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agenda.council.worksession.20211004
1 AGENDA CITY COUNCIL WORK SESSION October 4, 2021 4:00 PM, City Council Chambers 130 S Galena Street, Aspen WEBEX MEETING INSTRUCTIONS WEBEX MEETING INSTRUCTIONS TO JOIN ONLINE: Go to www.webex.com and click on "Join a Meeting" Enter Meeting Number: 2555 524 8006 Enter Password: 81611 Click "Join Meeting" -- OR -- JOIN BY PHONE Call: 1-408-418-9388 Enter Meeting Number: 2555 524 8006 Enter Password: 81611 I.WORK SESSION I.A.2022 Recommended Budget Review Finance; Mayor & Council; Clerk; Manager’s Office, Human Resources; Attorney; Asset; Information Technology; Employee Benefits 1 2022 PROPOSED BUDGETOverviewPete Strecker – Finance DirectorOctober 4, 202112 2Guiding Pillars for Our WorkIncrease Number of Affordable Housing UnitsIncrease Number of Available Childcare SpacesReduce Aspen’s Greenhouse Gas EmissionsWork PlansSmart, Customer Focused GovernmentSafe & Lived‐in Community of ChoiceCommunity EngagementProtect Our EnvironmentFiscal Health & Economic VitalityMission Statement(Why)To engage with positive civil dialogue, provide the highest quality innovative and efficient municipal services, steward the natural environment, and support a healthy and sustainable community for the benefit of future generations with respect for the work of our predecessors.Focus Areas(What)Values(How)Council Goals & Work Plans3 3Overview 2021 Orig. Budget 2022 Budget $ Change % Change Revenues $136,886,998 $157,139,243 $20,252,245 14.8% Base Operating: On‐Going $75,287,750 $79,365,237 $4,077,487 5.4% Base Operating: One‐Time ($1,049,620) N/A $1,049,620 N/A Supplementals N/A $2,751,730 $2,751,730 N/A Reductions N/A N/A $0 N/A Total Operating $74,238,130 $82,116,967 $7,878,837 10.6% Capital Outlay $59,426,280 $52,708,715 ($6,717,565) (11.3%) Debt Service $7,294,958 $6,646,870 ($648,088) (8.9%) Net Appropriations $140,959,368 $141,472,552 $513,184 0.4% Transfers $27,054,440 $26,096,840 ($957,600) (3.5%) Total Appropriations $168,013,808 $167,569,391 ($444,417) (0.3%) Ending Fund Balance $129,640,748 $179,925,762 $50,285,014 38.8% 4 4Debt: $7MDebt Outstanding As of 1/1/2022•New City Hall ($24.3M)•Parks & Open Space ($16.4M)•Aspen Police Department ($16.3M)•Isis Theater Building ($2.1M)•CCEC Balance ($1.2M)•Energy Efficiency Improvements & Golf EquipmentCity Charter: Section 10.4General Obligation Debt Limit: 20% of Assessed Value(~$400M)5 5Capital: $53MHOUSINGBurlingame Phase 3 (79 Units) Lumberyard Planning, Design, EntitlementsPlaceholder for Other OpportunitiesPUBLIC BENEFITArmory Repurposing / RenovationWheeler Production Equipment UpgradesHerron Park FacilitiesChildcare Expansion ‐DesignINFRASTRUCTUREAddress Aging Electrical and Water SystemsStreet Grading and Repaving (3 Year Cycle)Pedestrian Improvements / ADA 6 New RequestsInflationary PressuresRestorationBase Budget6Operating: $82MSupplementals: $2.7M•Staffing: $1.6M (8.0 FTE + Seasonal Incr.)•Additional HHS Grants: $340K•Rate Studies: $310K•Purchased Power: $300KPrice Escalation: $4.1M•Up to 4% Merit: $1.2M•Comp. & Class Implementation: $1.2M•2% on Contracts & Materials: 980K•On‐Going Spring Supps: $340KRestoration Actions: $1M•2020 Wage Freeze Restoration: $1.2M•2020 GOMs: $800K•2020 One‐Time Items: ($891K)Base Budget: $74M7 2022 Supplemental Request ‐Citywide72% Cost of Living Adjustment ($601,780 on‐going)•Recognizes increasing inflation impact of 5.2% and higher housing costs•Part of retention toolkit to stay competitive with other local employers•In addition to available merit