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HomeMy WebLinkAboutresolution.council.099-13 RESOLUTION#99 (Series of 2013) A RESOLUTION APPROVING AN AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ASPEN, COLORADO, AND THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, SETTING FORTH THE TERMS AND CONDITIONS REGARDING THE ASPEN/PITKIN COUNTY HOUSING AUTHORITY AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT WHEREAS, there has been submitted to the City Council an intergovernmental agreement between the City of Aspen, Colorado, and the Board of County Commissioners of Pitkin County, a copy of which agreement is annexed hereto and made a part thereof, and WHEREAS, the City and County entered into an intergovernmental agreement in January 1984, a first amended and restated intergovernmental agreement in 1989, a second amended and restated intergovernmental agreement in 1991, a third amended and restated intergovernmental agreement in 2002, and a fourth amended and restated intergovernmental agreement in 2007. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: That the City Council of the City of Aspen hereby approves that intergovernmental agreement between the City of Aspen, Colorado and the Board of County Commissioners of Pitkin County regarding the Aspen/Pitkin County Housing Authority, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the Mayor of the City of Aspen to execute said agreement on behalf of the City of Aspen. Dated:. 3 Steven Skadron I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held January 13, 2014. ' Kathryn S. Koch; ity Clerk Resolution No.99(Series2013) 1 i I i A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITSIN COUNTY, COLORADO,APPROVING AN INTER GOVERNMENTAL AGREEMENT BETWEEN THE CITY OFASPENAND PITKIN COUNTY Resolution No.0 --2013 RECITALS i; I. 1. The City and the County entered into an Intergovernmental Agreement(IGA)on January 9, 1984,a First Amended and Restated IGA on September 26, 1989, a Second Amended and Restated IGA on September 13, 1999, a Third Amended and Restated IGA on October 28, 2002, and a j Fourth Amended and Restated IGA on December 20, 2007, establishing a multi jurisdictional housing authority(the Authority)as a separate government entity. 2. The City and County desire to create an independent housing authority that will function as an advisory and recommending board to the Aspen City Council and the Board of County Commissioners (BOCC) on matters relating to affordable housing in their respective jurisdictions. 3. The City and the County desire to further amend and to restate the Fourth Amended IGA as set forth in the Fifth Amended and Restated IGA Aspen/Pitkin County Housing Authority attached as Exhibit"A". NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitldn County, Colorado, that the Fifth Amended and Restated Intergovernmental Agreement Aspen/Pitkin County Housing Authority between the City of Aspen and Pitkin County is approved, and the Chairman of the Board is hereby authorized and directed to execute the Intergovernmental Agreement. INT DUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE °< DAY OF cu z✓ 2013. i NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON t -�2- -5 ,2013. NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE {www.aspenpitkin.cotn) ON THE DAY OF 2013. ADO TED AFTER FINAL READING AND PUBLIC HEARING ON THE & DAY OF 2013. PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY POSTED BY TITLE AND SHORT SUMMARY ON THE O ICIAL PITKIN COUNTY WEBSITE(www.aspenpitkin.com)ON THE °QOM-DAY OF r -b-e ✓ 2013. A T: BOARD OF COUNTY COMMISSIONERS Je tte Jones George New an, Tair Dep ty County Cle Date: S APPROVED AS TO FORM: MANAGER APPROVAL Jowly, C ey on Peacock, ounty Manager FIFTH AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT ASPEN/PITKIN COUNTY HOUSING AUTHORITY This FIFTH AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT (hereinafter referred to as"Agreement"),made-and-entered-into this day of December 2013,by and between the CITY OF ASPEN, Colorado, a home rule municipal corporation (hereinafter referred to as "City") and the BOARD OF COUNTY COMMISSIONERS of Pitkin County, Colorado, a body corporate and politic(hereinafter referred to as"County"): WITNESSETH: WHEREAS,the City is authorized by Article XX, Section 6 of the Colorado Constitution and City and County are each authorized by Article XIV,Section 18 of the Colorado Constitution, Section 29- 1-204.5, Colorado Revised Statutes to contract with each other to establish a multi jurisdictional housing authority as a separate government entity;and WHEREAS, the City and County entered into an Intergovernmental Agreement on January 9, 1984, an Amended and Restated Intergovernmental Agreement on September 26, 1989, a Second Amended and Restated Intergovernmental Agreement on September 13, 1999, a Third Amended and Restated Intergovernmental Agreement on October 28, 2002, and a Fourth Amended and Restated Intergovernmental Agreement on December 20, 2007, establishing a multi jurisdictional housing authority under the provision of C.R.S. 1973, Section 29-1-204.5 which authority is known as the Aspen/Pitkin County Housing Authority (hereinafter referred to as "Authority") for the purpose of providing a program and a system to assure the existence of a supply of desirable and affordable housing for permanent residents,persons employed in the City or the County,senior citizens,disabled persons and other population segments residing or needing to reside in the Roaring Fork Valley which are necessary for a balanced community;and WHEREAS,the City and County desire to create an independent housing authority that has all of the powers set forth at Section 29-1-204.5, C.R.S., and that will function as an advisory and recommending board to the Aspen City Council and the Board of County Commissioners on all