HomeMy WebLinkAboutresolution.council.062-21 RESOLUTION #62
(Series of 2021)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT AMENDMENT BETWEEN THE
CITY OF ASPEN AND DHM DESIGN AUTHORIZING THE CITY MANAGER
TO EXECUTE SAID CONTRACT AMENDMENT ON BEHALF OF THE CITY
OF ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council a contract
amendment between the City of Aspen and DHM Design, a true and accurate copy
of which is attached hereto as "Exhibit A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves the contract
amendment between the City of Aspen and DHM Design, a copy of which is
annexed hereto and incorporated herein and does hereby authorize the City
Manager to execute said contract amendment on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 22°d day of June, 2021.
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held June 22, 2021.
Nicole Henning, Clerk
DocuSign Envelope ID:OC6CB58A-D9B8-4387-9454-CD4D4AD24007
Itxnlblt A - UHM Uontract Addendum IFS, Housing Needs Study & Land Use Pre-application Support
DHM DESIGN
LANDSCAPE ARCHITECTURE I LAND PLANNING I ECOLOGICAL PLANNING I URBAN DESIGN
June 10, 2021
Chris Everson,Affordable Housing Project Manager
c/o City of Aspen
via email to: chris.everson@cityofaspen.com
RE: Lumberyard Continuing Services: Housing Needs Study; Land Use Pre-Application Support
Chris:
We are glad to continue supporting the City of Aspen on the Lumberyard Affordable Housing Project. Per your
request we are submitting this letter describing the proposed scope of work to advance a more detailed study
of the housing demand and demographics in support of establishing a unit type mix for the Lumberyard project,
and to inform cost subsidy decisions for the upcoming sale of Burlingame Phase III units.We have also
included in our scope an allowance for supporting the preliminary Land Use Application process for the
Lumberyard. Both of these efforts are consistent with the work plan that was presented by staff to City Council
on March 8th of this year along with the process for advancing the Schematic Design of the project under a
new RFP and contracting process.
The housing needs study update is described in detail in the attached scope of work letter from Economic&
Planning Systems(EPS). The data to be used are responsive to Council comments regarding jobs,wages,
and geographic area,with a market area for jobs extending from Aspen to Parachute. EPS will generate the
evaluation and reports,with DHM providing oversight and management of the process,feedback on the study
related to the Land Use process, and graphic support. We have planned for two meetings with City Council; a
first to review a draft of the report and seek feedback, and a second to present the final report and key
findings.
The preliminary Land Use Application effort includes working with City project management staff to engage
with City Community Development to establish baseline understanding of the existing project parameters and
key development program elements that will affect the Land Use Application;to identify the recommended
application process and steps;to engage with key referral department staff; and to establish a preliminary
milestone schedule for the Land Use Application. During this process we will also interface with the A/E team
(upon selection and activation of that team)to coordinate with the design schedule and inform the materials
that will be produced by the A/E team in support of the land use process. This preliminary process is intended
to lead up to the Pre-Application Conference with Community Development staff, at which time the formal Land
Use Application effort will begin.We have established an allowance for DHM and Robert Schultz Consulting
(RSC)to participate in planning meetings with the City project manager, preliminary LUA scoping meetings
with City Community Development Department, preliminary meetings with identified referral departments, and
initial meetings with the A/E team to align the SD and LUA schedules. Deliverables for this work will include
meeting summary notes and key findings, summary of targeted LUA process, and a draft milestone schedule.
Our team assumes that we will begin work in late June, concluding this scope with a pre-application meeting in
late August, for an overall duration of approximately eight weeks.
Fee Summary
Housing Needs Study(DHM+EPS): $38,000
Preliminary Land Use Coordination: $22,000
Total Lumberyard Continuing Services: $60,000 Addendum #5 Total: $60,000.00
DENVER CARBONDALE DURANGO MISSOULA BOZEMAN WWW.DHMDESIGN.COM
311 Main Street,Suite 102 Carbondale,Colorado 81623 P:970.963.6520
DocuSign Envelope ID:OC6CB58A-D9B8-4387-9454-CD4D4AD24007
`/�I II V,�/. VI IIYI VVIIl1UVt/\44V1144111 TT,,, , i..sig Needs Study & Land Use Pre-application Support
HHM HISIGN
Attachments: EPS detailed scope letter"Aspen Housing Targets Update."
Additional Services:Should additional services become necessary due to phasing and/or major design
changes due to reasons beyond the control of this office, this work will be done on an hourly basis. If this work
becomes significant we may, at your request, submit a proposal at that time which will identify the extent of any
additional work prior to commencement of the work.
Acceptance: This agreement may be terminated at any time by the Owner or DHM Design Corporation upon
giving (7)days written notice.Work performed up to the date of termination shall be due and payable and shall
be included in the final statement.This agreement, unless previously terminated by written notice, shall be
terminated by the final payment for the finished work.
Please do not hesitate to call with any questions as you review this letter.We look forward to continuing our
work with you on this project.
Respectfully,
DHM Design
o.owyllw y:
6/23/2021 I 2:43:47 PM PDT
Jason Jaynes Owner or Authorized Representative Date
Managing Principal
Original Contract, Reso 70-2019 $157,670.00
Addendum #1, January 2020 $14,968.00
Addendum #2, February 2020 $36,778.00
Addendum #3, Reso 30-2020 $97,500.00
Addendum #4, Reso 68-2020 $199,500.00
Addendum #5, Reso 62-2021 $60,000.00 (This amendment)
Total Amended Contract $566,416.00 (June 2019-June 2021)
DocuSign Envelope ID:OC6CB58A-D9B8-4387-9454-CD4D4AD24007
Exhibit A- DHM Contract Addendum #5, Housing Needs Study & Land Use Pre-application Support
((Do
Project Understanding and Approach
The City of Aspen is planning a redevelopment of the City-owned Lumberyard
property for employee housing. Purchased in 2008, this property is planned for
employee housing development and was originally envisioned as relatively dense
rental development due to its proximity to transit, trails, and services. The City is
also beginning the third and final phase of development for the Burlingame
property. Burlingame, in contrast, is developed as a family-oriented
neighborhood.
The City and DHM Design (project planners) are looking for input on how to
prioritize housing resources in determining a development program and unit mix
for the Lumberyard site. The Greater Roaring Fork Regional Housing Study (which
EPS completed in 2018) found that there is pressing unmet housing demand at all
income levels and in unit and neighborhood types. Therefore, determining the
target market for the Lumberyard property is ultimately a policy decision based
on an assessment of the most pressing priorities. However, there are data and
analysis that can help inform this decision.
In 2012, EPS updated an Employee Housing Demand model to estimate 10-year
employee housing demand from job growth, commuting, retirement in the labor
force, and redevelopment of naturally occurring affordable housing. The current
effort would update some of the analysis from the previous work and focus
specifically on demand generated by job type and wage level (earned income),
household size, and incorporate new information from the recent Regional
Housing Study.
The 2018 Regional Housing Study contained extensive survey data on housing
issues and preferences and estimated the demand and supply of housing by
location. One finding was that housing dissatisfaction and affordability challenges
are significantly higher among renters, and as a result, employers continue to
face hiring and turnover challenges related to housing. These data would support
a focus on rental workforce housing. At the same time, the desire to offer for-sale
housing to retain the longer term professional and semi-professional workforce as
the fabric of the community is still a valid policy goal.
This brief analysis needs to provide clear and objective input on the housing
program for the Lumberyard, and to support the evaluation of subsidy levels at
Burlingame Phase III. The work plan designed to provide this input is outlined
below.
213032 Work Plan Aspen Lumber Yard 06-04-2021 EPS scope with 33 edits.docx 1
°oMA g u Envelope p u°;°v sUUI IL a�B8Hu8uci uu°i°D°nu°u5ii ig Needs Study & Land Use Pre-application Support
Aspen Housing Targets Update
Task 1: Market Area Demographics and Baseline Housing Conditions
The purpose of this task is to document the economic characteristics that create
housing demand, and the household income and household size characteristics of
the target market population. The housing market area for jobs generated in the
Upper Valley (Snowmass to Aspen) extends from Aspen to the Grand River Valley
including Parachute, Silt, and New Castle. To focus on the characteristics of the
target market (people) for new workforce housing, a Primary Market Area (PMA)
will be defined as the Roaring Fork Valley from Aspen to Glenwood Springs
(including the southwest corner of Eagle County).
For the PMA, EPS will compile and analyze the following data:
• Obtain QCEW Microdata from the Colorado Department of Labor through the
City
• Wage and salary and proprietors'jobs trends by NAICS category
• Wages by NAICS category, supplemented as needed by occupational wage
data for growth sectors
• 5-Year ACS estimates of home price and rent distribution, converted to AMI
levels using APCHA affordability guidelines
• 5-Year ACS estimates of households by AMI range to compare to the ACS
housing inventory by income level.
• Household size by tenure (renters and owners)
• Median household income by household size
• Other information deemed relevant over the course of the analysis
Task 2: Housing Supply Conditions
The purpose of Task 2 is to summarize housing production trends in the Upper
Valley and make comparisons to demand factors such as population and
household growth. Information we expect to compile and analyze includes the
following:
• Housing production trends from Colorado State Demographer estimates or
local building permit information if readily available.
• Home price statistics including average and median prices, price distribution,
and pricing by unit type. This analysis will be limited to available published
statistics. Alternatively, if County Assessor sales data can be easily compiled,
we will also use that source.
• An overview of market rents. Published data on rents is more limited than for
for-sale housing.
• We will strive to incorporate information from the 2018 Regional Housing
Study to minimize duplication.
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DocuSign Envelope ID:OC6CB58A-D9B8-4387-9454-CD4D4AD24007
Exhibit A- DHM Contract Addendum #5, Housing Needs Study & Land Use Pre-application Support
Task 3: APCHA 10-Year Project History
EPS will request from the City/Housing Authority an inventory of affordable/deed
restricted developments completed or acquired over the past 10 years. This
information will be used to document the market segments that have been served
by recent projects. If one market segment has been the predominate focus, then
there may be a case for shifting resources to a different market segment for the
Lumberyard.
Task 4: Employment-Housing Demand Model
In this task, EPS will create a spreadsheet model to estimate housing demand/
need by earned income level from the data listed in Task 1 and supplemented
with inputs from the 2018 Survey and other sources. We will compile and analyze
economic and demographic data needed to gauge demand for employee units as
described below.
• Trend Analysis - Quantify the demand for housing from job growth over the
past 10 years. We will strive to segment demand by jobs generated in the
Upper Valley and mid- and lower Roaring Fork Valley. Estimate housing
demand by income level and compare employment housing demand to
housing construction trends and note any gaps/surpluses. We will also make a
static comparison (point in time) of affordability from earned income to the
current home inventory by value and rent level.
• Forward Looking Analysis - Prepare a 10-year projection of jobs and
employee households by wage and income level. Estimate housing demand for
the next 10 years by income level.
From these data, EPS will develop an analysis that compares the existing supply
of housing and the proposed program for the Lumberyard site to the composition
of households and employees.
Task 5: Report and Communication Materials
EPS will prepare a summary memorandum (draft and final) that documents the
data analysis, methods, and key findings. The summary memorandum will have
the technical detail of interest to City planning and housing staff. EPS will also
prepare summary charts and concise text with key takeaways delivered in
PowerPoint or other formats for use in stakeholder and elected official
communications. EPS will collaborate with DHM Design on producing one to two
infographics from the work.
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DocuSign Envelope ID:OC6CB58A-D9B8-4387-9454-CD4D4AD24007
Exhibit A- DHM Contract Addendum #5, Housing Needs Study & Land Use Pre-application Support
Task 6: Meetings and Presentations
This task includes two presentations and discussion with Town Council and other
important stakeholders. One meeting is budgeted to be in-person in Aspen and
one is budgeted to be remote.
Budget
The budget to complete this work is shown below, with an estimated level of
effort by staff position and task not to exceed $30,640.
Principal
Description
Billing Rate $240 $215 $105
Task 1: Market Area Demographics and Baseline Housing Conditions 2 4 24 $3,860
Task 2: Housing Supply Conditions 2 4 12 $2,600
Task 3:APCHA 10-Year Project History 0 4 4 $1,280
Task 4: Employment-Housing Demand Model 4 12 24 $6,060
Task 5: Report and Communication Materials 4 24 16 $7,800
Task 6: Meetings and Presentations 12 24 0 $8,040
Subtotal $29,640
Data Acquisition $250
Travel $750
Totals 24 72 80 $30,640
Source:Economic&Planning Systems
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