HomeMy WebLinkAboutordinance.council.005-2021 ORDINANCE No. 5
(Series of 2021)
AN ORDINANCE APPROPRIATING AN INCREASE IN THE
• ASSET MANAGEMENT PLAN FUND EXPENDITURES OF$15,944,205;
• GENERAL FUND EXPENDITURES OF$ $6,357,575;
• PARKS AND OPEN SPACE FUND EXPENDITURES OF$796,401;
• WHEELER OPERA HOUSE FUND EXPENDITURES OF$2,661,078;
• TOURISM PROMOTION FUND EXPENDITURES OF$170,800;
• REMP FUND EXPENDITURES OF $470,000;
• TRANSPORTATION FUND EXPENDITURES OF $334,002;
• HOUSING DEVELOPMENT FUND EXPENDITURES OF$4,056,602;
• KIDS FIRST FUND EXPENDITURES OF$759,862;
• STORMWATER FUND EXPENDITURES OF$369,797;
• WATER UTILITY FUND EXPENDITURES OF$4,034,403;
• ELECTRIC UTILITY FUND EXPENDITURES OF$1,492,138;
• PARKING FUND EXPENDITURES OF$307,127;
• GOLF COURSE FUND EXPENDITURES OF$126,506;
• TRUSCOTT I HOUSING FUND EXPENDITURES OF$745,343;
• MAROLT HOUSING FUND EXPENDITURES OF$83,505;
• EMPLOYEE BENEFITS FUND EXPENDITURES OF$70,000;
• EMPLOYEE HOUSING FUND EXPENDITURES OF$473,299;
• INFORMATION TECHNOLOGY FUND EXPENDITURES OF$1,251,587.
WHEREAS, by virtue of Section 9.12 of the Home Rule Charter, the City Council may make
supplemental appropriations; and
WHEREAS,the City Manager has certified that the City has unappropriated current year revenues
and/or unappropriated prior year fund balance available for appropriations in the following
funds: Asset Management Plan Fund,General Fund, Parks And Open Space Fund,Wheeler Opera
House Fund, Tourism Promotion Fund, REMP Fund,Transportation Fund, Housing Development
Fund, Kids First Fund, Stormwater Fund, Water Utility Fund, Electric Utility Fund, Parking Fund,
Golf Course Fund, Truscott I Housing Fund, Marolt Housing Fund, Employee Benefits Fund,
Employee Housing Fund, Information Technology Fund.
WHEREAS, the City Council is advised that certain expenditures, revenue and transfers must be
approved.
NOW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO:
Section 1
Upon the City Manager's certification that there are current year revenues and/or prior year fund
balances available for appropriation in the above-mentioned funds, the City Council hereby
makes supplemental appropriations as itemized in the Exhibit A.
Section 2
If any section, subdivision,sentence,clause, phrase,or portion of this ordinance is for any reason
invalid or unconstitutional by any court or competent jurisdiction, such portion shall be deemed
a separate, distinct and independent provision and such holding shall not affect the validity of
the remaining portion thereof.
INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED AND/OR POSTED ON FIRST
READING on the 27th day of April 2021.
A public hearing on the ordinance shall be held on the 11th day of May 2021, in the City
Council Chambers, City Hall,Aspen, Colorado.
ATTEST:
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Nicole Henning, City Cle Torre, Mayor
FINALLY ADOPTED AFTER PUBLIC HEARING on the 11th day of May 2021.
ATTEST:
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Nicole Henning,City Clerk Torre, Mayor
Approved as to Form:
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Jim True,City Attorney
CITY OF ASPEN 2021 APPROPRIATIONS BY FUND Exhibit
�Q�fl>$ 2021 Spring 2020 Spring
CITYOFASPEN •• 2021 Adopted Supplemental 2021 Amended 2021 Adopted Supplemental 2021 Amended +
Revenue Revenue Revenue Budget Expense Expense Expense Budget.'
General Governmental Fund
001-General Fund $35,886,705 $148,289 $36,034,994: $36,831,720 $6,357,575 ' $43,189,295
Subtotal General Gov't Funds $35,886,705 $148,289 " $36,034,994' $36,831,720 $6,357,575 $43,189,295 +
Special Revenue Governmental Funds
100-Parks and Open Space Fund + $11,990,820 $0 $11,990,820 $13,559,500 $796,401 $14,355,901 11.
120-Wheeler Opera House Fund $4,788,700 $859,527 ' $5,648,227" $6,344,570 $2,661,078 $9,005,648; +
130-Tourism Promotion Fund + : $2,412,750 $0 $2,412,750 $2,412,750 $170,800 $2,583,550
131-Public Education Fund + $2,547,000 $0 ` $2,547,000:: $2,547,000 $0 $2,547,000 +
132-REMPFund $816,000 $0 $816,0001 $1,586,700 $470,000 r $2,056,700' : +
141-Transportation Fund $4,938,270 $0 $4,938,270 $4,641,700 $334,002 $4,975,702
150-Housing Development Fund + + : $18,984,800 $470,000 $19,454,800 $42,718,690 $4,056,602 $46,775,292' + +
152-Kids First Fund $1,994,345 $0 $1,994,345 $2,603,640 $759,862 $3,363,502
160-StormwaterFund + $1,588,000 $0 ! $1,588,000 $1,405,620 $369,797 $1,775,417 + :+
Subtotal Special Revenue Funds $50,060,685 $1,329,527 $51,390,212 $77,820,170 $9,628,542 $87,438,712 s
Debt Service Governmental Fund
250-Debt Service Fund ++ + $6,135,568 $27,190 $6,162,758 $6,134,568 $0 ; $6,134,568:
Subtotal Debt Service Fund ++ :+: $6,135,568 $27,190 $6,162,758: $6,234,568 $0 $6,134,568
Capital Projects Governmental Funds
000-Asset Management Plan Fund + $4,675,700 ($30,000) $4,645,700' $6,234,750 $15,944,205 $22,178,955
Subtotal Capital Fund + $4,675,700 ($30,000)' $4,645,700; $6,234,750 $15,944,205 : $22,178,955
Enterprise Proprietary Funds
421-Water Utility Fund $10,337,730 $715,000 % $11,052,730, $11,696,840 $4,034,403 $15,731,243
431-Electric Utility Fund $10,614,640 $0 $10,614,640 1 $10,442,050 $1,492,138 $11,934,188
451-Parking Fund + $4,007,830 $0 : $4,007,830 $4,273,270 $307,127 $4,580,397
471-Golf Course Fund $2,242,040 $0 `. $2,242,040 $2,324,870 $126,506 $2,451,376
491-Truscott I Housing Fund $1,321,250 $80,000 $1,401,250 $1,595,410 $745,343 $2,340,753€
492-Marolt Housing Fund $852,500 $0 $852,500 $1,476,400 $83,505 $1,559,905: + +
Subtotal Enterprise Funds $29,375,990 $795,000 $30,170,990 $31,808,840 $6,789,022 $38,597,862; +
Internal Proprietary Funds
501-Employee Benefits Fund $5,980,400 $0 $5,980,400 $6,295,700 $70,000 $6,365,700
505-Employee Housing Fund $2,697,900 $0 $2,697,900`, $436,410 $473,299 : $909,709 +
510-Information Technology Fund •+ $2,074,050 $443,000 $2,517,050 $2,451,650 $1,251,587 $3,703,237 + +
Subtotal Internal Service Funds $10,752,350 $443,000 € $11,195,350: $9,183,760 $1,794,886 $10,978,646
ALL FUNDS $136,886,998 $2,713,006 ' $139,600,004 $168,013,808 $40,504,229 ' $208,518,037` +
Less Interfund Transfers $27,054,440 $1,214,927 ' $28,269,367 $27,054,440 $1,080,977 $28,135,417
NETAPPROPRIATIONS "' $309,832,558 $1,498,079 $122,330,637 $140,959,368 $39,423,252 $180,382,620
Revenue
A.
