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HomeMy WebLinkAboutresolution.council.083-21 RESOLUTION #083 (Series of 2021) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND ADVANCED NETWORK MANAGEMENT (ANM) AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for Core Switch Replacement between the City of Aspen and Advanced Network Management (ANM), a true and accurate copy of which is attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for Core Switch Replacement between the City of Aspen and Advanced Network Management (ANM), a copy of which is annexed hereto and incorporated herein and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 1411 day of September 2021. Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, September 14, 2021. �6 aK 'b Nicole Henning, City derk DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 N``;�� CITY OF ASPEN STANDARD FORM OF AGREEMENT -V2021 CITY OF ASPEN SUPPLY PROCUREMENT AND PROFESSIONAL SERVICES City of Aspen Project No.: 2021-006. AGREEMENT made as of 24 day of August, in the year 2021. BETWEEN the City: Contract Amount: The City of Aspen c/o Paul Schultz Procurement: $ 132,599.97 130 South Galena Street Professional Services: $ 27,097.80 Aspen,Colorado 81611 Phone: 970.429.1751 Total: $ 159,697.77 If this Agreement requires the City to pay And the Professional: an amount of money in excess of $50,000.00 it shall not be deemed valid Advanced Network Management until it has been approved by the City c/o Jeff Horning Council of the City of Aspen. 304 Inverness Way S, Suite 400 City Council Council Approval: Englewood, CO 80112 jeff.horning cranm.com Date: TBA Phone: 970-778-2111 Resolution No.: TBA For the Following Project: Aspen Core Switches and Implementation Professional Services Exhibits appended and made a part of this Agreement: Exhibit A: List of supplies,equipment,or materials to be purchased. ANM-Attachment 4 QT-000036877- Core Switch—Onsite PS Exhibit B: Scope of Work. ANM-Attachment I City of Aspen Core Switch On-Site Statement of Work Exhibit C: Hourly Fee Schedule. Included in Exhibit B The City and Professional agree as set forth below. Agreement for Procurement and Professional Services Page 0 DocuSlgn Envelope ID:OE9E0276-7AF4-4528-9D8E-AA6C573BC035 SUPPLY PROCUREMENT 1. Purchase. Professional agrees to sell and City agrees to purchase the supplies, equipment, or materials as described in Exhibit A, appended hereto and by this reference incorporated herein, for the sum of set forth above. 2. Delivery. (FOB 130 South Galena Street, Aspen, Colorado 81611 ). 3. Contract Documents. This Agreement shall include all Contract Documents as the same are listed in the Invitation to Bid or Request for Proposals and said Contract Document are hereby made a part of this Agreement as if fully set out at length herein. 4. Warranties. ( Warranty that comes with the new equipment being purchased as part of this procurement and included in as an attachment to this contract). 5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Professional respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. PROFESSIONAL SERVICES 6. Scope of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit B attached hereto and by this reference incorporated herein. 7. Completion. Professional shall commence Work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later than 7/l/22 , with the installation and operation of all the equipment no later than 7/l/22 . Upon request of the City,Professional shall submit,for the City's approval,a schedule for the performance of Professional's services which shall be adjusted as required as the project proceeds, and which shall include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional. 8. Payment. In consideration of the work performed,City shall pay Professional on a time and expense basis for all work performed.The hourly rates for work performed by Professional shall not exceed those hourly rates set forth at Exhibit C appended hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed the amount set forth above. Professional shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, if they are considered incorrect or untimely, the City shall review the matter with Professional within ten days from receipt of the Professional's bill. 9. Non-Assignability. Both parties recognize that this Agreement is one for personal services and cannot be transferred, assigned, or sublet by either party without prior written consent of the Agreement for Procurement and Professional Services Page 1 DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this Agreement. Professional shall be and remain solely responsible to the City for the acts,errors,omissions or neglect of any subcontractors' officers,agents and employees,each of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due which may be due to any sub-contractor. 10. Termination of Procurement. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 11. Termination of Professional Services. The Professional or the City may terminate the Professional Services component of this Agreement, without specifying the reason therefor, by giving notice, in writing, addressed to the other party, specifying the effective date of the termination. No fees shall be earned after the effective date of the termination. Upon any termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or other material prepared by the Professional pursuant to this Agreement shall become the property of the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Professional, and the City may withhold any payments to the Professional for the purposes of set-off until such time as the exact amount of damages due the City from the Professional may be determined. 12. Independent Contractor Status. It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City. City is interested only in the results obtained under this contract. The manner and means of conducting the work are under the sole control of Professional. None of the benefits provided by City to its employees including, but not limited to, workers' compensation insurance and unemployment insurance, are available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely responsible for its acts and for the acts of Professional's agents, employees, servants and subcontractors during the performance of this contract. Professional shall indemnify City against all liability and loss in connection with, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to Professional and/or Professional's employees engaged in the performance of the services agreed to herein. 13. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this contract, to the extent and for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error,professional error,mistake,negligence,or other fault of the Professional, any subcontractor of the Professional, or any officer, employee, representative, or agent of the Professional or of any Agreement for Procurement and Professional Services Page 2 DocuSign Envelope ID:OE9E0276-7AF4-4528-9D8E-AA6C573BC035 subcontractor of the Professional, or which arises out of any workmen's compensation claim of any employee of the Professional or of any employee of any subcontractor of the Professional. The Professional agrees to investigate,handle,respond to,and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the Professional, or at the option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in connection with, any such liability, claims, or demands. If it is determined by the final judgment of a court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or other fault of the City, its officers,or employees. 14. Professional's Insurance. (a) Professional agrees to procure and maintain, at its own expense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by law. The Professional shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, duration,or types. (b) Professional shall procure and maintain, and shall cause any subcontractor of the Professional to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurance acceptable to the City. All coverages shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-made policy,the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (i) Workers' Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Employers' Liability insurance with minimum limits of FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each employee. Evidence of qualified self-insured status may be substituted for the Workers'Compensation requirements of this paragraph. (ii) Commercial General Liability insurance with minimum combined single limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. Agreement for Procurement and Professional Services Page 3 DocuSign Envelope ID:OE9E0276-7AF4-4528-9D8E-AA6C573BC035 (iii) Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS ($1,000,000.00)aggregate with respect to each Professional's owned, hired and non- owned vehicles assigned to or used in performance of the Scope of Work. The policy shall contain a severability of interests provision. If the Professional has no owned automobiles, the requirements of this Section shall be met by each employee of the Professional providing services to the City under this contract. (iv) Professional Liability insurance with the minimum limits of ONE MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($1,000,000) aggregate. (c) The policy or policies required above shall be endorsed to include the City and the City's officers and employees as additional insureds. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers or employees, or carried by or provided through any insurance pool of the City, shall be excess and not contributory insurance to that provided by Professional. No additional insured endorsement to the policy required above shall contain any exclusion for bodily injury or property damage arising from completed operations. The Professional shall be solely responsible for any deductible losses under any policy required above. (d) The certificate of insurance provided by the City shall be completed by the Professional's insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be reviewed and approved by the City prior to commencement of the contract. No other form of certificate shall be used. The certificate shall identify this contract and shall provide that the coverages afforded under the policies shall not be canceled, terminated or materially changed until at least thirty(30)days prior written notice has been given to the City. (e) Failure on the part of the Professional to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which City may immediately terminate this contract, or at its discretion City may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith,and all monies so paid by City shall be repaid by Professional to City upon demand, or City may offset the cost of the premiums against monies due to Professional from City. (f) City reserves the right to request and receive a certified copy of any policy and any endorsement thereto. (g) The parties hereto understand and agree that City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as from time to time amended,or otherwise available to City, its officers, or its employees. Agreement for Procurement and Professional Services Page 4 DocuSign Envelope ID:OE9E0276-7AF4-4528-9D8E-AA6C573BC035 15. City's Insurance. The parties hereto understand that the City is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper- ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk Management Department and are available to Professional for inspection during normal business hours. City makes no representations whatsoever with respect to specific coverages offered by CIRSA. City shall provide Professional reasonable notice of any changes in its membership or participation in CIRSA. 16. Completeness of Agreement. It is expressly agreed that this agreement contains the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal or written representations, agreements, warranties or promises pertaining to the project matter thereof not expressly incorporated in this writing. 17. Notice. Any written notices as called for herein may be hand delivered or mailed by certified mail return receipt requested to the respective persons and/or addresses listed above. 18. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform services under this contract. Professional agrees to meet all of the requirements of City's municipal code, Section 15.04.570, pertaining to non-discrimination in employment. 