adjustments (up to 4%)•Commence January 2022 for all full‐time employees8 82022 Supplemental Request ‐CitywideLegislative Council Staff (Sept 2021)9 General Fund / AMP FundsOverviewPete Strecker – Finance DirectorOctober 4, 2021910 000 – AMP Fund: Revenues10Property Tax91%Investments9%AMP Revenues2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $28,221,796 $25,932,325$17,497,455 $14,196,212$12,175,862Property Tax $3,750,264 $3,900,300 $4,056,300 $4,218,600 $4,387,300Investment Income $282,000 $388,980 $349,950 $283,920 $243,520Revenues In $4,032,264 $4,289,280 $4,406,250 $4,502,520 $4,630,820From Parks Fund $75,000 $0 $0 $0 $0From Stormwater Fund $0 $225,000 $0 $0 $0From REMP Fund $0 $285,000 $0 $0 $0Transfers In $75,000 $510,000 $0 $0 $0Total Revenues $4,107,264 $4,799,280$4,406,250 $4,502,520 $4,630,820 11 001 - General Fund: Revenues 11Property Tax12%PersonalProperty Tax1%County Sales37%Tobacco Tax1%Other4%GF Overhead14%Investments1%Dep't Collections30%General Fund Operating Revenues2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $25,976,750 $25,822,719$25,824,266 $26,392,292 $27,026,378Real Property $4,586,291 $4,769,700 $4,960,400 $5,158,800 $5,365,100Personal Property $234,000 $243,360 $253,090 $263,210 $273,740County Sales Tax $14,166,000 $14,732,600 $15,321,900 $15,934,800 $16,572,200City Tobacco Tax $429,100 $446,260 $464,110 $482,670 $501,980Other Taxes $1,626,900 $1,659,440 $1,692,620 $1,726,480 $1,761,000State Government Shared $102,000 $104,040 $106,120 $108,240 $110,400Pitkin Co. Shared Revenue $12,240 $12,480 $12,730 $12,980 $13,240Refund of Expenditures $5,576,700 $5,771,800 $5,973,900 $6,183,000 $6,399,500Investment Income $260,000 $387,340 $516,490 $527,850 $540,530Other Revenues $115,300$15,610$15,920$16,240$16,560Unassigned Revenues $27,108,531 $28,142,630$29,317,280 $30,414,270 $31,554,250Departmental Collections $11,487,350 $11,350,450 $11,781,570 $12,066,710 $12,367,430Transfers In $1,983,490 $1,994,480 $2,006,190 $2,013,130 $2,021,410Total Revenues $40,579,371 $41,487,560$43,105,040 $44,494,110 $45,943,090 12 001 - General Fund: Expenditures12Administrative37%Police18%ComDev12%Engineering6%Streets6%EH/Climate5%Rec/Events/Red Brick16%General Fund Operating2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionAdministrative Depts. $12,467,377 $12,462,097 $12,736,258 $12,978,008 $13,365,320ComDev – Planning $1,861,320 $1,899,580 $1,974,190 $2,052,330 $2,134,170ComDev – Building $2,250,530 $2,299,740 $2,385,700 $2,475,590 $2,569,660Police $6,117,950 $6,340,050 $6,575,110 $6,820,800 $7,077,710Streets $2,097,340 $2,167,290 $2,240,250 $2,316,340 $2,395,800Climate Action $581,260 $600,790 $621,100 $642,290 $664,380Engineering $2,124,930 $2,178,510 $2,257,360 $2,339,670 $2,425,570Environmental Health $1,114,650 $1,055,690 $1,090,330 $1,126,440 $1,164,070Events $958,950 $989,110 $1,020,490 $1,053,140 $1,087,130Recreation $4,365,940 $4,506,580 $4,665,420 $4,831,190 $5,004,170Red Brick $535,280 $552,890 $571,210 $590,280 $610,180Parks and Open Space $261,000 $270,260 $279,950 $290,080 $300,700Business Services $215,230 $219,540 $223,920 $228,400 $232,970Operating $34,951,757 $35,542,127 $36,641,288 $37,744,558 $39,031,830Transfers Out $5,468,257 $5,626,329 $5,573,945 $5,789,406 $5,878,579Total Uses $40,420,014 $41,168,456 $42,215,233 $43,533,964 $44,910,409GAAP Entry for Wheeler Fund Loan Repayment ($313,389) ($317,557) ($321,781) ($326,060) ($330,397)Ending Fund Balance $25,822,719 $25,824,266$26,392,292 $27,026,378 $27,728,662Ending Balance as % Reserve 256% 251% 250% 248% 247% 13 Expenditures – 000 AMP Fund13Other3%Asset31%Police2%Streets28%Engineering30%Rec6%AMP Capital Budget2022 2023 2024 2025 2026Request Projection Projection Projection Projection113 ‐Clerks Office $24,500 $0 $40,000 $0 $107,000117 ‐Finance $9,000 $0 $0 $0 $10,000119 ‐Asset Management $1,850,000 $6,500,000 $3,150,000 $0 $0123 ‐Building $0 $0 $10,000 $0 $0221 ‐Police $110,000 $12,000 $18,000 $174,500 $65,000321 ‐Streets $1,766,465 $977,650 $789,600 $1,624,100 $855,500325 – Climate Action $0 $80,000 $0 $85,000 $0327 ‐Engineering $1,683,000 $3,623,500 $1,927,000 $2,826,500 $3,305,500542 ‐Aspen Rec Center $332,270 $1,145,000 $1,062,860 $1,028,990 $781,230552 ‐Red Brick $0 $521,000 $0 $0 $0Capital Projects $5,775,235 $12,859,150$6,997,460 $5,739,090 $5,124,230118 ‐Information Technology $0 $0 $35,500 $0 $0119 ‐Asset Management $141,000 $152,000 $164,000 $179,000 $195,000321 ‐Streets $47,500 $0 $161,533 $50,400 $0327 ‐Engineering $201,000 $164,000 $164,000 $164,000 $194,000542 ‐Aspen Rec Center $67,000 $59,000 $85,000 $342,380 $146,740552 ‐Red Brick $165,000 $0 $100,000 $48,000 $57,000Capital Maintenance $621,500 $375,000 $710,033 $783,780 $592,740Total Uses $6,396,735 $13,234,150 $7,707,493 $6,522,870 $5,716,970GAAP AdjustmentsEnding Fund Balance $25,932,325 $17,497,455$14,196,212 $12,175,862 $11,089,712Set Aside for Lift 1A Escrow $4,360,000 $4,360,000 $4,360,000 $4,360,000 $4,360,000Adjusted Ending Fund Balance $21,572,325 $13,137,455$9,836,212 $7,815,862 $6,729,712 14 2022 BUDGET DEVELOPMENTAdministrative Depts. (General Fund)Pete Strecker / Finance DirectorAlissa Farrell / Admin. Services DirectorOCTOBER 4, 20211415 What We Do: Administrative Support•Mayor and Council•Unique –Grants Funding•Economic Promotion•Clerk’s Office•Records Management•Elections•Municipal Court•City Manager’s Office•Communications•Strategy & Innovation•Finance•Accounting, Payroll, Budget, Procurement, Audit•Human Resources•Total Compensation, Risk & Safety, EE Housing•Attorney’s Office1516 Revenues16Grants20%Clerks13%Finance28%Asset12%Transfers In27%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionGrants $100,000 $0 $0 $0 $0General Fund Overhead $5,576,700 $5,771,800 $5,973,900 $6,183,000 $6,399,500113 ‐Clerks Office $64,200 $65,480$66,790 $68,110 $69,470117 ‐Finance $143,900 $149,000 $154,380 $159,950 $165,710119 ‐Asset Management $63,000 $64,260 $65,550 $66,870 $68,200Transfers In $134,990 $140,380 $145,990 $151,830 $157,910Total Revenues $6,082,790 $6,190,920$6,406,610 $6,629,760 $6,860,790Grants Are ACRA Loan RepaymentRevenue (Excluding GF Overhead)17 Expenditures17Non‐Classified5%Mayor & Council20%Clerks6%Manager17%HR8%Attorney5%Finance20%Asset19%Operating Budget53.55 FTEIncludes 2.7 New FTEs2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionNon‐Classified $690,200 $714,360 $739,360 $765,240 $792,020Mayor and Council $2,532,117 $2,210,337 $2,128,058 $1,998,188 $1,998,040Clerks Office $739,540 $764,640 $790,870 $818,270 $846,870Managers Office $2,089,320 $2,143,510 $2,224,910 $2,309,990 $2,398,910Human Resources $979,650 $1,012,840 $1,047,180 $1,082,960 $1,120,270Attorney's Office $622,900 $645,510 $669,090 $693,680 $719,320Finance $2,472,760 $2,558,000 $2,649,680 $2,745,460 $2,845,550Asset Management $2,340,890 $2,412,900 $2,487,110 $2,564,220 $2,644,340Operating $12,467,377 $12,462,097 $12,736,258 $12,978,008 $13,365,320Transfers Out ‐IT Overhead $347,000 $381,540 $355,700 $404,010 $418,070Total Uses $12,814,377 $12,843,637 $13,091,958 $13,382,018 $13,783,390Surplus/(Subsidy) ($6,731,587) ($6,652,717) ($6,685,348) ($6,752,258) ($6,922,600)As