HomeMy WebLinkAboutresolution.council.100-13 RESOLUTION # 100
(Series of 2013)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING CONTRACT CHANGE ORDERS BETWEEN THE
CITY OF ASPEN AND HASELDEN CONSTRUCTION AUTHORIZING THE
CITY MANAGER TO EXECUTE SAID CONTRACT CHANGE ORDERS ON
BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, there have been submitted to the City Council contract change
Orders 116, 118, and 123 for project scope of work modifications, between the
City of Aspen and Haselden Construction, true and accurate copies of which are
attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves those contract
change orders 116, 118, and 123 for project scope of work modifications between
the City of Aspen and Haselden Construction, copies of which are annexed hereto
and incorporated herein, and does hereby authorize the City Manager to execute
said change orders on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City C uncil o the City of
Aspen on the Ith day of November 2013.
St&veh adron, Mayor
1, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held November 11, 2013
Kathryn S gch, City Clerk
EXHIBIT A
Burlingame Ranch Phase IIA (Buildings 1-4 [48 units] plus 30% Remaining A/1)
2013 Detailed Budget- Planned vs Actual
rev.Oct 9,2013 rt
SOURCES Original Nov 2012 Oct 9,2013 Variance
2012 Carry-Forward Balance $ 5,058,972 $ 4,611,830 $ (447,142)
2013 City Council Budget Approval $ 17,814,980 $ 17,814,980 $ -
CORE Grant for Solar Thermal System $ - $ 150,000 $ 150,000
Total Sources $ 22,873,952 $ 22,576,810 $ (297,142)
J
USES
A. Construction-GC/GMP-Haselden Construction $ 20,198,348 $ 19,502,642 $ (695,706)
Haselden Access/Infrastructure Deferred Work $ 3,458,972 $ 2,358,556 $ (1,100,416)
Anticipated A/I Change Order Costs to CO#30 $ 87,436 $ 87,436
Haselden 2013 Phase 2ai Vertical Construction GMP $ 16,879,376 $ 16,397,364 $ (482,012)
City of Aspen Parks Contribution(pumps/pumphouse) $ (140,000) deferred to 2014 $ 140,000
Anticipated Vertical Change Order Costs to#123 $ 332,708 $ 332,708
Change Order for Solar Thermal System(Design+Construction) $ 326,578 $ 326,578
B. Construction-Developer Responsibilities(City of Aspen) $ 350,000 $ 615,634 $ 265,634'
Offsites Sunk
Mitigation Sunk
Offsite Storm Sewer
Site Gas Supply,Electrical Design,Utility Oversight $ 3,670 $ 3,670
Site Elect Underground $ 273,277 $ 273,277
Site Elect Supply $ - $ -
Site Sanitary Line $ - $
Owners OCIP $ 350,000 $ 338,687 1 Ll I $ (11,314)L-1 1
C. Soft Costs $ 1,625,601 $ 2,142,621 $ 517,020
Design
2012 Design Amendment#15 to#19 $ - $ -
Administrative Services
COA PM $ 150,000 $ 197,000 $ 47,000
Legal $ 20,000 $ 20,000 $ -
Presales $ 20,000 $ 20,000 $
Owner's Agent Construction PM $ 430,000 $ 428,740 $ (1,260)
IPD Design Team CA(+2013 design amendments) $ 300,000 $ 545,178 $ 245,178
CxA Constr Phase $ 50,000 $ 95,000 $ 45,000
Enhanced Construction Oversight $ 40,000 $ 25,041 $ (14,959)
Quality Assurance Consultant $ 40,000 $ 74,925 $ 34,925
Professional Services
Materials Testing
Geotech(inc materials testing) $ 20,000 $ 45,641 $ 25,641
Survey $ 20,000 $ 46,250 $ 26,250
Medium voltage electrical oversight $ 13,880 $ 13,880