matters relating to affordable housing in their respective jurisdictions;and WHEREAS,the City and the County desire to further amend and to restate the Fourth Amended Intergovernmental Agreement. NOW,THEREFORE, in consideration of the mutual benefits to be derived hereby,the City and the County amend and restate the Intergovernmental Agreement of January 9, 1984, the Amended and Restated Intergovernmental Agreement on September 26, 1989, the Second Amended and Restated Intergovernmental Agreement on September 13, 1989, the Third Amended and Restated Intergovernmental Agreement on October 28,2002,the Fourth Amended and Restated Intergovernmental Agreement on December 20, 2007, and the Fifth Amended and Restated Intergovernmental Agreement effective on the date first stated above, and said Agreement shall replace and supersede all prior agreements of any kind,to the extent and for the limited purpose as such other agreements may be related to the provision of services by the Aspen/Pitkin County Housing Authority, and the previous Agreement as amended is hereby cancelled and of no further effect,and to read as follows: I. MULTI-JURISDICTIONAL HOUSING AUTHORITY—PURPOSE: The Aspen/Pitkin County Housing Authority (hereinafter referred to as "Authority") has been established as a multi jurisdictional housing authority for the purpose of assisting the City and County, Fifth Amended Intergovernmental Agreement _ _ --Pagel n n i upon request by either party, in effecting the planning, financing, acquisition, construction, development, reconstruction or repair,maintenance,management and operation of housing projects pursuant to a multi- jurisdictional plan to provide residential facilities and dwelling accommodations at rental or sale prices within the means of families or persons of low, moderate and middle income who are employed in the City or the County, who reside or need to reside in the City or County, and who have identifiable needs for affordable housing; e.g., limited incomes, senior citizens and disabled persons, as defined by the Authority in published guidelines. The Authority shall be a political subdivision and a public corporation for the State of Colorado, separate from the City and County, and shall be a validly created and existing political subdivision and public corporation of the State of Colorado. It shall have the duties, privileges, immunities, rights, liabilities, and disabilities of a public body politic and corporate. The provisions of Articles 10.5 (the "Public Deposit Protection Act") of Title 11, Colorado Revised Statues, shall apply to monies of the Authority. The Authority shall have any and all powers, duties, rights and obligations as such are set forth herein and subject to the terms and conditions of this Agreement. In order to facilitate management oversight and to provide additional resources to the Authority, the Authority shall delegate to the City certain administrative functions as more fully described herein: II. BOARD OF DIRECTORS: A. Number,Manner of Appointment, Qualifications,etc.: The Board shall consist of seven(7)directors(hereinafter referred to as"Directors"), and one(1)alternate,serving staggered terms to be appointed as follows: 1. Three Directors shall be appointed by the Board of County Commissioners. 2. Three Directors shall be appointed by the City Council. i 3. One Director and one alternate shall he appointed jointly by the Board of County Commissioners and the City Council. 4. As soon as reasonable after the effective date of this Amended Agreement, the City Council and the Board of County Commissioners shall appoint two additional Directors — one by the BOCC and one by the City Council. All Directors shall be appointed for a four-year term. Each director will be term limited to two (2) consecutive four-year terms. A one-year absence from the Authority Board will be required before a director can reapply. Terms limits will begin with the approval of the Fifth Amended Intergovernmental Agreement. 5. Directors and the Alternate Director shall continue to serve as Directors until such time as a successor has been appointed. 6. Directors appointed by the City Council may be removed at the sole discretion of the City Council.Directors appointed by the County Commissioners may be removed at the sole discretion of the County Commissioners.The Jointly appointed Director and the Alternate Director may be removed at the sole discretion of either the City Council or County Commissioners. Upon the removal of a Director or Alternate Director,a replacement shall be appointed by the respective governmental entity(ies) that originally appointed the Director for the unexpired term of the removed Director or Alternate Director. Fifth Amended Intergovernmental Agreement _.. _ __.__ ____ ___ __ Page 2 B. Officers. The officers of the Authority shall be a Chair,a Vice Chair,a Treasurer,and a Secretary. 1. Chair. The Chair shall preside at all meetings of the Authority.At each meeting,the Chair shall submit such recommendations and information as she or he may consider proper concerning the business,affairs and policies of the Authority. 2. Vice Chair. The Vice Chair shall perform the duties of the Chair in the absence or incapacity of the Chair; and in case of the resignation or death of the Chair,the Vice Chair shall perform such duties as are imposed on the Chair until such time as the Authority shall select a new Chair. 3. Treasurer. The Treasurer shall perform the duties of the Chair in the absence or incapacity of both the Chair and the Vice Chair. With respect to expenses incurred directly by the Authority(as distinguished from expenses of either the City or County for affordable housing projects and their operations), either the Treasurer or the Secretary shall approve all orders and checks for payment of money and shall payout and disburse such monies under the direction of the City's Finance Director. The Treasurer shall serve as advisor to the Authority and the Board on financial matters. 4. Secretary. The Secretary shall ensure that the records of the Authority are properly maintained, shall act as Secretary of the meetings of the Authority and ensure that all votes are recorded, and shall ensure that a record of the proceedings of the Authority are maintained in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to his or her office. 5. Election or Appointment. The Chair, Vice Chair, Treasurer, and Secretary shall be elected at the annual meeting of the Authority from among the Directors of the Board, and shall hold office for one year or until their successors are elected and qualified. 6. Vacancies. Should the office of Chair, Vice Chair, Treasurer, or Secretary become vacant, the Board shall elect a successor from its membership at the next regular meeting and such election shall be for the unexpired term of said office. C. Voting Requirements: 1. Quo rum. The powers of the Authority shall be vested in the Directors of the Board in office from time to time. Four Directors of the Board shall constitute a quorum for the purpose of conducting Authority business and exercising Authority powers and for all other purposes. When a quorum is in attendance, action may be taken by the Authority upon a vote of a majority of the Directors of the Board present. The Alternate Director may be counted for purposes of determining the existence of a quorum at a meeting and may have his or her vote counted only if at least one Director is not present. 2. Manner otVoting. The voting on all questions coming before the Authority shall be by roll call,and the yeas and nays shall be entered upon the minutes of each meeting by name,except on the election of officers that may be by ballot. Fi&h Amended Intergovernmental Agreement j. D. Duties of the Officers. The officers of the Authority shall perform the duties and functions of the Authority as prescribed herein and such other duties and functions as may from time to time be required by the Authority,the by-laws or rules and regulations of the Authority, or upon the request of the City and County. M. DUTIES OF THE PARTIES: A. PersonneL 1. An Executive Director of the Authority shall be employed by the City who shall report to and be supervised by the City Manager. The City Manager and County Manager shall jointly hire the Executive Director. The City Manager shall have the authority to terminate the employment of the Executive Director in accordance with City Personnel Policies and Procedures, but shall exercise this authority only after reasonable consultation with the County Manager. 2. The Executive Director and all other personnel employed to work under the supervision of the Executive Director shall be City employees, subject to the City's payroll, benefits, and personnel policies and procedures (including disciplinary procedures). 3. The Executive Director shall work under the supervision of the City Manager and .shall receive work assignments from the City Manager. Directors of the Housing Authority may suggest work assignments for the Executive Manager to the City Manager,but shall have no authority to directly assign work,tasks,or priorities to the Executive Director or any of his or her staff. 4. Nothing in this Agreement shall create, or is intended to create,or shall be construed to constitute a contract of employment, express or implied, between the Executive Director and the Authority,the City or the County. B. Finances and Accounting. 1. The Executive Director shall annually consult and cooperatively work with the City and County Finance Directors to prepare proposed budgets for the City and County relating to affordable housing in their respective jurisdictions. The Authority, upon reviewing the annual budget as presented by the Executive Director shall make recommendation to the City and County for their adoption. The annual budgets shall include funds necessary to reimburse the City for overhead expenses for personnel, finance, administrative, legal, and asset management services consistent with fees charged to other City departments. 2. The Executive Director shall annually consult and cooperatively work with the City's Finance Director to ensure the proper care and custody of all funds of the Authority, the prompt payment of all obligations of the Authority, and the keeping of regular books of accounts showing receipts and expenditures of the Authority.The Executive Director shall render to the Authority, the City and the County, at their regular meetings, or sooner if requested,an account of Authority transactions and also of the Fifth Amended Intergovernmental Agreement _ _ _ _ Page 4 [Y financial condition of the Authority. The Executive Director shall give such bond for the faithful performance of his or her duties as the City may require. 3. All accounting, payroll, and audit services for the Authority shall be performed by the Finance Department of the City. 4. The City's procurement policies, contract documents, and approval policies shall be used for all procurements of goods and services of the Authority except for any goods or services purchased entirely for County projects. A County project shall be defined for purposes of this section as any purchase for goods or services funded entirely by County funds or a combination of County funds and funds from a source other than from the City. is 5. For each fiscal year of the City, the County and the Authority (each January 1 through each December 31), the City and County shall each appropriate their prorated share of operational monies necessary to provide for any budgeted deficit arising in connection with the Authority's operations which has been approved by the City and County, provided, however, that bonds, notes or other obligations payable solely from revenues as described in Section III hereof shall never constitute an indebtedness of the City or the County. The City and County shall each pay for 50% of the normal operating expenses of the Housing Office. This shall include such normal operating expenses as guideline development, qualifying applicants, enforcement, property management, etc. The City and County shall pay its share of any special projects, which either party may request to be included in the Annual Work Plan. 6. The County shall pay to the City for the benefit of the Authority its share of the Authority's annual budget upon the request of the Finance Director of the City. Both the City Council and the Board of County Commissioners shall approve any increases to the expense budget. 