HomeMy WebLinkAboutresolution.council.033-14 RESOLUTION 33
(Series of 2014)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING CONTRACT AMENDMENT BETWEEN THE
CITY OF ASPEN AND ASCENT BUILDING CONSULTING AUTHORIZING
THE CITY MANAGER TO EXECUTE SAID CONTRACT AMENDMENT ON
BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council a contract
amendment for quality assurance services during the construction of Burlingame
Phase II buildings 5-7 between the City of Aspen and Ascent Building Consulting,
a true and accurate copy of which is attached hereto as "Exhibit P';
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves the contract
amendment for quality assurance between the City of Aspen and Ascent Building
Consulting, a copy of which is annexed hereto and incorporated herein, and does
hereby authorize the City Manager to execute said agreement on behalf of the City
of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 24th day of March 2014.
Steven Skadron, Mayor
I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City
Council of the City of Aspen, Colorado, at a meeting held March 24, 2014.
Kai ryn S. Koch, City Clerk
JEXHIBIT I
March 24, 2014
Amendment No. 1
To the City of Aspen, Standard form of Agreement v. 2009
Between the City of Aspen and Ascent Building Consulting, Inc
Original contract executed 4/22/13.
The Agreement is amended effective March 24, 2014 as follows:
• ADD 2014 Burlingame Phase II Building 5 through 7 Enclosure
Inspection Services per attached Exhibit A dated February 14, 2014. $62,050.00
• ADD Increase for Enclosure Inspection Services Buildings 1-4
per attached Exhibit B letter dated January 6, 2014. $12,000.00
AMENDMENT#1 TOTAL: $74,050.00
Original contract and all amended amounts:
Original Contract (2013) Executed 4/22/13 Council $ 74,925.00
Amendment 1 (2014) This amendment $ 74,050.00
AMENDED CONTRACT VALUE $148,975.00
OWNER Building Enclosure Inspector
City of Aspen Ascent Building Consulting, Inc
.r
Steve Ska on, Mayor Steve Bunn, Ascent Building Consulting
Date
Date March 12 , 2014
Ascent Building Consulting, Inc.
9061 Sanderling Way
Littleton,Colorado 80126 EXHIBIT A
Tel:303-877-1119
February 14, 2014
The City of Aspen
c/o Mr. Rob Taylor
Rider Levett Bucknall
1675 Larimer Street, Suite 470
Denver,Colorado 80202
Re: 2014 Proposal for Burlingame Ranch Phase Ilaii—Building 5 through 7—Building Enclosure
Inspection Services
Ascent No.: 14003
Dear Mr. Taylor and City Officials:
Ascent Building Consulting, Inc. is pleased to provide this proposal to perform enclosure inspection services for
the Burlingame Ranch Phase IIaii Project located in Aspen, Colorado. We understand that The City of Aspen
(The City) wishes to retain a third party consultant to provide construction observation services for the building
enclosure systems for this project, to visit the site at appropriate intervals (to be coordinated with the City and
Contractor) and to develop opinions as to whether the observed conditions of the building enclosure systems
appear to be in general compliance with the"Construction Documents."
This proposal has been developed based upon our experience providing building envelope consulting services
during Phase II construction that is approaching substantial completion.
Purpose and Scope of Building Envelope Consulting Services
We propose the purpose of our enclosure inspection services will be to provide construction observation services
for the building enclosure systems for this project, to visit the site at appropriate intervals (to be coordinated with
the City and Contractor) to develop opinions as to whether the observed conditions of the building enclosure
systems appear to be in general compliance with the"Construction Documents." The"Construction Documents"
will include the "For Construction" set of drawings and specifications, and approved submittals. The
"Construction Documents"will be provided by the City to Ascent in electronic.pdf format.
We propose the following services be performed:
1. We will review the Construction Documents to become familiar with the requirements of the documents
for observations during construction; however, the consultant will not provide any form of plan or code
review of the Construction Documents. All responsibility for proper design of the buildings remains with
the Architect of Record and other members of the design team. We may request additional information,
specifications, and/or detailing from the Architect in order to obtain clarification on the requirements of
the Construction Documents that appear to be unclear or in conflict. For the purposes of this proposal, it
is presumed that the Construction Documents are complete and accurate. If it appears that significant
clarifications and correspondence associated with incomplete or conflicting Construction Documents is
required for Ascent to perform its enclosure inspection services, we will request that these additional
services be paid for on any hourly rate basis.
