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HomeMy WebLinkAboutresolution.council.030-20 RESOLUTION #30 (Series of 2020) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT AMENDMENT BETWEEN THE CITY OF ASPEN AND DHM DESIGN AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT AMENDMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract amendment between the City of Aspen and DHM Design, a true and accurate copy of which is attached hereto as "Exhibit A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves the contract amendment between the City of Aspen and DHM Design, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said contract change orders on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 14th day of April 2020. 7OA& Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held April 14, 2020. Nicole H n ing, City Clerk (Exhibit A - Resolution#30 of 2020 and Abbreviated Contract Extension with DHM Design HHM HUGH LANDSCAPE ARCHITECTURE I LAND PLANNING I ECOLOGICAL PLANNING I URBAN DESIGN April 02, 2020 Chris Everson, Affordable Housing Project Manager c/o City of Aspen via email to: chris.everson@cityofaspen.com RE: Community Outreach and Conceptual Master Plan Design for the Lumberyard Affordable Housing Development—Contract Addendum 3: Continuing Services Scope of Work and Fee,April-June 2020 Chris: We are glad to continue supporting the City of Aspen on the Lumberyard Affordable Housing Project. Based on the direction of City Council on March 2, 2020, we have refined the overall project work plan to continue the project process through selection of the preferred alternative. This scope of work letter identifies the next task in the work plan sequence (Task 6), scheduled to run through June of 2020.This is in response to the uncertainty of the economic outlook through 2020 and the ongoing limitations on field work due to COVID-19 Public Health Orders, current and future. We have modified the work plan to include efforts that can be completed by home-office work and web-based meetings in compliance with the current COVID-19 Public Health Order currently in place. We will revisit the continuation of the work plan in June, modifying the next steps to be responsive to information available at that time. Our project team for Task 6 is unchanged from the original proposal and contract. Below is a narrative scope of work and associated fee for activities through the end of June, 2020. We believe that this modified work plan and approach to scoping of individual Tasks will allow the project to progress more or less according to the revised schedule presented in the Information Update packet submitted to Council in late March. Similar to our approach to the original scope of work we have estimated our hours for each task; we will access the hours flexibly to be responsive to project needs, but will not exceed the top-set fee without prior authorization from the City. The services, deliverables, and fee described below are in addition to the original contract amount. We assume that this agreement will become Addendum 3 to the original contract. Changes to the Original Scope of Work: The original scope of work and Contract Addenda 1 and 2 included community/stakeholder outreach, focused on engagement and information gathering, along with site analysis and conceptual site planning diagrams. Per council feedback on 3/2/20, the team is to study project density up to 500 units, with alternatives ranging between 140 and 500 units. Currently, there are five broad density programs to study (by unit count): 140, 175, 215, 300, 450/500. We are assuming that, at the higher end, unit count variations will be studied by testing the number of stories of each building and location of parking; we are assuming that the three higher-density site plan concepts will be largely based on the layout of"Option 3" as presented to council on 3/2 and that each unit count variation will not have a fully unique site plan.We also assume that a full-service building supply operation will not be carried forward, but small-format commercial and day care will continue to be included in planning studies. This is based on council direction received on 3/2. Lastly, for planning and conceptual design purposes, the team will advance studies under the assumption that the buildings will be factory-built. The original scope of work efforts were contained in Tasks 1-5 of the master project schedule. This scope of work describes Task 6 to advance the project in the conceptual study of building massing, unit mixes, and site arrangement. DENVER CARBONDALE DURANGO BOZEMAN WWW.DHMDESIGN.COM 311 Main Street,Suite 102 Carbondale,Colorado 81623 P:970.963.6520 Exhibit A -Resolution#30 of 2020 and Abbreviated Contract Extension with DHM Design OHM HISIEN New Scope of Work: Task 6: Task 6—April-June 2020 - Development of conceptual unit plans and architectural massing.This work will include architectural studies based on the preliminary unit mixes provided to DHM on 3/9. Unit layouts will be responsive to the conceptual land