7. On or before April 15 of each fiscal year, the actual operations for the Authority for the immediate preceding fiscal year shall be reviewed by the City and County Finance Directors with the Executive Director for the determination of any necessary final reimbursements (and, therefore, necessary supplemental appropriations of monies by the City and the County) as a result of any non-budget appropriation of Authority staff or expenditure. The City and County hereby agree to make all necessary appropriations within a reasonable time to reconcile the final appropriations of each entity. C. Operations. 1. Annual Work Plan. The Executive Director, with the assistance of the Authority, shall annually prepare a detailed Annual Work Plan that specifies goals, tasks, responsible employees and timelines, for the operation of the Authority. The Annual Work Plan shall include a summary detailing progress made in the implementation of action plans set forth in any adopted Housing Strategic Plan and recommendations for changes to the Housing Strategic Plan.Following the review of the Annual Work Plan by the Authority, the Executive Director shall meet with the City Manage for approval. The Authority shall review the Annual Work Plan as approved by the City and County Managers and shall make recommendations to the City and County for FiE'th Amended IntergoversimentaI Agreement _ _ __ __ _ _ .page its approval and adoption. Upon the adoption of the Annual Work Plan by the City or County, the Executive Director shall regularly meet with the City and County Managers to review the progress of the implementation of the Annual Work Plan. 2. Annual Affordable Housing Guidelines. The Executive Director shall review the Affordable Housing Guidelines when necessary , including updates and recommendations for changes every year that: a. Identifies category qualifications for ownership and rental housing within the City and County for the population segments identified by the Authority as required by existing agreements and land use regulations. b. The Authority shall review the Affordable Housing Guidelines, including deletions j. and additions, submitted tort by the Executive Director. Final approval by the A,PC1 A Board shall be brought forward in a resolution with public comment through a public hearing process. The resolution will be brought forward to the City Council and the BOCC for their review. There shall be an appeals process via a Call-up Procedure as stated below: • Call-up and Notice to City Council and the Board of County Commissioners. Following the adoption of an APCHA Board resolution approving changes and/or additions to the Affordable Housing Guidelines, notification will be provided to the City Council and the Board of County Commissioners. The notification shall consist of a description in written form of the change and/or addition and the reasoning behind the change and/or addition. As soon as it can be scheduled,the notification shall be placed on the Consent Agenda of a regular City Council meeting and a Memorandum of Interest shall be provided to the Board of County Commissioners containing the same language. • The City Council and the BOCC will have 60 days from the date that the information was provided to the respective entity. If a call-up is not requested within the 60 days, the policy will be incorporated into the Guidelines. 3. The HousinjzAuthority. The Authority shall meet monthly to conduct its business in accordance with the Colorado Open Meetings Law, Sections 24-6-401, et seq., C.R.S. and the City of Aspen Municipal Code. The Authority shall be responsible for the following duties: a. To act as affordable housing advocates in all of its business by representing the views and perspectives of the larger communities of the City and County and translating those views and perspectives into concrete recommendations to the City and County; and b. To review and make recommendations to the City and County with respect to the Annual Work Plan, Housing Guidelines, Affordable Housing Action Plans of the Aspen Area Community Plan, any Affordable Housing Strategic Plans adopted by the City or County, and advise on any other affordable housing related matters referred to it by either the City or County;and Fifth Amended Intergovernmental Agreement _ __ ____ __ _____ Page 6 i i c. To review specific development proposals initiated by the City or County and make recommendations thereon upon the request of either the City or County;and d. To assist the City, County, and Executive Director, upon request,to define the need, planning, undertaking, construction, operation, or financing of low, lower moderate, upper moderate, middle and upper middle income housing for the population segments designated here or identified by the Authority residing in or needing to reside in the City or the County;and e. To assist the City, County and Executive Director, upon request, to plan, finance, acquire, construct, reconstruct or repair, maintain, manage, and operate housing projects pursuant to the Annual Work Plan;and f. To assist the