE MEMORANDUM �® I URBAN DESIGN INTERIOR DESIGN Add-Alternate i(Update Volumes 2&:t for 2015) • Monroe and Newell Consulting Engineers;structural design and documentation $ 4,300.00 • REG Consulting Engineers;mechanical design and documentation $ 4,700.00 • MV Consulting Engineers;electrical design and documentation $ 3600.00 • BA Consulting Engineers;plumbing design and documentation $ 2,000.00 • Shaner Consulting Engineers;fire protection design and documentation(est.by OZ) $ 1,000.00 Consultants Fees $15,500.00 • OZ;administration of Consultants Add Services (io%per Section 4.3) $ 1,550.00 • OZ Architecture;architectural design and documentation $ 25,000.00 OZ Fees $26,55o.00 Subtotal $42,050.00 Reimbursable Expenses:Estimated atio%per contract;invoiced as accrued $ 4,205.00 Proposed Total forAdd-Alternate No.1 $46,255.00 Add-Alternate 2(B&N,Evaluation and Preconstruction with new General Contractor) • Monroe and Newell Consulting Engineers;structural design and documentation $ 2,500.00 • REG Consulting Engineers,mechanical design and documentation $ 2,500.00 • MV Consulting Engineers;electrical design and documentation $ 1,500.00 • BA Consulting Engineers;plumbing design and documentation $ 1,500.00 • Shaner Consulting Engineers,-fire protection design and documentation(est.by OZ) $ 1,000.00 • Mt. Daly;landscape&irrigation design and documentation $ 2,500.00 • Alpine Engineers,Inc.;civil design and documentation $ 2,500.00 Consultants Fees $14,000.00 • OZ;administration of Consultants Add Services (1o%per Section 4.3) $ 1,400.00 • OZ Architecture;architectural design and documentation $ 28,250.00 OZ Fees $29,65o.00 Subtotal $43,65o.00 Reimbursable Expenses:Estimated at 10%per contract,invoiced as accrued $ 4,365.00 Proposed Total forAdd-Alternate No.2 $48,015.00 BOULDER PHONE:303 449.8900 1805 29TH STREET,SUITE 2054 FAX:303.449.3886 DENVER BOULDER COLORADO SPRINGS LAS VEGAS LAKE TAHOE BOULDER,COLORADO 80301 WWW.OZARCH.COM ARCHITECTURE MEMORANDUM URBAN DESIGN ® INTERIOR DESIGN Add-Alternate 3(Overtime require for completion of Volume 5 by Monday,September 16th) • 4o hours at Time-and-a-Half (20X$225=) $ 9,000.00 Consultants Fees $ 9,000.00 • OZ;administration of Consultants Add Services (io%per Section 4.3) $ 900.00 • 8 hours at Time-and-a-half(8 x$225=) s i,800.00 OZ Fees $ 2,700.00 Subtotal - $11,700.00 Reimbursable Expenses:Estimated at io%per contract;invoiced as accrued $ 1.170.00 Proposed Total forAdd-Alternate No.3 $12, Authorization Pursuant Article 1.5 and Section 4.3 of the Owner-Architect agreement referenced above,please indicate acceptance of the terms of Amendment 25 as described herein by providing initials beside the desired services and your signature below. Base Services Only Add Alternate No.1 Add Alternate No.2 Add Alternate N0.3 City of Aspen OZ Architecture t, r } `�-.. OwRer Architect BOULDER PHONE:303449.8900 1805 29TH STREET,SUITE 2054 FAX:303.449.3886 DENVER BOULDER COLORADO SPRINGS LAS VEGAS LAKE TAHOE BOULDER,COLORADO 80301 WWW.OZARCH.COM