Fees
Sewer Tap Fee $ 227,907 $ 250,410 $ 22,503
Water Tap Fee-waived
Parks Impact Fee-waived
TDM Impact Fee-when buildings online $ 47,808 $ 54,780 $ 6,972
School Impact Fee-when buildings online $ 57,386 $ 65,486 $ 8,100
Road Impact Fee-n/a only for Pitkin County Permit
Building Permit Fee $ 80,000 $ 63,160 $ (16,840)
Stormwater Fee-waived
Land Use Fee
Home Sales Fee
HOA Setup $ 100,000 $ 100,000 $ -
Burlingame Phase I Parking Study&Engineering $ - $ 74,630 $ 74,630
Other
Temp Power $ 22,500 $ 22,500 $ -
D. Contingencies $ 700,003 $ 315,914 $ (384,090)
2013 Contingency $ 700,003 $ 315,914 $ (384,090)
Total Uses(A+B+C+D) $ 22,873,952 $ 22,576,810 $ (297,142)
Page 1 of 1
BURLINGAME RANCH PHASE II All CHANGE ORDER REGISTER R(._B Rider Lf ve"R irkn,-�'
Version October 9,2013 cr
' CONTINGENCIES AND ALLOWANCES WITHIN THEGMP CHANGESTD THE GMP
Driver
Document CO Executed Contract CONSTRUCTION 95%-100%CO CONTINGENCY ALLOWANCE GMP CHANGE
CO p RFI g %PCI 4 All d Date CO Issue Date Date Mod ISSUE CONTINGENCY AMOUNT
CONTINGENCIES AND ALLOWANCES AVAILABLE WITHIN THE GMP
Haselden Construction Contin envy S (108,813.00)
Alternate 1-1l increase In contin ency 5 (10,042.00)
Allowance-Move Ezining Rock Piles $ ((5,000 o)
Allowance-Temporary Dew7.. S 25,000.00
Allowance-Double Handling of Material 5 15000.00
Allowance-Rock Excavation $ 75,000.00)
Allowance-Frozen Ground $ (20, 001
Allowance-Engineering of Boulder Walls 5 (S 000.00)
Allowance-Housekeeping Pads 5 4,000.001
Allowance-Utility
locates and Potholin $ 30,000.001
Allowance-Seeded rases for reve elation $ 4,840.001
Allowance-Site sealants $ 12000.001
Allowance-95%to 300%CD Permit Set S 1100,000.001
SUBTOTAL OF CONTINGENCIES AND ALLOWANCES AVAILABLE WITHIN THEGMP $ (394,695.00) $ (118,855.00) $ (100,000.00) $ (175.840.00)
THE LIST OF CHANGE ORDERS BELOW REPRESENTS ALL CHANGES TO THE GMP AND USES OF CONTINGENCIES AND ALLOWANCES
Pricing of addenda 1-3 Including City Utility work to reuse and
electrical express feeder and San Sewer. 95-100%Contingency
001 } Addm 1.3 5/24/2012 5/24/2012 increased by$32,339 5 (32,339.00)
001 1 5/24/2012 Allowance for landscapin at reuse/express feeder $ (10,000.00)
001 ) 5/24/2012 Allowance for sign rock placement 5,000.00
002 5/21/2012 5/24/2012 yr, Precon performance and payment bond.CCD timing.
003 5/21/2012 5/24/2012 yes OCIP Addenda and Exhibits
004 6/7/2012 6/19/2012 es Revised retainage-clause 9.23.4.4.
Irrigation enhancements at Harmony Pond(95%to 100%
005 RFI-001 XPCI-002 1 1 6/812012 611912012 contin en use) $ 2,389.00
006 XPCI-003 6/18/2012 6/19/2012 Added Maintenance Bond-Gould to San District $ 2.125.00
007 XPCI-007 7/16/2012 7/26/2012 As halt rice escalation $ 11,506.00
008 XPCI-008 7/11/2012 7/16/2012 7/26/2012 Class 6 trench backflll deduction 5 1124,362.001
ASI 001,ASI
002,A51002
009 RFI-003 XPCI-009 revl 5/30/2012 712'1 012 8/6/2012 CD95%to 100%pricing $ 197176.00
010 XPCI-010 7/30/2012 8/20/2012 8/22/2012 Haselden P and P Bond 2yr.vs.lyr.period S 8,495.W
ASI 003,ASI
011 XPCI-019 D04 8/912012 10/3/2012 1/28/2013 ASI 003,0(14 and 005 Cost Impact $ 51,116 00 S 64,360.00 5 31,135.00
