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HomeMy WebLinkAboutresolution.council.101-21 RESOLUTION NO. 101 (SERIES OF 2021) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND CLANTON AND ASSOCIATES AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS,there has been submitted to the City Council a contract for professional services in support of an Update to Outdoor Lighting Standards in the Land Use Code, between the City of Aspen and Clanton and Associates, a true and accurate copy of which is attached hereto as "Exhibit A". NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council hereby approves that Contract for an Update to Outdoor Lighting Standards, between the City of Aspen and Clanton and Associates, a copy of which is attached hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED,READ AND ADOPTED by the City Council of the City of Aspen on the 91h day of November, 2021. Torre, Mayor I,Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held,November 9, 2021. Nicole He ing, City Clerk DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E r !(��eIL I CITY OF ASPEN STANDARD FORM OF AGREEMENT CITY OFASPEN PROFESSIONAL SERVICES City of Aspen Contract No.: 2021-172 AGREEMENT made as of November 10, 2021. BETWEEN the City: Contract Amount: The City of Aspen c/o Sara Ott 130 South Galena Street Total: $ 93,078 Aspen,Colorado 81611 Phone: (970) 920-5083 If this Agreement requires the City to pay an And the Professional: amount of money in excess of $50,000.00 it shall not be deemed valid Clanton and Associates until it has been approved by the City c/o Dane Sanders,President Council of the City of Aspen. 4699 Nautilus Ct. S, Suite 102 City Council Approval: Boulder CO 80301 Phone: 303.530.7229 Date:November 9,2021 (to be considered) Resolution#101,Series of 2021 For the Following Project: Update to Outdoor Lighting Standards in City of Aspen Land Use Code Exhibits appended and made a part of this Agreement: Exhibit A: Scope of Work and Fees. Exhibit B: Project Timeline The City and Professional agree as set forth below. Agreement Professional Services Page 0 DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E 1. Scope of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit A and guided by the project timeline attached as Exhibit B hereto and by this reference incorporated herein. 2. Completion. Professional shall commence Work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later than December 31, 2022. Upon request of the City, Professional shall submit, for the City's approval, a schedule for the performance of Professional's services which shall be adjusted as required as the project proceeds,and which shall include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project.This schedule,when approved by the City, shall not,except for reasonable cause,be exceeded by the Professional. 3. Pam. In consideration of the work performed, City shall pay Professional on a time and expense basis for all work performed. The hourly rates for work performed by Professional shall not exceed those hourly rates set forth at Exhibit A appended hereto.Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed the amount set forth above. Professional shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and,if they are considered incorrect or untimely,the City shall review the matter with Professional within ten days from receipt of the Professional's bill. 4. Non-Assi ng ability. Both parties recognize that this Agreement is one for personal services and cannot be transferred,assigned,or sublet by either party without prior written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this Agreement. Professional shall be and remain solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due which may be due to any sub-contractor. 5. Termination of Procurement. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 6. Termination of Professional Services. The Professional or the City may terminate the Professional Services component of this Agreement, without specifying the reason therefor, by giving notice,in writing,addressed to the other party,specifying the effective date of the termination. No fees shall be earned after the effective date of the termination.Upon any termination,all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or other material prepared by the Professional pursuant to this Agreement shall become the property of the City.Notwithstanding the above,Professional shall not be relieved of any liability to the City for damages sustained by the City by virtue of any breach of this Agreement by the Professional, and the City may withhold any payments to the Professional for the purposes of set-off until such time as the exact amount of damages due the City from the Professional may be determined. Agreement Professional Services Page 1 DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E 7. Independent Contractor Status. It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in,or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or servant of Professional shall be,or shall be deemed to be,the employee,agent or servant of the City. City is interested only in the results obtained under this contract. The manner and means of conducting the work are under the sole control of Professional. None of the benefits provided by City to its employees including, but not limited to, workers' compensation insurance and unemployment insurance,are available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely responsible for its acts and for the acts of Professional's agents,employees, servants and subcontractors during the performance of this contract. Professional shall indemnify City against all liability and loss in connection with, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to Professional and/or Professional's employees engaged in the performance of the services agreed to herein. 8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this contract, to the extent and for an amount represented by the degree or percentage such injury,loss,or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error, professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the Professional, or any officer, employee, representative, or agent of the Professional or of any subcontractor of the Professional, or which arises out of any workmen's compensation claim of any employee of the Professional or of any employee of any subcontractor of the Professional. The Professional agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the Professional, or at the option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in connection with,any such liability, claims, or demands. If it is determined by the final judgment of a court of competent jurisdiction that such injury, loss,or damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or other fault of the City, its officers, or employees. 