HomeMy WebLinkAboutresolution.council.022-21 o
CITY OFASPEN
RESOLUTION#22
(Series of 2021)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO,
DIRECTING THE CITY MANAGER TO TAKE SUCH ACTION NECESSARY TO
EXECUTE A CONTRACT CHANGE ORDER.
WHEREAS,pursuant to Resolution#22, Series of 2021, City Council approves the
contract change order in the amount of$125,612.23 a true and accurate copy attached as
Exhibit A,between Audio Video Experts and the City of Aspen; and
WHEREAS, the City Council has determined that it is in the best interest of the
City of Aspen to approve the contract pursuant to the terms thereof.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby directs the City Manager take any
and all action necessary to approve the contract change order,pursuant to the terms thereof.
INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on
the 23rd, day of February, 2021.
1
Torre, Mayor
I,Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing
is a true and accurate copy of that resolution adopted by the City Council of the City of
Aspen, Colorado, at a meeting held, February 23, 2021.
r
Nicole Henning, City Cler
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CITY OF ASPEN STANDARD FORM OF AGREEMENT CRY OF AMMM
PROFESSIONAL SERVICES
City of Aspen Contract No.: 2020-086.
AGREEMENT made as of 19 day of November, in the year 2020.
BETWEEN the City:
Contract Amount:
The City of Aspen
c/o Sara Ott
130 South Galena Street Total: $12,800
Aspen, Colorado 81611
Phone: (970) 920-5079
If this Agreement requires the City to pay an
And the Professional: amount of money in excess of
$50,000.00 it shall not be deemed valid
Audio Video Experts until it has been approved by the City
65 25 Road Suite 106 Council of the City of Aspen.
Grand Junction CO 81505 City Council Approval:
70-242-3900
hines@myavexpert.com Date:
Resolution No.:
For the Following Project:
Galena City Offices: COA Capital Project#51112
Exhibits appended and made a part of this Agreement:
Exhibit A: Scope of Work.
Exhibit B: Fee Schedule.
The City and Professional agree as set forth below.
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1. Scope of Work. Professional shall perform in a competent and professional manner the
Scope of Work as set forth at Exhibit A — Scope of Services & Fee's attached hereto and by this
reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be completed no later than
January 15, 2021. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds, and which shall include allowances for periods of time required by the City's
project engineer for review and approval of submissions and for approvals of authorities having
jurisdiction over the project. This schedule, when approved by the City, shall not, except for
reasonable cause,be exceeded by the Professional.
3. Pgyme. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit A- Scope of Services & Fee's appended hereto.
Except as otherwise mutually agreed to by the parties the payments made to Professional shall not
initially exceed the amount set forth above. Professional shall submit, in timely fashion, invoices for
work performed. The City shall review such invoices and, if they are considered incorrect or
untimely, the City shall review the matter with Professional within ten days from receipt of the
Professional's bill.
4. Non-Assi an�ty. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either parry without prior written consent of the
other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the
extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any
sums due which may be due to any sub-contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be
canceled by the City prior to acceptance by the City whenever for any reason and in its sole
discretion the City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the
termination. No fees shall be earned after the effective date of the termination. Upon any
termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, reports or other material prepared by the Professional pursuant to this Agreement
shall become the property of the City. Notwithstanding the above, Professional shall not be
relieved of any liability to the City for damages sustained by the City by virtue of any breach of
this Agreement by the Professional, and the City may withhold any payments to the Professional
for the purposes of set-off until such time as the exact amount of damages due the City from the
Professional may be determined.
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7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in or be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor
who agrees to use his or her best efforts to provide the said services on behalf of the City. No agent,
employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or
servant of the City. City is interested only in the results obtained under this contract. The manner
and means of conducting the work are under the sole control of Professional. None of the benefits
provided by City to its employees including, but not limited to, workers' compensation insurance
and unemployment insurance, are available from City to the employees, agents or servants of
Professional. Professional shall be solely and entirely responsible for its acts and for the acts of
Professional's agents, employees, servants and subcontractors during the performance of this
contract. Professional shall indemnify City against all liability and loss in connection with, and
shall assume full responsibility for payment of all federal, state and local taxes or contributions
imposed or required under unemployment insurance, social security and income tax law, with
respect to Professional and/or Professional's employees engaged in the performance of the services
agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury, loss, or damage is caused in
whole or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission,
error,professional error,mistake,negligence, or other fault of the Professional, any subcontractor of
the Professional, or any officer, employee, representative, or agent of the Professional or of any
subcontractor of the Professional, or which arises out of any workmen's compensation claim of any
employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate,handle,respond to, and to provide defense for and defend against,
any such liability, claims or demands at the sole expense of the Professional, or at the option of the
City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with, any such liability, claims, or demands. If it is determined by the final judgment of
a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by
the act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse
the Professional for the portion of the judgment attributable to such act, omission, or other fault of
the City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in
addition to any other insurance requirements imposed by this contract or by law. The
Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
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(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
other obligations assumed by the Professional pursuant to Section 8 above. In the case of
any claims-made policy,the necessary retroactive dates and extended reporting periods shall
be procured to maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of ONE
MILLION DOLLARS ($1,000,000.00) for each accident, ONE MILLION
DOLLARS ($1,000,000.00) disease -policy limit, and TWO MILLION DOLLARS
($2,000,000.00) disease - each employee. Evidence of qualified self-insured status
may be substituted for the Workers'Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and TWO
MILLION DOLLARS ($2,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
independent contractors, products, and completed operations. The policy shall
contain a severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and TWO MILLION DOLLARS
($2,000,000.00) aggregate with respect to each Professional's owned,hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The
policy shall contain a severability of interests provision. If the Professional has no
owned automobiles,the requirements of this Section shall be met by each employee
of the Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000) each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers or employees, or carried by or
provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional. No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising
from completed operations. The Professional shall be solely responsible for any deductible
losses under any policy required above.