2021 SPRING SUPPLEMENTAL REVENUE DETAIL
I
CITY OFASPEN
Department/Description New Revenue Transfer
Red Brick Revenue Adjustment:Revenue in the Red Brick needs to be adjusted down by$30,000 to ($30,000)
eliminate a duplication related to arts grants funded by the Wheeler in the initial budget.There is no
impact to grant award amounts or operations.
000-Asset Management Fund Total. ($30,000) $0
ACRA Loan Conversion to Grant:In February,2021,Council agreed to convert 1/3 of the$200,000 loan ($66,670)
made to ACRA for COVID-19 relief and marketing efforts into a grant.This partially reduces the revenues to
the General Fund in 2020 by$66,670.
112-Mayor and Council Subtotal ($66,670) $0
Transfer from Multiple Funds:Transfers from non-General Fund departments associated with the Central $133,900
Savings program per City Financial Policies,equal to 5%of operational savings in the preceding year.
114-Manager's Office Subtotal: $0 $133,900
Human Services Officer:Pitkin County was awarded a Harm Reduction Grant that APD can participate in $59,059
for the creation and funding of a Human Services Officer.$59,059 is allocated within the grant to offset the
$93,000 cost of the Human Service Position.This will allow full coverage 7 days a week for our Human
Service Officer to work in partnership with PACT(Pitkin Area Co-Responder Team)program.
Aspen Peace Officers Mental Health Support Program Grant:Aspen Police Department was awarded a $22,000
two year grant of$44,000 to cover the cost of providing mental health services to police officers.The
budget increase in this supplemental is half of the total award,and the other$22,000 will be added to the
department's 2022 base budget.
221-Police Department Subtotal: $811059 $0
001-General Fund Total $14,389 $133,900
Paydown of General Fund Loan from Wheeler Opera House:The City's General Fund received$1.2 million $859,527
in CARES act funding to offset costs related to providing emergency COVID-19 services to the community.
The$3.5 million loan from the Wheeler Opera House Fund,to be paid back by the General Fund,will be
shortened to 7 years at an updated interest rate.This will also reduce the General Fund's yearly payments,
starting in April 2022,to$343,488 per year.
120-Wheeler Opera House Fund Total $0 $859,527
Aspen Mini Storage Lease Revenues:Increase 150 Fund revenues by$470,000 to account for Aspen Mini $470,000
Storage lease payments that will be appropriated in 2021 for AMS.
150-Housing Development Fund Total: $470,000 $0
General Fund Transfer for Isis Building Debt Service:Increase 250 Fund resources by$27,190 to afford the $27,190
semiannual debt'service interest payment on the Isis Building COPS.
I 250-Debt Service Fund Total: $27,190 $0
Grant Funded:The Bureau of Reclamation grant will be used to Implement water AMI and meter $500,000
replacement projects.This revenue was anticipated to be received in 2020.However,it was delayed into
2021.
CORE Grant:The City was awarded a$215,000 grant from CORE to help offset costs related to the Aspen $215,000
Intelligent Metering project(51130).
421-Water Utility Fund Total: $715,000 $0
Revenue
2021 SPRING SUPPLEMENTAL REVENUE DETAIL
I
CITY Of ASPEN
Department/Description New Revenue Transfer
APCHA Lease Revenue:APCHA will begin making lease payments(starting at$80,000 in 2021 and $80,000
increasing in$5,000 increments each year through 2030)for office space in Truscott.
491-Truscott I Housing Fund Total: $80,000 $0
Roaring Fork Broadband:Matching grant of$221,500 from CDOLA to recover 50%of project costs related $221,500
to implementation of the Roaring Fork Broadband project.
Transfer from General Fund:50%funding for Roaring Fork Broadband project to be supported by the $221,500
General Fund.
530-Information Technology Fund Total: $221,500 $221,500
Total Revenue/Transfers In: $1,498,079 $1,214,927
Exhibit B-New Requests
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2021 SPRING SUPPLEMENTAL NEW REQUESTS
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CITYOFASPEN
Operating Operating
Department/Description FTE (On-Going) (One-Time) Capital
Partial Restoration of Compensation:The City responded quickly to COVID in 2020,
reducing its spend across the organization with the premise that the worst case scenario
could include a deep cut to the economy and would require many years to heal. However,
as actual revenues exceeded the dire environment the City planned for and as the vaccine
rollout and uptake has accelerated,the organization is now poised to re-prioritize some
previously delayed programs that were tabled during the initial 2021 budget setting effort.
Included in this list are merit pay and other compensation/recognition programs that
were withheld from the budget process and are requested to be partially restored.
001-General Fund $356,350 $357,997
100-Parks and Open Space Fund $53,300 $58,835
120-Wheeler Opera House Fund $33,010 $24,017
141-Transportation Fund $8,080 $9,920
150-Housing Development Fund $4,790 $2,710
152-Kids First Fund $17,770 $14,420
160-Stormwater Fund $10,070 $10,808
421-Water Utility Fund $46,840 $45,603
431-Electric Utility Fund $27,600 $26,270
451-Parking Fund $22,180 $24,110
471-Golf Course Fund $10,050 $11,251
491-Truscott I Housing Fund $2,150 $2,319
492-Marolt Housing Fund $1,980 $2,160
510-Information Technology Fund $22,790 $15,070
t, Citywide Total $616,960,,, ,. $605,489 $0
Isis Theater Homeowner's Association Dues(One-time):Because of COVID-19 related $64,940
shutdowns,Aspen Film Festival has not been able to make payments to the HOA.This
supplemental will cover payments that are in arrears and through May 2021(each
additional month will add$8,120).
Note-this request does not cover the debt interest payment that was due on March 1,
2021 for the current COPS financing the building. These funds equal approximately
$27,190 and are included in the Technical Section as the funding needed to be transferred
from the General Fund to the Debt Service Fund to make this payment,in the absence of
receiving lease payments from the tenant.
000-Nonclassified Subtotal: - $0 $64,940 $0
Welcome Center and Events(On-going): Funding for staffing the welcome centers $13,000
(Cooper Street,Wheeler Lobby,and ACRA Office)as wells as financial support for ACRA to
produce events such as Winterskol,4th of July,and 12 Days of Aspen,plus coproducing the
Food and Wine Classic with other third parties has been budgeted annually.The agreement
governing this partnership was signed in December 2016 and covered the span of Jan 1,
2017 through Dec 31,2021. Per the agreement,a base cost of$301,406 was set in year 1
and was to escalate per the same growth rate assumed within the General Fund for other
goods and services. For 2021,this amount is$319,860. The budget for this program has
not kept pace to reflect this amount and needs to be increased by$13,000 to match
current terms in the agreement.
Council Member Laptops(One-time):Purchase three laptops for council members to use $5,700
for official City of Aspen business.
112-Mayor and Council Subtotal: - $13,000 $5,700 $0
Exhibit B-New Requests
;Q 2021 SPRING SUPPLEMENTAL NEW REQUESTS
CITYOFASPEN
Operating Operating
Department/Description FTE (On-Going) (One-Time) Capital
Certification In Public Management(CPM)Program(One-time):This request is to pilot a $62,100
mid-and senior-level leadership training program under the umbrella of the C.U.Denver
Public Affairs department. This program would be an investment in existing and future
management staff within the City(and other local municipal partners)to establish or
cement a broad understanding of leadership and subjects that directly tie into our
governmental environment. The program would be capped at 18 participants and is
estimated to cost roughly$3,000 per student,as well as some additional funds for
materials,travel possibilities,etc.,the maximum spending authority request of$62,100 is
being sought. Additionally,a partial offset would be anticipated as costs associated with
other municipalities'students would be reimbursed by those other entities.
Assistant to the City Manager(On-going):Perform professional level duties and 1.00 $54,730 $4,000
responsibilities in support of the City Manager's Office;direct or participate in gathering
information,problem solving analysis,research,writing,and project administration; work
closely with all City departments and citizens to carry our specific programs and special
projects related to departmental and City requirements,Council goal process,
organizational development,etc.;perform other duties as assigned. This proposal is based
upon a July 1 start date and is an on-going request with a full year cost of$110,490.