City,County and Executive Director,upon request,to purchase,acquire, obtain options,hold; lease (as lessor or lessee), sell, or otherwise dispose of any real or personal property, commodity, or service from firms, corporations, the City, the County,other governmental entities or any other persons;and g. To assist the City, County and Executive Director, upon request, to investigate housing needs within the jurisdiction of the City or the County and the means and methods for improving those conditions; and h. To review growth management policy applications (or equivalent application procedures as the same are developed or established from time to time)by developers for low, lower moderate; upper moderate, middle and upper middle income housing in the City or the County as requested by the respective Community Development Departments of the City or the County for conformance with housing needs;and i. To enforce all aspects of the affordable housing program, including, but not necessarily limited to,deed restrictions,guidelines,and qualifications; and j. To establish a system to hear appeals from the interpretation or implementation of the Affordable Housing Guidelines and issue final administrative determinations on such appeals. 4. The Executive Director. The Executive Director shall be responsible for the following duties in addition to any duties assigned to him or her by the City Manager: a. Working closing with the County and City Managers to develop an Annual Work Plan and thereafter implementing said Work Plan under the supervision of the City Manager;and b. Maintaining records of existing low, lower moderate, upper moderate, middle and upper middle income rental or resale restricted housing for the population segments designated herein or identified by the Authority and assure that such housing is used and occupied in accordance with existing City or County development approvals, contracts,or financing requirements;and c. Taking all steps reasonably necessary to assure that all deed restricted units of housing comply with City and County regulations or resolutions concerning rental or resale restricted housing;and Fifth Amended Intergovernmental Agreement _ ___ __ _ __ __ Page. d. Negotiating contracts as required to provide for management of deed-restricted Authority units(as that term is defined in the Affordable Housing Guidelines as such guidelines are published, modified, amended and supplemented from time to time); and e. To review and recommend establishment of a computerized rental availability record system for use by the City,the County,the population segments designated herein or identified by the Authority and members of the general public;and f. Taking all steps reasonably necessary to provide for marketing and reviewing qualification of applicants for rental deed restricted or for sale affordable housing units, and for marketing,reviewing qualifications of applicants for,and arranging for transfer of title of deed restricted units;and g. Investigating housing needs within the jurisdiction of the City or the County and the means and methods for improving those conditions;and h. To develop and recommend code changes associated with the provisions of the current County Strategic Plan,Housing subsection,or the current Housing subsection of the City's Aspen Area Community Plan (as they are modified, amended and supplemented from time to time);and i. To maintain data indicating housing needs in the City and the County for the population segments designated herein or identified by the Authority. 5. Project Management Services by the City. The City and County acknowledge that the City, because of its current personnel and expertise in construction management, is in a better position than the County to provide construction management services for the development and construction of affordable housing. The City agrees to negotiate in good faith with the County to provide construction management services for County-funded and sponsored affordable housing projects. Said agreements shall be on a case-by-case basis and shall include provisions for scope of services to be provided, reimbursement schedules, management responsibilities, and appropriate indemnification and insurance. The parties hereto agree that the City shall not be required to provide construction management services at any time that the City, in its sole discretion, determines that it does not have the personnel or resources to provide such services. D. Long-Range Planning. Housing Strategic Plan: The City and the County, individually or jointly, may periodically adopt a Housing Strategic Plan to assist City, County and Authority in the development of priorities, policies, and implementing actions that maximize affordable housing development. Financial support shall be designated to the City or County based on who is directly benefiting from the effort.The Housing Strategic Plan may include the following: • Identification of existing community housing needs by type. • Determination of the potential development of affordable sites located within the jurisdiction of the City or County. • Evaluation of the economic performance of the City's or County's affordable housing sites and prototype projects and comparisons of their relative costs and benefits. Fifth Amended lntergovernmentOAgreement __ ._ _ _ __ . _. ___ Page 1d • Specifications for an affordable housing program and phasing schedule that best meets program objectives consistent with available funding sources and levels. • Recommendations for strategies and actions that implement the housing development program • It is agreed that when this document uses the phrase"Housing Strategic Plan" it is referring to either the County Strategic Plan's Housing subsection,or the Housing section of the City's "Aspen Area Community Plan". IV. BONDS,NOTES AND OTHER OBLIGATIONS: A. The bonds, notes, and other obligations of the Authority shall not be the debts, liabilities, or obligations of the City or the County unless expressly assumed by the City or the County. B. The City and the County may provide for payment to the Authority of funds from proprietary revenues for services rendered or facilities provided by the Authority, from proprietary revenues or other public funds as contributions to defray the cost of any purpose set forth herein, and from proprietary revenues or other public funds as advances for any purpose subject to repayment by the Authority. C. To carry out the purposes for which the Authority was established, the Authority is authorized to issue bonds, notes, or other obligations payable solely from the revenues derived or to be derived from the function, service,or facilities of the Authority or from any other available funds of the Authority. The terms, conditions,and details of said bonds,notes, and other obligations, the procedures related thereto, and the refunding thereof shall be set forth in the resolution authorizing said bonds, notes, or other obligations and shall,as nearly as may be practicable, be substantially the same as those provided by law for any of the contracting parties to this Intergovernmental Agreement; except that bonds, notes, or other obligations so issued shall not constitute an indebtedness of the Authority, the City or the County within the meaning of any constitutional, home rule charter or statutory limitation or other provision unless expressly assumed by the City or the County.Each bond,note,or other obligation issued under this subsection shall recite in substance that said bond, note, or other obligation, including the interest thereon, is payable solely from the revenues and other available funds of the Authority pledged for the payment thereof unless expressly assumed by the City or the County and that said bond,note, or other obligation does not constitute a debt of the Authority, the City or the County or within the meaning of any constitutional, home rule charter or statutory limitations or provisions unless expressly assumed by the City or the County. Notwithstanding anything in this Section IV to the contrary, such bonds, notes, and other obligations may be issued to mature at such times not beyond forty (40) years from their respective issue dates,shall bear interest at such rates,and shall be sold at such prices at, above or below the principal amount thereof,as shall be determined by the Board. D. The resolution,trust indenture, or other security agreement under which any bonds,notes,or other obligations are issued shall constitute a contract with the holders thereof, and it may contain such provisions as shall be determined by the Board to be appropriate and necessary in connection with the issuance thereof and to provide security for the payment thereof, including,without limitation, any mortgage or other security interest in any revenues, funds, rights,or properties of the Authority.The bonds,notes and other obligations of the Authority and the income therefrom are exempt from taxation, except inheritance, estate, and transfer taxes pursuant to the Colorado Revised Statutes. Fifth Amended Intergovernmental Agreement __ __ _ _ _ ____ _ _ __ age 1� V. LEGAL ASSISTANCE: Legal assistance for the Authority shall be provided both by the City and County Attorney's Office for specific problems related to Authority programs; subject, however, to the availability of staff time of the respective attorney offices. The Executive Director may retain independent counsel whenever the City or County Attorney's Offices are unable or unwilling to provide legal representation to the Authority. In addition, the Executive Director may retain independent legal counsel, as needed, for day-to-day consultation and legal advice. The City Attorney shall review all contract documents that purport to legally obligate the City in any fashion. The County Attorney shall review all contract documents that purport to legally obligate the County in any fashion. VI. DISPOSITION OF ASSETS UPON TERMINATION: In the event of the termination of this Intergovernmental Agreement which termination may only occur in accordance with the requirements and limitations of Section VII hereof,and the resulting dissolution of the Authority,the assets of the Authority shall be distributed as follows: A. All assets acquired from contributions from the City or the County shall be returned to the contributing party if said assets are still in existence. B. If assets contributed to the Authority are not in existence,the contributing party shall have the i option of receiving the fair market value of the asset at the time of disposal by the Authority in either cash or assets of the Authority. C. All remaining assets acquired by the Authority after the date of this Intergovernmental Agreement from funds provided by the parties shall be distributed to the parties on the basis of the appraised value of said assets at the time of termination and in the same proportion as the respective contributions of funds by the parties for acquisition of the asset. D. The City and the County may agree to dispose of any assets of the Authority in any other acceptable manner. E. If the City and he County cannot agree on the disposition of any assets of the Authority within sixty (60) days after termination, said assets shall be subject to an independent appraisal and shall be sold at public auction as soon as practicable with the proceeds allocated to the City and the County in the same proportion as the total contribution of funds by the respective parties for acquisition of the asset. VII. ANNUAL RENEWAL AND TERMINATION: The term of this Intergovernmental Agreement shall be from the effective date hereof through December 31, 2013, and shall automatically be renewed for successive one-year periods thereafter. Either party hereto may terminate this Intergovernmental Agreement for any reason upon ninety(90)days'written notice,provided,however,that this Intergovernmental Agreement may not be terminated or rescinded so long as the Authority has bonds,notes,or other obligations outstanding, unless provision for full payment of such obligations, by escrow or otherwise, has been made pursuant to the terms of such obligations;provided,however,that if full payment has been provided by escrow, such termination or rescission shall not occur unless nationally recognized bond counsel has delivered an opinion to the effect that such termination or rescission, Fifth Amended IntergovernmentalAgreement Page 40 C� i in and of itself, will not adversely affect the tax status of the interest on such escrowed obligations. Furthermore, this Intergovernmental Agreement may not be terminated if the Authority has obligations to the U.S. Department of Housing and Urban Development under any Low Rent Public Housing Program, or other similar program, unless those obligations are assumed by the City or the County. VIII. MODIFICATION OF THIS AGREEMENT: This Agreement may be modified by written amendment approved by the City Council and Board of County Commissioners,acting separate. IX. NOTICES: Any formal notice, demand or request provided for in this Intergovernmental Agreement shall be in writing and shall be deemed properly given if deposited in the United States Mail, postage prepaid to: City of Aspen,Colorado Board of County Commissioners c/o City Manager c/o County Manager 130 South Galena Street 530 East Main Street, 3`d Floor Aspen,Colorado 81611 Aspen, Colorado 81611 Aspen/Pitkin County Housing Authority c/o Executive Director 530 East Main Street,Lower Level Aspen, CO 81611 IN WITNESS WHEREOF,the parties hereto have executed this Intergovernmental Agreement on the day and year first above written. ATTEST: CI O IL PE ,COLORADO Kathryn S.KoA Clerk Steve dro ,'Mayor APPROVED AS TO FORM: dames True,City Attorney BOARD OF COUNTY COMMISSIONERS OF A EST: PITKIN COUNTY,COLORADO eh—nette Jones,C14 and Recorder George Newrhan,th rperson PROVED AS TO FORM: __..._.._.._.�_-a,.... John Ely,Coun horn r F1 .__ ended Intergovernmental Agreement ___ . ___. _ . _ __ _ _ Page 11 !�j t ✓ BYLAWS OF THE ASPEN/PITKIN COUNTY HOUSING AUTHORITY Revised February 2014 ARTICLE I Name Section 1. Name. The name of the Authority is the "Aspen/Pitkin County Housing Authority("Authority"). ARTICLE II Purpose and Policy Section 1. Purpose. In accordance with C.R.S. § 29-1-204.5, the Aspen/Pitkin County Housing Authority (the "Authority") is a political subdivision of the State of Colorado, separate from the City and County. It has the duties, privileges, immunities, rights, and liabilities, specified by C.R.S. § 29-1-204.5 and the Fifth Amended and Restated Intergovernmental Agreement between the City of Aspen, Colorado, and the Board of County Commissioners of Pitkin County, Colorado, dated December 18, 2013 (the "IGA") and recorded on January 15,2014 at Reception No. 607311. The purpose of the Authority is to assist the City and County, upon request by either party, in effecting the planning, financing, acquisition, construction, development, reconstruction or repair, maintenance, management and operation of housing projects pursuant to a multi- jurisdictional plan to provide residential facilities and dwelling accommodations at rental or sales prices within the means of families or persons of low, moderate and middle income who are employed in the City or the County, who reside or need to reside in the City or County, and who have identifiable needs for affordable housing; e.g., limited incomes, senior citizens and disabled persons, as defined by the Authority in published guidelines. Section 2. Policy. The policy of the Board is to assure the existence of a supply of desirable and affordable housing for persons currently residing in and employed in Pitkin County, maintain housing for those persons in APCHA Deed Restricted housing who retired as defined in the Aspen/Pitkin County Affordable Housing Guidelines, and other qualified persons of Pitkin County as defined in the Aspen/Pitkin County Affordable Housing Guidelines. Section 3. Additional Policies. The Authority may from time to time adopt additional policies to guide the activities of the Authority. Such policies will be adopted by Authority resolution and shall remain in effect until revoked or superseded. APCHA Bylaws I ARTICLE III Membership Section 1. _Appointments. The Board of Directors of the Authority shall consist of seven (7) Directors ("Directors") and one (1) alternate, serving staggered terms to be appointed as follows: • Three Directors shall be appointed by the BOCC. • Three Directors shall be appointed by the Council. • One director and one alternate shall be appointed jointly by the BOCC and Council. Section 2. Term. The terms of each Director and the Alternate Director shall be for a period of four years. Directors and the Alternate Director shall continue to serve as Directors until such time as a successor has been appointed. Each director will be term limited to two (2) consecutive four-year terms. A one-year absence from the Authority Board will be required before a director can reapply. Section 3. Qualifications. The Directors appointed by the Council must reside within the City limits; the Directors appointed by the BOCC must reside within Pitkin County; and the jointly appointed Director and Alternate must reside within Pitkin County. Section 4. Compensation. Each Director shall serve without pay. Section 5. Removal. Directors appointed by the Council may be removed at the sole discretion of the Council. Directors appointed by the BOCC may be removed at the sole discretion of the BOCC. The jointly appointed Director and the Alternate