a Percent of Uses 53% 52% 51% 50% 50% 18 2022 Work Plan Highlight Item18Visitor Centers & Event Production Existing Contract Expires 12/31/2021Base Budget Incorporates Funding for Additional YearRenewal Terms TBD19 2022 Work Plan Highlight Item19Compensation & RetentionIn Tandem with Outside Consultant, Human Resources & City Manager’s Office$1.2M Placeholder Supported by Council & Included in Base BudgetReduce Harmful Turnover, Create Stability for Existing Staff, Attract New Talent20 2022 Work Plan Highlight Item20Outreach & EngagementExpanded Reach to Diverse Audiences Through Multiple Channels and LanguagesSupplementals for Supplementary Labor, Translation Services & Graphic Design: $53,000On‐Going Enhancements Slated for 202221 2022 Work Plan Highlight Item21Replacement Solution for ComplaintsSoftware Solution to Collect Community FeedbackCosts Absorbedwithin Existing Budget ($7,500)Targeted Implementation: Q1 of 202222 2022 Work Plan Highlight Item22Development Review Fee Study$110K Supp. ‐Outside Vendor Support +Com Dev, Engineering, Utilities, ParksTargeted Completion Date: June 2022Ensure Alignment Between Fees and Service Delivery, Address Current Complexity in Fees, Engagement from All Stakeholders23 2022 Work Plan Highlight Item23Advance Short‐Term Rental Oversight / RegulationNo New Resources Currently Anticipated Work Done In‐House (ComDev / Finance)Targeted Completion Date: July 2022Pending Council Interest to Advance:(1) Increased Support & Outreach, (2) Zoning Limitation, (3) Equity Between Lodge Types24 2022 Supplemental Requests ‐Council24Health & Human Services Grants ($340,860 one‐time)•$1M+ in Tobacco Taxes Collected (2018‐2020) •IGA with Aspen School District ($750,000)•“…health and human services, tobacco related health issues, and addiction and substance abuse education and mitigation”Council Travel & Training: $9,600 (on‐going)•Travel & Membership Costs•Colorado Municipal League, Colorado Assoc of Ski Towns, Etc.•Increase in Dues / Communication Costs•Northwest COG, I‐70 Colorado Coalition, Grassroots CoverageTab 3, Supplemental Requests, Pages 4 & 5 in Budget Book25 2022 Supplemental Requests ‐Comms25Language Translation Services: $6,500•Translate Key Print & Digital Information •Provide Equitable & Inclusive Communication to All Community Members•Necessary for Compliance with Federal LawGraphic Design Services: $6,500•Contract Expert Designers on Graphic Design Projects•Elevate the City’s Brand Enhance Effectiveness of Collateral MaterialsCommunications Interns: $40,000•Two Part‐time Interns Will Help the Team Deliver on Various Day‐to‐day Tactical Needs•Implement & Keep UP with Social Media Presence as an Information & Engagement Resource for the CommunityTab 3 Supplemental Requests, Pages 7, 9 & 10 in Budget Book26 2022 Supplemental Requests –Manager26Grants Coordinator (1.0 FTE) ‐$86,100*•Administer $1M+ Grant Pool to 88+ Grantees•Centralizes Grants & Committee Management Under 1 Dept.•Part of Point B(e)’s Recommendation –Previously DiscussedGrant Management Software ‐$35,000 ($25k on‐going) •Software to Streamline Entire Granting Process oEasier ApplicationsoImproved Review & DecisionsoBetter Reporting & Follow‐up1/3 Funded in Wheeler FundAdmin Cost ~ 7% of AwardsTab 3 Supplemental Requests, Pages 6 & 8 in Budget Book27 2022 Supplemental Requests ‐Finance27Development Fee Study: $110,000 (one‐time)•Review, Revise & Streamline Development Fees•2011 Following Separation of ComDev from County•New Software Tracks Effort Around Various Development Reviews•Commence Q1 2022oGoal to Update Fee Ordinance for 2023 Ordinance•Cost Allocated to ComDev, Engineering, Parks, Utilities2020 ActivityTotal Permits 837Total Valuation $311,879,012Total Inspections 3,807# Land Use Cases 99Tab 3 Supplemental Requests, Page 12 in Budget Book28 2022 Supplemental Requests ‐Finance28Finance ‐Payroll Technician (1.0 FTE): $90,160•Provides Backup to City’s Single Payroll Specialist•Addresses Audit Finding ‐Reduce Financial Risk•Improved Efficiency to Rest of DepartmentoCentralize Number of Administrative DutiesSample Paycycle (7/9/21)464 Employees ProcessedRetirement Contributions to Six Different Plans for 275 EmployeesHSA Contributions Funded for 213 Employees25 Wellness Incentives, 9 Awards, 43 Loan Deductions, 29 Employee Housing Rents & HOA Dues8 Separations & 12 New HiresTab 3 Supplemental Requests, Page 11 in Budget Book29 29Summary Administrative Dept’sQuestionsWork Plan Highlights: Communication Improvements, STRs, Fee Study & CodeSupplementals:Council: $350, 460Manager: $145,320 (0.67 FTE)Finance: $200,160 (1.00 FTE)Capital: $33,500Election Equipment: $18,500Printer / Copiers: $15,00030 2022 BUDGET DEVELOPMENTAsset Department (General Fund)Robert Schober – Asset DirectorOctober 4, 20213031 31What We Do: Maintenance of Assets•New City Hall & Rio Grande Building•Armory Building•City‐Owned Employee Housing Units•Aspen Police Department•Old Powerhouse •Animal Shelter•Wheeler Opera House•Recreation Facilities32 32What We Do: Develop New AssetsBurlingame Ranch Affordable HousingNew City Hall33 Revenues & Expenditures (GF & AMP)33Administrative10%Property/Facilities33%Capital Labor11%Capital46%Expenditure Budget9.35 FTEIncludes 1.0 New FTE2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionAsset Management $63,000 $64,260 $65,550 $66,870 $68,200Total Revenues $63,000 $64,260 $65,550 $66,870 $68,200Administrative $434,750 $450,580 $467,100 $484,340 $502,340Property/Facility $1,395,770 $1,431,240 $1,467,830 $1,505,610 $1,544,650Capital Labor $483,910 $503,260 $523,520 $544,730 $566,940Capital Projects & Maintenance$1,991,000 $6,652,000 $3,314,000 $179,000 $195,000Total Uses $4,306,000 $2,385,080 $2,458,450 $2,534,680 $2,613,930 34 2022 Work Plan Highlights34• Outcome – Final Plan/Design for Building Restoration & Preservation•Phase Two of Projects Post New City Hall Coming Online…•Project Substantial Completion – EoY 2024Powerhouse Design & Renovation• Outcome – Final design and usage of Armory space• Robust Process to Ensure Final Design Meets Needs of Community•CD Level Drawings Complete, Construction Budget Ready for Permit and RFP by EoY 2022Facilitate Armory Reuse Plan• Outcome – Additional 37,000 SF of New Energy Efficient Space, Consolidation of City Departments•Metric ‐Ensure Smooth Operation of Building with Minimal Interruptions•Team Member Requested for Technical Expertise & Added VolumeOperation of New City Hall Building35 2022 Supplemental Requests35New FTE Maintenance Tech 3 Position ‐$107,160•New City Hall = Additional 37,000 sqft; APD Building (2018) = 18,500 sqft•Sophisticated Systems Require Specialized SkillsoEnergy Efficient Building Operation as designed requires multiple advanced systems working in conjunctionoAutomated lighting controlso“Smart” low velocity high volume air handling systemoGeothermal heating & coolingoPhotovoltaic SystemoBioretention systems for stormwater management •Ensure On‐going Preventative Maintenance & Capital Improvements Occur•Similar Positions for Other Buildings: Wheeler, Yellowbrick and A.R.C.36 2022 Supplemental Requests36New City Hall Building