Mr.Rob Taylor
Rider Levett Bucknall
February 14,2014
Page 2 of 3
2. We will perform a site visit to review the completed construction of the envelope systems of the mock-up
for general compliance with the Construction Documents. Upon completion of the mock-up review, we
will issue a brief report noting items that appear to be non-compliant with the Construction Documents.
3. We will perform intermittent construction observations during construction, at a rate of two partial days
per week throughout the duration of the project while installation of envelope systems (as noted
specifically within the RFP issued by The City) is taking place. The overall intent of the rate of site
visitation is intended to observe approximately 25% of each of the envelope systems being installed.
Our construction observation services will include the following:
• For each site visit, we propose to visit the site and observe the work being performed by the
contractor. Our site observations will be of the readily visible portions of the work, and no intrusive
examination or testing of the work is included at this time. At the end of our site visit,we will review
our findings with the project superintendent if available on site. Following each site visit, we will
prepare a report summarizing our findings and will include observations of items that we observed
that did not appear to comply with the general requirements of the Construction Documents. The
report will utilize a Green/Yellow/Red traffic light system for documenting non-compliant items
observed. A copy of this report will be sent to The City, the architect, the contractor, and other
parties as requested by The City. It will be the sole responsibility for the contractor to address and
rectify any deficiencies noted within our site visit reports. Weekly site visit reports will be issued
shortly after the site visits are completed.
• Based upon our prior experience performing similar services during Phase II construction, we have
developed the following methodology for site visitation in preparing our proposal and fees.
➢ The installation of the foundation waterproofing systems will likely occur from April to June of
2014. No other envelope work will likely occur during this time. As it is intended to observe
25% of the waterproofing installation, we have anticipated spending a portion of two separate
days on site each week; however, there are no other envelope systems to install during this same
timeframe. As a result, the anticipated fee to observe the installation of the foundation
waterproofing systems is a bit higher than installation of other envelope systems.
➢ The installation of all other envelope systems will likely occur from July to November of 2014.
For most weeks, various envelope systems will likely be installed. With the intent to observe
25% of the envelope system installation, we have still anticipated spending a portion of two
separate days on site each week. As many of the observations for the different building systems
can be performed concurrently, we have consequently reduced the fee for each item accordingly,
which is to the benefit of The City.
4. At the completion of the project, we will issue a final report summarizing the known status of the
Green/Yellow/Red traffic light reports for items noted as deficient during our site visits.
5. We will attend one OAC meeting each month during the construction of the envelope systems(from April
to November).
6. We will perform 2 days of inspection of the roofs on Buildings 1-4 from Phase II to observe the condition
of the roofs and potential impact of outstanding Variance Items, as well as 1 day of follow up inspection
after completion of additional work by Douglass Colony Group on the roofs. These inspections will be
performed on days adjacent to our observations being completed on Phase Ilaii buildings to eliminate the
need for additional mileage for travel.
Mr.Rob Taylor
Rider Levert Bucknall
11?—r February 14,2014
Page 3 of 3
Proposed Fees
We propose to perform our services on a fixed fee basis as performed during Phase II construction. For the scope
of services listed below, we believe our fee, including reimbursable expenses, will not likely exceed $62,050. A
further breakdown of our fees and reimbursable expenses is provided below:
1. Exterior Mockup Review: ....................................................................................................................$1,000
2. 25%Observation of Foundation Wall Waterproofing on 5 Building Pods........................................$10,000
J. 25%Observation of Exterior Walls on Buildings 5 Building Pods...................................................$15,000
4. 25%Observation of Exterior Balconies on Buildings 5 Building Pods...............................................$2,500
5. 25%Observation of Roofing on Buildings 5 Building Pods..............................................................$10,000
6. 25%Observation of Internal Unit Envelope on 5 Building Pods.........................................................$2,500
7. 25%Observation of Interior Insulation on 5 Building Pods................................................................$2,500
8. Attendance of 8 OAC Meetings(April—November)..........................................................................$2,800
9. Perform 3 Days of Inspection of Phase II Roofs..................................................................................$3,000
10. Reimbursable Expenses Throughout Project(Mileage, Lodging, Per Diem)....................................$12,750
GrandTotal....................................................................................................................................................$62,050
"Attachment-Burlingame Envelope Inspection Fee Worksheet"is included as an attachment to this proposal.
For all other additional services requested by The City, we propose to perform our services on an hourly rate basis
of$125/hour.
Please contact us if you have any questions or require additional information.
Sincerely,
Ascent Building Consulting,Inc.
Steve R. Bunn, RRC, RRO
President
Attachments:
Burlingame Envelope Inspection Fee Worksheet
Burlingame Phase III Building Enclosure Inspection Services
Fee Worksheet
Ascent Building Consulting, Inc.
