The URL can be used to link to this page

Home My WebLink Aboutresolution.council.021-21RESOLUTION #21 (Series of 2021) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND BOBCAT OF THE ROCKIES, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, WHEREAS, there has been submitted to the City Council a contract for the purchase of two Bobcat 5600 Toolcats and accessories, between the City of Aspen and Bobcat of the Rockies, a true and accurate copy of which is attached hereto as Exhibit " A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for the purchase of two Bobcat 5600 Toolcats, and accessories, between the City of Aspen and Bobcat of the Rockies, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 9th day of March 2021. Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, March 9, 2021. Itt " Nicole Henning, Ci y Jerk DocuSign Envelope ID: 406F5F78-6813-4207-BAD3-6485E1D9ED2A PROCUREMENT CONTRACT ROUTING SLIP AND CHECK LIST Procurement Name: 'F—w- . F'I Pear Project e: 2021-019 Pro eel Descripilon: (give clear dFeription of 10 pjcct, work to be done, or Items purchased) TL�I;?le r QT '�- D 1- `F'W r� I�IOCR '1- 4-tna I cq(�S m L 0 Lou7 6 f uc �2 SO nIAA �nln vOr raU dl a wr['n 2D1ac1 vrt'H l� n �e rl .O 'uN rrn n/rn Wulf uO uatrv-ao t'wDlnr vs- . , drA�•ow Project Manager: `�Ciyr Capital Project Number ff Estimated Cost $ I I z d q(eq , 00 Budgeled Amoum $ /17�)1 000. 60 AccounlCodc: �0(`7.`"i2�• gr20D. �•1ri7�, sr'3�f�(_ Explain process for vendor selection: 560C.- bn baser Din I9 I / oJP/`a'Hl/4' Pr liC 13U �r_ .7 �- rr 1 2nf� -tf1D 04yeryew6r tot '�' A '1-t1,lUP 9'� 9 �Qr777��ryja/CY, r 2/1/2021 ! 3:54:04 PM P5 Dept. Head approval: awt tom. Dale StgueurrC`"""°"` 2/1/2021 1 4:00:43 PM PST 2/4/2021 1 8:53:14 AM �-°°_ Sole Source Approval: City Attorney �b.,�: K. 11vo CityMalmgor � -�' Date Sigaatare Date Signature Capital Asset Director Approval' Competitive Quotes: (Attach Quotes) Contractor/Vendor Selected: Dept. Head approval: City Attorney Review: RPP or ITB Completed: RPP or ITB Roviewed by City Attorney: _ Date Published on the Rocky Mountain Did System Website Bid Opening Dote _ Signature: Contractor/Vendor Selected: Capital Project over $25K Award letter sent to Supplier 3 signed contracts returned by Supplier Dale Bonds received . Dale Certificate of insurance received S City Manger Approval: Capital Asset Director Approval Sent by: Confirmed by: Confirmed by: ' Confirmed by: DocuSign Envelope ID: 406F5F76-66134207-BA03-6485E1 D9ED2A Bobcat Product Quotation All Quotation Number: 3483E034957 Date: 2021-01-27 14:13:36 Ship to Bobcat Dealer Bill To Aspen, City of Bobcat of the Rockies, Grand Aspen, City of Attn: Steve Barr Junction, CO Attn: Steve Barr 585 Cemetery Lane 3184 HALL AVENUE 585 Cemetery Lane Aspen, CO 81611 GRAND JUNCTION CO 81504- Aspen, CO 81611 Phone: (970) 618-9716 6036 Phone: (970) 618-9716 Phone:970-434-0647 Fax:970-434-9373 Contact: Mark Buchanan Phone: (970) 434-0647 Fax: (970) 434-9373 Cellular. (970) 985-6260 E Mail: mbuchanan@bobcatoftherockies.co Description Bobcat5600 Adjustable Vinyl Seats All -Wheel Steer i Automatically Activated Glow Plugs Auxiliary Hydraulics Variable Flow with dual direction detent Beverage Holders Bob -Tack Boom Float i Cargo Box Support Cruise Control Deluxe Operator Canopy includes: Front Window, Rear Window, Front Wipers, mid Electrical Power Port Lower Engine Guard i Limited Slip Trmisaxle Engine and Hydraulic Monitor with Shutdown Front Work Lights Full-time Four -Wheel Drive Horsepower Management Roll Over Protective Structure (ROPS) . Meets Requirements of SAE-JI040 & ISO 3471 Falling Object Protective Structure (FOPS) . Meets Requirements of SA1341043 & ISO3449, Level 1 Dome Light Deluxe Road Package Backup Alarm Turn Signals Flashers Tail Lights Brake Lights Rear View Mirror ! Cab Enclosure with Heater & Air Conditioning High Flow Package 29 X 10.5 Tiac Tire Keyless Ignition Part No Qty Price Ea. Total M1221 2 $54,261.00 $108,522.00 