012 RFI-004 XPCI-012 7/31/2012 8/23/2012 9/12/2012 Waterline insulation board $ 6,020.00
013 XPCI-013 8/812013 ncefled comeefled
014 XPCI-014 8/23/2012 9/12/2012 Reroute Irrigation-temporary 5 2,110.00
015 RFI-007 XPCI-015 8/7/2012 8/23/2012 9/12/2012 Added Threaded Bar at Hydrants $ 1,749.99
016 XPCI-016 9/17/2012 9/29/2012 10/6/2012 Potholing S 5,640.00
017 XPCI-017 9/17/2012 9/29/2012 10/6/2012 Boulder Busting $ 12,102.55
018 XPCI-018 9/29/2012 101112012 10/10/2012 BG sign rock 5 4,457,59
019 n/a 12/18/2012 12/18 2012 1/16/2013 A/I Work Deferral-cost svaing in future COs
020 XPCI-020 ASI 006r2 10/6/2012 11/28/2012 12/21/2012 A51 006r2 Cost Impact($53,628) $ 52,445.00
XPCI-021.XPCI- ASI
021 022,XPCI-023 010,012,013 1111/2012 11112/2012 12/21/2012 Recirculation line addition and civil clarifications $ 17,924,00
022 XPCI-024 11/30/2012 12/13/2012 12/21/2012 Construction Water 5 1305700
023 XPCI-025 10 10/2012 11 30 2012 '11612013 electrical at N intersection $ 16,518.00
024 XPCI-026 ASI 014 11/7/2012 12/18/2012 1/16/2013 ASI 014 $ 5,972 W
RFI-017,RFI-022,RFI-
025 026 XPCI-027 112912012 12/18/2 12 1/28/2013 Added Insulation at Waterline $ 29,248.26
026 XPCI-028 11/29/2012 12/18/2012 1/16/2013 Import 6K CY Structural Fill 5 31,875.90
027 XPCI-029 11/29/2012 12/18/2012 1/16/2013 Gould Lost Time at North and South Intersections $ 5,087.00
XPCI-030,XPCI-
028 031 ASI 015 12/19/2012 3/22/2013 4/16/2013 IAI Deduction $ (61,22118)
029 AIXPC10033r1 6/4/2013 6/12/2013 8/12/2013 ASI 016,17,18,19 Cost Impact $ 71964.09
RH 017,RFI 022,RFI-
030 026,RFI 032 AIXPCI 0034 8/29/2013 ending ndin Subgrade insulation credit $ 117,250.001
SUBTOTAL TOTAL OF ALL CHANGE ORDERS,.$ 394,299.20 $ 33,058.00 $ 100,000.00 $ 173,805.04 $ 87,436.16
NET TOTAL $ (85,797.00) $ - $ (2,034.96) $ 87,436.16
ORIGINAL GMP AMOUNT $ 6,422,193.00
TOTAL OF ALL CHANGE ORDERS(ANTICIPATED PLUS UNANTICIPATED) $ 394,299.20 6.14%
CHANGE ORDERS PAID FOR WITHIN THE GMP(ANTICIPATED USE OF FUNDS AVAILABLE IN THE GMP) $ 306,863.04 4.78%
CHANGE ORDERS WHICH CHANGE THE GMP(UNANTICIPATED USE OF OWNER'S CONTINGENCY) $ 87,436.16 1.36%
CURRENT REVISED GMP AMOUNT 5 6,509,629.16
ALLOWANCES AND CONTINGENCIES REMAINING WITHIN THE REVISED GMP $ (87,831.96) 1.37%
BURLINGAM E RANCH PHASE II-Vertical CHANGE ORDER REGISTER
Version October 9,2013 Cr
CONTINGENCIES AND ALLOWANCES WITHIN THE GMP CHANGES TO THE GMP
CO Executed CONSTRUCTION GMP CHANGE
CO 4 Driver Doc PC,g XPCI Date [O Issue Date Date CCD Deuriptlon CONTINGENCY Final CD Modifi[a[ion Allowance ALLOWANCE AMOUNT
CONTINGENCIES AND ALLOWANCES AVAILABLE WITHIN THE GMP
Haselden Construction Contingency $ (305,350.00)
Allowance-CD Modifications $ 100,000.00
Allowance.Vehicular Control 5i na e $ 6,375.00
Allowance-Pavement Markings $ 5396.00
Allowance-Transit Benches $ 2,400.00
Allowance-Grass Seed Outside Limit of Disturbance $ 4,500.00)
Allowance-Soil Testing for Landsca in $ 30,000.001
Allowance-Pump 112 on 15.2 $ 50,000.00)
Allowance-Misc.Flash! and Counter Flashin $ 20,000.00
Allowance-Misc.Joint Sealants $ 2000.00)
Allowance-Oralna a Beneath Rain Gardens $ 10000.00
allowance-Radon Testing and Ventln $ 48,000.00)
