The URL can be used to link to this page

Home My WebLink Aboutresolution.council.034-14 RESOLUTION 34 (Series of 2014) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING CONTRACT AMENDMENT BETWEEN THE CITY OF ASPEN AND ENGINEERING ECONOMICS INC AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT AMENDMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract amendment for commissioning services between the City of Aspen and Engineering Economics Inc, a true and accurate copy of which is attached hereto as "Exhibit II"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves the contract amendment for commissioning services between the City of Aspen and Engineering Economics Inc, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 24th day of March 2014. Steven Skadron, Mayor I, Kathryn S. Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held March 24, 2014. Ka t n S. Koch, City Clerk EXHIBIT II March 24, 2014 Amendment 2 To the AGREEMENT FOR PROFESSIONAL SERVICES COMMISSIONING AGENT dated March 22, 2010 between the City of Aspen (Owner) and Engineering Economics, Inc. (Commissioning Agent)for the Burlingame Ranch Phase II Project(the Project). The Agreement between Owner and Commissioning Agent for the Project is amended effective March 24, 2014 as follows: • Scope of work for ALTERNATE 2014 Buildings 6-7 Commissioning added per attached Exhibit B, Engineering Economics, Inc. proposal dated March 14, 2014. $74,600.00 • Scope of work for Solar Thermal System Commissioning added per attached Exhibit C, Engineering Economics, Inc. proposal dated December 19, 2013. $13,660.00 AMENDMENT#2 TOTAL: $88,260.00 OWNER Commissioning Agent City of Aspen Engineering Economics, Inc. Signature / / r �� ?' Signatur Name Name W ir'l.w Date �`#'� Date �"�� Exhibit B: Engineering Economics Contract Amendment#2 Engineering Economics, Inc. 780 Simms Street,Suite 210 Golden,Colorado 80401 telephone: 303.239.8700 facsimile: 303.239.9982 March 14, 2014 Chris Everson Affordable Housing Project Manager City of Aspen 130 South Galena Street Aspen, CO 81611 Re: Burlingame Ranch — Phase II Construction Phase -Commissioning and Building Leakage Testing Services Proposal No.: 01-09576 Dear Chris: Engineering Economics, Inc. (EEI) is pleased to present this proposal for commissioning and building leakage testing services for the Construction Phase of the Burlingame Ranch Phase II. This proposal is based on the Implementation Documents dated 8/31/12 and the currently permitted construction phasing for the Al and A2 phases of the projects. SCOPE OF WORK-Commissioning Building Commissioning services will be provided per the Scope of Work described below to achieve building performance for functionality, energy efficiency, reliability and maintainability. 1. Conduct up to 7 on site commissioning meetings for each phase. 2. Review key submittals for systems to be commissioned in parallel with design team and provide relevant comments. 3. Utilize information from submittals to finalize functional test procedures. 4. Coordinate with the construction manager to incorporate commissioning activities into the overall project schedule. 5. Perform strategic site visits to verify construction progress and quality, documenting activities and issues to be addressed by others. 6. Execute functional test procedures to verify acceptability of systems to be commissioned in all modes of operation. 7. Document commissioning issues, recommending specific corrective action as necessary, confirming acceptability when completed, and logging and tracking issues to closure. 8. Conduct meetings to review and resolve issues. 9. Review as-built documentation and operations and maintenance documentation for completeness and accuracy. 10. Verify contractor-provided training 11. Execute appropriate seasonal testing of systems. 12. Review post-occupancy operation and performance through the warranty period, documenting issues for warranty claims as appropriate. 13. Provide a commissioning project record of all commissioning documentation, from review comments, to issues log, to completed functional test procedures and training documentation. F:\01-CO\01-09576 Burlingame\Proposal\Construction Phase\Revised 2013\BGR 2 Construction Phase Cx Proposal 3-14-14.docx Chris Everson March 14, 2014 Page 2 An allowance up to 15% of the functional testing effort for repeat testing of failed functional tests is included in this scope. Additional repeat testing and extensive troubleshooting will be billed as additional services; our specifications allow you to back-charge such services to the responsible contractors. Systems and equipment to be commissioned are to include the following: Mechanical 1. Fan coil units 2. Heat recovery ventilators 3. Hot water circulation pumps 4. Baseboard heaters 5. Unit Heaters 6. Dryer booster fans 7. Domestic water heaters 8. Domestic water pressure reducing valves Electrical 1. Service, distribution and metering; verify correct installation, review contractor's testing and/or documentation. 2. Lighting control system SCOPE OF WORK— Building Leakage Testing Building Leakage Testing services will be provided per the Scope of Work described below to verify the integrity of the building envelope. Preliminary Testing - Blower Door Testing - Perform Blower door testing to analyze a unit's air-leakage in order to discover problem areas prior to completion of the unit. This will include unit depressurization and an investigation of the envelope assemblies using infrared thermography to identify proper insulation/air-barrier alignment prior to final finish installation. The testing will be done to check for compliance against the City of Aspen's standard of.25 cfm/sf(surface area) @ 60 pascal (test pressure). A report of the findings will be provided for correction by the installing contractors. Completed Unit Testing - Blower Door Testing— Perform blower door testing to measure the unit's air-leakage. This will include pressure diagnostics to measure the amount of air-leakage to outside. The testing will be done to meet the City of Aspen's standard of 0.25 cfm/sf(surface area) @ 60 pascal (test pressure). This service will include a report of the for each building broken-out by individual unit. Insulation Inspection -Verification of appropriate insulation installation based on design specifications. Measurement of depth of installed insulation along with visual verification of quality of insulation coverage. A review of any on-site assembly changes to verify the level of performance is equal to or greater than the original assembly design in order to maintain IECC compliance and verification that the assembly as installed does not appear to creation conditions that could degrade the building structure. FA01-00\01-09576 Burlingame\Proposal\Construction Phase\Revised 2013\BGR 2 Construction Phase Cx Proposal 3-14-14.docx Chris Everson March 14, 2014 Page 3 SCHEDULE We are