Hydraulic Dump Box Instrumentation: Hour meter, Job Hours, Speedometer, Tachometer, Fuel Gauge, Engine Temperature Gauge, and Warning Lights Joystick, Manually Conhofled with Lift Ann Float Lift Ann Support Parking Brake, automatic Power Steering with Tilt Steering Wheel Radiator Screen Rear Receiver Hitch Seat Belts, Shoulder Harness Spark Arrestor Muffler Suspension, 4-wheel independent Thus: 27 x 10.5-15 (8 ply), Lug Tread Toolcat Interlock Control System (TICS) Two -Speed Transmission Machine Warranty: 12 Months, unlimited homy Bobcat Engine Warranty: Additional 12 Months or total of 2000 hours after initial 12 month warranty M 1221-P01 -CO 1 2 $2,206.00 $4,412.00 Side Mirrors Horn Lower Engine Guard Rear Work Lights Headlights M1221-R02-0O3 2 $4,621.00 $9,242.00 M1221-R03-c02 2 $1,649.00 $3,298.00 M1221-R05-004 2 $519.00 $1,038.00 M1221-R06-0O2 2 $319.00 $638.00' DocuSign Envelope ID: 406F5F78-6813-4207-BA03-6485E1 D9ED2A CITY OF ASPEN STANDARD FORM OF AGREEMENT CITY OFFASPEN SUPPLY PROCUREMENT City of Aspen Project No.: 2021-019 AGREEMENT made as of day of BETWEEN the City: The City of Aspen c/o Steve Barr Parks Department 130 South Galena Street Aspen, Colorado 81611 Phone: (970) 920-5055 And the Vendor: Bobcat of the Rockies c/o Mark Buchanan Mbuchanan@bobcatoftherockies.com 3184 Hall Ave, Grand Junction, CO 81504-6036 Summary Description of Items to be Purchased: , in the year Contract Amount: Total: 112,464.00 If this Agreement requires the City to pay an amount of money in excess of $50,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. City Council Approval: Date: Resolution No.: (2) Bobcat 5600 with accessories, (1) Snow Blade, (1) Snowblower Exhibits appended and made a part of this Agreement: Exhibit A: List of supplies, equipment, or materials to be purchased. DocuSign Envelope ID: 406F5F78-6813-4207-BA03.6485E1D9ED2A 11. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event that Vendor or any lower tier participant was unable to certify to the statement, an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest. (A) Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. (B) Vendor agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (C) Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (D) In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. Recover such value from the offending parties. 13. Termination for Default or for Convenience of City. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. DocuSign Envelope ID: 406F5F78-6813-4207-BAD3-6485E1 D9ED2A IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein, of which, to all intents and purposes, shall be considered as the original. FOR THE CITY OF ASPEN: By: =mw�uynw W. � ib�t1" Aspen City Manager�rxcar 3/12/2021 i 1:07:17 PM MST Date SUPPLIER: oe.nww w: ��m1ry Mark Buchanan By: Territory Manager Title 2/4/2021 1 8:58:58 AM PST Date DocuSign Envelope ID: 406F5F78-6813-4207-BA03-6485E1D9ED2A Heavy Duty Battery Attachment Control Power Bob -Tack Radio Option Traction Control Engine Block Heater Interior Trim Description 84" Snow Blade SB200 Snowblower - 66" Width --- 9.6 Hyd Motor Package (25 - 31 gpnr) Total of Items Quoted Trade-in Bobcat Snowblower Trade-in Bobcat Snow Blade Trade-in Toolcat AHG813627 Trade-in Toolcat AHG813635 Sales total before Taxes and Trades Taxes: No Tax Added Quote Total - US dollars Notes: M 1221407-0O2 2 $92.00 $184.00 M1221408-0O2 2 $224.00 $448.00 M1221-R12-02 2 $1,044.00 $2,088.00 M1221-R15.0O2 2 $506.00 $1,012.00 M1221-R16-0O2 2 $518.00 $1,036.00 M1221-AO 1-0O2 2 $124.00 $248.00 M1221-A01-005 2 $195.00 $390.00 Total for these 2 Machines $132,556.00 Part No Qty Price Ea. Total 6716836 1 $2,663.00 $2,663.00 M7002 1 $5,015.00 $5,015.00 M7002-1101-004 1 $1,230.00 $1,230.00 Total for these items $8,908.00 $141,464.00 ($500.00) ($500.00) ($14,000.00) ($14,000.00) $112,464.00 $0.00 $112,464.00 All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer Acceptance: Purchase Order: Authorized Signature: Sign: Date: