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Home My WebLink Aboutordinance.council.006-2021 ORDINANCE No. 6 (Series of 2021) AN ORDINANCE APPROPRIATING AN INCREASE IN THE • HOUSING ADMINISTRATION FUND OF$799,172; • TRUSCOTT PHASE II FUND$173,330; • ASPEN COUNTRY INN FUND$3,900. WHEREAS, by virtue of Section 9.12 of the Home Rule Charter, the City Council may make supplemental appropriations;and . WHEREAS,the City Manager has certified that the City has unappropriated current year revenues and/or unappropriated prior year fund balance available for appropriations in the following funds: Housing Administration Fund, and APCHA Development Fund. WHEREAS, the City Council is advised that certain expenditures, revenue and transfers must be approved. NOW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO: Section 1 Upon the City Manager's certification that there are current year revenues and/or prior year fund balances available for appropriation in the above-mentioned funds, the City Council hereby makes supplemental appropriations as itemized in the Exhibit A. Section 2 If any section,subdivision,sentence,clause, phrase,or portion of this ordinance is for any reason invalid or unconstitutional by any court or competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion thereof. INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED AND/OR POSTED ON FIRST READING on the 27th day of April 2021. A EST: 17� Nicole Henning, City Clerk Torre, Mayor A public hearing on the ordinance shall be held on the 111h day of May 2020, in the City Council Chambers, City Hall,Aspen, Colorado. FINALLY ADOPTED AFTER PUBLIC HEARING on the 111h day of May 2021. ATTEST: Nicole Henning,City Cler Torre, Mayor Approved as to Form: Jim True,City Attorney Exhibit A 2021 APPROPRIATIONS BY FUND 2021 Spring 2021 Amended • • 2021 Adopted Supplemental Revenue 2021 Adopted 2021 Spring 2021 Amended Revenue Revenue Budget Expense Supplemental Expense Budget Trust Fiduciary Funds Housing Administration Fund* $2,376,740 $505,000 $2,881,740 $2,673,319 $799,172 $3,472,491 Smuggler Housing Fund $75,134 $0 $75,134 $78,530 $0 $78,530 Truscott Phase II Fund $1,162,180 $0 $1,162,180 $1,328,880 $173,330 $1,502,210 Aspen Country Inn Fund $373,020 $0 $373,020 $359,810 $3,900 $363,710 Subtotal Trust and Agency Funds - $3,987,074 $505,000 $4,492,074 $4,440,539 $976,402 $5,416,941 *Revised opening fund balance includes a Burlingame single family home held in inventory with an approximate value of$1 million. Exhibit B-Revenue 2021 SPRING SUPPLEMENTAL REVENUE DETAIL Department/Description New Revenue Truscott Office Remodel for APCHA:Transfer of$400,000 to 620-Housing Administration Fund for costs $475,000 related to remodeling and moving into new offices in Truscott.Previously approved by Council via memo on 12/18/2020.Increased costs in materials,and the discovery of building deficiencies related to the project have increased the total cost by$75,000. Fleet Replacement:Revenue from 491/492 and 641/642 was not transferred into the 620 Housing $30,000 Development Fund to pay for capital costs related to project 51422-Fleet. 620-Housing Administration Fund Total $505,000 Total Revenue/Transfers In: $505,000 Exhibit C-New Requests 2021 SPRING SUPPLEMENTAL NEW REQUESTS Operating Operating Department/Description FTE (One-time) (On-going) Capital $24,330 $23,140 Partial Restoration of Compensation:The City and APCHA responded quickly to COVID in 2020, reducing their spend across the organization with the premise that the worst case scenario could include a deep cut to the economy and would require many years to heal. However,as actual revenues exceeded the dire environment planned for and as the vaccine rollout and uptake has accelerated,the organization is now poised to re-prioritize some previously delayed programs that were tabled during the initial 2021 budget setting effort.Included in this list are merit pay and other compensation/recognition programs that were withheld from the budget process and are requested to be partially restored. 620-Housing Administration Fund Total: - $24,330 $23,140 $0 Total New Requests-Operating/Capital: - $24,330 $23,140 $0 I Exhibit D-Technical Adjustments 2021 TECHNICAL ADJUSTMENTS Department/Description Operating Capital Truscott Office Remodel for APCHA:Transfer of$400,000 to 620-Housing Administration Fund for costs $475,000 related to remodeling and moving into new offices in Truscott.Previously approved by Council via memo on 12/18/2020.Increased costs in materials,and the discovery of building deficiencies related to the project have increased the total cost by$75,000. Merit Pay(Previously Approved):Full year funding of merit pay increases for employees that were $20,110 approved in the 2020 fall supplemental(Ordinance 19 Series 2020)were not incorporated into the 2021 adopted budget.This will provide full year funding in 2021 for those increases.The 2021 increase is more than 60%increase because this is a full year's funding,whereas 2020 increase represented a maximum of 8 months of increase for those with a review date on 4/1/2020,decreasing for those with later reviews. Someone with a review on 10/1/2020 would have only added 3 months of increased costs in 2020,but 12 full months in 2021. $11,460 Workers Compensation:WC was mistakenly not included in the 2021 Base Budget and should be included. $2,910 Workstation Replacement Carryforward(100%):Annual carry forward for workstation replacement costs. 620-Housing Administration Fund Total $34,480 $475,000 Fleet Replacement:Cash from funds 491/492 and 641/642 was not paid into the 620 Housing $7,500 Development Fund to pay for capital costs related to project 51422-Fleet. 641-Truscott Phase II Fund $7,500 $0 Fleet Replacement:Cash from funds 491/492 and 641/642 was not paid into the 620 Housing $3,900 Development Fund to pay for capital costs related to project 51422-Fleet. 642-Aspen Country Inn Fund $3,900 $0 Total Technical Adjustments-Operating/Capital/Transfers: $45,880 $475,000 Exhibit E-Capital Carry Forwards 2021 CAPITAL CARRY FORWARDS 2020 Carry Project Title Project Description Forward 50744 Housing Info Mgmt System and The HomeTrek is a system and database to track and manage the $233,922 Efficiency Reforms Solutions(HomeTrek) entire 3,000 unit deed restricted workforce housing inventory. HomeTrek is a process improvement that automates internal functions currently performed on paper and in Excel and, importantly,provides APCHA's customers the ability to interact with APCHA in an online environment. 51174 Core City Network-APCHA-2020 Replacement of core network switching and routing equipment $2,500 51096 Core City Network-APCHA-2019 Replacement of core network switching and routing equipment $5,800 620-Housing Administration Fund Total $242,222 5 1290-5 1290 Truscott II Study Truscott II study of the property. $25,933 Stair and railing sandblasting and painting,epoxied stair treads 51291-51291 Repair of Stair Tread Covers and installation. $139,897 641-Truscott Phase II Fund Total $165,830 Total Capital Carry Forward: $408,052