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HomeMy WebLinkAboutcoa.cclc.ag.110613 COMMERCIAL CORE & LODGING COMMISSION REGULAR MEETING SISTER CITIES MEETING ROOM November 6, 2013 8:30 A.M. 8:30 I. Roll call and approval of minutes - October 16, 2013 II. Public Comments not on the agenda (please limit your comments to 3 minutes) III. Escobar— Ice Bar IV. Saturday Market Application —Jeweler notice V. Adjourn Escobar Ice Bar Winter Lease Proposal 2014 426 East Hyman Ave Aspen CO 81611 RE: Operations To the City Clerks Office, Escobar Aspen would like to propose the following terms for operating an Ice bar for the 2014 winter season. We ask the city to use a 12' x 14' (168 sq ft) space in middle section of the Hyman Mall. Escobar will construct two solid 8'x 2' x 4' Ice structures that will be parallel and approximately 2.5' from each other, please see attached diagram. We ask to operate 7 days a week, weather permitting from 2pm to 7pm. Escobar Aspen will be responsible for all snow removal in the leased area and maintaining all surfaces providing a safe, designated area. Any equipment ,heaters, cash drawer and alcohol will be stored off-premise during off hours of operation. The patio area will be cleaned of any snow, ice no later than 8am each day. Escobar Aspen will also provide a marked drinking area using stanchions. No alcoholic beverages will be allowed outside of the marked area. We also will keep noise levels under the required 65 decibels at all times to not disrupt other businesses and residential tenants in the area. Escobar Aspen will provide additional coverage for the proposed area under its current liquor liability and general liability insurance policies. Escobar will be serving "top shelf' liquor and wine only and no mixers or beer will be served in the designated outdoor space. We really appreciate the the opportunity last season. Escobar Ice bar was one of the most photographed exterior structure within city limits. We hope to have the same success this season and look forward to another successful season. Please feel free to contact me with any questions or feedback at 508-221-1689 or ryan.chadwick angmail com. Regards, Ryan Chadwick Escobar Aspen mae I I I I Md wwnrr I I I I I I I � I I bf r� 0 vmw ASPEN OUTDOOR SNOWSCAPEt : 0 — o 0 n low 1"° Q Aspen Saturday Market 2014 Application Application Deadline - Dec. 27, 2013 @ S:00 p.m. Make checks payable to: Aspen Saturday Market Business Name: print legibly Contact Person(s) -Physical Address: Mailing Address: Telephone: Cell Phone: Email Address: Aspen Business License -Apply after acceptance. CO. Tax ID # Apply after accepted. Remit booth fee with application $ Booth fee check will be refunded to those vendors not accepted. All checks will be deposited in January for the 2014 business year. PHOTOGRAPHS of products to be sold is required. Jewelry Glass Weaving Furniture Apparel Paintings/ Photography Paper Bath/Body Other Leather Sculpture Wood Agriculture Pottery Services ACRA booth Vendor Signature: Date: By signing, applicant affirms they have read and agrees to abide by the Hold Harmless Agreement and Rules and Regulations of the Aspen Saturday Market. Make checks payable to Aspen Saturday Market Mail application to: City of Aspen, Attn: Kathy Strickland 130 South Galena, Aspen CO. 81611 Fax: 970-920-5197 Phone: 970-429-2687 Describe products and source of materials: 1 Artisan Contract: Application will not be considered without payment, completely filled out application and signature. Aspen Saturday MarketTm Hold Harmless A. In consideration for being permitted to perform the below-described activities, the undersigned agrees to indemnify and hold harmless the Aspen Saturday Market, it's sponsors and co-sponsors, the City of Aspen, its officers, employees, board members, and insurers, from and against all liability, claims and demands, on account of injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with the below-described activities, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the act, omission, negligence, or other fault on the part of the person performing the activity. B. The person performing the undersigned activities understands that the activities may involve risks of injury, loss or damage to the person performing the activities, including but not limited to bodily injury, personal injury, sickness, disease, death, and property loss or damage. By signing this agreement, the person performing the activity expressly agrees to assume any and all such risks. In addition, in consideration for being permitted to perform the below described activities, the person performing the activity expressly exempts and releases the City of Aspen, its officers, employees, insurers, and self-insurance-pool, from and against all liability, claims, and demands on account of injury, loss or damage to the person performing the activity including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, or property loss or damage, that the person performing the activity may incur as a result of being upon the premises of the City of Aspen or as a result of performing the below-described activities, whether any such liability, claims, and demands result from the act, omission, negligence, or other fault on the part of the City of Aspen, its officers, or its employees, or from any other cause whatsoever. C. The undersigned agree(s) to comply with all the rules, regulations, laws, ordinances, and statutes of the City of Aspen and of the Aspen Saturday Market. NEW: The City Attorney's office has advised the Commercial Core & Lodging Commission (CCLC) that if any Saturday Market Vendor commits an infraction you will receive a written warning. A second infraction will lead to suspension from the market. D. The Aspen Saturday Market may publish images of market participant's products in promotional materials or the media. Signing this contract permits ASM to publish images. Signature 2 ASPEN SATURDAY MARKET 2014 MARKET RULES AND REGULATIONS Create a diverse market place for our Community and visitors! The Aspen Saturday Market was approved by City Council in 1998. This will be our sixteenth year. • "Colorado" made, grown or produced. • "Brokered" means you are not permitted to sell someone else's product. You need to design and assemble. At least 80% has to be made by the artisan. The 20% is materials. • No manufactured products even if you design them. • We cannot promise full booths for any new vendors. • Jewelers — See attached regulations. • NO DROP IN ARTIST — we pull from the "approved" reserve list • It is a privilege to be accepted into the Saturday Market! Market Rules: • The market runs from June 14, 2014 through Oct. 11th 2014. • Set up time for the market is 7:30 to 8:30 a.m. Vendors are expected to be open for business from 8:30 a.m. until 3:00 p.m. • If you arrive after 8:30 you will not be allowed to participate in the market that day. • Please pack up and unload your car near your designated spot and immediately move your CAR! Do not block the emergency exit center of the street or-the alley. Large produce rigs have priority parking. Please let them pull in first. • Electricity is only provided for agriculture booths. If you need electricity contact the nearest business and get permission to use their electricity. • Vendors are required to commit to the entire season. If a vendor pulls out of the market after being accepted and the check deposited the check will not be refunded. If you must miss a market, advanced notice to the market manager is mandatory. If you don't give advanced notice to the market manager of at least 3 days prior to an absence, you will lose your privilege to be a vendor at the market. Exceptions for absence, vehicle breakdown, illness and death; all subject to manager's approval. • *NOTE* After Labor Day market hours are 9:00 a.m. to 3:00 p.m. • Vendor Reserve List - Applicants must apply and be approved by the Commercial Core & Lodging Commission (CCLC). Vendors on the reserve list must purchase a one or two day Aspen business license through the manager, $15. or $25. Booth space is $40. a day. • You may only sell what has been approved prior to the market. If you want to bring a new item it must be reviewed by the CCLC or market manager. • All vendors must be onsite at the market and sell and explain their products. • If vendor has an infraction they must sign the form and appear in front of the CCLC. Attached form: • Booth: We aim for an attractive look to your booth. Tent size should be 10x10. Please bring weights and tent sides in case of high winds and rain. • No umbrellas or shade items are permitted into the fire lane! No exceptions. • ACRA Booth: Booth to be coordinated through the Aspen Chamber Resort. In order to support the ACRA membership, ACRA members are allowed to sign up for the ACRA booth one or two times. Criteria: Must have a City of Aspen business license and sell merchandise that is displayed in your store only. Must display the ACRA banner. 3 • Trash: Vendors cannot use local businesses dumpsters or trash containers. The City of Aspen has a compactor and cardboard recycling bin in the alley. The manager has a key. Vendors must remove their own trash. Additional information: • Meeting for artisans will be held June 6th 2014 3:00 p.m. at City Hall. If artisan cannot attend please contact manager. • In your booth you must have available a. City of Aspen Business License. b. Colo. Sales Tax license (Please note that in shared booths, each business must have their own business license). • All vendors must pay their City of Aspen sales tax monthly. If a vendor does not pay his/her sales tax, he or she will be excluded from further participation in our market. • City sign code: A 10 x 10 booth sign may not exceed six square feet (examples, 1' x 6'or 2' x 3'). Needs to be professional. • Produce trucks signage cannot exceed 14 square feet, 2'x7'. Single Artisan Booth Fee:-$460- (10x10 booth) Shared booth or alternating weeks: two people share the same 10 x 10 booth or alternate weeks. Fee is $330 each = total $660.00. Each artist needs to fill out an application. Each artist should submit photographs etc. Artist must purchase individual business licenses. If you are applying for every other week we will choose your alternate person. Assessment: The CCLC reserves the right to assess each vendor up to $50. per year. To apply please submit: Applicants must submit photographs of ALL representation of art. Any changes must be submitted to the CCLC for approval. Make checks payable to Aspen Saturday Market. Booth fee will be returned if you are not accepted into the Saturday Market. Photographs will not be returned. *Incomplete applications (artisans and agriculture) will not be considered even if you are a returning vendor. 4 NEW jewelry Requirements for Saturday Market Vendors for 2014 The creative aspect of the Saturday Market is in danger of being consumed by the pursuit of greater profits through some of our vendors selling "pre made" (not by them) jewelry. This trend does not respect the artistic requirements for participation in the market. Aspen retailers are paying crazy-high rents in a tough seasonal business climate_ and some market vendors were competing with- , - , - , their product. Each jewelry vendor is now required to have contributed a minimum of 80% effort to each piece of jewelry (be it a necklace, earring, ring, bracelet etc.) sold as their own. We are no longer accepting pre-made pendants dropped on pre-made chain with a clasp attached as "Aspen original jewelry" suitable for the market. Please remember, participation in market is a privilege not a right. No one will be pre-selected this year. The City of Aspen only allows us to have the market because it's believed we are helping the local economy not hurt businesses through competing with the existing stores. We achieve this by offering ORIGINAL COLORADO PRODUCTS SOLD BY THE ACTUAL ARTIST. Meaning, YOU design it, YOU construct it, (a reasonable amount of help with labor is allowed, but you need to be the primary constructor of your product, no "design only", no factories) YOU sell it yourself. For example: *If making a simple chain necklace with pre-made chain, (even a pre-clasped chain would be allowed) IF YOU CRAFTED the bead/metal component on it, or decorated a pre-made bead with a fancy wire wrap which hangs on the chain. Extra points if you made the clasp also, but a focal component must be PRIMARILY or ENITRELY your own creation. *Hang an array of beads on headpins where the pre-made pendant would hang from the chain making it an ORIGINAL DESIGN piece. *Roll a selection of pre-made beads and pendants over a thin chain (or multi thin chains) making it an ORIGINAL DESIGN piece. *Use a few inches of chain and WIRE WRAP and connecting component yourself. *Use an entire length of chain and WIRE WRAP bead dangles on it yourself, connecting to links adding fullness at the sides. *Take another chain or ribbon or leather and perhaps beads and weave that through the chain to make something original happen making an ORIGINAL DESIGN PIECE. If you have questions please ask us. A first infraction will result in a written warning. A second infraction will lead to suspension and another new designer can-came in who can better understand what the market desires to accomplish. The market gets better and better each year and if you are a return artist your designs need to change. Jewelers must submit a representation of ALL JEWELRY STYLES for acceptances to the market. If you create something new, you are required to photo it and e-mail it in for an OK before the next Saturday begins. Any violation of these rules i.e. the selling of 100% not your jewelry will result in an immediate ban from the market. We do want to support you. If you sell "pre-made" jewelry at another location, it is allowed to give someone who asks about it your business card. You are not allowed to deliver goods of this type during market hours at your booth. You are not allowed to bring catalogs to show people "what else you do" at the market. Please just offer your card and follow up other retail business at your store location, online, meet for coffee or over the phone. Next year we will have a Design Pier Review Committee. Sincerely, The Commercial Core & Lodging Commission