SystemsGeothermal PumpsElectric BoilersGeothermal Water Treatment37 2022 Capital Projects37City Offices –Armory•Renovation to House ACRA & Other Community Uses• Requires Robust Public Outreach• 2022 – Complete Design; 2023 –Construction BeginsAppropriations by YearPrior Years $02022 $1,500,000Out Years $6,000,000Lifetime Budget $7,000,000Task Level BudgetDesign & Engineering $900,000Hard Construction $5,850,000Project Contingencies $750,000Tab 8, 000 Fund, Page 4 in Budget Book38 2022 Capital Projects38Old Powerhouse Preservation•Restoration of Building Envelope and Mechanical Systems ‐End of Life•Design to Match Departmental Programmatic Needs plusADA Requirements• Public Outreach Completed in Conjunction with Armory Project• 2022 – Complete Design; 2024 –ConstructionAppropriations by YearPrior Years $02022 $350,000Out Years $3,150,000Lifetime Budget $3,500,000Task Level BudgetDesign & Engineering $420,000Hard Construction $2,730,000Project Contingencies $350,000Tab 8, 000 Fund, Page 5 in Budget Book39 39Summary Asset ManagmentQuestionsWork Plan Highlights: 3 Elements1. Powerhouse Design & Renovation2. Armory Usage, Design & Renovation3. Operation of New City HallSupplemental: 1. $107,160, 1.0 FTE, Maintenance Tech IIICapital (Lifetime Budgets): 1) Armory ‐$7,500,0002) Old Powerhouse ‐$3,500,00040 2021 BUDGET DEVELOPMENTInformation Technology (510 Fund)OCTOBER 4, 202141 What We Do: Cybersecurity•Cybersecurity Trainingw/100% Compliance (5thyear)•Periodic Phishing Campaigns•Implemented 24x7 Network Monitoring & Notifications (May 2019) & Additional Email Protections (2019‐21)•Cybersecurity Auditin 2022 (Last Was 2016)4142 What We Do: Technology & Support•IT Enables City Staff to Do Their Best Work!•Help Desk Tech Support•Technology Assessment•Networks, Applications & Devices•City Fiber NetworkOperations•Small Cells & 5G4243 Revenues43IT Fees3%Refund of Expenditures2%Community Broadband5%Grants5%IT Overhead85%Variance Based on Capital2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $295,220 $428,100 $447,180 $476,580 $497,870IT Fees $76,600 $78,100 $79,700 $81,300 $82,900Refund of Expenditures ‐County$46,200 $47,100 $48,000 $49,000 $50,000Interest Income $3,000 $6,420 $8,940 $9,530 $9,960Other Revenues $600 $610 $620 $630 $640Community Broadband $120,000 $122,400 $124,850 $127,350 $129,900Capital Grants $111,500 $0 $0 $0 $0Transfers In $1,954,900 $2,149,430 $2,003,860 $2,276,030 $2,355,240Total Revenues $2,312,800 $2,404,060$2,265,970 $2,543,840 $2,628,640 44 Expenditures44Administrative11%Non‐classified2%Technology Services87%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionNon‐Classified $30,750 $31,830 $32,940 $34,090 $35,280Administrative $175,820 $181,410 $187,240 $193,290 $199,600Technology Services $1,369,430 $1,413,930 $1,460,190 $1,508,350 $1,558,530Operating $1,576,000 $1,627,170$1,680,370 $1,735,730 $1,793,410Capital $255,200 $400,400 $189,600 $410,800 $428,900Transfers Out $348,720 $357,410 $366,600 $376,020 $385,580Total Uses $2,179,920 $2,384,980 $2,236,570 $2,522,550 $2,607,890Ending Fund Balance $428,100 $447,180 $476,580 $497,870 $518,6207.0 FTE45 2022 Work Plan Highlights45Wired (i.e., Fiber & Ethernet) Network ImprovementsImplement Roaring Fork Broadband Regional Fiber Network; Complete Switch RefreshRoaring Fork Broadband Targeted Live & Switch Refresh Complete: 2Q 202246 2022 Work Plan Highlights46Wireless Network ImprovementsComplete Wireless Infrastructure RFI Evaluation & Target Experiment: 1Q 2022Implement Wireless Experiment: 3Q 202247 2022 Capital Summary47Fiber Optic Improvements: $60,000Network Services (Maintenance): $161,000Cybersecurity (Maintenance): $16,200Fiber Optic (Maintenance): $10,000Tab 8, 510 Fund, Pages 4 & 7 in Budget Book48 Summary IT Fund48QuestionsWork Plan: 1. Wired Network Improvements2. Wireless Network ImprovementsSupplementals: $0Capital: $255,20049 2021 BUDGET DEVELOPMENTEmployee Benefits Fund (501 Fund)October 4, 2021 50 Health & Benefits Fund Covers:•Partially Self‐Funded Health Plan•Third‐party Administrator (TPA) for Health Claims•Health Consultant/Broker•Medical, Dental, & Vision•Life, Supplemental life ins., AD&D, & LTD51 Health & Benefits Fund Covers:Well‐Being Program•Annual Health Screenings •Collaboration with VHA on Wellness Programs•2022 Wellness Incentive – Includes Bonus Points for Strategic Health ManagementThe City of Aspen Well‐being Program Empowers Employees with Support, Tools, & Educational Resources to Create a Healthy, Engaged, & Productive Workplace.52 Health & Benefits Fund Covers:Valley Health Alliance (VHA) Members6 Large Employers Totaling 6,400 LivesGoal: Provide Healthcare That Is Accessible, Affordable, & Quality‐BasedThrough Our Partnerships with Employers & Providersin RFV. •Care Coordinators for Primary Care Physicians (PCPs)•Data Gathering/Quality Measures53 RevenuesRefund on Stop Loss5%Refund on Rx1%Employee Premiums10%Employer Premiums83%Other1%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $3,635,615 $3,525,015$3,474,915 $3,458,425 $3,460,135Refund on Stop Loss $270,000 $275,400 $280,910 $286,530 $292,260Refund on Rx $80,000 $81,600 $83,230 $84,890 $86,590Employee Premiums $627,000 $677,200 $731,400 $789,900 $853,100Employer Premiums $5,022,000 $5,423,800 $5,857,700 $6,326,300 $6,832,400COBRA Revenues $25,000 $27,000$29,200 $31,500 $34,000Investment Income $36,000 $52,880$69,500 $69,170 $69,200Other Revenues $200 $200 $200 $200 $200Total Revenues $6,060,200 $6,538,080$7,052,140 $7,588,490 $8,167,750 54 ExpendituresAdministrative4%Employee Wellness/Safety8%Reinsurance10%Claims Paid78%Expenses2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionAdministrative Costs $247,900 $252,860 $257,910 $263,060 $268,320Employee Wellness/Safety $474,900 $451,520 $455,920 $460,420 $465,000Reinsurance $648,000 $699,800 $755,800 $816,300 $881,600Claims Paid $4,800,000 $5,184,000 $5,599,000 $6,047,000 $6,531,000Total Uses $6,170,800 $6,588,180 $7,068,630 $7,586,780 $8,145,920Ending Fund Balance $3,525,015 $3,474,915$3,458,425 $3,460,135 $3,481,965 55 Supplemental Request55Chronic Disease Management Vendor ($35,000 One‐time)•Pilot Program to Assist Employees with Musculoskeletal Related Conditions •41.2% of Plan Members Have at Least One MSK Related ConditionoMay Impact an Employees Ability to WorkoDirectly Impact City’s Health Plan without Proactive Treatment•Pilot Includes (All Customized to Plan Member):oVirtual Physical Therapy oHealth CoachingoTelehealth ConsultsoWearable TechnologyoPain ManagementoBehavioral HealthTab 3 Supplemental Requests, Page 33 in Budget Book56 Recommendations for 2022:Employee Premiums•0% Employee Premium Increase•No Cost Coverage for Employee ($155K Estimated Annual Impact)oRates for Additional Family Members Covered Still ApplicableExpanded Vision Benefit•No Network Limitations; No Copays oReimbursement Model with Increased Benefit Dollars per MemberEmployee Assistance Program (EAP)•Expand TRIAD EAP Benefit by 5 Additional Sessions•3 Sessions per Year to Seasonal, Intermittent and Temporary employees57 Summary Employee Benefits Fund57QuestionsWork Plan: Healthy EmployeesSupplementals: $35,000Capital: $058