Allowance-Engineering of Boulder Walls $ 5,000.00)
Allowance-7em Winter Sall Stabilitation $ 30003.00)
Allowance-Mall Collection Boxes $ 16 000.00)
_.Allowance,Mock U $ 10,000.00)
Allowance-Re-Design Electrical Service Bldg.4 $ (4,00.00)
SUBTOTAL OF CONTINGENCIES AND ALLOWANCES AVAILABLE WITHIN THE GMP $ (619,024.00) 5 (305,350.00) $ (100,000.00) $ (213,674,00)
THE LIST OF CHANGE ORDERS BELOW REPRESENTS ALL CHANGES TO THE GMP AND USES OF CONTINGENCIES AND ALLOWANCES
101 3/18/2013 3/19/2013 3/26/2013 GMP value reset
101revl 4/10/2013 4/2412013 Combined Al and Vertical values for surety
102 SUP,004 xPC.0001 4/24/2013 5/1512013 5/21/2013 Electncal Revisions $ 4,641.00
103 xpci 0002 5/23/2013 5/30/2013 6/11 2013 Radon system $ 30,010.00
104 xpci 0003 5/16/2013 5/20/2013 6/11/2013 Dirt Reconciliation
105 xpci OW4 5/17/2013 5/2012013 8/5/2013 Sup lemental Drawin s $ 11,920.00
106 xpci 0005 5/17/2013 5/20/2013 8/5/2013 Site Handrail reconciliation $ 14,262.00
107 RFI 018 xpci 0006 5/28/2013 5 31 2013 8 S 2073 Over-exWVation at Building 4 ad 5 8.600.00
108 Owner driven xpci 0009 5/28/2013 7/10/2013 8/5/2013 Sel<r ii,:mai rorie,1.u
109 Owner driven xpci OD08 7/8/2013 7/11/2013 8/12/2013 CCD 004 Owner unit upgrades $ 57,500.00
110 AD3;AD5r2;AS1108;RFI 77 xpci 0010 6/25/2013 7/29/2013 8/12/2013 CCD 005 AD-03,AD-04,AD-05 Cost impact $ 12,879.00 $ 100,000.00 $ 66,620.00
111 ci 0011 8/5/2013 8/712013 9125113 Thermax installation details $ 19,677.00
112 xpci 0012 7/29/2013 7/25/2013 8/5/2013 New siding sub adjustment $ 16,744.00
113 ASI 106 ci 0014 8/3/2013 8/5/2013 8/28/2013 CCD 002 A51106 Hardie Installation $ 129,463.00
114 Owner driven xPC1 0015 8/5/2013 8/7/2013 9/27/2013
115 ASI 107r1 xPc10013rl 9/10/2013 9/24/2013 9115113 Metal roofin material at low slope roof $ 10128.00
116 RFI 85r xpci 0016 9/4/2013 ,din pending CCU 006 $o%it blocking $ 51,981.00
117 RFI 85,RFI 107 x c10017 8/29/2013 pending ending Fascia details $ 11,984.00
118 ci 0018 8/29/2013 9/24/2013 pending Per depths over ex $ 26,945.00
4d9 4R-363 ejected
120 PRRl,2,3 xpci 0020 9/16/2013 1019/2013 pending PR Ml,2,3 cost S 11,800.00
121 RFI R73;RFI p89R xpci 0021 9/18/2013 pending pending Bathroom Drop Ceilings $ 15,009.00
122 ASI 102,104;RFI 93,133 xpci 0022 10/g/2013 Re nding endin Civil ASI/RFI Costs $ 30,733,00
123 Owner driven xpci 0007 10/7/2013 pending pending Solar Thermals stern o i0i J'I 111
SUBTOTAL TOTAL OF ALL CHANGE ORDERS: $ 943,704.00 $ 154,40800 $ 100,000.00 $ 30.01000 $ 659.286.00
NET TOTAL $ (150,942.00) $ -1$ (183,664.00)1 659,286.00
ORIGINAL GMP AMOUNT ' - $ _} „;. 16,397,364.00
TOTAL OF ALL CHANGE ORDERS(ANTICIPATED PLUS UNANTICIPATED) $ 943,704.00 5.76%
CHANGE ORDERS PAID FOR WITHIN THE GMP(ANTICIPATED USE OF P) ,.. $ 284,418.00 1.73%
CHANGE ORDERS WHICH CHANGETHE GMP(UNANTICIPATED USE OF OWNER'S CONTINGENCY) - $ 659,286.00 4.02%
CURRENT REVISED GMP AMOUNT .. .....,,._. -, $ 17,056,650.00
ALLOWANCES AND CONTINGENCIES REMAINING WITHIN THE REVISED GMP $ (334,606.00) 2.04%
RLB Rider Levett Bucknall
THE CITY OF ASPEN
Change Order Review
Project BURLINGAME RANCH PHASE II
Description Soffit Blocking
Change Order 116 Architect Ref.No. n/a
No.
XPCI Receipt 10/17/2013 CO Issue Date: 10/22/2013 RLB Ref.No. CO 116- Phase
Date: I IIAi Vertical
Value Claimed $40,181.00 draw on Construction Contingency
Contractor Change Order Signed Date 10/23/2013
Date Issue Identified 8/14/2013
Change Order Recommended for Acceptance Q
Change Order Recommended for partial Acceptance ❑
Change Order Recommended to be Declined ❑
Additional Supporting Data is required to enable review ❑
REVIEW CHECKLIST Yes No
1. The Change Order constitutes additional scope not contemplated, nor reasonably ✓
inferred to be included in the Guaranteed Maximum Price.
2. Change Order submitted is numerically correct ✓
3. Change Order is signed by Haselden and Oz Architecture ✓
4. Change Order is received per Clause 13.1.2 of the A295 Contract General ✓
Conditions. "... Claims by either party must be initiated within 21 days after
occurrence of the event, giving rise to such Claim or within 21 days after the
claimant first recognizes the condition giving rise to the Claim, whichever is later."
5. Markups are compliant per Clause 9.21.1.1.2 of the A295 Contract. Maximum 10% ✓
for GC self performed work. 5%for GC markups on subcontractors. 10%
subcontractor markups. 5%on lower tier subcontractors.
6. General Contractor Fees and Markups are consistent with the Contract. ✓
7. Sufficient supporting data, including itemized detail and backup of additions and ✓
deductions is attached to support the claim.
8. Unit prices and quantities are substantiated and appear reasonable. ✓
9. If additional Contract Time has been requested, this has been substantiated. n/a
10. 9.21.1.2.2 Amounts under$5,000 require only Department Head signature; City
9.21.1.2.3 Amounts between$5,000 and$10,000 require City manager signature; Mayor
9.21.1.2.4 Amounts between$10,000 and$25,000 require City Attorney and City signature required.
Manager signature;
9.21.1.2.5 Amounts over$25,000 require City Council approval and signature by the
www.rlb.com
RLB ! Rider Levett Bucknall
Change Order 123 Review
Report Page 2
mayor, or a duly authorized official in his absence.
11. COMMENTS/ANALYSIS
Change Order 116 incorporates the added cost associated with a scope gap identified by
Haselden. CO 116 incorporates the cost of additional blocking for soffit support as documented
in Haselden XPCI-0016R3.
RFI 85R1 confirmed the need for soffit blocking and Haselden identified a scope gap between
the framer,who was presumed to have included the scope, and the siding contractor,who
expected the necessary blocking to be in place.
Through negotiation, Haselden agreed to remove$11,800 from its original XPCI for the provision
of man lifts to accomplish the subject work. The argument made was that HCL had culpability in
that it should have ensured the scope was covered within the GMP, and that the framer should
have included the scope and wouldn't have utilized man lifts for this portion of the work.
CO 116 draws$40,181.00 from Construction Contingency, an approved value within the current
GMP. As such, CO 116 does not add value to the current GMP.
Scope gap is an appropriate use of Construction Contingency. Including CO 116 and CO 118,
the Construction Contingency value has been 47% utilized. Based on current overall project
completion and with $162,742.00 left within the line item, the Construction Contingency remains
healthy.
No contract time extension has been requested related to CO 116.
CO 116 requires City Council approval and City mayor signature per Article 9.21.1.2.5.
Cost associated with XPCI-0016 has been reviewed, analyzed and is recommended for
acceptance.
Craig Roth, RLB
10/24/2013
Page 2 of 2 www.rlb.com
("111-tange Order 1.16
PROJECT CHANGE ORDER N0NIDFIK: ||6 OWNER: 9
Burlingame Ranch. Phase 11 DATE: October 22,201.11 ARCHITECT: Dd
8armnnykoad CONITKACTOR: ky
Aspen,Colorado }IBlD: ExI
CO-NSTRDCT ION MANAGER: kxl
TO CONTRACTOR Pl{QJECTNUMBDR:
Ha^ciduu Construction, LLC CONTRACT DATE: March 2Z.2009
CONTRACT FOR: Phase 11 '48 Unit Vertical Construction
THE CANT11ACTI8CHANGED A8F0Ll.0lN'S:
The n,i�iuu| Coo'oc/8u:uwos S 16,316,397364.00 l2��6� �
The net chun�eby previously authorized ChnugcOrders S __307,4U9J00
The Contract Som prior tv this Change Order was S 1.6.7V4,853.0.0
The Contract oum will bc increased hy this Change Order iii tire amount of S' __--__SJ0
The new Contract sum including this Chanoo Order iu S 16,I04^853J0
The Contract Time will bc increased by Zero(o)days,
'I lie of the 3uhotuuhul Completion usvfthe datc"[this Omuoe Order d`co6,rc is: Doe 2,2013: Dco 9.2013,
Jan 8,20|4 and Jan 22^ 20l4,
Change Order |!t incorporates the cost of additional blocking for soft-it support ov documented iaRu*ddcm
XPCI'0016O3. RFl85R\ couU,m,d the need for soffit b|ookjooand Duxc(drnideeti§ud umnpe gap hct,uco
the framer,who was presumed to have included the scope,and the siding contr2ctor,who expected the
aoccear? blocking tob,it) place. Change Order ll6 value i*54K}J�gL80and i%ill hr drawn from
Construction ro"tio-evcN. uu approved portion uf the current GNIP. &y such,{0l16 does not add value/w
the current GKJP.
NOTE: This cliunxr Circle-ao,,not include a`a,ge�m the c^mTzirtamn.Contract T.mv"rouuor-lt:g*uximum Price.li wcontmctmagree,
that this Change Order includes all uimmnnu."o.uo.wws"r`huxmuoovto,xmuoin the Scope urwvmq=mun,xeo^.^n"/the orignu|
Agreement.fiax and equitable^4imonm,to-ally m/a all ucuys resulting m*zovn including uvmmcn cement xuu,and dates mSubstamuo|
r"mp|etim. The Connactor unhuuonothot flii�Change orde-nno|ouc°un\;rvmu/auvo.m»au*and=omc/cnrxcm/m^and accacra=
cmt�m,uxchuome�,umes|'^uo/"and o`,Scope*r*vao,muxh the oa,"ooh.,Change onu. rli"Contractor i`oxh\ ou,m.o/,owncr
�momm�m/o�uoxu�"mo����^nm��w���)rz�m"�n'mm���m/u`ma�p��wo�gemuu
NOT VALID ONTl[.SIGNED BN" TBF,ARCHITECT,C0NNTBACTOltAND 09VNEK
ARCHITECT CONTRACTOR 0lvN E
07A,chhc,�vc CityofAopnn
101 4111 6950 So, Poto ac tr 130 South
October 23 2/0 1 October November 2013
2013 IV
~r�
Burlingame Ranch-Phase II
Change Cost Breakdown
Haselden Construction,LLC
DESCRIPTION OF CHANGE:
XPCI-0016r3-85R-Soffit blocking per hardi details
COST
NO. ITEM CODE UNITS QUAN L SUB. 11 MATL LABOR TOTAL
01 LLC Builders Inc. 1 EA $ 40,181.00 $ 40,181.00
RFI 85R-soffit backing
02 Contingency 1 EA $ (40,181.00) $ (40,181.00)
SUBTOTAL: $ - $ - $ $
FIELD SUPERVISION Incl. $
PAYROLL TAX,INSURANCE
SMALL TOOLS
GENERAL CONDITIONS Incl. $ -
MARGIN(5%on Subcontractors) No markups are 5.00% $
MARGIN(10%On Self Performed) p 0.00% $
GENERAL LIABILITY INSURANCE(Difference in Coverage) appropriate 0.45% $ -
PERFORMANCE/PAYMENT BOND 0.74% $ -
FILE. XPCI-0016r3-85R-Soffit blocking per hard,details - - - - GRAND TQ - - $-
PREPD BY Tim Thompson
17-Oct-13
R L B I Rider Levett Buckna«
TiII'.Gn of A,{i(i>ti
Change Order Review
Project BURLINGAME RANCH PHASE II J
Description Over-excavation for unsuitable soils at pier footings
Change Order 118 Architect Ref.No. n/a
No.
XPCI Receipt 8/29/2013 Co issue Date: 9/24/2013 CO Review date: 912612013
Date:
,!J/V +1i fl.0 IaU07711 u.'i ,,.,y ..
Contractor Change Order Signed Date 9/25/2013
Date Issue Identified 5/1/2013
Change Order Recommended for Acceptance R1
Change Order Recommended for partial Acceptance ❑
Change Order Recommended to be Declined ❑
Additional Supporting Data is required to enable review ❑
REVIEW CHECKLIST Yes No
1. The Change Order constitutes additional scope not contemplated, nor reasonably ✓
inferred to be included in the Guaranteed Maximum Price.