114-Manager's Office Subtotal: 1.00 $54,730 $66,100 $0
Affordable Housing Code Amendment Professional Services(One-time):In Spring and $75,000
Summer of 2020,ComDev staff held multiple conversations with City Council related to
coordination of the Land Use Code and Affordable Housing Goals. The discussions
identified several areas of work,which was essentially broken into two phases. The first
phase of this work should be completed in late spring/early summer of 2021. This
supplemental budget request anticipates the work towards the second phase of the
LUC/AH work that was discussed with Council-to include analysis of opportunities within
the Zone District and GMQS chapters of the LUC in forwarding AH goals. The budget
request would be primarily for professional service support for what will likely require
technical analysis of complex code sections and the intersection with Aspen's unique
development context.
Document Scanning(One-time):In preparation for the move to the new City Hall,Planning $50,000
has numerous documents,found in ComDev's City Hall office as well as in the Clerk's Office
and storage closets,that should be scanned as opposed to moved to the new office.These
include about 27 bankers boxes of the Planners'land use case files,which must be scanned
and uploaded into the City's records management system,and an additional 24 bankers
boxes and 150 linear feet of historical files and reference materials for both Planning and
Building. Working remotely these past few months has highlighted the importance of
digitizing these records in order for staff to have easy access to these materials. We do not
have the internal resources to scan these documents. These funds will provide the
necessary contractor support. The supplemental request figure was arrived at by analyzing
the hourly cost of previous ComDev document digitization projects.
122-Planning Subtotal: - $0 $125,000 $0
Deputy Chief Building Official(On-going):The volume of work in the Building Department 1.00 $62,600
requires additional management capacity in order to meet the demands of the
development community and maintain a reasonable level of customer service.This
proposal is based upon a July 1 start date and is an on-going request with a full year cost of
$124,800.
Additional Contractor Support for Plans Review Services(One-time):In 2021,the Building $50,000
Department must launch a project to adopt new Building Codes. As part of their
professional development and in support of the Building Department staff succession plan,
the Plans Examination staff will lead this project. This will reduce the time spent on
reviewing/approving building permits. These funds will enable the Building Department to
contract for additional plans examination services to back-fill plans examination capacity.
Exhibit B-New Requests
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2021 SPRING SUPPLEMENTAL NEW REQUESTS
CITY OF!ASPEN
Operating Operating
Department/Description FrE (On-Going) (One-Time) Capital
Salesforce User Licenses(On-going and One-time):As the functionality of the Salesforce $10,000 $5,000
system was expanded,more users are needing system access.This request will procure 15
additional user licenses for the system. In addition,we are hiring a new contractor for
Salesforces'ongoing annual maintenance and technical support. $5,000 of this request will
enable us to keep our current vendor onboard to work with the new contractor for a
month to ensure a smooth transition.
123-Community Development-Building Subtotal: 1.00 $72,600 $55,000 $0
Human Services Officer(On-going-4 year grant term):Pitkin County was awarded a Harm 1.00 $93,000
Reduction Grant that APD can participate in for the creation and funding of a Human
Services Officer.$59,059 is allocated within the grant to offset the$93,000 cost of the
Human Service Position.This will allow full coverage 7 days a week for our Human Service
Officer to work in partnership with PACT(Pitkin Area Co-Responder Team)program.The
grant term is four years.If the program is successful and grants funds are no longer
available,a supplemental request for full position funding will be submitted.
Administrative Supervisor(On-going):The administrative functions of a police department 1.00 $44,920
are not always given the same level of attention as its core services,i.e.response to calls
for service,criminal investigations,etc.In recent years these services have grown in both
volume and complexity.At this time two Customer Service Officers are the first point of
contact when visitors approach the front office area.In addition to their interaction with
the public,they are responsible for a broad scope of critical administrative tasks,including
budgeting;accounts payable and receivable;purchasing;reconciliation and deposit of cash;
managing the Department's alarm permitting/false alarm program;fingerprinting;
processing lost and found reports;release of records;distribution of accident reports;
delivery of tickets to court;backing up the Records clerk;and processing customer
feedback surveys.Currently,our Community Response Supervisor oversees the two
customer service officers,as well as five Community Response officers.This results in a
total of 7 employees reporting to one supervisor,which is the highest span of control in the
department.We are requesting the addition of an Administrative Supervisor,which would
provide focused supervision inside the administrative functions,would assist the
increasingly complex areas of records release,and would free the CRO Supervisor to focus
on field responsibilities.This proposal is based upon a July 1 start date and is an on-going
request with a full year cost of$89,350.
Aspen Peace Officers Mental Health Support Program Grant(One-time):Aspen Police $22,000
Department was awarded a two year grant of$44,000 to cover the cost of providing
mental health services to police officers that include one in-person check-in with counselors
specially trained in working with law enforcement;and 100 online sessions for officers who
need additional time.The budget increase in this supplemental is half of the total award,
and the other$22,000 will be added to the department's 2022 base budget.
Police Training Grants:The Police Department received two 1-70 West training grants in $16,670
late-2020 that were not reimbursed until 2021.The grants were for training in Empathy
Based Interrogation,and Crisis Intervention that occurred in November 2020.This request
will increase the travel and training budget for adding a department wide implicit bias
training,enhancing the peer support program,and broadening officer career development.
221-Police Department Subtotal: 2.00 154,590 22,000 -
001-General Fund Total: 4.00 294,920 338,740 -
Exhibit B-New Requests
2021 SPRING SUPPLEMENTAL NEW REQUESTS
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CITY OFI ASPEN
Operating Operating
Department/Description FTE (On-Going) (One-Time) Capital
Maroon Creek Road Trail(One-time):The development of a hard-surface,year-round trail $100,000
connection between the Roundabout and the ARC is currently forecasted for 2023 and
2024 within project 50964 Maroon Creek Road Trail. The Open Space and Trails board
recognizes and has prioritized a new connection to the Maroon Creek Valley and the ARC,
since the existing route follows a disconnected route including sidewalks,roads,and trails.
An acceleration of the timeline is needed to ensure that a seamless connection is available
in the event that the route through the Community Campus is eliminated. The project will
start with$100,000 in 2021 to begin the RFP for a design and engineering contractor,
recognizing that the remaining design and construction costs will be accounted for in the
2022 budget planning process.
Parks&Open Space Ranger-Year Round(On-going):Use within parks,open space,and 1.00 $43,440
trails has been increasing,resulting in concerns such as a rise of dog waste and trail
etiquette issues. Additional duties related to COVID,special event management,and the
oversight of the bear program have augmented the scope of work for seasonal rangers.
Staff propose the addition of a year-round ranger who will act as a year-round presence in
the field,and oversee the summer seasonal rangers.This proposal is based upon a July 1
start date and is an on-going request with a full year cost of$85,290.
Cozy Point Electric Utility Upgrades(One-time):This new project will provide a needed $45,000
update to the electrical infrastructure at Cozy Point. A new transformer will be installed,as
well as an additional meter,which will help separate electrical uses between lessees on the
ranch. This upgrade primarily supports the Farm Collaborative's sustainable agriculture
operations and education and is sized to accommodate the development of the future
Learning Center.
100-Parks and Open Space Fund Total: 1.00 $43,440 $0 $145,000
Golf Course Starter Building Remodel(One-time):This supplemental request will provide $30,160
funding necessary for the completion of the starter building at the first tee. Building will
provide a place for the starter to perform daily tasks.Shelter from weather and electricity
for tee sheet operations will be included.
471-Golf Course Fund Total: - $0 $0 $30,160
Vaccination Appreciation: Not unlike past incentives through the City's wellness program $70,000
to encourage annual flu vaccinations for staff,this one-time$100 appreciation payment
would be for the City's full and part time staff that have elected to get vaccinated from the
COVID virus. As the vaccine is now widely available to government employees,if the City is
able to achieve significant vaccination levels within its workforce,the Organization will have
greater likelihood for stability in staffing and reduced high claim exposure to its partially
self-insured health plan.
