HomeMy WebLinkAboutagenda.council.worksession.20131029
CITY COUNCIL WORK SESSION
October 29, 2013
4:00 PM, City Council Chambers
MEETING AGENDA
I. Work Session - Housing; Wheeler; Arts and Non-Profit Grants; Housing Admin; IT; HHS
Grants; Budget Wrap-up
City of Aspen
2014 Proposed Budget
October 29, 2014
P1
I.
Agenda for Oct. 29
•Housing Development
•Wheeler Opera House
•Information Technology
•Housing Administration
•Arts and Community Non-Profit Grants
•HHS Grants
2 P2
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Housing Development
3
•Roughly 2,800 affordable housing ownership
and rental stock available to local workforce
–Assuming an avg. occupancy of 1.6 persons,
roughly 4,500 individuals being housed
•Average subsidy for new units vary from 50%
to 75% of gross development costs
–New Burlingame units estimated at 55%-60%
–Land acquisition costs influence percentages
P3
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Housing Development
4
Other
Revenue
$870,000
Sales Tax
$1,173,000
Real Estate
Transfer Tax
$5,250,000
Sale of Units
(2014)
$7,866,700
Sale of Units
(previously in 2013)
$4,671,900
Revenues = $19,831,600
Development Costs
$16,891,000
Marolt and Housing
Admin. Subsidy
$596,500
Overhead and
Administrative Costs
$886,310
Expenditures = $18,373,810
P4
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Housing Development
5
•2013 Burlingame development appropriation
equal to $23.1 million
•Likely that $5-$6 million will not be expended in 2013
•This will be requested for re-appropriation in 2014
•2014 Burlingame development request equal
to $15.1 million for buildings 5-7
•This amount mirrors estimates previously reported
when the 2013 budget was established
P5
I.
Housing Development
6
($10,000,000)
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Housing Development Fund
Long Range Plan 2010-2023
Ending Balance Revenues Expenditures Reserve (12.5% of Uses)
Though reasonable in aggregate, 2013 and 2014 expenditures above reflect an unlikely scenario, where 2013 appropriated
resources are fully expended by year end. As such, the negative fund balance for 2013 is misleading.
P6
I.
Wheeler Opera House
7
•Originally built in 1889, City owned since 1918
•Diverse productions and audiences:
–Aspen FilmFest, Aspen ShortsFest, Aspen Laff
Festival, MountainSummit, Banff World Tour
–Political and environmental discussions, children’s
productions, concerts, etc.
•Includes adjoining restaurant/bar and gallery
space
P7
I.
Wheeler Opera House
8
Real Estate
Transfer Tax
$2,835,000
70%
Rents / Lease
$241,250
6%Ticket Sales &
Commissions
$719,300
17%
Other Revenue
& Transfers
$271,950
7%
Revenues = $4,067,500
Operating
Expenses
$1,495,740
41%
Arts Grants
$350,000
10%
Artist and
Program Costs
$1,111,670
30%
Capital
$273,900
8%
Transfers +
Overhead
$418,400
11%
Expenditures = $3,649,710
P8
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Wheeler Opera House
9
•Capital outlay in 2014 is $273,900
•$200,000 to replace primary auditorium heating and
cooling system (over 20 years old)
•$25,000 for masonry and paint work on the exterior
•$21,000 for bar equipment at the end of useful life
•$16,000 to replace awnings (four year cycle)
•$11,900 for replacement of printers, scanner, switching
and routing IT equipment
P9
I.
Wheeler Opera House
10
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Wheeler Opera House Fund
Long Range Plan 2010-2023
Ending Balance Revenues Expenditures Reserve (25% of Uses)
Capital improvements to the balcony space increase expenditures in 2013 but are not anticipated to affect
operations beyond that year. Assumed renewal of the Wheeler RETT is included beyond 2019.
P1
0
I.
Information Technology
11
Service City Share County Share Total
IT 58%42%100%
GIS 32%68%100%
Service City Share County Share Total
IT $845,000 $618,000 $1,463,000
GIS $113,000 $236,000 $349,000
Capital $341,000 $38,000 $379,000
Total $1,299,000 $892,000 $2,191,000
Proposed 2014 Budget (includes GIS Fees)$2,262,000
P1
1
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Information Technology
12
City Payments
$1,297,550
57%
County
Payments
$896,750
40%
GIS and Other
Fees
$76,400
3%
Revenues = $2,270,700
GIS
Operating
$361,700
IT Operating
$1,476,540
Capital
$379,000
Transfers
(Housing)
$45,000
Expenditures = $2,262,240
P1
2
I.
Information Technology
13
•Capital outlay for the City in 2014 is $342,000
•$250,000 is related to the Data Center (City Hall)
•$28,000 is for the replacement of one vehicle
•$26,000 is for annual computer, phone, and core
network items
•Remaining $38,000 is the 50% share of website
development, network services, and data archiving that
is shared with the County
P1
3
I.
Information Technology
14
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Information Technology Fund
Long Range Plan 2011-2023
Ending Balance Revenues Expenditures Reserve (12.5% of Uses)
As an internal service fund, IT revenues are intended to match the expenditures. As the County is billed
only for actual consumption of goods and services, the remaining balance reflects unused City resources.
P1
4
I.
Housing Administration
15
•Roughly 2,800 affordable ownership/rental units
housing an anticipated 4,500 individuals
•Subsidies for units range considerably as land and
direct development costs have changed over time
Category Maximum Income
(1 Adult Rental or 0 Dependent Ownership)
1: Low Income Level $35,000
2: Lower Moderate Income Level $54,000
3: Upper Moderate Income Level $86,000
4: Middle Income Level $141,000
5, 6, 7: Upper Middle Income Level $151,000; $165,000;$182,000
P1
5
I.
Housing Administration
16
City Subsidy
$196,500
County Subsidy
$196,500
Property Mgmt
Fees
$215,080
Sales Revenue /
Application Fees
$435,300
Foreclosures
$500,000
ACI & TII
Reimb. Tax
Credit
$259,030 Other
Revenues
$22,400
Revenues = $1,824,810
Base Operating +
Capital
$973,520
GF & IT
Overhead
$132,700
Supp: Labor &
Prof. Services
$47,580
Supp: Office
Relocation
$62,090 Foreclosures
$500,000
Expenditures = $1,715,890
P1
6
I.
Supplemental Requests
Department / Fund FTE Requested
Resources
Ongoing /
Temporary
Revenue
Offset
As % of Existing
Authority
Truscott / Housing
Administration /
Smuggler
0.5 $34,580 Ongoing $34,580 2%
Maintenance Technician I -Turnover rates have increased and current maintenance staff cannot
keep up with readying units for new tenants while still performing routine maintenance and
prevention. This position would support multiple properties: 51% would be allocated to Housing
Administration for the support of Truscott Phase II and Aspen Country Inn and would be
recouped with offsetting revenue; 44% would be allocated to Truscott Phase I (City owned); and
the remaining 5% would be allocated to Smuggler.
17 P1
7
I.
Supplemental Requests
Department / Fund FTE Requested
Resources
Ongoing /
Temporary
Revenue
Offset
As % of Existing
Authority
Housing
Administration
0.0 13,000 Ongoing $13,000 1%
Property Management –Increased costs associated with the management of newly acquired
County housing units. Costs will be reimbursed by the County, and are similar to the
administrative fees collected from other APCHA managed properties.
Housing
Administration
0.0 $8,200 One-Time $0 <1%
Moving Expenses –Given the pending remodel of current facilities, assumed relocation expenses
will be incurred to vacate and relocate the APCHA office on Main Street.
Housing
Administration
0.0 $53,890 Ongoing $0 3%
Office Space –As the County remodels existing facilities, APCHA offices will need to relocate to
another location. Assuming a similarly sized space at $50/sqft., an additional cost of roughly
$54,000 is anticipated.