2. Change Order submitted is numerically correct ✓
3. Change Order is signed by Haselden and Oz Architecture ✓
4. Change Order is received per Clause 13.1.2 of the A295 Contract General ✓
Conditions. "... Claims by either party must be initiated within 21 days after
occurrence of the event, giving rise to such Claim or within 21 days after the
claimant first recognizes the condition giving rise to the Claim, whichever is later."
5. Markups are compliant per Clause 9.21.1.1.2 of the A295 Contract. Maximum 10% ✓
for GC self performed work. 5%for GC markups on subcontractors. 10%
subcontractor markups. 5%on lower tier subcontractors.
6. General Contractor Fees and Markups are consistent with the Contract. ✓
7. Sufficient supporting data, including itemized detail and backup of additions and ✓
deductions is attached to support the claim.
8. Unit prices and quantities are substantiated and appear reasonable. ✓
9. If additional Contract Time has been requested, this has been substantiated. nla
10. 9.21.1.2.2 Amounts tinder$5,000 require only Department Head signature; Steve
9.21.1.2.3 Amounts between$5,000 and$10,000 require City manager signature; Skadron
9.21.12.4 Amounts between$10,000 and$25,000 require City Attorney and City signature
Manager signature; required.
9.21.1.2.5 Amounts over$25,000 require City Council approval and signature by
the mayor, or a duly authorized official in his absence.
www.rtb.com
R L B 'I Rider Levett Bucknall
Change Order 118 Review
Report Page 2,
It COMMENTSANALYSIS
Change Order 118 incorporates the cost of additional excavation and concrete work resulting from
unforeseen unsuitable soils that were encountered in pier footing areas associated with Buildings
1 and 2 as documented in Haselden XPCI-0018. Unsuitable soils were identified by the
geotechnical engineers'staff and its reports demonstrate the issues encountered. Separate
accounting of the associated work was kept and provided within XPCI-00118. The bulk of the
associated work scope was completed by July.
Change Order 118 value is$26,945.00 and will be drawn from Construction Contingency which is
an approved portion of the current GMP. As such, CO 118 does not add value to the current
GMP. Cost associated with unforeseen conditions,such as those in this instance, are an
appropriate use of Construction Contingency.
No contract time extension has been requested related to CO 118.
CO 118 requires City Mayor signature per Article 9.21.1.2.5.
XPCI-001 8 has been reviewed, analyzed and is recommended for acceptance.
Craig Roth, RLB C-1 \V
6��D
9/2512013
Page 2 of 2 www.rLb.com
cheml-le Order 118
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RLB I Rider Levett Bucknall
THE CITY OF ASPEN
Change Order Review
Project BURLINGAME RANCH PHASE II
Description Solar thermal system
Change Order 123 Architect Ref.No. n/a
No.
XPCI Receipt 10/7/2013 CO Issue Date: 10/22/2013 RLB Ref.No. CO 123- Phase
Date: IIAi Vertical
Value Claimed $302,271.00 add to GMP
Contractor Change Order Signed Date 10/23/2013
Date Issue Identified 10/7/2013
Change Order Recommended for Acceptance Q
Change Order Recommended for partial Acceptance ❑
Change Order Recommended to be Declined ❑
Additional Supporting Data is required to enable review ❑
REVIEW CHECKLIST Yes No
1. The Change Order constitutes additional scope not contemplated, nor reasonably ✓
inferred to be included in the Guaranteed Maximum Price.
2. Change Order submitted is numerically correct ✓
3. Change Order is signed by Haselden and Oz Architecture ✓
4. Change Order is received per Clause 13.1.2 of the A295 Contract General ✓
Conditions. "... Claims by either party must be initiated within 21 days after
occurrence of the event, giving rise to such Claim or within 21 days after the
claimant first recognizes the condition giving rise to the Claim, whichever is later."
5. Markups are compliant per Clause 9.21.1.1.2 of the A295 Contract. Maximum 10% ✓
for GC self performed work. 5%for GC markups on subcontractors. 10%
subcontractor markups. 5% on lower tier subcontractors.
6. General Contractor Fees and Markups are consistent with the Contract. ✓
7. Sufficient supporting data, including itemized detail and backup of additions and ✓
deductions is attached to support the claim.
8. Unit prices and quantities are substantiated and appear reasonable. ✓
9. If additional Contract Time has been requested, this has been substantiated. n/a
10. 9.21.1.2.2 Amounts under$5,000 require only Department Head signature; City
9.21.1.2.3 Amounts between$5,000 and$10,000 require City manager signature; Mayor
9.21.1.2.4 Amounts between$10,000 and$25,000 require City Attorney and City signature
Manager signature; required.