501-Employee Benefits Fund Total: - $0 $70,000 $0
Total New Requests-Operating/Capital: 5.00 $955,320 $1,014,229 $175,160
Exhibit C-Savings
2021 DEPARTiViENTAL SAVINGS
CITYOFASPEN Fund/Department Central Savings Department Savings
City Clerk(113) $2,800 $34,000
City Manager(114) $0 $100,000
Human Resources(115) $6,600 $74,800
City Attorney(116) $3,800 $56,200
Finance(117) $50800 $100,000
Asset Management(119) $2,400 $40,400
Planning(122) $11,500 $100,000
Building(123) $5,800 $62,700
Police(221) $0 $22,100
Streets(321) $11,800 $100,000
Conservation,Efficiency,Renewables(325) $4,400 $35,000
Engineering(317) $4,100 $50,300
Environmental Health(431) $10,400 $94,700
Special Events(532) $12,400 $80,400
Recreation/ARC/AIG(Based on Subsidy)-542 $38,500 $100,000
Red Brick Centerfor the Arts(552) $2,600 $49,900
Parks and Open Space(572) $3,300 $23,600
Business Services(592) $0 $300
001-General Fund $126,200 $1,124,400
100-Parks and Open Space Fund $26,600 $100,000
120-Wheeler Opera House Fund $44,200 $100,000
141-Transportation Fund $6,600 $100,000
152-Kids First Fund $6,500 $91,300
160-Stormwater Fund $7,400 $78,100
421-Water Utility Fund $15,600 $100,000
431-Electric Utility Fund $11,100 $100,000
451-Parking Fund $11,200 $100,000
471-Golf Fund $0 $21,800
510-Information Technology Fund $4,700 $100,000
New Savings Generated $260,100 $2,015,600
Savings from Prior Years(Cap Total @$400K) $139,900 N/A
Total Savings to Be Appropriated $400,000 $2,015,600
Total Central/Departmental Savings: $2,415,600
NOTE: For 2021,the City Manager is proposing a modified savings retention program,lowering the allowable amount of
savings that can be appropriated for central and departmental savings,and infusing a greater amount of funds back into coffers
forfuture use.
For this year,the City Manager is proposing the following thresholds:
40%of savings are included within a department's savings account with an aggregate maximum of$100,000 or
an amount equivalent to 15%of the department's operating budget whichever is less,
5%of savings are allocated to a Central Savings account with an aggregate maximum of$400,000;
55%of savings plus any savings above the maximums noted below are returned to fund balance.
The purpose of allowing carryforward savings is to provide an additional Incentive for frugality by operating departments.
Unlike traditional governments,which have a"use it or lose it"approach to annual operating budgets,Aspen's policy
encourages departments to create savings in their annual operating budgets.
Carryforward Savings represent a portion of the previous year's operating budget savings from individual Departments or
Funds.Departments and Funds are allocated these amounts as a reward for finding efficiencies in their operations that meet
their operating goals while spending less than their appropriations.Prior year savings that are not expended are maintained in
full and appropriated every year unless directed otherwise by the City Manager.These appropriations can be spent on items
related to the Department's or Fund's mission but may not be used for ongoing expenditures.If a particular expenditure was
denied as part of the budget process,departmental savings may not be used for this purpose without City Manager approval.
Expenditures of$10,000 or more must be approved by the City Manager.
*City of ASDen financial policies.adopted March 2021.
Exhibit D-Operation Carry Forwards
2021 OPERATIONAL CARRY FORWARDS
CITY OFASPEN
Department/Description Amount
COVID-19 General Support Recovery Funds:In 2020,Council appropriated up to$3.5M for various support $480,000
efforts related to the pandemic. Funding included$500K for direct assistance to Pitkin County's financial
assistance efforts;roughly$11VI for a commercial rent assistance program;$500K for Aspen Community
Foundation and Aspen to Parachute relief programs;$200K for a revolving loan program for local small
businesses;$200K as a loan to ACRA for marketing support;and other various programs. Remaining funds
are being requested for reappropriation to support the two Environmental Health staff and temporary
communication staff that have been assisting with continued public outreach,education and enforcement.
000-Nonclassified Subtotal: $480,000
Outdoor Lighting Regulation Review:Aspen's outdoor lighting regulations were last overhauled in 1999, $50,000
with some minor amendments in 2003. Although the lighting code adequately served its purpose for many
years,it has become obvious that changes in lighting technology(particularly LED lighting)have made the
existing regulations an ineffective regulatory tool. In 2019,City Council approved$50,000 in supplemental
funds to the 2020 budget for this project. Staff capacity prohibited the Department from pursuing this work
in 2020. This request will carry forward those funds and enable staff to proceed with this project in 2021.
Affordable Housing Technical Assistance Project:This previously approved budget request provides $36,450
technical assistance related to ongoing affordable housing goal coordination with the Land Use Code. The
balance of this fund is allocated to two ongoing contracts:(1)Design Workshop for specific improvements to
the Multi-Family Replacement section of the code;(2)White and Smith related to a legal sufficiency review
and other consultation services in support of proposed code changes.
Historic Preservation Benefits Outreach Program:When City Council identified amendments and $35,000
reductions to historic preservation benefits as a priority in 2018,staff requested funds for anticipated public
outreach. Although outreach,such as an online survey,was completed,staff did the work in-house and the
Council funding was not used. Adoption of the requested amendments took until summer 2019 to
complete.
Council approved rollover of the unused funds into 2020 to allow staff to use the money to promote
remaining benefits. In 2020,staff contracted with an architectural conservator to spend$24,999 to
complete technical analysis and recommendations on the deterioration issues affecting ten historic
downtown structures which are constructed of masonry that has been repeatedly painted over the last few
decades. Paint has the potential to destroy the integrity of the masonry over time. A related issue is the
preservation of original cast iron storefronts on several Victorian era commercial structures. This study will
be completed in early 2021 and distributed to affected property owners and HPC for further discussion.
The remaining funds are intended to be used in 2021 for public education tools about Aspen's designated
properties, such as creating a book,brochures,or marker program. These public-facing projects are in
response to Council feedback and direction over the previous two years regarding public perception of the
HP program.
Electronic Permitting System:Council previously approved these funds in conjunction with the $30,870
implementation of the City's permits management system. These funds will be used for staff to acquire
Salesforce certifications,which will strengthen our internal capacity to maintain the system;train staff on
the upgrade to the Salesforce platform planned for this year;and train new customers on the system's
functionality.
Affordable Housing Cash-in-Lieu Project:This fund covers professional services for White and Smith and $25,070
TischlerBise in the update of the affordable housing fee-in-lieu calculation. The work is already under
contract and the money obligated. Work is anticipated to be completed by Q3 2021.
Exhibit D-Operation Carry Forwards
2021 OPERATIONAL CARRY FORWARDS
CRY OF ASPEN
Department/Description Amount
Contract Support for Processing Land Use Cases and Reviewing Building Permits:As part of the Fall 2020 $25,000
Supplemental,Council approved ComDev's request for$100,000 for contractor support to review and
process Planning Land Use Cases and Building Permits. The request indicated that the work would begin in
2020,but would extend into 2021,and that an operational carry forward of the balance in the professional
services accounts would be required for use in 2021. Contracts are currently in place for this work. This
request will carry forward the funds for those contracts.
Lift 1A Planning Project:As the City is a stakeholder in the Lift Corridor project,items may arise over the $14,130
course of the project during 2021 that will warrant funding. For example,the City has financially contributed
to the development of a wayfinding signage program with other stakeholders to ensure that signage among
the stakeholders is coordinated and minimized throughout the site. Further design development may be
needed in the future. Additionally,the ordinances that were approved by the electorate require City
participation in certain areas of the project,such as the development of legal agreements,and funds may be
needed to ensure that the City's obligations are met.