may be removed at the sole discretion of either the Council or the BOCC. Upon the removal of a Director or Alternate Director, a replacement shall be appointed by the respective governmental entity(ies) that originally appointed the Director for the unexpired term of the removed Director or Alternate Director. ARTICLE IV Officers Section 1. Officers. The officers of the Board shall be a Chair, a Vice-Chair, a Treasurer and a Secretary. The Chair, Vice-Chair and Treasurer shall be selected from the members of the Board. The Secretary shall be the Executive Director of the Authority. Section 2. Elections and Term of Office. The Chair, Vice-Chair and Treasurer shall be elected at the annual meeting of the Authority from among the Directors of the Board, and shall hold office for one year or until their successors are elected and qualified, whichever is later. The annual meeting will be considered the first regularly scheduled meeting in December of each year. APCHA Bylaws , Section 3. Vacancies. Should the office of the Chair, Vice-Chair, Treasurer or Secretary become vacant, the Board shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. Section 4. Duties. (1) Chair. The Chair shall preside at all meetings of the Authority. The Chair shall execute resolutions, procedures and policies approved by the Authority, except where the Secretary is authorized to execute or a document. (2) Vice Chair. The Vice Chair shall perform the duties of the Chair in the absence or incapacity of the Chair; and in case of the vacancy of the Chair's position, the Vice Chair shall perform such duties as are imposed on the chair until such time as the Authority shall select a new Chair. (3) Treasurer. The Treasurer shall perform the duties of the Chair in the absence or incapacity of both the Chair and the Vice Chair. The Treasurer shall be a voting member and attend the Marolt Finance Committee meetings when convened. (4) Secretary. The Secretary shall fulfill the duties imposed upon the Executive Director by the IGA and shall ensure that the records of the Authority are properly maintained, shall act as Secretary of the meetings of the Authority and ensure that all votes are recorded, and shall ensure that the records of the proceedings of the Authority are maintained in a proper manner, and shall perform all duties incident to his or her office. ARTICLE V Meetings Section 1. Regular Meetings. The Authority shall meet twice per month. Regular meetings shall be held on the first and third Wednesdays of each month,provided that the Board may from time to time resolve not to hold a regular meeting or to hold the meeting on a different day or time other than the regularly scheduled day or time. Section 2. Special Meetings. In addition to its regular meetings, a special meeting may be called at any time by the chairperson or by written request of three members of the Board. A minimum notice of twenty-four hours is required, unless said notice is waived with a written agreement of a quorum of Board members or by all members in attendance. Section 3. Order of Business. At regular meetings of the Board, the following shall be the usual order of business: 1. roll call 2. public comment 3. executive session(if required) 4. executive director comments 5. director comments APCHA Bylaws 3 6. action items 7. discussion items 8. adjourn Section 4. Voting. Voting on all questions coming before the Authority shall be by roll call, and the ayes and nays shall be entered upon the minutes of such meeting by name, except on the election of officers that may be by ballot. Section 5. Quorum. The powers of the Authority shall be vested in the Directors of the Board in office from time to time. Four Directors of the Board shall constitute a quorum for the purpose of conducting Authority business and exercising Authority powers and for all other purposes.-The Alternate Director may be counted for purposes of determining the existence of a quorum at a meeting and may have his or her vote counted only if at least one Director is not present. At any time that an action shall be taken, four members must be present for a formal vote. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall apply on an advisory basis when they are applicable and when they are not inconsistent with these Bylaws. Section 7. Meeting Notices and Study Materials. Authority staff shall furnish the Board and the public advance notice of all meetings. The packets shall be available for the Board and the public to pick up, in advance, including an agenda, minutes of the previous meetings, copies of material to be studied or acted upon, and other matters relating to the items referred to in Section 3 above. Section 8. Agenda. The agenda shall be approved by the Secretary. Section 9. Open to the Public. All meetings of the Board shall be open to the public, except for executive sessions as authorized in the Colorado Open Meetings law, C.R.S. 24-6-402. ARTICLE VI Standard of Conduct I. Prohibition on Conduct A. Directors shall abide by the City of Aspen's-Rules-of Ethical Conduct and County's Standard of Conduct. B. Failure to comply with the Standard of Conduct could result in removal by the Board of County Commissioners. APCHA Bylaws 4 ARTICLE VII Amendments Section 1. Amendments to By-Laws. The By-Laws of the Authority shall be amended only with the approval of at least four of the members of the Board at a regular or a special meeting, but no such amendment shall be adopted unless at least seven days written notice thereof has been previously given to all of the members of the Authority. INTRODUCED, READ AND ADOPTED by the Board of Directors of the Aspen/Pitkin County Housing Authority, Pitkin County, Colorado, at their regular meeting held February 5,2014. ASPEN/PITKIN COLrYTfQ USING AUTHORITY A. Ronal rickson, hairperson Attest: Tom McCabe, Secretary APCHA Bylaws 5