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(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract. No other form of certificate shall be used. The
certificate shall identify this contract and shall provide that the coverages afforded under the
policies shall not be canceled,terminated or materially changed until at least thirty(30) days
prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith,and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of A eement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by
certified mail return receipt requested to the respective persons and/or addresses listed above.
13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or
religion shall be made in the employment of persons to perform services under this contract.
Professional agrees to meet all of the requirements of City's municipal code, Section 15.04.570,
pertaining to non-discrimination in employment.
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14. Waiver. The waiver by the City of any term,covenant,or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term.No term,covenant,or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term, covenant or condition,the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or
indulgence.
15. Execution of Apreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence)to execute the same.
16. Illegal Aliens—CRS 8-17.5-101 &24-76.5-101.
(a) Purpose. During the 2006 Colorado legislative session, the Legislature passed
House Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added
new statutes relating to the employment of and contracting with illegal aliens. These new
laws prohibit all state agencies and political subdivisions, including the City of Aspen,
from knowingly hiring an illegal alien to perform work under a contract, or to knowingly
contract with a subcontractor who knowingly hires with an illegal alien to perform work
under the contract. The new laws also require that all contracts for services include
certain specific language as set forth in the statutes. The following terms and conditions
have been designed to comply with the requirements of this new law.
(b) Definitions. The following terms are defined in the new law and by this reference
are incorporated herein and in any contract for services entered into with the City of
Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, that is administered by the United States
Department of Homeland Security.
"Public Contract for Services"means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than
reports that are merely incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of all employees who
are newly hired for employment in the United States; and
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(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new
employees without confirming their employment eligibility for employment in the
United States under the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation
in the Federal Basic Pilot Program that Professional does not employ any new
employees who are not eligible for employment in the United States; and if
Professional has not been accepted into the Federal Basic Pilot Program prior to
entering into the Public Contract for Services, Professional shall forthwith apply
to participate in the Federal Basic Pilot Program and shall in writing verify such
application within five (5) days of the date of the Public Contract. Professional
shall continue to apply to participate in the Federal Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until
Professional is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre-employment screening of job applicants while the Public Contract for
Services is being performed.
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shall:
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly
employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien; except that Professional shall not
terminate the Public Contract for Services with the subcontractor if during
such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal
alien.
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(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of Labor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8-17.5-102, C.R.S.
(viii) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal law,
(2) shall comply with the provisions of CRS 24-76.5-101 et seq., and (3) shall
produce one of the forms of identification required by CRS 24-76.5-103 prior to
the effective date of this Agreement.
17. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or
retained to solicit or secure this Contract upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained by the Professional for
the purpose of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, onto any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any
interest, direct or indirect, in this Agreement or the proceeds thereof, except those that
may have been disclosed at the time City Council approved the execution of this
Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
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3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
18. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
19. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof
and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County,
Colorado.
20. Electronic Signatures and Electronic Records This Agreement and any
amendments hereto may be executed in several counterparts, each of which shall be deemed an
original, and all of which together shall constitute one agreement binding on the Parties,
notwithstanding the possible event that all Parties may not have signed the same counterpart.
Furthermore, each Parry consents to the use of electronic signatures by either Party. The Scope
of Work, and any other documents requiring a signature hereunder,may be signed electronically
in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or
enforceability of the Agreement solely because it is in electronic form or because an electronic
record was used in its formation. The Parties agree not to object to the admissibility of the
Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a
paper copy of a document bearing an electronic signature, on the grounds that it is an electronic
record or electronic signature or that it is not in its original form or is not an original.
20. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to
the benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
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21. Third Parties. This Agreement does not and shall not be deemed or construed to confer
upon or grant to any third party or parties, except to parties to whom Professional or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Professional
because of any breach hereof or because of any of the terms, covenants, agreements or
conditions herein contained.
22. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable
attorney's fees.
23. Waiver of Presumption. This Agreement was negotiated and reviewed through the
mutual efforts of the parties hereto and the parties agree that no construction shall be made or
presumption shall arise for or against either party based on any alleged unequal status of the
parties in the negotiation,review or drafting of the Agreement.
24. Certification Regarding Debarment, Suspension, Ineli ibg_ility, and Voluntary Exclusion.
Professional certifies, by acceptance of this Agreement, that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from participation in any transaction with a Federal or State department or agency. It
further certifies that prior to submitting its Bid that it did include this clause without modification
in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event
that Professional or any lower tier participant was unable to certify to the statement, an
explanation was attached to the Bid and was determined by the City to be satisfactory to the City.
25. Integration and Modification. This written Agreement along with all Contract
Documents shall constitute the contract between the parties and supersedes or incorporates any
prior written and oral agreements of the parties. In addition, Professional understands that no
City official or employee, other than the Mayor and City Council acting as a body at a council
meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on
behalf of the City. Any such Agreement or modification to this Agreement must be in writing
and be executed by the parties hereto.
26. Authorized Representative. The undersigned representative of Professional, as an
inducement to the City to execute this Agreement, represents that he/she is an authorized
representative of Professional for the purposes of executing this Agreement and that he/she has
full and complete authority to enter into this Agreement for the terms and conditions specified
herein.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF ASPEN, COLORADO: PROFESSIONAL:
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IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF JLORADO: PROFES ZONAL:
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By: By: f 1Y�P
[Name] [Nwne)
Project Manager
Title: Title:
Date:
12/1/2020 ( 10:41:24 AM PST
Date:
Approved as to form:
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City Attorney's Office
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EXHIBIT A PROFESSIONAL SERVICES AGREEMENT
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E-
iFeawrn and Benefits
Design based on current floorplan.
Upgraded commercial displays from the county building-much more duration(Can use client displays when we get a list)
Latest technology
Locally programmed,Aspen programmer or reliability
Designed and installed by commercial systems integrators,great residential integrators in aspen, not good at commercial
Initial broadcasts and training to be supported by AVExperts team.
Includes room scheduling touchpanels
Pending Broadcast engineering agreement-Estimated rough order of magdeWde at 75-100k
Presented By.
Audio Video Experts
565 25 Road
Suite 106
Grand Junction,CO 81505 US
(970)242-3900
WWW.MYAVEXPERT.COM E P E R T
MWO
Up
.' INNER
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rtAt:u ma Lw iui ua wiynit=rnry wui ur.
$7800.00 dollars, this includes interview
time, 2 site visits, this does not include
equipment or site installation. This rate is
175 dollars per hour for the durrantion of
EXPERTS the project, per diem 220.00 per day, site
visits are 180 per trip. Initial Deposit Is
A1%rh AA
Project Name: Aspen City Broadcast System Design
Engineering Services Selection Agreement
General Description of Work:Work with client, builder and architect to define all technical power and raceway requirement.
Create one line schematics. Standardize equipment specifications. Create Budget range. Below is a list of systems and
subsystems that will be included.
Verify equipment list provided by Grass roots will function as expected. Do rack design and full schematic inclusive of
connections to in room audio video and control systems. Finalize services agreement for grass roots and the city of
Aspen for services going forward. Prepare for commissioning and testing when final contract is created.This design will
need a fairly significant update as the equipment will be remote in a separate closet and the existing design is with most
all broadcast equipment in the same room as the operator.
Estimated
Engineering Design Activity Hours . Date-1,
7777771 � ° �ll � f itt �'�" t ►'il � ►alb �I ,
it � �4 - V�/7♦�L U �.
Engineer Basic System: Define a group of component
types that will best fit the needs of the project. Develop
,product standards by_which the project will be bid. __ _ _� 16 10/7/2020
DocuSign Envelope ID:5FD7327D-4B8D-47E1-A74E-6CCE626EOC48
Estimated
!' Engineering Design Activity
Hours Completion Date
4h „-� d V 11�fi1 II�V ! Ii ,f`� t►°.+ t ,
I�. ,r.�V�l�
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$WdardS by which
Furnish PDF Technical Power Plan: Consult and mark-
up technical power and raceway/conduit requirements.
This service does not include cad generated documents.