Uphill Economy Project:The ongoing Uphill Economy Project is a Council-approved,inter-departmental $9,660
economic development and environmental conservation program. Funds were allocated in 2018-2019 for
the development of plans and program in support of the project. In 2020,staff completed a stakeholder-
driven rebranding exercise and collaborated with regional partners to develop video content supporting
uphill safety and awareness. This carry forward request will ensure sufficient funds to cover final costs of
the rebranding and video projects which have not yet been invoiced to ComDev. All funds anticipated to be
spent prior to Q3,2021.
Historic Preservation Review Sheets:In 2017,Community Development staff undertook enforcement on an $3,120
historic preservation project where it was found that work was taking place contrary to HPC approvals and
building permits. The enforcement action resulted in a decision that a$30,000 financial assurance the
owner was required to post during construction would not be refunded. Council approved moving the
forfeited funds into ComDev's operating budget to create new processes to prevent future violations. Phase
1 of this project was completed in 2018,and resulted in a number of suggested Phase 2 implementation
steps. Phase 2 moved forward with a consultant mapping improvements to the preservation review and
permitting process. With the remaining funds in this project,staff would like to assemble construction
details for typical historic preservation challenges,such as how to properly insulate an historic home in a
manner that retains historic integrity and avoids unique deterioration issues that could be triggered in older
structures.
122-Community Development-Planning Subtotal: $229,300
Contract Support for Processing Land Use Cases and Reviewing Building Permits:As part of the Fall 2020 $71,120
Supplemental,Council approved ComDev's request for$100,000 for contractor support to review and
process Planning Land Use Cases and Building Permits. The request indicated that the work would begin in
2020,but would extend into 2021,and that an operational carry forward of the balance in the professional
services accounts would be required for use in 2021. Contracts are currently in place for this work. This
request will carry forward the funds for those contracts.
123-Community Development-Building Subtotal: $71,120
001-General Fund Total: $780,420
Energy Efficiency Upgrades at Affordable Housing Properties:In 2020,Council appropriated$500,000 for $470,000
energy efficiency upgrades at affordable housing rental properties,with a goal to improve aging housing
stock,reduce energy use and greenhouse gas emissions,improve livability,and reduce the utility bills for
tenants and tax payers.Due to COVID-19,it was not possible to implement this program.Staff will present
Council with options to move the program forward in Summer 2021,and begin to implement the program
shortly thereafter.
132-REMP Fund Total $470,000
Exhibit D-Operation Carry Forwards
2021 OPERATIONAL CARRY FORWARDS
�Cdsi%
I
CITY OFASPEN
Department/Description Amount
COVID-19 Housing Recovery Fund:In 2020,Council appropriated up to$1.5M for rental and mortgage $500,000
assistance for individuals in deed restricted affordable housing. City funds were initially utilized to support a
Pitkin County financial assistance program,but that program was terminated after June 2020. Since that
time,staff has been discussing options to support this same group of individuals through other existing
programs and anticipates that more support can be provided through these avenues if funding is continued.
This request is to carry forward a portion of these funds for the same purpose:$1,022,541 remained at the
end of 2020;however,to preserve fund balance for other housing development initiatives,roughly half is
only being requested for reappropriation.
150-Housing Development Fund Total $500,000
COVID-19 Childcare Recovery Fund:In 2020 Kids First supported young children,their families and the $609,240
childcare programs with emergency financial aid,rent relief,funding for reduced group size allowed,funding
for emergency closures due to COVID-19,and reimbursement for the extra PPE and cleaning products they
needed. In large part because of this support,all licensed programs have opened and are operating.The
enrollment is still lower than usual,approximately 70%overall,but it varies quite a lot from one program to
another.There is also continued uncertainty about having to close due to positive cases or to quarentine.
This has caused stress among childcare programs and for families.With our funding we have been able to
support programs during these closures and at the same time take that burden of payment from parents.
This request is to carry forward funds for the same purpose.
152-Kids First Fund Total: $609,240
Aggregate Equipment/Maintenance/Repair Carry Forwards $611,790
Aggregate PC Replacement Carry Forwards $301,930
Aggregate Workstation Replacement Carry Forwards $32,887
Other Operational Carry Forward Requests Total: $946,607
Total Operational Carry Forward Requests: $3,306,267
Exhibit E-Capital Carry Forwards
2021 CAPITAL CARRY FORWARDS
CITY OFASPEN
2020 Carry
Project Title Project Description Forward
51059 Core City Network-AMP-2019 Replacement of core network switching and routing equipment $195,700
51301 Core City Network-AMP-2020 Replacement of core network switching and routing equipment. $57,500
Information Technology Subtotal: $253,200
51112 City Offices-425 Rio Grande City Offices-425 Rio Grande $12,035,767
51114 City Offices-Existing Rio Grande Building City Offices-Existing Rio Grande Building $1,700,000
50074 Pedestrian Mall-Planning and Design(ONLY) Planning and design of the pedestrian mall improvement including:electrical, $234,385
stormwater and water infrastructure. As well as to improve pedestrian safety,
ADA accessibility,and drainage.
51113 City Offices-Armory Renovation City Offices-Armory Renovation $176,696
Asset Management Subtotal: $14,146,848
50829 Electrical Restraint Devices and Cameras Replacement of tasers. $9,793
Police Subtotal: $9,793
50486 Garmisch Bus Stop and Pedestrian Improvements Complete an area on Garmisch that will allow RFTA BRT stop locations as well as $288,010
allow safe bicycle/pedestrian movement.
50488 Ute Avenue Traffic Calming and Trail Connection Installation and land acquisition to complete missing sidewalk/trail connection $122,320
on Ute Avenue.Study corridor and develop construction plans which address
pedestrian safety concerns and excessive traffic speeds.
50487 Hallam Street Roadway Improvements at Yellow Install pedestrian and traffic calming features to increase safety.Storm water $65,000
Brick Building infrastructure would be modified to alleviate drainage issues.
51257 CDOT Joint Project on Concrete Roundabout Design The roundabout at the entry to Aspen will be placed in concrete with $55,000
and Construction reinforcement to reduce potholing and issues during winter in a joint project
with CDOT. City of Aspen will pay for 50%of this work.
50844 Phase 1 Main St Improvements to signals with CDOT Modifying 4 intersection signals on Main St $40,000
Coordination
Engineering Subtotal: $570,329
50952 ARC Downstair Remodel The Recreation Department is planning on remodeling the downstairs of the ARC $92,308
for additional space for classes.
51212 Training Room ARC Remodel Phase 3 This is to remodel the existing shooting room in the basement of ARC with a $7,734
professional training facility. This would include synthetic turf,equipment.
50956 Water Feature Replacement-2019 Replacement of water features in Moore Pools $61,857
50360 AIG Cooling Tower replacement Replacement of the cooling tower serving the refrigeration plant. $26,532
50407 Pool Slide Stairs Replacement Replacement of stairs leading to water slide in the Aspen Recreation Center $18,534
51206 Zamboni Battery Replacements-2020 Replacement of Zamboni battery. $12,000
Recreation Subtotal: $218,965
51270 Design and Implementation of Improvements to Red Red Brick Center for the Arts will oversee the creation of design options by an $92,000
Brick Arts Public Spaces architect for improving the public spaces such as the main corridor,conference
room,bathrooms,interior signage,exterior and interior doors. Quality and
functionality of the public spaces are important to the tenant experience,artistic
programming,safety and energy efficiency of the facility.The design process will
include a meeting with the architects and tenants to gather input on the design
selections. Red Brick Arts will begin Phase I improvements of items identified as
priority and achievable in 2020.
Rebrick Center of the Arts Subtotal: $92,000
t 000-Asset Management Fund Total: $15,291,135
Exhibit E-Capital Carry Forwards
2021 CAPITAL CARRY FORWARDS
CITY OF ASPEN
2020 Carry
Project Title Project Description Forward
51186 Galena Plaza and Pedestrian Corridor Construction of the new Galena Plaza and the associated pedestrian corridor $29,384
from Main Street down to Rio Grande Place,including the Courthouse trail.