Fee Each(for 25%
Item Service sample) Multiply by Subtotal
1 Exterior Mockup $ 1,000.00 1 mockup $ 1,000.00
2 Foundation Walls $ 2,000.00 5 Pods $ 10,000.00
3 Exterior Walls $ 3,000.00 5 Pods $ 15,000.00
4 Exterior Balconies $ 500.00 5 Pods $ 2,500.00
5 Roofing $ 2,000.00 5 Pods $ 10,000.00
6 Internal Unit Envelope $ 500.00 5 Pods $ 2,500.00
7 Interior Insulation $ 500.00 5 Pods $ 2,500.00
8 months(April to
8 OAC meetings $ 350.00 Nov) $ 2,800.00
9 Inspection of Phase II Roofs $ 1,000.00 3 Days $ 3,000.00
Reimbursable Expenses
(estimate,to be paid for actual
10 costs only) $ 12,750.00
Grand 0.00
Hourly rate for principal $ 125.00 $/hour
1 Tscent Building Consulting, Inc.
9061 Sanderling Way
Littleton,Colorado 80126 EXHIBIT B
Tel:303-877-1119
January 6,2014
Mr. Craig Roth
Rider Levett Bucknall
1675 Larimer Street, Suite 470
Denver, Colorado 80202
Re: Burlingame Ranch Phase II—Buildings 1 to 4
Request for Fee Increase for Enclosure Inspection Services Perform by Ascent Building Consulting, Inc.
Ascent No.: 13007
Dear Mr. Roth:
Based upon our meeting with you on site on January 2,2014,as well as a number of other meetings and discussions
by telephone last year, we are formally requesting a fee increase for enclosure inspections services as specified in
our Agreement with the City of Aspen dated April 22,2013. As you are aware,there were a number of issues that
came about during construction that required additional efforts on our part to address design and construction related
issues that were outside our original scope of service. These issues generally fell within the three categories noted
below:
1. Some of the Construction Documents prepared by the Architect were ambiguous and/or had conflicting
requirements. This required us to identify and communicate these items to the Architect. This additional
work comprised some of the additional time and associated fees required; however, construction related
issues have been the greatest cause for us to perform additional services.
2. Haselden and/or their subcontractors had numerous variances related to construction that appeared to be
non-compliant with the requirements of the Contract Documents. On some occasions, Haselden initially
disputed these requirements(such as the manufacturer's installation requirements for Thermax sheathing),
which required additional research, correspondence, and meeting time on site. On other occasions,
Haselden and/or their subcontractors did not appear to provide adequate supervision of the work or
correction of previously noted variance items, which resulted in additional efforts, correspondence, and
meetings on our part to help reduce the potential for uncorrected work being covered up by other work.
As of the invoice we sent on December 9, 2013, these additional services totaled $4,262.50. We understand that
you and representatives from the City of Aspen reviewed and provided initial approval of these additional services,
for which we have been paid in full.
At your request,we are formalizing our request for our fee increase for additional services that have been provided
and billed as of December 9, 2013, as well as additional services recently performed and required to close out the
proj ect.
These additional services are related to the following:
1. Due to the roofing contractor's(Douglass Colony Group)severe delay in installing the roofs at the project,
roofing activities were being performed during a season of the year where installation quality is
questionable, and the City of Aspen requested additional observation be performed by our firm. This
required two additional site visits not included within our original agreement. These site visits were
performed within the original fee; however, we are requesting to perform two additional site visits to
observe the construction through completion of the project.
Mr.Craig Roth
Rider Levett Bucknall
January 6,2014
Page 2 of 2
2. Additional services will be required at the end of the project to assist Haselden with closeout of variance
items, as well as additional correspondence and documentation for the City of Aspen relating to variance
items,particularly those variance items that will not be fully closed out.
As we discussed with you during our last meeting, we estimate that an additional $7,750 would be required to
perform these additional services listed immediately above. In addition to the$4,262.20 previously requested and
initially approved, we are therefore requesting that ouriorip-mal tee be increased from the original
$75,470 limit. We propose to perform all additional services on an hourly rate basis of$125/hr.
Please contact me if you have any questions. If you approve of our proposed services and fees as described above
and wish to authorize us to proceed,please sign below and return a complete copy to our office.
Sincerely,
Ascent Building Consulting, Inc.
:!5 z_---, , 1�5--
Steve R. Bunn,RRC, RRO
President
Proposal Accepted by:
Client(Name of Party Accepting This Proposal):
Signature of Person Representing Client:
Title of Person Representing Client: