The URL can be used to link to this page

Home My WebLink Aboutresolution.council.014-14 RESOLUTION # 14 (Series of 2014) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND SGM INCORPORATED AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for the Re-Grading and Drainage Design Truscott Affordable Housing Area 1 B, between the City of Aspen and SGM Inc., a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for the Re-Grading and Drainage Design Truscott Affordable Housing Area 1 B, between the City of Aspen and SGM Inc., a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by thI Ci kStee_v__en l of the City of Aspen on the 24th day of February 2014. kadron, Mayor I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, February 24, 2014. Kathryn S. Koch, City Clerk � ATTACHMENT ^ ^ City of Aspen � w �� This Scope of Work identifies the deliverables, meetings, and potential issues/conflicts for the Truscott Affordable Housing Re-Grading and Drainage Design for Buildings 200 and 300. SGM has teamed with Sopho Engineering to provide surveying ouppod. OHK8 to provide landscape architectural input and design, and Hydrosystems KDI-Systems for irrigation design. The overall objective for this project in to recommend re-grading and drainage improvements to improve the ability of runoff to be collected in the site drainage system and limit the impacts of moisture introduced to the buildings and surrounding site. Following is a list of tasks to implement the Scope of Work followed by more detail regarding the objective and deliverables for each task. Task 1 — Detailed Engineering Analysis Task 2— Detailed Grading and Drainage Plan Task 3— Revised Drainage Report Task 4— Project Coondinedon Task 5— Implementation Documents; Plans and Specifications Task 8— Project and Construction Schedules Task 7— Probable Cost ofConstruction Objective: conduct a detailed engineering analysis that identifies all issues related to the project site drainage such as areas where: Snow falls/drops from the buildings Shade during the winter and/or summer Functioning and non-functioning dnaina0e/otormvvmterfacilities Gutters and down spouts daylight Excessive vegetation is causing obstructions to the soil surfaces and buildings Lack of positive drainage away from the bui|dingo/ponding 8opria Engineering will also conduct a detailed survey of the project aneothatcomp|ieovviththe City of Aspen's Urban Runoff Management Plan (URMP) certified survey expectations. The SGM team members (DHM and Sopris Engineering)will conduct two site visits to discuss the project and document the existing drainage patterns, issues and concerns for purposes of developing re-grading and drainage recommendations. Upon completion of the Draft Detailed Engineering Analysis and Report, the SGM Team will meet with City Engineering staff to review the issues and proposed recommendations. We will incorporate one round of comments from the City Asset Management Department, City Engineering, the City Forester, and the Truscott Affordable Housing Management prior to finalizing the Final Detailed Engineering Analysis. �� l ��V��V�� 6*r City of Aspen We are assuming that the subsurface soil conditions are similar to those for the adjacent Phase IIA site. We will discuss the need for additional soils testing of the materials within the project area with the City Project Manager. DHM will include time to collect and submit the samples to the Colorado State University Extension lab. The specific lab fees are estimated and included as part of the Reimbursables for the project. Deliverables: Draft/Final Detailed Engineering Analysis. Survey. Meeting with City Engineering. r`a f 7a nth D Objective: develop a detailed grading and drainage plan that integrates into the existing development and enhances the area for the benefit of the buildings located within the project area. The removal of excess water from the site is an important consideration. Task Description: We will develop two conceptual design options relative to the drainage goals for the project area. We anticipate that the concepts will include tree removal and landscaping recommendations and therefore we have added DHM to our team to provide those services. Deliverable: 60% and 100% level detailed Grading and Drainage Plan; Analysis; Criteria; Detailed Design. Objective: develop a revised drainage report (update Sopris Engineering's report, August 2000). Task Description:We will develop a revised drainage report and/or supplement to the original drainage report developed by Sopris Engineering and/or a Minor Drainage Report depending upon the input received from the City Engineering Department in Task 1. In general the revised drainage report (or variation of)will incorporate the overall drainage patterns approved by the original report unless approved by the City Engineering Department and include criteria and stormwater concepts included in the URMP, specifically rain gardens, trench drains, and/or permeable pavement as examples. Deliverable: Revised Drainage Report (or variation of as directed by the City Engineering Department in Task 1). Objective: maintain consistent and frequent communication with the City Asset Management Department and the City Engineering Department. Task Description:We would like to have a project Kickoff Meeting with representatives of the City's Asset Management Team, City Engineering, Parks and Recreation (City Forester, Chris Foreman), Truscott Property Management, and Housing Office to review the project goals, anticipated drainage design and landscaping needs. This upfront meeting will also facilitate communication and coordination throughout the project, ultimately leading to a streamlined permit approval. Deliverable: Meeting Minutes. SV M To� p 12 City of Aspen Objective: develop and compile the necessary Minor Drainage Project and8uffioiencyRev|ew components for permitting, implementation, and construction. Task Description:VVeundmrotandthattheCih/ haaupooificitannathotneedbobeinc/udedin documents and drawings submitted for permit review and approval. We will develop those items required by the permit review process as identified in the Sufficiency Review Checklist; Landscape and Grading Pernnit, Compliant City Sun/my; K8inorGnoding/OnainaAe P|an, Construction Management Plan, and Excavation Stabilization are needed. Deliverables: Required components included in the Sufficiency Review Checklist; Landscape and Grading Parmit, Compliant City Survey; K8inorGuading/Dnainoge P|on, Construction Management Plan, and Excavation Stabilization. ]Fa�; P r 'er-f �� k� �� Objective: develop a project andoonotnuctionechedu|e. Deliverables: Project andoonotruotionnohedu|en. es'V' 7 Objective: develop a probable cost of construction. Task Description: G<S[Nmaintoinoanaxtenoivmdotabaomofpaotp jmctninouromn/ioearaooa well as utilizing available construction coot bid summary data on a state and regional basis to develop current construction cost estimates. We are also in contact with key local Contractors and material suppliers regarding construction cost trends due to material fluctuations and General Condition requirements. We have always felt that there is some art in anticipating variations in construction costs that may be on the horizon versus relying solely on past information. Deliverable: Probable Cont of Construction. VVe are anticipating o1G-18 week schedule following o Notice toProceed: ^ Information gathering. ^ Review prior Truycott Drainage Report. ^ Kickoff Meeting ^ Site visit ^ Utilities located. ^ Conduct survey. p 3 6SGM �� City of Aspen ir Begin Engineering Analysis �e�e k �� ^ Oeve|opinhiadgradingonddnainegeoptiono/concepto. • First Property Management meeting (present concepts with City staff in attendance. • Housing Office Meeting. ^ Meet with City Capital Asset and Engineering Departments toreview concepts/approach. ^ Revise initial grading and drainage options/concepts based upon input at meeting. ^ Drainage and Grading plan criteria design. ^ Develop draft revised drainage report. ^ Develop/Submit Detailed Engineering Analysis and Design. ^ Second Property Management meeting (present concepts with City staff in attendance). ^ Drainage and Grading plan detail design. ^ Finalize drainage report. ^ Develop proposed schedule, probable cost of construction based on detail design. • Develop Implementation Documents. • Submit all final designs and documents for permit review. �Y K U.' , ^ Final Property Management meeting (present concepts with City staff in attendance). We will keep you advised of our progress and any changes that are encountered. °N�� We propose to perform the Scope of Work associated with the Truscott Housing Development Re-Grading and Drainage Design (Buildings 200 & 3UO) project foraNeeof$60.0S1. VVewou|d anticipate reproduction noimbursob|mu in the range of$5O0 for a total fee of$67.191. This cost estimate assumes: • Two site visits forGGyN. OHM and Gopriu Engineering • Irrigation design for 2-3 acres /moximum\ • No as-built drawings will bodeveloped The following table outlines the hours and costs per task. 6SGM p 1 4 �� City of Aspen r i n c, n Fi SGIVI Staff Hours Subconsultants Jay Angie Fowler/ Terry Sopris HydroSystems Total ask Task/Task Description Hammond Andrew Rapeijko Benclettl DHIVI Engineering -KDI,Inc. Reimbursables Hours Totals Task 1.Detailed Engineering Analysis 50 8 58 37,831 Task 2.Detailed Grading and Drainage 32 8 40 5,040 Plan Design Task 3.Revised Drainage Report 48 8 56 7,200 Task 4.Project Coordination 2 24 2 28 3,7 5:01 K 24 4 , 00 Task 5.Implementation Documents 28 3,600 Task 6.Project ect and Construction 16 2 18 2,340 Schedules Task 7.Probable Cost of Construction 16 4 20 2,520 Project Management and Quality 6 24 2 32 4,410 Control Totals 8 234 38 $17,262 $7,035 $6,064 $500 280 $67,191 L^AL 1 E.WS G M T54� P 5 City of Aspen Ir QA �� ^� F��Q ' �= ° ~~ Quality Assurance/Quality Control (QA/QC)will play a significant no|ainprovdingmfina/ product that will meet the City's expectations. SGK8'o QA/QC process ensures that all our projects ana cost-effective, constructible, and manageable and are completed within budget and on schedule. We do not believe that it is the City's responsibility to perform this task and we strive to ensure that the documents we put out are technically correct and error free. The Principal-in- Charge assigns the QA/QC team members once the planning documents are started, and the team members maintain responsibility for their assignments throughout the duration of the project. Prior to the start of work, an internal project planning oonfomanoa is ha|d, which includes the key personnel on the project. As the project noono completion there will be two oepanoba reviews. An engineering specific review will be performed on the design plans by an engineer that has not been involved in the design. This review provides a fresh perspective to the design. The second review will verify that all of the different design elements will mesh together. This is important to ensure that all of the special information on the plans is tied together. The documents are naviaxvmd in detail and experience io shared on any anticipated ''obotac|mo^ that may require special attention or expertise within SGM. This is one of the principal reasons for the diverse backgrounds of staff assigned to this team. The C>/VQC effort will also include the review of existing informmtion, as well as any other City requirements that may apply tothis project. ��^�� P 1 8 :�"��UN��N �*r `�~ .~~ �~ ~ ~