51189 Cozy Point Ranch-Main House Upgrades Address deficiencies in main Cozy Point Ranch,ranch house as identified in the $11,652
Capital Asset Plan.
50993 Herron Park Playground Replacement Replacement of the play structure at Herron Park. The existing structure is $10,000
antiquated and does not meet current playground safety codes.
51003 John Denver Sanctuary Interop-Implementation Implementation of the John Denver Sanctuary Interpretive Plan. Project includes $9,954
the construction of an informational signs at the entrance to the Sanctuary,
miscellaneous interpretive signage and IT based interpretative programs to
provide visitors a deeper insight into the sanctuary.
51188 Urban Forest Canopy Cover Survey Updated inventory of the ground cover canopy provided by the urban forest. $5,000
51065 Old Stage Trail Surface Rebuild Repair and replace the asphalt along portions of the Old Stage Trail where there $138,382
has been significant damage created by tree roots. Project includes installation
of root barrier and reconstruction of the subsurface structure.
50343 Slaughterhouse Bridge Concert Repair and Railing Repair undermined concrete trail and install a railing to safeguard trail users. $46,796
50986 Irrigation Efficiency Improvements On going project to implement irrigation efficiency improvements throughout $43,145
parks and city spaces. First project slated for Red Brick Center for the Arts.
51182 Trail Striping-2020 Contracted services for the stenciling and striping of the trails surface for safety $25,000
and traffic control.
51185 Core City Network-Parks-2020 Replacement of network equipment. $2,500
100-Parks and Open Space Fund Total: $321,812
51428 Wheeler Masonry Restoration Repair weathered stones and grout joints from the original construction of the $1,378,865
building.
51041 Wheeler Building and Site Improvements-2019 Renovation of existing elevator,remodel service entrance&Parking lot $783,411
refurbishment
51357 Projector Replacement Our current projector has reached the end of it's lifespan and technology has $175,000
surpassed it. Movies now are made in 4K and our current projector cannot
handle the new technology.
51226 Ticketing System Components Ticketing System(POS)equipment and components related to ticketing/box $1,397
office operations
51228 Website Improvements and Upgrades Updates to existing Wheeler Opera House websites $39,190
51229 Interior Updates-Operating System and Improvements to Front of House and other public spaces. $54,886
Paint/Patch/Repairs
51231 Production Improvements-Lighting and Audio Upgraded equipment and components for the Wheeler performance spaces, $38,899
including purchase of a new lighting console.
51042 Core City Network-Wheeler-2019 Replacement of core network switching and routing equipment. $6,000
51232 Core City Network-Wheeler 2020 Replacement of network equipment. $2,500
120-Wheeler Opera House Fund Total: $2,480,148
51109 CMAQ Grant for WE-Cycle Stations and Equipment Additional stations and equipment for the bike sharing program funded by the $180,000
State CMAQ grant award of$149,022 and local match of$15,489 from Pitkin
County and COA$15,489(Resolution#80-2018)
51159 Rubey Park Maintenance-2020 Annual maintenance and repair of the Rubey Park Transit facility $20,000
141-Transportation Fund Total: $200,000
Exhibit E-Capital Carry Forwards
2021 CAPITAL CARRY FORWARDS
CrrYOFASPEN
2020 Carry
Project Title Project Description Forward
51289 Burlingame Phase 3-New Construction Buildings 8- Burlingame Phase 3-New Construction Buildings 8-15(79 units). $278,067
15(79 units)
51225 Lumber Yard Housing Development Lumber Yard Housing Development.Budget Team Comments:future funding of $48,780
$156,100,000 is currently in 2021-2030,in the 30-year capital plan.$500,000 in
2021,$300,000 in 2022,$300,000 in 2023,$35,000,000 in 2024,$35,000,000 in
2025 and$85,000,000 in 2028-2030.
50542 PPP Development Rental Housing City-commissioned development of rental housing at 802 Main,517 Park Circle $3,171,135
and 488 Castle Creek
51298 Forest Service Farm Bill Forest Service Farm Bill $50,000
4 150-Housing Development Fund Total: $3,547,982
51163 Core City Network-Kids First-2020 Replacement of network equipment. $1,250
152-Kids First Fund Total: $1,250
51164 Mill and Gibson WQ Improvement Improvements to the outfall to remove pollutants from stormwater runoff in $100,000
that basin,as well as necessary upgrades to improve capacity of Gibson Ave
stormwater pipe.
51021 Mud and Debris Flow Alert System-2019 The Mud and Debris Flow Study completed in 2018 suggested the installation of $50,000
an alert system on top of Aspen Mountain to provide notice to the community
when conditions are favorable for a potential mud or debris flow event on Aspen
Mountain.
50849 Master Planning-River Management Plan Phase II Identify and evaluate water management options for feasibility and effectiveness $60,000
at improving river health on the Roaring Fork River in Aspen.
50126 SW Master Planning 2016 Effort to better define the existing conditions(infrastructure,water quality, $31,637
hydrology,etc.)in the watershed and to determine capital projects needed to
protect the river from urban impacts or improve the overall health of the river.
50850 Master Planning-Riparian Area Master Plan Identify and evaluate areas for riparian health protection and restoration. $14,222
L• 160-Stormwater Fund Total,: $255,859
50937 WTP Campus-Exterior Building Improvements Repair to water treatment facility building exteriors.Improvements to include $40,200
additional snow fences,repair to metal roof,and replacement of exterior stucco
and coatings.
51130 WATER Aspen Intelligent Metering(AIM)-Network- Additional AIM Network infrastructure to support water meters outside of $1,150,525
2020 electric service area(downtown and Burlingame areas)
50132 New Equipment Storage Building 50/50 project cost split between water and electric utility to construct an $773,567
approximately 48'x 36'dry storage building.
51131 Non-Compliant Meter Replacement-2020 Replacement of water system meters older than 1985 $511,600
5057112 Inch Line to Tiehack Tank Feed Interconnect city's Tiehack water tank with Highlands system to increase level of $327,976
service and create loop for Tiehack/Buttermilk customers.
51140 Water Rights-Transfer Mechanisms Engineering and legal services to investigate and draft language to Alternative $185,082
Transfer Mechanisms(ATMs)for the City's water rights portfolio
51149 Maroon Creek Headgate/Pipeline-2020 Installation of man access points,existing pipeline survey,reinforced concrete $155,539
pipeline point repair to prep for in-situ lining
50942 Integrated Resource Plan Project to develop an integrated water resource,treatment,and $120,327
conveyance/distribution master plan.
51146 Fleet-Water-2020 Replacement of Water fleet vehicles:GMC 2500 and Toyota Tacoma. $75,000
51138 Woody Creek Parcel Engineering studies to support development of Woody Creek parcel into water $73,902
storage reservoir.
50745 Backwash Pond-Master Plan&Solids Mitigation Create Master Plan for capital improvements to Backwash Pond that includes $66,255
Solids Mitigation
Exhibit E-Capital Carry Forwards
ce % 2021 CAPITAL CARRY FORWARDS
CITYOFASPEN
2020 Carry
Project Title Project Description Forward
50568 Thomas Reservoir Valves Remove original valves which do not seal correctly. $57,062
51134 Distribution System Flowmeters at Zone Breaks Installation of flow meters at zone breaks pressure reducing valves and pump $55,598
stations.
50927 Fleet-Water-2019 Replacement of bobcat S 330 $45,000
50755 Gauging Stations-2018 Installation of new USGS gauging station on Castle Creek and a new NRCS snow $40,000
telemetry(SNOTEL)site.
50939 Maroon Creek Hydro Building Repairs Improvements and repair to maroon creek hydro building. $39,036
50556 Water Site Maintenance Annual maintenance and repaving of water campus property,roads and parking $19,659
lot
51079 Core City Network-Water-2019 Replacement of core network switching and routing equipment. $8,356
51156 Core City Network-Water-2020 Replacement of core network switching and routing equipment. $7,500
50265 Core City Network-Water-2016 Replacement of core network switching and routing equipment $1,163
421-Water Utility Fund Total: $3,753,347
50594 Electric AMI-Mesh Network Installation of Advanced Metering Infrastructure(AMI)backbone for electric,and $806,313
possibly water,distribution systems including collector units,routers,software,
Radio Frequency(RF)tools,as well as electric meters capable of two-way
communication.
51271 Electric System Assessment:Projects Identified- Infrastructure analysis is underway. Upon completion,it is anticipated that $350,000
2020 additional maintenance on existing Infrastructure will be required throughout
the system
50895 Electric System Grid Resiliency Project System Assessment defined projects to improve electric grid resiliency to $89,350
include:Fusing Study and Implementation Fusing Improvements,Over-Current
Protection Analysis,Ruedi Expansion,Future Project Analysis,Aspen Recreation
Center Generator.
51141 Fleet-Electric-2020 Replacement of fleet vehicles:Ford F250 and Ford F150 $45,000
50897 Core City Network-Electric-2019 Replacement of core network switching and routing equipment. $3,500
51144 Core City Network-Electric-2020 Replacement of core network switching and routing equipment. $2,500
50266 Core City Network-Electric-2016 Replacement of core network switching and routing equipment $1,395
431-Electric Utility Fund Total: $1,298,058
51273 Fleet-Parking-2020 Parking garage Ventrac tractor replacement $27,000
50605 Kiosk-Airport Parking Kiosk replacement $12,063
51026 Core City Network-Parking-2019 Replacement of core network switching and routing equipment. $6,000
50267 Core City Network-Parking-2016 Replacement of core network switching and routing equipment $5,600
51285 Core City Network-Parking-2020 Replacement of core network switching and routing equipment. $5,000
451-Parking Fund Total: $55,663
51008 Core City Network-Golf-2019 Replacement of core network switching and routing equipment. $10,350
50618 Electrical-Golf and Nordic Clubhouse Facility maintenance to the electrical systems of the Golf and Nordic Clubhouse. $7,410
51302 Core City Network-Golf-2020 Replacement of core network switching and routing equipment. $5,000
50271 Core City Network-Golf-2016 Replacement of core network switching and routing equipment $2,045
471-Golf Course Fund Total: $24,805
50630 Truscott Exterior Painting Bid 400-1000 Paint exterior siding,facia and trim:bldg.400,500,and 600 in 2019. $350,000
50643 Truscott 100 Laundry Room Equipment Replacement Replace washers and dryers with high efficiency large capacity coin or card vend $124,000
machines.
50644 Truscott Bollard Light Replacement Replace exterior bollard lights throughout property $68,000
51072 Truscott Phase 1-400-1000 Roof and Gutter Replace Roofs and gutter on buildings 400,500,600,700,800,900,and 1,000 $62,295
Replacement
50645 Truscott 600 and 900 Laundry Rm.Equipment Replace washers and dryers with high efficiency machines. $47,000
Replacement
51220 Truscott 100 Building Exterior Painting-2020 Repaint the exterior of the 100 building. $35,000
51221 Truscott Ph 1 Hot Water Storage Tank Replacement- Replace water storage tanks as needed. $20,000
2020
50652 Truscott Garage Door Replacement Replace garage door at maintenance garage $4,000
50717 Core City Network-Truscott-Out Years Replacement of core network switching and routing equipment. $1,250
491-Truscott I Housing Fund Total: $711,545
Exhibit E-Capital Carry Forwards
/'U
gee, 2021. CAPITAL CARRY FORWARDS
CITY OF ASPEN
2020 Carry
Project Title Project Description Forward
51066 Marolt-Full Exterior Paint&Repair Full Exterior Paint&Repair-All buildings $34,815
51167 Marolt-Exterior Painting-2020 One building per year,including siding and fascia repair $29,000
492-Marolt Housing Fund Total: $63,815
51429 Renovation of 705 Cemetery Lane Units within the current City of Aspen inventory have been occupied for decades $325,364
without significant improvements.As these units turnover,the City needs to
perform renovations to make them livable for new tenants.The prior City
Manager unit on Cemetery Lane will be renovated and converted into two units,
providing additional housing in the city.
50231540 Employee Housing-Construction Construction of eight new employee housing units at 540 East Main Street $104,142
51306 Renovation of 20 Water Place Units within the current City of Aspen inventory have been occupied for decades $43,793
without significant improvements.As these units turnover,the City needs to
perform renovations to make them livable for new tenants.20 Water Place need
carpet,paint,and countertop replacements,plus changes to plumbing for
kitchen and laundry locations.These renovations will give this unit extended
useful life and help the City to ensure an appropriate level of housing for its staff.
505-Employee Housing Fund Total: $473,299
51235 Network Services-2020 2020 Network Services investments[NOTE:New City Offices IT will be factored $287,300
into when some of these investments are made]:
-Backup(software,installation,Production&Disaster Recovery(DR)media
agents)-$65k
-Firewall investments:$36k
-Active Directory Upgrades:$10k
-Storage Area Network(SAN)Refresh/Upgrades:$80,600
-Virtualization&Computing Infrastructure:$139,800
-Virtual Desktop Infrastructure:32k
50237 Galena Plaza Fiber Mitigation of campus and metro fiber network impact by Galena Plaza $79,709
reconstruction.An alternate route will need to be constructed to maintain
services during construction.
51055 Small Cell-2019 This project is to create a Neutral Host/Multi-Carrier wireless Small Cell cellular $60,000
radio access node on a City owned building.This initiative will inform future
Small Cell implementations.
51236 Fiber Optic Implementation-2020 2020 Fiber Implementation:Repair/replace fiber cable and/or fiber splices found $56,506
bad or failing:$30k;Correct Streets fiber currently vulnerable to weather and
exposure damage:$30k;Expand fiber and/or conduit during Small Cell and other
construction projects:$35k
51043 Fiber Investments-2019 This project provides a route,and extends our existing ring,from 7th Street to $55,736
Streets utilizing existing 6"conduit owned by Water(use of this conduit requires
agreement from the Water team).This fiber reroute results in a better path for
the fiber North Ring and resolves existing fiber issues south of streets.
51240 CBRS PAL Radio Spectrum License In collaboration with Pitkin County,purchase CBRS mid-band radio spectrum $15,000
license for uses including public safety,City/County operations and commercial
wireless capacity augmentation:$15k
51243 Streets SmartBunker Streets is a critical location for City and Pitkin County communications(including $12,612
911). The current IT physical environment should be improved to include proper
equipment enclosure,cooling and network connections.An APC SmartBunker(or
alternative)would create this better technology physical environment:$37,500
50819 Microsoft Active Directory Upgrade This request is to upgrade City Domain Controllers(i.e.,Microsoft Active $11,635
Directory)from Windows Server 2008 version to Windows Server 2016 version.
Exhibit E-Capital Carry Forwards
il►
tea• 2021 CAPITAL CARRY FORWARDS
CITY OF ASPEN
2020 Carry
Project Title Project Description Forward
51107 Streets Generator Critical communication infrastructure supporting City of Aspen and Pitkin County $4,069
facilities up Castle Creek,Maroon Creek and down Highway 82(including E911)
require reliable,continuous power at the Streets facility.This project implements
a gas powered generator for Streets to power communications and Streets
facility(e.g.,emergency lights,garage doors)capabilities in the event of a power
outage.Project costs for this Streets Generator are estimated as not to exceed
$30,000.
