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ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
March 4,2014
2:30-4:30 PM
In Attendance:
Board Members: Scott Writer, Brooks Bryant, Gordon Gerson, Karen Dillon,
Patrick Keelty, Steven Buettow and Sue Smedstad.
Staff Member(s): Tim Anderson, Jeff Alden, Jon Larson and JoJo Smith
Public: Teri Hooper
1. Call to Order—Scott Writer called the meeting to order.
Committee member comments and announcements: No comments.
Public Comments: Teri Hooper is interested in the status of the learn-to-skate
program.
Staff Comments: No comments
Approval of Past Minutes: Meeting minutes were approved.
1I. Discussion Items:
1. Storage Space: Tim, staff, user groups and Scott have all been looking at the
needs of storage and the best way to have the locker rooms used. Shaun from
Aspen Junior Hockey (AJH)has a whole different vision for the locker rooms
and storage needs. He would like to move lockers from the main room and put
them into one of the individual team rooms. Tim would like to keep the
engineering storage room as is since it is used on a daily basis. The ARC has
an exterior storage trailer located out back that can be used for items that are
not needed very day. Tim stated all of the ice users groups will be invited to
the April meeting to discuss the space and storage needs.
2. Hockey Shooting Gallery: Not covered. Postpone to April meeting.
III. Updates and Progress Reports:
1. Financial Report: Month to date pass sales are down, mostly in the
punch pass. There are 19 less punch passes or down$2,314. All other passes are
even or up for February. The daily admissions are up $2,404 or 19%. That is a
result of 308 more daily admissions, with 196 more Resident Adult and 169 more
resident youth. The guest admissions are down slightly for both youth and adult.
Of note, online sales are down 15%.
Year to date, this puts pass sales up $13,677 or 22% and daily admissions up
$1,554 or 3.6%.
Month to date revenue is up $42,717 or 63%. When you take ice out revenue is
down$2,641 or-4.69%. The largest drops are in ARC Misc. and Pool. The Red
Brick is up $4,832 or 56%.
Year to date this puts revenue up $48,544 or 19% and with ice taken out revenue
is up $27,692 or 17%. The important number is the percent of budget, at this time
last year we were at 13% of budget and in 2014 at 15% of budget with a$36,000
increase to the budget amount. This is a very good start to the year.
All but one of the full time positions has been filled. Supervisors need to keep an
eye on part time labor spending. The part time positions were used to backfill any
shortages in full time staff vacancies.
2. Business Plan Update: The Pros group will be here for the April AC
meeting as well as the two community meetings that are scheduled for April 1.
Preliminary survey results will be discussed. This is the last check in with staff as
well before all results are published. Scott would like to bring up the possibility of
a bar or snack bar at the Aspen Ice Garden(AIG) at the meeting.
3. Hot Tubs: Brad will be looking at actual costs. This will be on the back
burner for now.
4. 2014 Capital Projects:
• AIG improvements (50th Anniversary): Scott suggested there be a
hockey—vs- figure skating competition as part of the 50th anniversary
celebration. It looks like the second weekend of September for hosting
this event. Scott will work on getting all of the original participants
together as well. Details to follow.
[--7AIG locker room#2 will be getting a makeover during the summer.
me other areas are being looked at for possible snack bar
ilability.
ARC water slide replacement:
5. Learn to Skate (LTS): There will be a break in the programming of the
learn-to-skate (LTS)program for now. It is losing money. We need to look at
other ways to provide the service. We will check to see if any of the three
clubs are willing to take it on as part of their ice time.New ideas need to be
researched and options provided as to how to move forward with this product.
Teri Hooper was attending the meeting to see where the city was going with
this program.
IV. Action Items:
1.
V. Other Business:
Meeting Adjourned at 3:40 PM
Next regular meeting date and time: April 1, 2014 at 2:30 PM