prepared to commence planning and review activities immediately upon Approval to Proceed. FEE We propose to complete the above Scope of Work on a lump sum basis, inclusive of expenses, per the following fee breakdown: 2014 - Construction Phase A2, Buildings 5 through 7, 34 units Commissioning $46,400 Building Leakage Testing - minimum testing of two units per visit $28,200 Total $74,600 Note: Minimum testing of one building per visit is assumed. Any additional services requested beyond the agreed scope will be performed at our standard hourly rates. Our standard rate schedule is attached. TERMS AND CONDITIONS Terms and conditions will be per the City of Aspen's standard Agreement of Professional Services. We very much look forward to working with you again. Sincerely, Engineering Economics, Inc,/', F J s E. Bag4 ki, PE, LEED®AP FA01-00\01-09576 Burlingame\Proposal\Construction Phase\Revised 2013\BGR 2 Construction Phase Cx Proposal 3-14-14.docx Exhibit C: Engineering Economics Inc SOLAR THERMAL � Y Engineering Economics, Inc. 780 Simms Street,Suite 210 Golden,Colorado 80401 telephone:303.239.8700 facsimile: 303.239.9982 December 19, 2013 Chris Everson Affordable Housing Project Manager City of Aspen 130 South Galena Street Aspen, CO 81611 Re: Burlingame Ranch—Phase II Construction Phase-Solar Thermal System Commissioning Proposal No.: 01-09576 Dear Chris: Engineering Economics, Inc. (EEI) is pleased to present this proposal for commissioning services for the solar thermal system of the Burlingame Ranch Phase II. This proposal is based on the engineering drawing MCD-01 dated 8/28/13 and the permitted construction phasing for the Al and A2 phases of the projects. SCOPE OF WORK-Commissioning Building Commissioning services will be provided per the Scope of Work described below to achieve system performance for functionality, energy efficiency, reliability and maintainability. 1. Review submittals for systems to be commissioned and provide relevant comments. 2. Utilize information from submittals to finalize functional test procedures. 3. Coordinate with the construction manager to incorporate commissioning activities into the overall project schedule. 4. Perform strategic site visits to verify construction quality and document issues to be addressed by others. 5. Execute functional test procedures to verify acceptability of systems to be commissioned in all modes of operation. 6. Document commissioning issues, recommending specific corrective action as necessary, confirming acceptability when completed, and logging and tracking issues to closure. 7. Review as-built documentation and operations and maintenance documentation for completeness and accuracy. 8. Review post-occupancy operation and performance through the warranty period, documenting issues for warranty claims as appropriate. 9. Provide a commissioning project record of all commissioning documentation,from review comments, to issues log,to completed functional test procedures and training documentation. An allowance up to 25%of the functional testing effort for repeat testing of failed functional tests is included in this scope. Additional repeat testing and extensive troubleshooting will be billed as additional services; our specifications allow you to back-charge such services to the responsible contractors. SCHEDULE We are prepared to commence planning and review activities immediately upon Approval to Proceed. FEE We propose to complete the above Scope of Work on a lump sum basis, inclusive of expenses, per the following fee breakdown: Construction Phase Al. Buildings 1 through 4.48 units Commissioning—Solar Thermal Systems $8,560 Note: Minimum testing of one building per visit is assumed. FEE ALTERNATES $13,660 total As discussed,the following fee alternates can be provided for the project: Additions 2014-Construction Phase A2, Buildings 5 through 7, 34 units Commissioning—Solar Thermal Systems $5,100 Note: Minimum testing of one building per visit is assumed. Any additional services requested beyond the agreed scope will be performed at our standard hourly rates. Our standard rate schedule is attached. TERMS AND CONDITIONS Terms and conditions will be per the City of Aspen's standard Agreement of Professional Services. We very much look forward to working on for the City of Aspen on this phase of the project. Sincerely, Engineering Economics, Inch i i� ti � J rsE. Bagroui% ki, PE, LEED®AP Approved and accepted this day of 12013. CITY OF ASPEN By: Title: IF APPROVED, PLEASE SIGN AND RETURN A COPY OF THIS AGREEMENT. ENGINEERING ECONOMICS, INC. CONSULTING RATE SCHEDULE COLORADO JANUARY 2013 UP TO Principal ............................................................................................................. $160/Hour Sr. Project Manager............................................................................................ $140/Hour ProjectManager................................................................................................. $120 11-lour Sr. Controls Specialist/Sr. Commissioning Technician...................................... $115/Hour Sr. Project Engineer........................................................................................... $110/Hour Controls Specialist/Commissioning Technician................................................... $95/Hour ProjectEngineer................................................................................................... $90/Hour Production Specialist.............................................................................................$90/Hour SupportEngineer................................................................................................. $80/Hour Designer/CAD Operator...................................................................................... $75/Hour Jr.Technician/Project Administrator/Technical Support....................................... $65/Hour Administrative Support ......................................................................................... $60/Hour CONSULTANTS 110% of invoice received REIMBURSABLE EXPENSES Tools and Equipment Usage ....................................................................... at market rates Photocopies and Prints (in-house)............................................................... at market rates Mileage: Personal Car..................................................................................... at IRS rates Postage......................................................................................................... at cost+ 10% TravelExpenses............................................................................................ at cost+ 10% OtherExpenses............................................................................................. at cost+ 10% These are current rates and are subject to review and revision annually. Rate Schedule—Colorado-2013 Engineering Economics,Inc. CONFIDENTIAL