51044 Network Services-2019 Sophos Virus Protection Software Lease $35,502
51237 Cybersecurity 2020 2020 Cybersecurity:Cybersecurity Audit:Contract with 3rd party cybersecurity $30,500
firm to perform a security audit and make recommendations for security
vulnerability remediations-$25k;Nessus Pro Vulnerability Scanner+consulting:
$5,500
510-Information Tech.Fund Total: $648,569
ITotal Capitalarty Forward: $29,127,285
Exhibit F-Technical Adjustments
2021 TECHNICAL ADJUSTMENTS
�Ea'20
I
CITY Or ASPEN
Department/Description Operating Capital Debt Transfer
Merit Pay(Previously Approved):Full year funding of merit pay increases for employees
that were approved in the 2020 fall supplemental(Ordinance 19 Series 2020)were not
incorporated into the 2021 adopted budget.This will provide full year funding in 2021 for
those increases.The 2021 increase is more than 60%increase because this is a full year's
funding,whereas 2020 increase represented a maximum of 8 months of increase for those
with a review date on 4/1/2020,decreasing for those with later reviews.Someone with a
review on 10/1/2020 would have only added 3 months of increased costs in 2020,but 12
full months in 2021.
001-General Fund $277,600
100-Parks and Open Space Fund $ 61,600
120-Wheeler Opera House Fund $ 12,840
141-Transportation Fund $ 10,450
152-Kids First Fund $ 14,470
160-StormwaterFund $ 10,890
421-Water Utility Fund $ 48,990
431-Electric Utility Fund $ 34,940
451-Parking Fund $ 24,350
471-Golf Course Fund $ 16,340
491-Truscott I Housing Fund $ 3,190
492-Marolt Housing Fund $ 2,960
510-Information Technology Fund $ 8,210
Citywide Total: $526,830 $0 $0 $0
City Hall Audio Visual Increase(Previously Approved):Increase appropriations to provide $312,550
the needed technology to improve the Council Chambers production equipment for
meeting broadcasts,linking other meeting spaces into a livestream platform for public
spaces and overflow rooms,and to allow for improved remote participation and
presentation opportunities in today's world.Approved by Resolution 22(Series 2021)on
February 23,2021.
Galena Plaza Conceptual Design Plan(Previously Approved):Increase appropriations to $237,770
provide conceptual design plan to include the area south of the new plaza extension to the
alleyway to the south by Charles Cunniffe Architects.Approved by Change Order#34 on
October 27,2020.
City Facilities COVID-19 HVAC Measures:In order to allow staff and community to return to $102,750
city facilities safely,HVAC upgrades were required.Improvements include improved
circulation,enhanced filtration,and other remedial upgrades.This was an emergency
procurement,presented to Council via memo on 1/11/2021.
119-Asset Management Subtotal: $0 $653,070 $0 $0
000-Asset Management Plan Fund Total: $0 $653,070 $0 $0
Truscott Office Remodel for APCHA(One-time):Transfer of$400,000 to 620-Housing $475,000
Administration Fund for costs related to remodeling and moving into new offices in
Truscott.Previously approved for$400,000 by Council via memo on 12/18/2020.Increased
costs in materials,and the discovery of building deficiencies related to the project have
increased the total cost by$75,000.
Transfer to IT Fund(Previously Approved):Transfer from the General Fund to the 510 IT $221,450
Fund. Equal to 50%of the total Broadband fiber project. Remaining funds to come from a
DOLA grant award.
Isis Building Interest Payment for Debt(One-time):Transfer of$27,190 to the 250-Debt $27,190
Service Fund for the required semiannual debt interest payment associated with the
outstanding Certificate of Participation(COP)payments following the refinancing that took
place October 2020. Absent lease payments by the tenant that would otherwise cover this
cost,the General Fund is required to fund this obligation.
000-Unclassified Subtotal: $502,190 $0 $0 $221,450
Exhibit F-Technical Adjustments
�zlg 2021 TECHNICAL ADJUSTMENTS
CI iY OFASPEN
Department/Description Operating Capital Debt Transfer
Paydown of General Fund Loan from Wheeler Opera House:The City's General Fund $859,527
received$1.2 million in CARES act funding in 2020 to offset costs related to providing
emergency COVID-19 services to the community.The$3.5 million loan from the Wheeler
Opera House Fund,to be paid back by the General Fund,will be shortened to 7 years at an
updated interest rate.The net effect is to reduce the General Fund's yearly payments,
starting in April 2022,to$343,488 per year.
112-Mayor and Council Subtotal: $0 $0 $0 $859,527
Sales Tax&Business License System Increased Costs(On-going):The City implemented the $15,000
MuniRevs and LodgingRevs systems to address two distinct issues:1)to migrate away from
the previous sales tax and business license software(Innoprise)that was failing and being
hosted on a shared server;and 2)to address the Community's concerns around the short-
term rental industry and to identify and gain compliance from these businesses that have
sprung up throughout Aspen neighborhoods. The Finance Dept successfully moved to the
two new platforms in early 2020,but delayed their roll out to the business community until
Fall 2020 due to the pandemic. With these systems now in full operation,billing has
transitioned from early pricing agreements and was slated to begin pricing based on#of
business accounts and identified lodging properties. Looking at the count of businesses and
properties,the City has reached out to the vendor to negotiate new fixed price
arrangements to provide stability to the billing and to advocate for a low cost option as we
continue to see these counts rise. The increase to the agreement is approximately$15,000;
but is fully supported by increased tax and business license collections being remitted as a
result of these software solutions.
117-Finance Department Subtotal: $1S,000 $0 $0 $0
Waste Diversion Program Staffing(One-time):On December 7,2020,Council approved $100,000
additional funding to hire a temporary employee and fund small scale waste diversion
programming such as a seasonal compost"take out"container collection and the purchase
of collection containers for businesses. The additional employee will work to continue
existing waste reduction services such as managing the Rio Grande recycling center,working
with special events and enrolling new residents and businesses in the composting program
to allow for our Sr.Environmental Health Specialist to put together a long range waste
reduction strategy for council evaluation.
431-Environmental Health Subtotal: $100,000 $0 $0 $0
001-General Fund Total: 617,190 - 1,080,977
Tourism Promotion Fund Release of Excess Revenue(One-time):Appropriation is needed $170,800
to release excess funding received in 2020 to ACRA.
130-Tourism Promotion Fund Total: $170,800 $0 $0 $0
Fleet Replacement:Revenue from 491/492 and 641/642 was not transferred into the 620 $9,300
Housing Development Fund to pay for capital costs related to project 51422-Fleet.
491-Truscott I Housing Fund Total: $9,300 $0 $0 $0
Fleet Replacement:Revenue from 491/492 and 641/642 was not transferred into the 620 $9,300
Housing Development Fund to pay for capital costs related to project 51422-Fleet.
492-Marolt Housing Fund Total: $9,300 $0 $0 $0
Exhibit F-Technical Adjustments
c 2021 TECHNICAL ADJUSTMENTS
NOW
CrrydASPEN
Department/Description Operating Capital Debt Transfer
Roaring Fork Broadband(Previously approved):Roaring Fork Broadband(RFB)is a 10-year $442,900
fiber-based communications infrastructure investment made feasible by regional
partnerships,a 50%DOLA grant match opportunity and Holy Cross Energy's(HCE)Roaring
Fork Valley 2021 fiber implementation.RFB partners include Pitkin County,City of Aspen,
Town of Snowmass Village,Town of Basalt,Glenwood Springs,DOLA,NWCCOG Project
THOR and Holy Cross Energy.RFB delivers fiber optic infrastructure capable of serving
unserved and underserved Roaring Fork Valley communities including Basalt,Snowmass
Village and community resources like Cozy Point Ranch and Brush Creek Park&Ride.It also
enhances the Pitkin County public safety network and connects the new HCE fiber network
to Aspen Fiber and the Project THOR Northwest Colorado regional network.NOTE:This
funding request is contingent upon successful award of a 50%($221,500)DOLA grant with
grant review results anticipated end on March 2021.
510-Information Technology Fund Total: $0 $442,900 $0 $0
Total Technical Adjustments-Operating/Capital/Transfers: 1,333,420 1,095,970 - 1,080,977