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Home My WebLink Aboutresolution.council.051-21 CITYOFASPEN RESOLUTION# 51 (Series of 2021) A' RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING CITY MANAGER ADMINISTRATIVE EXECUTION OF SUBSEQUENT CONTRACTS AND CHANGE ORDERS THAT ARE WITHIN THE APPROVED BUDGET OF THE BURLINGAME RANCH PHASE 3 AFFORDABLE HOUSING CONSTRUCTION PROJECT AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND CHANGE ORDERS ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a Project Budget Update for the Burlingame Phase 3 Affordable Housing Construction project attached hereto as Exhibit B. WHEREAS, staff has requested authority for the City Manager to execute contracts and change orders within the Project Budget. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby allows City Manager administrative oversight of any subsequent contracts and change orders that are within the current approved net project budget; and does hereby authorize the City Manager to execute said subsequent contracts and change orders on behalf of the City of Aspen. Council will be updated by staff and the City Manager on a regular basis. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 251h, day of May 2021. Torre, Mayor I,Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, May 25, 2021. Nicole Henning, City Clerk DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 Exhibit A SHAW Change Order No. 02 PROJECT: CHANGE ORDER NUMBER: 02 Burlingame Ranch Phase 3 DATE May 14,2021 Section 2,Township 10 South, Range 85 West of the 6th P.M. TO CONTRACTOR: Shaw Builders LLC 300 Kalamath Street Denver,CO 80223 THE CONTRACT IS CHANGED AS FOLLOWS: CO Item# PCO# Description Amount 1 029 Changes to Existing Transformer Lid 5,980.27 2 030 Fire Alarm by Frontier Fire 144,566.51 Total For CO#02: $160,646.78 Original Contract sum was $27,581,107.00 Net change by previously authorized Change Orders $369,676.01 The Contract sum prior to this Change Order was $27,950,783.01 The Contract sum will be INCREASED by this Change Order in the amount of $150,546.78 The new Contract sum including this change order $28,101,329.79 The Contract time will be unchanged. The date of Substantial Completion as of the date of this Change Order therefore is September 01,2022. NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND OWNER. Shaw Builders LLC Aspen,City of Contractor Owner 300 Kalamath Street,Denver,CO 80223 130 Galena Street,Aspen,CO 81611 Address Address Mark Hendrickson Name sre+eeree .. By (Signature) By (Signature) 5/14/21 6/2/2021 1 7:26:11 PM PDT Date Date DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 SHAWPending Change Order BUILDERS LLC No. 029 Burlingame Ranch Phase 3 Project No: 20268- Section 2,Township 10 South, Range 85 West Aspen, CO 81611 PCO No. 029 Changes to Existing Transformer Lid Date Sent: Transmitted To: From: Chris Everson, Senior Project Manager Mark Hendrickson, Project Manager Aspen, City of Shaw Builders LLC 130 Galena Street Tel:970-248-2619 Aspen, CO 81611 Fax: Email:markhendrickson@shawconstruction.net Description of Proposal: Cost Summary for Item�.`1 Changes to Existing Transformerer Lid Phase Description Quantity Unit Price Amount 002300- -029 Site Transformer Lid 1 LS 4,270.00 4,270.00 Net Total for Item 1: $4,270.00 Description Percentage Amount DIC Insurance 0.25% 10.68 Total Item #1: $4,607.68 Warranty Reserve 0.61% 26.05 Cloud Technology Service 0.14% 5.98 Time Extension: NONE Bonds 0.80% 34.16 Fee 6.00% 260.81 Subtotal: $337.68 Cost Summary for Item 2 Changes to Existing Transformer Lids Phase Description Quantity Unit Price Amount 002300- - Earthwork&Site Utilities 1 LS 1,272.00 1,272.00 Net Total for Item 2: $1,272.00 Description Percentage Amount DIC Insurance 0.25% 3.18 Total Item #2: $1,372.59 Warranty Reserve 0.61% 7.76 Cloud Technology Service 0.14% 1.78 Time Extension: NONE Bonds 0.80% 10.18 Fee 6.00% 77.69 Subtotal: $100.69 Page 1 of 2 DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 SHAWPending Change Order No. 029 Burlingame Ranch Phase 3 Project No: 20268- Section 2,Township 10 South, Range 85 West Aspen, CO 81611 Grand Total PCO #029: $5,980.27 Total Time Extension: NONE Submitted By: Shaw Builders LLC Authorized By:Aspen, City of I authorize Shaw Construction to proceed with the work noted above and agree to pay for the work. Signature Date Signature Date Name Mark Hendrickson, Project Manager Name Page 2 of 2 DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 Page: 1 of 1 � Invoice: GJ00007300_ FORTE RRW Invoice Date: 4/6/2021 Due Date: 5/6/2021 Forterra Order#: 8921108EV 1 Customer PO#: 20268-F Customer#: 601000 Shaw Construction Delivery Order#: DG0000534473 300 Kalamah Street Denver CO 60223 Ship To: Burlingame Ranch Phase 3 Structure#/Description Bill of Lading Pieces Feet Unit Retail Retail Ext Disc% Net Unit Price Ext Net Prise ORDER Sub-Total: $685.0 84"X 84"X 6"3PH TF PAD 13X46H DG0000534473 1.00 0.00 565.00 565.00 0% 565.00 565.00 40500 DROP CHARGE DG0000534473 1.00 0.00 120.00 120.00 0% 120.00 120.00 Invoices are due Net 30 Days Retail Subtotal 685.00 Past Due Amounts are subject to 1 1/2%Finance Charge per month Discount 0.00 Net Price 685.00 Please make sure your account balance is brought current and in Freight Charge 0.00 good standing. Misc Charges 0.00 Product returns of standard Items must be made within a 6 month Prepaid Amount 0.00 period. Aspen CO City Sales Tax 2.400% 13.56 Please contact me with any questions or should you need anything Colorado State Sales Tax 2.900% 16.39 Pitkin CO County&MTD Sales 3.600% 20.34 Tax Pitkin County RTA-Roaring Fork 0.400% 2.26 Net Total $737.55 John Sharp...John.Sharp@forterrabp.com or 763-694-3252 Due Date 5/6/2021 To ensure proper credit,please detach this portion and return with remittance Forterra Pipe&Precast REMIT TO: Forterra Pipe&Precast Shaw Construction P O Box 74008199 Customer M 601000 Chicago, IL 60674-8199 Invoice: GJ00007300 Invoice Date: 4/6/2021 Due Date: 5/6/2021 Amount Due: Amount Enclosed: Forterra Precast Concepts, Inc dba Forterra Pipe&Precast DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 Page: 1 of 1 Mark this is the correct Lid Invoice• GJ00007411 and is approved. There should be Invoice Date: 4/20/2021 Igo FORTERRJV a credit coming for the first Due Date: 5/20/2021 Invoice as it was returned. Forterra Order#: 8921194MSI This is an Change Order to Customer PO#: 20268-E Ownership. Customer#: 601000 Shaw Construction Delivery Order#: DG0000537210 300 Kalamah Street Denver CO 60223 Ship To: Burlingame Phase 3 Structure#/Description Bill of Lading Pieces Feet Unit Retail Retail Ext Disc% Net Unit Price Ext Net Price ORDER Sub-Total: $1,670.0 82"SQ X 8"PAD W/CAST 40440 DG0000537210 1.00 0.00 1,570.00 1,570.00 0% 1,570.00 1,570.00 Drop Charge DG0000537210 1.00 0.00 100.00 100.00 0% 100.00 100.00 Invoices are due Net 30 Days Retail Subtotal 1,670.00 Past Due Amounts arc subject to 1 1/2%Finance Charge per month Discount 0.00 Net Price 1,670.00 Please make sure your account balance Is brought current and In Freight Charge 0.00 good standing. Misc Charges 0.00 Product returns of standard Items must be made within a 6 month Prepaid Amount 0.00 period. Aspen CO City Sales Tax 2.400% 37.68 Please contact me with any questions or should you need anything Colorado State Sales Tax 2.900% 45.53 Pitkin CO County&MTD Sales 3.600% 56.52 Tax Pitkin County RTA-Roaring Fork 0.400% 6.28 Net Total $1,816.01 John Sharp...John.Sharp@forterrabp.com or 763-694-3252 Due Date 6/20/2021 To ensure proper credit,please detach this portion and return with remittance Forterra Pipe&Precast REMIT TO: Forterra Pipe&Precast Shaw Construction P O Box 74008199 Customer#: 601000 Chicago, IL 60674-8199 Invoice: GJ00007411 Invoice Date: 4/20/2021 Due Date: 5/20/2021 Amount Due: $1,8 66.01 Amount Enclosed: Forterra Precast Concepts, Inc dba Forterra Pipe&Precast DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 Page: 1 of I Invoice: GJ00007515 IN© FORTERRA Invoice Date. 4/30/2021 Due Date: 5/30/2021 Forterra Order#: 8921194MS 1 Customer PO M 20268-E Customer M 601000 Shaw Construction Delivery Order M DG0000539786 300 Kalamah Street Denver CO 60223 Ship To: Burlingame Phase 3 Structure#/Description Bill of Lading Pieces Feet Unit Retail Retail Ext Disc% Net Unit Price Ext Net Price ORDER Sub-Total: S1,570.0 82"SQ X 8"PAD W/CAST 40440 DG0000539786 1.00 0.00 1,570.00 1,570.00 0% 1,570.W 1,570.00 Invoices are due Net 30 Days Retail Subtotal 1,570.00 Past Due Amounts are subject to 1 1/2%Finance Charge per month Discount 0.00 Net Price 1,570.00 Please make sure your account balance Is brought current and In Freight Charge 0.00 good standing. Misc Charges 0.00 Product returns of standard Items must be made within a 6 month Prepaid Amount 0.00 period. Aspen CO City Sales Tax 2.400% 37.68 Please contact me with any questions or should you need anything Colorado State Sales Tax 2.900% 45.53 Pitkin CO County&MTD Sates 3.600% 56.52 Tax Pitkin County RTA-Roaring Fork 0.400% 6.28 Net Total $1,716.01 John Sharp...John.Sharp@forterrabp.com or 763-694-3252 Due Date 5/30/2021 To ensure proper credit,please detach this portion and return with remittance Forterra Pipe&Precast REMIT TO: Forterra Pipe&Precast Shaw Construction P O Box 74008199 Customer M 601000 Chicago,IL 60674-8199 Invoice: GJ00007515 Invoice Date: 4/30/2021 Due Date: 5/30/2021 Amount Due: St,716.01 Amount Enclosed: Forterra Precast Concepts,Inc dba Forterra Pipe&Precast DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 Aspen Digger 41t� 0075 Sopris Ave, (/) Carbondale, CO 81623 C, Q . 970-963-2157 To: Shaw Construction Contact: Jamie Neyers Address: 760 Horizon Drive Phone: (970)242-9236 Grand Junction,CO 81506 Fax: (970)241-5618 Project Name: Burlingame Phase III Bid Number: 20210311_SH Project Location: Burlingame Ranch,Aspen,CO Bid Date: 11/3/2020 Item# Item Description Estimated Quantity Unit Unit Price Total Price Install Transformer Lids-Labor 15.00 HR $84.76 $1,271.40 Total Bid Price: $1,271.40 Notes: • The above prices do not include Performance and Payment Bond.Add 3%if bond is required. The above prices do not include Permits. • The above prices do not include any utility shut off or abandonment. • The above prices do not include accepting payment via credit card or online payment services.If these services are required,please add 3%. ACCEPTED: CONFIRMED: The above prices,specifications and conditions are satisfactory and Aspen Digger are hereby accepted. Buyer: Signature: Authorized Signature: Date of Acceptance: Estimator: Phil Friesen 970-618-0178 phil@aspendigger.com 5/12/2021 11:56:55 AM Page 1 of 1 DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 SHAWPending Change Order No. 030 Burlingame Ranch Phase 3 Project No: 20268- Section 2,Township 10 South, Range 85 West Aspen, CO 81611 • No. 030 Fire Alarm by • Transmitted To: From: Chris Everson, Senior Project Manager Mark Hendrickson, Project Manager Aspen, City of Shaw Builders LLC 130 Galena Street Tel:970-248-2619 Aspen, CO 81611 Fax: Email:markhendrickson@shawconstruction.net Description of Proposal: Cost Summary for Item 1 Fire Alarm by Frontier Fire Phase Description Quantity Unit Price . Amount 010520- -030 Fire Alarm by Frontier Fire 1 LS 133,972.00 133,972.00 Net Total for Item 1: $133,972.00 Description Percentage Amount DIC Insurance 0.25% 334.93 Total Item #1: $144,566.51 Warranty Reserve 0.61% 817.23 Cloud Technology Service 0.14% 187.56 Time Extension: NONE Bonds 0.80% 1,071.78 Fee 6.00% 8,183.01 Subtotal: $10,694.51 Grand Total PCO #030: 144 5 .$ 66 51 Total Time Extension: NONE Submitted By: Shaw Builders LLC Authorized By:Aspen, City of I authorize Shaw Construction to proceed with the work noted above and agree to pay for the work. Signature Date Signature Date Name Mark Hendrickson, Project Manager Name Page 1 of 1 DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 //*\\ Front *ier ire 9430 East 401h Ave, DenverCO 80239 I Phone 303-629-0221,Fax 303-623-7830 Change Order#1—Revision#1 05.10.2021 Mark Hendrickson Shaw Construction LLC markhendrickson@shawconstruction.net Phone:303.653.7434 Project: Burlingame Ranch Phase III Fire Alarm System 8A 223 Paepcke Drive&88 225 Paepcke Drive Aspen,Colorado Dear Mark, Changes to Original Scope due to requirements by Aspen Fire Department as outlined in meeting minutes dated 03.12.2021. The following items will be added to the fire alarm system: • Addressable Smoke Detectors will be installed in lieu of Interconnected 120VSmoke Alarms. • Addressable CO Detectors will be installed in lieu of stand-alone 120V CO Detectors. • Manual Pull Stations will beadded at buildingexits per AHJ site visit. Includes: (291) Addressable Smoke/CO Detectors. All Smoke/CO Detectors will communicate with the building fire alarm control panel and will identify their exact location.Th is will eliminate the installation of 120V Smoke Alarms and CO Detectors from the Electrical Scope of Work.REV#1 includes the addition of(64)Manual Pull Stations at building exits per AHJ site visit. Frontier Fire will furnish and install the above listed material as a Change Orderto the Original Fire Alarm System Proposal at the above listed locations with design based upon requirements from the local AHJ and coordination with 365 Design.Conduit for the entire system will be installed by Guerdon during modular construction. Frontier Fire will include equipment,complete submittal packages with engineered shop drawings, Installation, head-end terminations, programming, inspection, test, commissioning,end user training,complete closeout documentation,one-year equipment warranty. Building# Smoke/CO Detectors Manual Pull Stations Building #8 42 9 Building #9 42 9 Building #10 24 5 Building #11 24 5 Building #12 54 10 Building #13 42 11 Building #14 39 10 Building #15 24 5 Total 291 64 Original Fire Alarm Contract Amount: $146,958.00 Fire Alarm Change Order#1-Detection: +$116,575.00 Fire Alarm Change Order#1—Manual Pull Stations: +$ 17,397.00 Total Fire Alarm Contract Amount Including Changes: $263,533.00 PG 1 OF 2 DocuSign Envelope ID:79B63CA2-5148-4134-8AF9-F242AE9D8E65 2 Project Clarifications Our proposal is subjectto the attached Terms and Conditions as well as the following clarifications: The following items have been included in our price: >Technician and project management time to properly coordinate,program and certifythe system. >Design time to prepare engineered shop drawings with submittals as required by the AHJ. >Submission of plans to the AHJ,plan review fees. >Installation of backboxes,wiring,device trim and correction of wiringfaultsfor new added devices only. The following items have been excluded from our price: >Design criteria more stringent than applicable code requ irements or as noted in Scope of Work above. >All 120 VAC circuits including but not limited to the fire alarm control panels,digital communicators,fire dampers and door holders. >Required phone lines for system monitoring. >Certified payroll and Davis Bacon wages.Purchaser agrees to maintain all things in readiness in accordance with the agreed upon schedule. >Costs associated with safetyor training classes whichyou oryouragent may require of our personnel. >Smoke control pressure/balance testing orvisual smoketesting(if required). >Patching or painting for new or existing devices and access for new wiring run. >Building owner must provide access to panel for programming,if panel is password protected or proprietary owner must supply contractorfor programming. General conditions: >All applicable taxes are included in our submission.Paymentterms are net 30 with approved credit >Allow 2 weeks after receipt of P.O. and AutoCAD drawings to complete design.AutoCAD drawings to be provided at no charge.No work will begin until these items are received. > Frontier Fire shall not be held liable for errors and omissions in designs by others, inadequacies of specified materials, indirect loss or damage. Please do hot hesitate to contact me with any questions you may have.Thank you for the proposal opportunity.We are looking forward in partnering with you for completion of the fire alarm system. Respectfully, L� Andy Mayer Alarm and Detection I Special Hazards Estimator Mobile:970.319.8233 Email:amayer@frontierfireprotection.com Proposal Acceptance The above quotation is hereby entered on 03/31/2021.The Customer acknowledges thathe/she has read and understands this proposal and agrees to the terms and conditions. Frontier Fire LLC.may withdrawthe above quotation if not accepted within(30)days. Company Name Date Authorized Signature Print Name&Title Purchase Order Number 2OF2