19. Waiver. The waiver by the City of any term,covenant,or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term.No term,covenant,or condition of this Agreement can be waived except by the written consent of the City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any term,covenant, or condition to be performed by Professional to which the same may apply and, until complete performance by Professional of said term,covenant or condition,the City shall be entitled to invoke any remedy available to it under this Agreement or by law despite any such forbearance or indulgence. 20. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding anything to the contrary contained herein, this Agreement shall not be binding upon the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in his absence)to execute the same. 21. Worker Without Authorization prohibited—CRS §8-17.5-101 & §24-76.5-101 Purpose. During the 2021 Colorado legislative session, the legislature passed House Bill 21- 1075 that amended current CRS §8-17.5-102 (1), (2)(a), (2)(b) introductory portion, and (2)(b)(I11)as it relates to the employment of and contracting with a"worker without authorization"which is defined as an individual who is unable to provide evidence that the individual is authorized by the federal government to work in the United States. As amended, the current law prohibits all state agencies and political subdivisions, including the Owner, from knowingly hiring a worker without authorization to perform work under a contract, or to knowingly contract with a Consultant who knowingly hires with a worker without authorization to perform work under the contract. The law also requires that all contracts for services include Agreement for Procurement and Professional Services Page 5 DocuSign Envelope ID:OE9E0276-7AF4-4528-9D8E-AA6C573BC035 certain specific language as set forth in the statutes. The following terms and conditions have been designed to comply with the requirements of this new law. Definitions. The following terms are defined by this reference are incorporated herein and in any contract for services entered into with the Owner. 1. "E-verify program" means the electronic employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended,that is jointly administered by the United States Department of Homeland Security and the social security Administration,or its successor program. 2. "Department program" means the employment verification program established pursuant to Section 8-17.5-102(5)(c). 3. "Public Contract for Services" means this Agreement. 4. "Services" means the furnishing of labor,time,or effort by a Consultant or a subconsultant not involving the delivery of a specific end product other than reports that are merely incidental to the required performance. 5. "Worker without authorization" means an individual who is unable to provide evidence that the individual is authorized by the federal government to work in the United States By signing this document, Consultant certifies and represents that at this time: 1. Consultant shall confirm the employment eligibility of all employees who are newly hired for employment to perform work under the public contract for services; and 2. Consultant has participated or attempted to participate in either the e-verify program or the department program in order to verify that new employees are not workers without authorization. Consultant hereby confirms that: 1. Consultant shall not knowingly employ or contract with a worker without authorization to perform work under the Public Contract for Services. 2. Consultant shall not enter into a contract with a subconsultant that fails to certify to the Consultant that the subconsultant shall not knowingly employ or contract with a worker without authorization to perform work under the Public Contract for Services. 3. Consultant has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under the public contract for services through participation in either the e-verify program or the department program. 4. Consultant shall not use the either the e-verify program or the department program procedures to undertake pre-employment screening of job applicants while the Public Contract for Services is being performed. Agreement for Procurement and Professional Services Page 6 DocuSign Envelope ID:OE9E0276-7AF4-4528-9D8E-AA6C573BC035 If Consultant obtains actual knowledge that a subconsultant performing work under the Public Contract for Services knowingly employs or contracts with a worker without authorization, Consultant shall: 1.Notify such subconsultant and the Owner within three days that Consultant has actual knowledge that the subconsultant is employing or subcontracting with a worker without authorization: and 2. Terminate the subcontract with the subconsultant if within three days of receiving the notice required pursuant to this section the subconsultant does not stop employing or contracting with the worker without authorization; except that Consultant shall not terminate the Public Contract for Services with the subconsultant if during such three days the subconsultant provides information to establish that the subconsultant has not knowingly employed or contracted with a worker without authorization. Consultant shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation that the Colorado Department of Labor and Employment undertakes or is undertaking pursuant to the authority established in Subsection 8- 17.5-102 (5), C.R.S. If Consultant violates any provision of the Public Contract for Services pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S.the Owner may terminate this Agreement. If this Agreement is so terminated, Consultant shall be liable for actual damages to the Owner arising out of Consultant's violation of Subsection 8-17.5-102, C.R.S. It is agreed that neither this agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed,terminated or amended, waived, superseded or extended except by appropriate written instrument fully executed by the parties. If any of the provisions of this agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. 22. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest. (a) Professional warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Professional for the purpose of securing business. (b) Professional agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. Agreement for Procurement and Professional Services Page 7 DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 (c) Professional represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (d) In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a Professional, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Professional; and 4. Recover such value from the offending parties. 23. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City utilizing state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 22. General Terms. (a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superseded or extended except by appropriate written instrument fully executed by the parties. (b) If any of the provisions of this Agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. (c) The parties acknowledge and understand that there are no conditions or limitations to this understanding except those as contained herein at the time of the execution hereof and that after execution no alteration, change or modification shall be made except upon a writing signed by the parties. (d) This Agreement shall be governed by the laws of the State of Colorado as from time to time in effect. 23. Electronic Signatures and Electronic Records. This Agreement and any amendments hereto may be executed in several counterparts, each of which shall be deemed an original, and all of which together shall constitute one agreement binding on the Parties, notwithstanding the possible event that all Parties may not have signed the same counterpart. Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope of Work, and any other documents requiring a signature hereunder, may be signed electronically in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or Agreement for Procurement and Professional Services Page 8 DocuSign Envelope ID:OE9E0276-7AF4-4528-9D8E-AA6C573BC035 enforceability of the Agreement solely because it is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of the Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a paper copy of a document bearing an electronic signature, on the ground that it is an electronic record or electronic signature or that it is not in its original form or is not an original. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in three copies each of which shall be deemed an original on the date first written above. CITY OF ALORADO: P AL: [Signature] ignature] By: Sara Ott By: Ramneet Mann [Name] [Name] Title: City Manager Title: Director of sales Date: 9/15/2021 1 9:37:36 AM PDT Date: 8/24/2021 Approved as to form: City Attorney's Office Agreement for Procurement and Professional Services Page 9 DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 EXHIBIT A List of supplies,equipment,or materials to be purchased With attached specification sheets,cut sheets, information,etc. Agreement for Procurement and Professional Services Page 10 DocuSign Envelope ID:OE9EO276-7AF4-4528-9DBE-AA6C573BC035 anm° MEMO Advanced Network Management,Inc City of Aspen 304 Inverness Way South 8400 130 South Galena Street Englewood,CO 80112 Aspen,CO 81611 Contract Number:94904 Jeff Horning Rich Glaser 970-778-2111 9704291750 Jeff.horning@anm.com rlchard.glaser@cityofaspen.com Quote 9:QT-000036877 Core Switch Upgrade—Onslte PS I6-Au-21 C941OR-96U-BNDL-A Catalyst 9400 Series 10 slat,Sup,2xC9400-LC-48U,DNA-A LIC 1 $ 31,782.12 $ 15,255.42 $ 15,255.42 CON-SNTP-C941OR9A SNTC-24X7X4 Catalyst 9400 Series 10 slot,Sup,2xC940 12 1 $ 3,272.00 $ 2,519.44 $ 2,519.44 C9406PWR-BLANK Cisco Catalyst 9400 Series Power Supply Blank Cover 6 $ - $ - $ - C9400-NW-A Cisco Catalyst 9400 Network Advantage License 2 $ - $ - $ - S94000K9-173 Cisco Catalyst 9400 XE 17.3 UNIVERSAL 1 $ - $ $ - C9400-PWR-3200AC Cisco Catalyst 9400 Series 320OW AC Power Supply 2 $ 2,050.20 $ 984.10 $ 2,968.20 CAB�C39-CBN Cabinet Jumper Power Cord,250 VAC 16A,C20-C39 Connectors 2 $ - $ - $ - C94MDNA-A Cisco Catalyst 9400 DNA Advantage Term License 1 $ - $ - $ - C940D-DNA-A-3V Cisco Catalyst 9400 DNA Advantage 3 Year License 36 1 $ 12,914.25 $ 6,298.84 $ 6,198.94 PI-LFAS-T Prime Infrastucwm LNecycle&Assurance Term-Smart Lk 2 $ - $ - $ - PI-LFAS-AP•T-3Y PI Dev Lk for lifecyde&Assurance Term 3Y 36 2 $ - S - $ - TE-EMBEDDED-T Cisco ThousanclEyes Enterprise Agent JON Embedded 1 $ $ - $ - TE-EMBEDDED-T-3Y ThousandEyes-Enterprise Agents 36 1 $ - $ - $ - C9400-LC-4BP-B Cisco Catalyst 9400 Series 2xC94OO-C408P for Bundle Select 1 $ - S - $ - C9400-SUP-1-B Cisco Catalyst 9400 Series Supervisor-1 Bundle Select Option 1 $ - $ - $ - C9400-SUP-1 Cisco Catalyst 9400 Series Supervlwr l Module 1 $ - $ - $ - C9400-SSD-24OGB Cisco Catalyst 9400 Series 240GB M2 SATA memory(5upemisor) 1 $ 2,050.20 $ 984.10 $ 984.10 C9400-LC-48P Cisco Catalyst 9400 Series 48-Port POE+10/100/1000(R1-45) 1 $ - $ - $ - C9400-LC-48P Cisco Catalyst 9400 Series 48-Port POE+10/100/5000(RJ-45) 1 $ - $ - $ - C9400-SUP-1/2 Cisco Catalyst 9400 Series Redundant Supervisor l Module 1 $ 14,351.40 $ 6,988.67 $ 6,888.67 C9400-SSO-24OGB Cisco Catalyst 9400 Series 24OGB M2 SATA memory(Supervisor) 1 $ 2,050.20 $ 984.10 $ 984.20 C9400-LC-48P Cisco Catalyst:4005er:es 48-Port POE+10/100/1000(R1-45) 1 $ 7,537.50 $ 3,638.00 $ 3,618.00 C9400-LC-48P Cisco Catalyst 9400 Series 48-Port POE+JO/S00/1000(R1-45) 1 f 7,537.50 $ 3,618.00 $ 3,618.00 C9400-LC-48P Cisco Catalyst 9400 Series 48-Port POE+10/100/1000(RJ-45) 1 $ 7,537.50 $ 3,618.00 $ 3,618.00 C9400-LC-24XS Cisco Catalyst 9400 Series 24-Port 10 GlgabIt Ethernet(SFP+) 1 $ 24,602.40 $ 11,809.15 $ 11,809.15 C9400-LC-24XS Cisco Catalyst 9400 Series 24-Port 10 Gigabit Ethernet(SFP+) 1 $ 24,602.40 $ 11,B09.15 $ 11,809.15 C9400AC-24XS Cisco Catalyst 9400 Series 24-Port 30 Gigabit Ethernet(SFP+) 1 $ 24,602.40 $ 11,809.15 $ 11,809.15 NETWORK-PNP-LIC Network Plug-n-Play Connect for zero-touch device deployment 1 $ - $ - $ - C9407R•96U-BNDL-A Catalyst 9400 Series 7 slat,Sup,2xC940O-C.48U,DNA-A UC I $ 19,629.66 $ 9,422.24 $ 9,422.24 CON-SNTP-C9407R9A SNTC-24X7X4 Catalyst 9400 Series 7 slot,Sup,2xC940 12 1 $ 1,890.00 $ 1,455.30 $ 1,455.30 C9400-PWR-BLANK Cisco Catalyst 9400 Series Power Supply Blank Cover 6 $ - $ - $ - C9400-S-BUNK Cisco Catalyst 9400 Series Slot blank Cover 1 $ - $ - $ C9400-NW-A Cisco Catalyst 9400 Network Advantage License 2 $ - $ - $ S94000K9-173 Cisco Catalyst 940O XE 17.3 UNIVERSAL 1 $ - $ - $ - C9400-PWR-3200AC Cisco Catalyst 9400 Series 320DW AC Power Supply 2 $ 2,050.20 $ 984.10 $ 1,968.20 CAB-CI9-CBN Cabinet Jumper