HomeMy WebLinkAboutresolution.council.111-21 RESOLUTION #111
(Series of 2021)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, ADOPTING THE JUNE 2016 AMENDED COLORADO
MUNICIPAL RECORDS RETENTION SCHEDULE AS COMPILED BY THE
COLORADO STATE ARCHIVIST
WHEREAS, C.R.S. 31-1-101(3) defines the City Clerk to be the custodian
of the official records of a municipality, and
WHEREAS, the official custodian of public records may make such rules
and regulations necessary for the protection of such records, and
WHEREAS, one of the most important aspects of a city's records program is
the retention schedule, which provides for systematic review and destruction of
records not required to be retained by law, reduces the cost of records storage, and
minimizes the risks and liabilities associated with document retention, and
WHEREAS, by Resolution #53, Series of 2002, the City Council adopted
the Colorado Municipal Records Retention Schedule, which is being used as legal
authority for the retention and destruction of municipal records, and
WHEREAS, by Resolution #63, Series of 2012, the City Council adopted
the Amended Colorado Municipal Records Retention Schedule, which is being
used as legal authority for the retention and destruction of municipal records, and
WHEREAS, the Colorado State Archivist in cooperation with the Municipal
Clerks' Association, has provided an updated Model Municipal Records Retention
Schedule, which schedule must also be adopted by the local governing body.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby adopts the attached
amended June 2016 Colorado Municipal Records Retention Schedule and
authorizes the City Clerk to preserve the City's retention schedule with the
Colorado State Archivist and allow its use as legal authority for retention and
destruction of municipal records on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 9tn day of November, 2021.
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held November 9, 2021.
C
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Nicole Henning, City Clerk