9.21.1.2.5 Amounts over$25,000 require City Council approval and signature by the
www.rtb.com
RLB i Rider Levett Bucknall
Change Order 123 Review
Report Page 2
mayor, or a duly authorized official in his absence.
11. COMMENTS/ANALYSIS
Change Order 123 incorporates the added cost associated with adding a solar thermal hot water
preheat system to the project. Although the system was always contemplated, grant funding had
to be awarded prior to the addition of this scope to the contract. Now that grant funding is in
place, the CoA has directed the change be implemented.
The pricing given includes six Heliodyne panels (per pod), custom racks, two domestic tanks per
pod, heat exchanger, pump station, controls and all associated, necessary piping. Cost for
ancillary work needed to add the system like roof patch-back and attachment blocking is also
included. The XPCI pricing includes a turnkey system, ready for commissioning.
In addition, the pricing includes crane time for picking and placing panels on the roof once they
have been assembled on the ground. This method saves man time on the roof thus engineering
in a measure of safety to the process.
No contract time extension has been requested related to CO 123. Separate plumbing permits
will be pulled for the system to uncouple this system install from the building permits. The City of
Aspen will draw and bear the cost of permits.
CO 123 adds$302,271.00 to the contract sum. Because of the magnitude of the cost and given
Falcon presented an `estimate', the Owner may want to consider working on a time and material
(T&M)with a Not to Exceed value.
CO 123 requires City Council approval and City mayor signature per Article 9.21.1.2.5.
Cost associated with XPCI-0007 has been reviewed, analyzed and is recommended for
acceptance.
Craig Roth, RLB
10/24/2013
Page 2 of 2 www.rib.com
Change Order .123
PROJECT CHANGE' ORDER NUMBER: 123 OWNY"R: Ox
BurfinEmi-ne Ranch, Phase 11 DATE: Octobur 22,2013 AE Cf f I f1UP Cl
Harmony Road (.'()NTRACTOR: Z
Aspen,Colorado FIELD: Z
com,rRuv'rfoN MANAGER: 9
TO CONTRACTOR CONTRACT DATE: March 22, 2009
Haselden Construction,LLC CONTRACT FOR: Phase 11AI---48 Unit Vertical Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
The orl'otrial Contract Sutra was S 16,397,364.00
T'be net change by previous authorized Change Orders S 3 0 7,419.0 0
The Contract Sum prior to this Chan-c Order was S (6,-j)4-8-53.00
The Contract sum will be increased by this Change Order in tile arnolint of S 3012'7"1-00
The new Contract sum includim-, this Change Order will bc S 1-,,007,124.00
The Contract Time will be increased by Zero(0)days.
The date of the Substantial Cornph2tion as of the dale of this Change Order therefore is: Dcc 2,2013; Dec 9,2013;
Jan 8, 2014 and Jai-,22. 2014 for Buildings I.2. 3 and 4, respectively.
Change Order 123 incorporates the added cost associated with labor and material to construct a solar-
thermal system for hot water preheat to Buildings I through 4. NA"hile a solar thermal systern Nvas always
contemplated, grant funding needed to be in place prior to addition of the system. Separate permits%%ill he
obtained to uncouple the system installation,commissioning and turnover from the Building 1-4 permits. CO
123,once executed,,-will add 5302,271.00 to the contract sum.
This cost has been reviewed and recommended for acceptance by Craig Roth, PINI, RLB.
Note: 'The Contractor agucs thalthis Cilan!ic Older lill:ILKICS all direct and IncilTect costs of the Work -,fill]and equitabic ad iust-Tw,111 1c,the
Contract Sun i due to cha n Le,in the Scope of Work since the execution tit rite ol i�hi;d Al-n celi lei,t,full and equitable a4jllsWX W for any and all
delays tosultini,there fro
The CorltaCtor further a- ill i�Change.
Order includes any cumulative irllpacs and inefficiency claims and acceleration cost,for all changes to the schedule and the Scope or Work
The Contractor licreby rel ca,;es the Ownet from lirly and all I i albi 1 itv under the.\2recinent fo t urthei
equitable adliustmeni attiikviabic ic this or any pieviou.,Chdrige Order
N0T\!AI,1D UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OM'NFR
ARCHITECT CONTRACTOR 0 WN I,R
OZ Architecture I laselden Construction, LLC City ol'Aspen
I a1'1 "nec! 6950 So. Potomaq,strect 1 130 South Galcna Street
Ccn crini Aspen 0 81611
Aspen.
B
B
ti 1 71 1?w v Nei(spar ples Steve Sk-41 rota, 'Wavor
October 23 2013 October 2013 N ovenber 2013