Power Cord,250 VAC 16A,C20-C39 Connectors 2 $ - $ - $ - C9400-DNA-A Cisco Catalyst 9400 DNA Advantage Term License 1 $ - $ - $ - C9400-DNA-A-3Y Cisco Catalyst 9400 DNA Advantage 3 Year License 36 1 $ 12,914.25 $ 6,198.84 $ 6,198.84 PI-LFAS-T Prime Infrastructure Lifecycle&Assurance Term-Smart Llc 2 $ - $ - $ - PI-LFAS-AP-T-3Y PI Dev Lic for Llfecycle&Assurance Term 3Y 36 2 $ - $ - $ - TE-EMBEDDED-T Cisco ThousandEyes Enterprise Agent IBN Embedded 1 $ - $ - $ - TE-EMBEDDED-T-3Y ThousandEyes-Enterprise Agents 36 1 $ - $ - $ - C9400-LC-48P-e Cisco Catalyst 9400 Series 2XC94OO-LC-48P for Bundle Select 1 $ - $ - $ C9400-SUP-1-5 Cisco Catalyst 9400 Series Supervisor-1 Bundle Select Option I $ - $ - $ - C9406SUP-1 Cisco Catalyst 9400 Series Supervisor l Module 1 $ - $ - $ C940PSSD-24OGB Cisco Catalyst 9400 Series 24OG8 M2 SATA memory(Supervisor) 1 $ 2,050.20 $ 984.10 $ 984.10 C9400-LC4BP Cisco Catalyst 9400 Series 48-Port POE+10/100/1000(111-45) 1 $ - $ - $ C9400-LC-48P Cisco Catalyst 9400 Series 48-Port POE+10/100/1000(111-45) 1 $ - $ - $ - C9400-SUP-1/2 Cisco Catalyst 9400 Series Redundant Supervisor 1 Module 1 $ 14,351.40 $ 6,889.67 $ 6,888.67 C940OSSD-24OGB Cisco Catalyst 9400 Series 240GR M2 SATA memory(Supervisor) 1 $ 2,050.20 $ 984.10 $ 984.10 C9400-LC-24XS Cisco Catalyst 9400 Series 24-Port lO Gipblt Ethwnet(SFP+) 1 $ 24,602.40 $ 11,809.15 $ 11,809.15 C940PLC-24XS Cisco Catalyst 9400 Series 24-Port lO Glgablt Ethernet(SFP+) 1 $ 24,602.40 $ 11,809.15 $ 11,809.15 NETWORK-PNP-LIC Network Plug-n-Play Connect for zero-touch device deployment 1 $ - $ - $ - ARM Professional Services 7tp ! PS Professional Services Per Attached SOW $M 27,09`7.80 $ 27,097.80 sub-T-W 199897.77 Estimated Taxes $ - Shl In Costs $ Grand T j SSa H7.77 Thb quota Is gmomod by tho terms and mndltlona of the folbwing mntnct:94904. All whwan and/or hardware Is subject to manufacturartom s and conditions. Subscription fees are mm-m%,dabla and payment oblkalbna mnun-unwbble and ran-negotlebb,nape In ds swot of bwllkbnt approprinbna made wolbble bYfedor.l and/or state bgblaww,or as otharwim prohlblbd by court ardo or low. Prices shown may NOT Include all applicable taxes and shipping charges. All prim subject to change without notice.Supply subject to nallabllby. Trees ore estimated and will be invoked based on act-N.NTTC required for non-taxable as loo Additional handling and other foes may apply. E.pedited shipping Is subject to an additional charge. Purdow Orden should be Issued to: Advanced Network Management,Address:304 kwarnes,Way S,Suite 400 Englewood,CO$0112 CO Tax ID 902872963 Fodoral Tox ID 483-0427142 11 DUNS 4 SS."l5247 Credit:Net 30 Days(all audit terms subjest to prior ARM chit approval) Customer Signature Data Customer Name(Printed) Title anm° Paz.I DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 EXHIBIT B Scope of Work Agreement for Procurement and Professional Services Page 11 DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 EXHIBIT C Hourly Fee Schedule- included in Exhibit B Agreement for Procurement and Professional Services Page 12 DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 anm° Statement of Work PA'INS CITY OF ASPEN City of Aspen Core Switch Refresh PREPARED FOR: Paul Schultz, IT Director RESPONSE DATED: Thursday,August 12, 2021 Advanced Network Management, Inc. PREPARED FOR City of Aspen I CONFIDENTIAL Wnvelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 Contents Account Management Team .......................................................................................................... 2 ProjectOverview............................................................................................................................. 5 SolutionOverview....................................................................................................................................5 CustomerRequirements...........................................................................................................................5 Solution Design..........................................................................................Error! Bookmark not defined. SolutionDiagram......................................................................................................................................5 ProjectSuccess Criteria ............................................................................................................................8 ProjectTasks...................................................................................................................................8 Phase1—Project Kickoff..........................................................................................................................8 Phase2-Plan and Design.........................................................................................................................8 Phase3-Implementation ........................................................................................................................9 Phase4—Project Closeout.......................................................................................................................9 Assumptions....................................................................................................................................9 Project-Specific Assumptions.................................................................................................................10 Customer Responsibilities......................................................................................................................10 GeneralAssumptions..............................................................................................................................11 ChangeControl ............................................................................................................................. 12 Changeof Scope.....................................................................................................................................12 Changeof Scheduling.............................................................................................................................12 BillingMilestones.......................................................................................................................... 