Drawings will be turned in via PDF(Non Cad). It is the
responsibility of the owner or contractor to get these mark•
ups translated on to the cad shop drawings for the project 4 10/7/2020
FurstPrLituSttbirerls•
,Pro nide 'i� 1,9I d or ,that ray MAIO
to-1bid' s on`the basic. 4 10/7/2020
Furnish PDF One Line Diagram: Create a 1 line
diagram, which will serve as a basic schematic on how the
systems should be layed out. This is a guidline only to
assist in the bid process. This service does not include cad
generated documents. Drawings will be turned in via
PDF(Non Cad). It is the responsibility of the owner or
contractor to get these mark-ups translated on to the cad
shop drawings for the project record. 10 10/7/202.0
M
f
It is, the
,1:'i I I1� n IIIb, M s
Furnish PDF Rack Power Schematic: Create a 1 line
diagram indicating power outlet requirement, inclusive of
sequencers, surge protection, and power conditioning.
This service does not include cad generated documents.
Drawings will be turned in via PDF. It is the responsibility
of the owner or contractor to get these mark-ups
translated on tothecad shop drawings for he.- %.jro% N/A _-._--
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Page 2of3
DocuSign Envelope ID:5FD7327D-4B8D-47E1-A14E-6CCE626EOC48
Estimated
Engineering Design Activity Hours CompletionDate
Furnish Site Lines for Speakers, Displays, Camera's:
Create a drawing which indicates the site lines for
displays, coverage paterns for speakers, or viewing area
of broadcast or surveillance camera's. This service does
not include cad generated documents. Drawings will be
turned in via PDF. It is the responsibility of the owner or
contractor to get these mark-ups translated on to the cad
shop drawings for the project record. ••y`M ►rrp. N/A _
1'1
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Services Total Estimate Not to exceed 40 hours or 7800.00 dollars
Signature: Date:
Page 3of3
DocuSign Envelope ID:5FD7327D-4B8D-47E1-A14E-6CCE626EOC48
Fixed Rate for this engineering will be
$5,000 dollars, this includes interview
time, site visits, and engineering time up
to 40 total hours. 100% Credit of
E X P E R T S Engineering fees will apply with purchased
system over 200,000 dollars.
Project Name: Aspen City Technology Systems Design
Engineering Services Selection Agreement
General Description of Work: Work with client, builder and architect to define all technical power and raceway requirement.
Create one line schematics. Standardize equipment specifications. Create Budget range. Below is a list of systems and
subsystems that will be included.
Sound Systems:
Control System:
Feeds to broadcast: Displays
Rack equipment:
Estimated
Engineering Design Activity Hours Completion Date
CIlE � 91� '� �'�� �
l"o a Jig Ipi ion 10 .9 d 1� �o
AR 14IO�
yam 2 10/7/2020
0 7 20
DocuSign Envelope ID:5FD7327D-4B8D-47E1-A14E-6CCE626EOC48
Estimated
Engineering Design • • • • Date
Engineer Basic System: Define a group of component
types that will best fit the needs of the project. Develop
product standards by which the project will be bid. 16 10/7/2020
oe
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Furnish PDF Technical Power Plan: Consult and mark-
up technical power and raceway/conduit requirements.
This service does not include cad generated documents.
Drawings will be turned in via PDF(Non Cad). It is the
responsibility of the owner or contractor to get these mark-
ups translated on to the cad shop drawings for the project
record. 2 10/7/2020
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1-0/7/2,020
Furnish PDF One Line Diagram: Create a 1 line
diagram, which will serve as a basic schematic on how the
systems should be layed out. This is a guidline only to
assist in the bid process. This service does not include cad
generated documents. Drawings will be turned in via
PDF(Non Cad). It is the responsibility of the owner or
contractor to get these mark-ups translated on to the cad
shop drawin s for the project record. 4 10/7/2020
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fpr'th ect`'ir~cplyd. ' N/A
Furnish PDF Rack Power Schematic: Create a 1 line
diagram indicating power outlet requirement, inclusive of
sequencers, surge protection, and power conditioning.
This service does not include cad generated documents.
Drawings will be turned in via PDF. It is the responsibility
of the owner or contractor to get these mark-ups
translated on to the cad shop drawings for the project
record. N/A
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Page 2 of 3
DocuSign Envelope ID:5FD7327D-4B8D-47E1-A14E-6CCE626EOC48
Estimated
: Engineering Design Activity Hours • • • Date
Furnish Site Lines for Speakers, Displays, Camera's:
Create a drawing which indicates the site lines for
displays, coverage paterns for speakers, or viewing area
of broadcast or surveillance camera's. This service does
not include cad generated documents. Drawings will be
turned in via PDF. It is the responsibility of the owner or
contractor to get these mark-ups translated on to the cad
shop drawings for the project record. N/A
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Services Total Estimate Not to exceed 40 hours or 5000 dollars
Signature: Date:
Page 3of3