18 P1
8
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Housing Administration
19
$0
$400,000
$800,000
$1,200,000
$1,600,000
$2,000,000
$2,400,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Housing Administration Fund
Long Range Plan 2010-2023
Ending Balance $1,262,907 Revenues Expenditures Reserve (12.5% of Uses)
Revenues exceed expenditures for 2013 largely due to a foreclosed property that was on the books until that year.
Future subsidies from the City and County have been held flat as the current fund balance remains healthy.
P1
9
I.
Arts and Community Non-Profits
20
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
General Fund Parks & Open Space Wheeler Opera House
Request Recommend
2013
2013 20132014
2014
2014
P2
0
I.
Community Non-Profits
21
Organization Amount Organization Amount
Access Roaring Fork $2,000 Aspen Valley Ski and Snowboard Club $53,000
Andy Zanca Youth Empowerment $1,200 Aspen Youth Center $13,000
Aspen Camp School for the Deaf $4,500 Carbondale Community Access Radio $2,500
Aspen Hall of Fame $3,000 CASA of the Ninth $2,000
Aspen Historical Society $20,000 Challenge Aspen $5,400
Aspen Institute $14,000 Colorado Western Slope College Fair $3,000
Aspen Science Center $3,000 Crested Butte Nordic Council $2,000
Aspen TREE $3,000 Crystal Valley Environmental Protection $1,500
Aspen Ute Foundation $2,500 Executive Service Corps.$6,500
P2
1
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Community Non-Profits
22
Organization Amount Organization Amount
Grassroots TV $90,000 Roaring Fork Business Resource Center $2,500
Huts for Vets $1,500 Roaring Fork Leadership $5,000
Independence Pass Foundation $20,000 Roaring Fork Valley Early Learning Fund $2,500
KAJX –Aspen Public Radio $90,000 Science in Schools $2,450
Mountain Rescue Aspen $7,000 Shining Stars Foundation $6,000
Pauline S. Schneegas Wildlife Foundation $1,500 Spellbinders $2,000
Project Graduation 2014 $1,500 Woody Creek Community Center $2,000
Reach Out and Read Colorado $1,500 Youthentity (Computers for Kids)$5,000
GENERAL FUND MONETARY GRANT RECOMMENDATION: $382,550
P2
2
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Community Non-Profits
23
Organization Amount Organization Amount
Aspen Junior Hockey –Ice Time $41,000 Aspen Center for Environmental Studies $13,000
Aspen Skating Club –Ice Time $20,000 Colorado Forteeners Initiative $3,000
Aspen Swim Club –Pool Time $15,000 Forest Conservancy $4,000
Revolutions Skating Club –Ice Time $12,000 Roaring Fork Conservancy $10,000
Roaring Fork Gay and Lesbian $5,000 Roaring Fork Outdoor Volunteers $5,000
SilverCity Gymnastics $750 Thompson Divide Coalition $1,000
Wilderness Workshop $5,000
TOTAL GENERAL FUND IN-KIND GRANT
RECOMMENDATION: $93,750
TOTAL PARKS & OPEN SPACE GRANT
RECOMMENDATION: $41,000
P2
3
I.
Arts Non-Profits
24
Organization Amount Organization Amount
Anderson Ranch Arts $8,000 Aspen Writers Foundation $20,000
Aspen Art Museum $25,000 Hudson Reed Ensemble $3,500
Aspen Choral Society $8,000 Jazz Aspen Snowmass $30,000
Aspen Community Theatre $8,000 Pegasus Repertory Theatre / Aspen
Fringe Festival $2,000
Aspen Dance Connection $2,000 Red Brick Council for the Arts $30,000
Aspen Film $20,000 Theater Masters $3,000
Aspen Music Festival and School $85,000 Theatre Aspen $35,000
Aspen Santa Fee Ballet $65,000 Wyly Community Arts Center $3,000
WHEELER OPERA HOUSE MONETARY GRANT RECOMMENDATION: $347,500
P2
4
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Health and Human Services
25
$275,110 $274,300
$40,100 $40,910
$65,000 $76,800
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
2013 Approved 2014 Recommend
Other Community HHS Grants Senior Services Center Detox Funding
$380,210 $392,010
P2
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Wrap-Up Comments / Questions?
26 P2
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