13 ProjectAuthorization.................................................................................................................... 14 anm° 1 PREPARED FOR City of Aspen I CONFIDENTIAL R Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 Account Management Team Name Company/Function Phone Email Jeff Horning AN AVI ount Executive 970-945-5990 Jeff.horning@anm.com - - Kevin Snoddy ANM 720-440-6318 Kevin.snoddy@anm.com Solutions Engineer I i About AN ANM is one of the fastest growing IT consultancies in the U.S. We offer engineering excellence and quality customer service with a local focus. Partnering with leading providers such as Cisco, AWS, Pure Storage, Cohesity,VMware,Veeam, Splunk and F5,we back up our work with professional and managed services throughout each stage of the engagement. From our network of regional offices, we provide dedicated project and engineering teams that work closely with our clients to help them achieve their business objectives. Headquartered in Albuquerque, NM since 1994,ANM has offices in Denver, CO; Colorado Springs, CO; El Paso,TX; and Scottsdale,AZ. ANM has enjoyed more than 800 percent revenue growth over the past five years. We have achieved this growth by empowering local teams to truly support our clients. Our highly experienced engineers have a strong reputation for partnering with our clients and taking a consultative approach throughout each engagement. We attribute our strong results and brand to our deep-rooted commitment to customer service, our engineering excellence and our culture of going above and beyond. anmID 2 PREPARED FOR City of Aspen ; CONFIDENTIAL R Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 ANM's Solutions Network&Automation We work with you to build an infrastructure that connects people, applications and devices securely and efficiently. Data Center&Cloud Based on your current environment and end goals,we create a custom path to your on- premises, private cloud or hybrid cloud solution. Collaboration Our expertise in web conferencing and collaboration platforms brings people and tools together to improve productivity,communications and problem-solving. Security We assess your unique risks and develop detailed solutions to identify and mitigate threats before they impact your business. Audio Visual We help plan, design and install scalable audio-visual systems to support shared experiences. Cabling A well-designed cabling system increases performance, scalability and return on your IT investment. Our certified,full-time cabling team designs, installs and maintains your building's cabling infrastructure, end-to-end. Salesforce Consulting&Apps We help maximize your investment with expert advice and customized applications that simplify your business processes and accelerate your workflow. Professional Services Our dedicated project managers are at your side to install,configure and deploy the perfect solution for your needs. Managed Services Our engineers are available 24/7 to assist with incidents and requests, as well as support and manage advanced, highly complex, architectures. anmo 3 PREPARED FOR City of Aspen I CONFIDENTIAL W nvelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 Omissions ANM reserves the right to correct any error or omission in this Statement of Work and will do so by utilizing a Change Request process.The initial project kick-off meeting and design workshop(s) might uncover unforeseen items that impact this Statement of Work and will be addressed (if necessary) by the Change Request process. Notices: © 2021 ANM All Rights Reserved.This document and its contents are the confidential and proprietary intellectual property of ANM and may not be duplicated, redistributed or displayed to any third party without the express written consent of ANM. Other product and company names mentioned herein may be the trademarks of their respective owners. anmo 4 PREPARED FOR City of Aspen CONFIDENTIAL W elope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 Project Overview Solution Overview The goal of this Statement of Work is to define tasks, deliverables, timeline, responsibilities, and additional terms to deliver the Core Switch Refresh for City of Aspen (aka 'Customer') provided by ANM. The City of Aspen would like to replace their two current Cisco 4510 switches which are near or end-of-life with current core switches.The City of Aspen is extremely concerned with cybersecurity and as part of this project want to ensure the most secure configuration is implemented for the new core switches.The two locations for the project are City Hall and the Armory.Service for the project will be a mix of remote and on-site. Customer Requirements During discovery, design, and scoping discussions the following requirements for the solution were identified and agreed upon: • The core switch solution will replace the 4510 currently at the Armory and provide a new switch at the new City Hall facility currently under construction.The 4510 currently at the APD facility may remain in place for some limited time and must be compatible with the proposed solution.All connections from these core switches to other ring location or access switches in the city network will be using 10G • Armory: o The new switch needs to have at least an equal number of 10/100/1000BaseT ports and two control or supervisory line cards. It will not need any 10006aseX (GBIC) ports but instead will require at least an equal number of 10G SFP ports in place of those, plus the 1013 ports that 10006aseX card provides.The 10G ports must be divided between two-line cards for redundancy. o PoE+ is required anmo 5 PREPARED FOR City of Aspen I CONFIDENTIAL R Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 ,Mod Ports Card Type Model '---+-----+--------------------------------------+------------------ 1 48 10/100/1000BaseT Premium POE E Series NS-X4748-RJ45V+E 2 48 10/100/1000BaseT Premium POE E Series NS-X4748-RJ45V+E 3 18 1000BaseX (GBIC) NS-X4418-GB 4 48 10/100/1000BaseT Premium POE E Series NS-X4748-RJ45V+E 5 4 Sup 7-E LOGE (SFP+), 1000BaseX (SFP) NS-X45-SQP7-E 6 4 Sup 7-E LOGE (SFP+), 1000BaaeX (SFP) VS-X45-SQP7-E 7 48 10/100/1000BaseT Premium POE E Series N9-X4648-RJ45V+E 8 48 30/100/1000BaseT Premium POE E Series YS-X4648-RJ45V+E 9 18 LOGE (X2), 1000BaseX (SFP) NS-X4606-X2-E 10 18 LOGE (X2), 1000BaseX (SFP) NS-X4606-X2-E • City Hall o The new switch will need two 48-port 10/100/1000BaseT PoE+ line cards, two control or supervisory line cards and two 10G line cards with a total of at least 2410G ports.The proposed switch chassis must be able to accommodate additional line cards for potential future growth. o PoE+ is required • The City of Aspen have enabled and use several protocols that are common in Cisco and some other switches including: CDP, HSRP, LACP, NTP, OSPF, SPAN PORTS, SNMP, RSTP, SSH,TACACS+,VTP & PoE+,trunking ports use 802.1Q • The new switches must be compatible with network core routing/switching services as well as Cisco Meraki access and trunking switches which will be replacing the current Cisco access switches. In addition, it is possible that we will continue to run one of the current Cisco 4510 core switches for an unknown period of time. • Network Security o Secure VLAN implementation/best practices o Standard L2 and L3 security such as restricting broadcast domains, dynamic trunking disabled, BPDU Guard, Root Guard, PVST, etc. o Update SNMP to v3 o Implement port-level security o Extended access control lists to keep network separation for the Aspen Police VLAN segments. • Power anm° 6 PREPARED FOR City of Aspen I CONFIDENTIAL Wn velope ID:OE9E0276-7AF4-4528-9D8E-AA6C573BC035 o Today the City of Aspen is using 208 volts and our rack power system PDUs will distribute 208 volts. We prefer power supplies that can support both 110-and 220-volt power o Redundant power supplies are required • City of Aspen will supply both the optics and patch cables for this project Current Network Layout: Oad�[w.lp.D.CT/OWdO/1JYMSC4}rMB/AN A'Y GmaMI1tl0 y��pl pcoyiarn OWr aro _y CfturMulm eft 1./IIW4�M wcmn..l cw�. /mow M rlr rrr wr. ero mrq w� MMr �!W Cwr fa]1//AIP ' MINIMA M./...I I.}1tl.Y/ MI�.,np�j//llYr. rn.Yn.f pyre .I...ti a/�eav I.�wJr/ I.rMMp �rl�irr u rAw.l orr r.rw.I La wr ww •Iro alq r.Ww I./rua. ■.In.e//w I.w�w...i..I /I..r I.nema•}. L}rwuu I YW.JI wwl Mrr�MW.�.. I� t.t/nr/w uc r.r.rrr..... ..rwl hwM 1.}MrUI 1.WI/10 ,,, ......w City of Aspen T ft:No a s�r/� Switched Data Network w:31=1 " anm° 7 PREPARED FOR City of Aspen I CONFIDENTIAL DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 Project Success Criteria ANM and Client agree that the following objectives are key to success of this initiative. • Rack and stack of the new core switches • Review the existing configuration and make recommendations as needed for best practice with emphasis around security • Configure, deploy, and test the new core switches Project Tasks Phase 1— Project Kickoff The project kickoff meeting will include key stakeholders and project team members to initiate the project and to define the project timelines and flow. The kickoff agenda includes: • Team Introductions. • Review of solution and scope of work. • Project Timelines. • High-level Technical Review. • Open Forum/Q&A. Phase 2 - Plan and Design The ANM and customer project teams will hold a design workshop to validate technical and other project requirements and details. The design workshop agenda includes: • Validation of physical and logical design. • Validation of current environment and readiness. • Confirmation of bill of materials. anm° $ PREPARED FOR City of Aspen I CONFIDENTIAL DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 • Plan for integration into existing environment. • Plan for testing and validation. • Customer review and acceptance of design and implementation plan. Phase 3 - Implementation The following applications and infrastructure components will be deployed, configured, and tested per the agreed upon design between ANM and Customer: • Review the existing configuration • Create new core switches configuration based on current configuration • Rack and stack the new core switches o City Hall: Cisco C9407 o Armory: Cisco C941OR • Apply any needed firmware/software updates • Apply the configuration to the new core switches • Migrate the connections over to the switches at both sites and test • Provide day 2 support Phase 4— Project Closeout • Complete and deliver the As-built documentation. • Review the final deliverables with Customer. • Review Customer satisfaction and obtain feedback. • Obtain Customer signoff on project completion. • If applicable, transition of ongoing support to Customer and ANM Managed Services. Assumptions The overall scope and related work estimates for this engagement were developed based on the assumptions listed below. Material changes to these assumptions and exclusions may impact the estimated effort and cost associated with completing the work and therefore would require a Project Change Request. anm° 9 PREPARED FOR City of Aspen I CONFIDENTIAL DocuSign Envelope ID:OE9E0276-7AF4-4528-9D8E-AA6C573BC035 Project-Specific Assumptions The project scope is based on the following project-specific assumptions: • Work done by ANM will be a mix remote and on-site services • The replacement of the existing core switches will be one to one from a configuration standpoint. • The customer is responsible for all patch cables and optics needed to complete this project • The customer will assist in the racking of the new core switches or has a server lift that ANM will be able to utilize during the install • The customer is responsible for old equipment disposal Customer Responsibilities The following are responsibilities that will need to be performed/provided by Customer. • ANM expects appropriate customer staff to participate in requirements gathering, scheduling, project status and materials review. • Customer will provide single point of contact for communications and is responsible for project management of customer resources and scheduling. • Customer is responsible for the submittal of all internal Change Control Documentation for production impacting or other necessary system changes requiring approval as pertaining to Customer's Internal Policies and Procedures. ANM will offer input as appropriate. • Provide onsite physical access to required systems and space to work. • Provide remote access (VPN) or other agreed upon remote access solution. • Provide any required hardware and/or software that was not procured through ANM (for example, existing Microsoft and VMware software/licensing). • Provide diagrams and configurations of existing environment if required. • Make all changes to existing environment (e.g.firewall,Active Directory, DNS, DHCP, etc...) unless otherwise specifically called out in this Statement of Work. anm° 10 PREPARED FOR City of Aspen I CONFIDENTIAL slag R nvelope ID:OE9E0276-7AF4-4528-9D8E-AA6C5736C035 • Deploy any required end user applications not specifically covered by this Statement of Work. • Maintain valid support contracts with all product manufacturers involved in the solution. • Every effort has been made to scope proper power cables, optics, and other solution- related accessories in the original bill-of-materials (quote). Customer is responsible for acquiring additional components identified during planning and design phase. General Assumptions • ANM will not be responsible for any project delays or costs caused by failure to deliver or by delayed provision of information, systems, or feedback from Customer or third- party vendors. • Tasks will be completed during normal business hours between 8:00 a.m. and 5:00 p.m. local time, Monday through Friday, excluding ANM-observed holidays, unless otherwise negotiated and noted in this services proposal. • Customer will have five (5) business days to provide written feedback on all project artifacts, documents, or presentations developed or updated by ANM. If no feedback is provided,the item will be considered accepted by Customer. • Changes to this scope of work identified during this project will require a Project Change Request Form. • Services may be provided by ANM or individuals or organizations employed by or under contract with ANM, at the discretion of ANM. • Unless otherwise specified,the following services are not included: o Environmental requirements: racks/cabinets, electrical/power&cooling/air conditioning services o Network cabling services • Any services provided in the reconfiguration or troubleshooting as a result of existing faulty equipment, software compatibility or systems interoperability will be considered out of scope and will require an appropriate Change Request Form. • Customer will manage all oversight and communication with third party vendors not directly contracted by ANM (for example, service providers, other equipment manufacturers, etc.). anmo 11 PREPARED FOR City of Aspen I CONFIDENTIAL DocuSign Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 • Customer is responsible for any software updates or equipment replacement not covered by support contracts. Change Control If Customer requests a change in the project schedule after the schedule has been mutually agreed upon between Customer and ANM, a change order will be required to proceed as follows: Change of Scope Should changes to the scope or solution be necessary or requested by Customer,ANM will investigate the effect of such changes and determine an impact on price, schedule, and other terms and conditions. • A project Change Request Form (CRF)will be used to document and communicate any changes to this Statement of Work.The CRF will describe the change, the reason for the change, and the impact that the change will have on the project.The CRF will also specify any additional charges(if necessary). • A completed CRF will be the output and Customer and ANM must both sign it to authorize the changes.A change control log will be maintained throughout the project to track all approved changes and record them (if applicable) in the successive approved versions of the Project Plan.All versions will be tracked using a strict document version control mechanism maintained by the Project Managers. Change of Scheduling • If a project.schedule change is within one week of the initial project hardware installation date,then Customer will be subject to a change order equal to the approximate run rate cost** of the project team for two weeks. • If a project schedule delay is requested during the course of the project,then Customer will be subject to a change order equal to the approximate run rate** cost of the project team over the entire delay. anmo 12 PREPARED FOR City of Aspen I CONFIDENTIAL Midi R Envelope ID:OE9EO276-7AF4-4528-9D8E-AA6C573BC035 • If there is a delay in the project schedule of a project task that is part of the overall project,then Customer will be subject to a change order equal to the approximate run rate** cost of the delay. • If the project is suspended or delayed for more than two weeks during the course of the project,then Customer will be subject to a change order equal to the run rate** cost of the project team for four weeks before ANM will resume the work. Project resumption will occur in a date mutually agreed upon between ANM and Customer. • If any subset of a project is not started within three months of the main project completion due date to Customer enforced delays, that portion of the work will be automatically cancelled, a credit will be issued to Customer for the work not completed and the overall project will.be closed out. Any cancelled work may be re-scoped as a new project at Customer request. ** Run Rate Cost For Project Team=Billable Rate*Number of Hours+Any Travel Cost *Discounted Reschedule Rate:$120 per hour *Travel Cost=Mileage+Lodging+Air Travel+Any other Travel Expenses Billing Milestones Services for this project will be billed as a fixed fee for the amount provided on the accompanying quote.Services will be invoiced monthly based on percentage of project completion for the preceding month. Project completion percentage is calculated by the ANM Project Manager and will be reviewed during regular status calls prior to invoicing. anmo 13 PREPARED FOR City of Aspen I CONFIDENTIAL DocuSign Envelope ID:DE9E0276-7AF4-4528-9D8E-AA6C573BC035 Project Authorization We believe the SOW outlined in this document will meet the requirements of the work to be performed. Any modifications to this document will be made in writing and agreed to by both parties subject to additional charges. Authorized Customer Signature: Printed Name: Date: Authorized ANM Signature: Printed Name: Date: This agreement shall be in effect until either party provides written notice of cancellation.This statement of work is valid for one year(365 days)after the signature date.After this period all services delivered will be invoiced at time and materials rates and the remaining project will be cancelled. anmo 14 PREPARED FOR CIty of Aspen I CONFIDENTIAL