development diagrams and will be used to create the concept building massing studies. Deliverable:unit plan concepts and initial massing. - Conceptual architectural `building typologies' and character. The unit concepts will be assembled to create a series of'building typologies.' The typologies will be responsive to the building formats contemplated in the original density studies, including multi-family housing products ranging from rental/workforce focus to for sale/family focus. Character studies will be developed concurrently, describing the potential architectural and neighborhood character of the alternatives using sketches and precedent imagery. These products will be reviewed internally with the team and refined through a series of design charrettes/meetings. Deliverable:building typologies (iterative studies), building and site character imagery. - Refined site development diagrams responding to higher-density options and to include conceptual building footprints. As the building typologies advance, we will further refine the site development concepts into conceptual site plans (creating new site plans iterations/overlays as needed for the higher unit counts). We assume that some of the variety of unit count will be achieved by adding/removing levels of housing/parking, limiting the total number of unique site plans to a maximum of 3.As the architectural studies and site concepts advance, we will begin to illustrate site-level conceptual program such as outdoor gathering, snow storage, etc. Deliverable:site master plan concepts. - Draft unit mixes (supporting City staff).Working with the City project manager, we will test unit mixes as a component of the building massing and typologies effort. Unit mixes will be divided by presumed building location and project total, and will test the mix of for-sale and rental units. We expect the unit mix to be refined continuously throughout the process and into the Land Use process in 2021. - Stakeholder engagement. Stakeholder engagement will continue during Task 6, using phone calls, web meetings, and emails to communicate with stakeholders about the status and progress of the project. This effort will largely be informational and intended to maintain engagement of the stakeholders as the conceptual designs are developed. Actual roll-out and review of design alternatives will be reserved for Task 7, after the conceptual products have been presented to City Council. Stakeholders to be provided informational updates include child care (Kid's first, City staff, potential providers), APCHA, Mountain Rescue, Annie Mitchell residents, CCLC, NextGen, and others. Deliverable: Summary notes from all stakeholder conversations. - Council check-in meeting. Near the end of June, when more information is known about in-person possibilities, the DHM team will work with the City project manager to format a presentation to City Council. The intended content includes the results of the building and site design studies. The target outcome of this presentation is to begin to narrow the building and site plan programs, understand remaining information needed by council to select a preferred alternative, and to seek direction to proceed through alternatives refinement. Deliverable: City Council presentation materials (whether in- person or web-based) - Team meetings.Throughout Tasks 6, 7, and 8, DHM will continue weekly check-in meetings with the City project manager and, as the task progresses, include full team meetings as necessary to coordinate the design and technical studies. Additionally, the team will schedule design review and charrette meetings to advance the iterative building and site concepts. Deliverable: Team meeting notes. Task 6 design team fee: $97.500 Exhibit A -Resolution#30 of 2020 and Abbreviated Contract Extension with DHM Design a HHM H [SIGN Total Addendum 3 Contract Value: $97,500 Lumberyard fee summary to date (including reimbursables): Original contract: $157,670 Addendum 1: $ 14,968 Addendum 2: $ 36,778 Addendum 3: $ 97,500 Project total through addendum 3: $306,916 Additional Services: Should additional services become necessary due to phasing and/or major design changes due to reasons beyond the control of this office, this work will be done on an hourly basis. If this work becomes significant we may, at your request, submit a proposal at that time which will identify the extent of any additional work prior to commencement of the work. Acceptance: This agreement may be terminated at any time by the Owner or DHM Design Corporation upon giving (7)days written notice. Work performed up to the date of termination shall be due and payable and shall be included in the final statement. This agreement, unless previously terminated by written notice, shall be terminated by the final payment for the finished work. Please do not hesitate to call with any questions as you review this letter. We look forward to continuing our work with you on this project. Respectfully, DHM Design Jason Jaynes, Principal Owner or Authorized Representative Date