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Home My WebLink Aboutagenda.council.worksession.202008181 AGENDA CITY COUNCIL WORK SESSION August 18, 2020 4:00 PM, City Council Chambers 130 S Galena Street, Aspen WEBEX Go to: www.webex.com Click "Join" at the top right-hand corner Enter Meeting Number 126 459 1123 Password provided 81611 Click "Join Meeting" OR Join by phone Call: 1-408-418-9388 Meeting number (access code): 126 459 1123 Meeting password: 81611 I.WORK SESSION I.A.Council Board Reports & Council Updates I.B.Galena Plaza Update 1 MEMORANDUM TO:Mayor and City Council FROM:Mike Tunte, Landscape Architect and Construction Manager, Parks and Open Space THROUGH:Scott Miller, Public Works Director Diane Foster Assistant City Manager Austin Weiss, Parks and Recreation Manager MEETING DATE:July 20, 2020 RE:Galena Plaza REQUEST OF COUNCIL: Per Council’s direction, staff and the project consultant team have worked to develop a Schematic Design with stakeholder and public engagement. Staff, along with the consultant team, would like to provide an update on the process, hear Council’s feedback on the schematic design and phased approach, and ask for approval to proceed with construction documentation. SUMMARY / BACKGROUND: Ordinance No. 4 provided approval for the city building exterior and footprint, as well as a detailed design for Galena Plaza. This went through an extensive land use review and was approved by Council. Members of the public reached out during the regular City Council meeting on March 25, 2019 to voice public support for re-visiting the design of Galena Plaza. This was a community driven request and approach. At the June 25, 2019 regular City Council meeting, City Council instructed staff to develop an approach to continue working with the community and engage the Galena Plaza consultant team to prepare three additional concepts. 2 At the September 9, 2019 regular City Council meeting, City Council approved the change orders for the project team to continue the Galena Plaza improvement planning and public process. To date, we have: Hosted three meetings for initial feedback, Developed three additional alternatives, Hosted a public open house to present the alternatives and obtain community feedback, Prepared a preferred alternative and presented it during a public open house, Prepared a schematic design and Prepared a strategy for how to thoughtfully implement this approach. The consultant team will present a summary of the process, the schematic design and the recommended approach. DISCUSSION: We welcome City Council’s feedback on the schematic design and approach, specifically on the design that is north of the alley. We recommend that any impacts to transit, parking, Galena Street and the alley be evaluated at a later time and refined in conjunction with Engineering and Transportation. FINANCIAL/BUDGET IMPACTS: The project is currently funded based on a very simple design. The programming change to have the seat of City government in the new office building and the public request to reconsider the plan to develop a more programmed and intentional area design resulted in changes representing an increase in both hard and soft costs of the project, based on decisions made by Council, going forward. The recommended phased approach provides a path forward to realizing the vision for Galena Plaza while being fiscally responsible with our current budget. The anticipated hard cost of phase 1 is aligned with the amount currently funded for Galena Plaza. ENVIRONMENTAL IMPACTS: Similar to those which are currently proposed. STAFF RECOMMENDATION: Staff would recommend approval of the schematic design and phased approach and would like to continue to work with the Consultant team to develop the construction documentation necessary for the implementation of the vision. 3 GALENA PLAZA RECONSIDERED SCHEMATIC DESIGN Presentation –Aspen City Council JULY 20TH, 2020 4 January 22 Refined Conceptual Design September Strategic Project Kick-off October 21/ 22 Outreach Meetings I + II+ III Explore Design Topics December 4 Public Open House Presentation of Alternatives December 16 Council Presentation of Your Input Update Technical Documents/ Permit Today Schematic Design Phased Implementation CONCLUDING PRELIMINARY DESIGN 5 TODAY’S OUTCOMES Conclude schematic design •Material + planting character •Signage + lighting character •Technical analysis + dimensional qualities •Maintenance + operations •Costs evaluation Consider phased implementation REQUESTING COUNCIL DECISION •Requesting decision to move the green roof areas of Galena Plaza to: o Design Development Documents o Construction Documents o Permit Review o Phased Implementation REQUESTED COUNCIL DECISION AREA 6 SCHEMATIC DESIGN •Well -connected public space •Simplicity in material and landscape character •Programming right-sized to adjacent land uses •Fewer trees •Emphasized primary space in the center REQUESTED COUNCIL DECISION AREA 7 ERIN UPDATE WITH NEW PLAN RE-WORK LABELS TO READ ON ppt 8 ERIN UPDATE WITH NEW PLAN RE-WORK LABELS TO READ ON ppt 9 Materials •Exposed aggregate concrete paving •Pre-cast concrete walls for integrated seating •Cast-in-place concrete walls with exposed aggregate finish •Permeable pavers 10 11 Plantings •Lawn •Ornamental meadows native grasses and perennials •Filtered aspen groves 12 13 Trees •Planted vs. mature canopy 14 Signage •Building signage •Galena stop •Orientation signage at elevator 15 Lighting •Pedestrian height 16 Phase 1 Improvements •Fall 2020/ Spring 2021 •Walkways +lawn only 17 Phase 2 Improvements •2-5 years 18 Phase 3 Improvements •TBD 19 Dimensions + Scale 20 STRUCTURAL ANALYSIS 21 GREEN ROOF + WATER PROOFING 22 WELL-CONNECTED PUBLIC SPACE 23 WELL-CONNECTED PUBLIC SPACE RENDERING PLACEHOLDER CITY OFFICES ELEVATOR TO GARAGE STAIRS TO RIO GRANDE PARK COURTHOUSE TRAIL WECYCLE STATION FOOD + BEVERAGE FILTERED ASPEN GROVE & SEATING SIMPLE GRASS & PERENNIAL PLANTING SCHEME PUBLIC WIFI PUBLIC LIBRARY 24 MAINTENANCE + OPERATIONS 25 FOOD + BEVERAGE COMMENTS FROM COMMUNITY MEMBERS WITH TIES TO THE RESTAURANT INDUSTRY FOOD TRUCKS!! They are chef driven; pun intended. They are more often affordable. They are fast in service. They offer variety. They can be rotated in terms of favorability. They can come and go. They leave no trace. They draw attention. They require little infrastructure. They give opportunity to those in this community/valley of chefs to share their craft. They share a sense of belonging…. There is a minimalist aspect to this as an option that leaves the park as it be when the truck(s) depart...reflective, peaceful and free of a walled structure. And ultimately, a fun new option for foodservice that does not exist in this town... This is a great idea! So much can be done here to create interest in the area and offer some great culinary options!!! I would definitely be there! Love the idea! A great way to incorporate food trucks in the Aspen food scene. This would give lots of great local private chefs an opportunity to share their talent with the public. 26 Cost Evaluation Budgets: •City Offices $909,000 •Parks 2020 $500,000 •Parks 2021 $525,000 Total $1,934,000 Estimated Variance ($716,000) 27 BRIDGING TO RIO GRANDE PARK 28 Requesting Council Decision •Requesting decision to move the green roof areas of Galena Plaza to: o Design Development Documents o Construction Documents o Permit Review •Council review of construction contract o Fall 2020 •Implementation o Spring 2021 29 Galena Plaza –As Permitted 30 Galena Plaza –As Permitted 31 Galena Plaza –As Permitted 32