9. Professional's Insurance. (a) Professional agrees to procure and maintain, at its own expense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by law.The Professional shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,duration, or types. (b) Professional shall procure and maintain, and shall cause any subcontractor of the Professional to procure and maintain, the minimum insurance coverages listed below. Such Agreement Professional Services Page,2 DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E coverages shall be procured and maintained with forms and insurance acceptable to the City. All coverages shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (i) Workers'Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Employers'Liability insurance with minimum limits of ONE MILLION DOLLARS ($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00) disease - policy limit, and TWO MILLION DOLLARS ($2,000,000.00) disease - each employee. Evidence of qualified self-insured status may be substituted for the Workers'Compensation requirements of this paragraph. (ii) Commercial General Liability insurance with minimum combined single limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and TWO MILLION DOLLARS ($2,000,000.00) aggregate. The policy shall be applicable to all premises and operations.The policy shall include coverage for bodily injury,broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. (iii) Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000.00) each occurrence and TWO MILLION DOLLARS ($2,000,000.00) aggregate with respect to each Professional's owned,hired and non- owned vehicles assigned to or used in performance of the Scope of Work. The policy shall contain a severability of interests provision. If the Professional has no owned automobiles, the requirements of this Section shall be met by each employee of the Professional providing services to the City under this contract. (iv) Professional Liability insurance with the minimum limits of ONE MILLION DOLLARS ($1,000,000) each claim and TWO MILLION DOLLARS ($2,000,000) aggregate. (c) The policy or policies required above shall be endorsed to include the City and the City's officers and employees as additional insureds. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers or employees, or carried by or provided through any insurance pool of the City, shall be excess and not contributory insurance to that provided by Professional. No additional insured endorsement to the policy required above shall contain any exclusion for bodily injury or property damage arising from completed operations. The Professional shall be solely responsible for any deductible losses under any policy required above. (d) The certificate of insurance provided to the City shall be completed by the Professional's insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be reviewed and approved by the City Agreement Professional Services Page 3 DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E prior to commencement of the contract.No other form of certificate shall be used.The certifi- cate shall identify this contract and shall provide that the coverages afforded under the policies shall not be canceled, terminated or materially changed until at least thirty (30) days prior written notice has been given to the City. (e) Failure on the part of the Professional to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which City may immediately terminate this contract, or at its discretion City may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith,and all monies so paid by City shall be repaid by Professional to City upon demand, or City may offset the cost of the premiums against monies due to Professional from City. (f) City reserves the right to request and receive a certified copy of any policy and any endorsement thereto. (g) The parties hereto understand and agree that City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act,Section 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its employees. 10. City's Insurance. The parties hereto understand that the City is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper- ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk Management Department and are available to Professional for inspection during normal business hours. City makes no representations whatsoever with respect to specific coverages offered by CIRSA. City shall provide Professional reasonable notice of any changes in its membership or participation in CIRSA. 11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal or written representations, agreements, warranties or promises pertaining to the project matter thereof not expressly incorporated in this writing. 12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified mail return receipt requested to the respective persons and/or addresses listed above. 13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation,family responsibility,national origin,ancestry,handicap,or religion shall be made in the employment of persons to perform services under this contract. Professional agrees to meet all of the requirements of City's municipal code, Section 15.04.570,pertaining to non- discrimination in employment. 14. Waiver. The waiver by the City of any term, covenant,or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term.No term,covenant, or condition of this Agreement can be waived except by the written consent of the City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant, Agreement Professional Services Page 4 DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E or condition to be performed by Professional to which the same may apply and, until complete performance by Professional of said term, covenant or condition, the City shall be entitled to invoke any remedy available to it under this Agreement or by law despite any such forbearance or indulgence. 15. Execution of Agreement b�City. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding anything to the contrary contained herein, this Agreement shall not be binding upon the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in his absence)to execute the same. 16. Illegal Aliens—CRS 8-17.5-101 & 24-76.5-101_ (a) Purpose. During the 2006 Colorado legislative session, the Legislature passed House Bills 06-1343 (subsequently amended by HB 07-1073)and 06-1023 that added new statutes relating to the employment of and contracting with illegal aliens. These new laws prohibit all state agencies and political subdivisions, including the City of Aspen, from knowingly hiring an illegal alien to perform work under a contract, or to knowingly contract with a subcontractor who knowingly hires with an illegal alien to perform work under the contract. The new laws also require that all contracts for services include certain specific language as set forth in the statutes. The following terms and conditions have been designed to comply with the requirements of this new law. (b) Definitions. The following terms are defined in the new law and by this reference are incorporated herein and in any contract for services entered into with the City of Aspen. "Basic Pilot Program" means the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, that is administered by the United States Department of Homeland Security. "Public Contract for Services"means this Agreement. "Services" means the furnishing of labor, time, or effort by a Contractor or a subcontractor not involving the delivery of a specific end product other than reports that are merely incidental to the required performance. (c) By signing this document, Professional certifies and represents that at this time: (i) Professional shall confirm the employment eligibility of all employees who are newly hired for employment in the United States; and (ii)Professional has participated or attempted to participate in the Basic Pilot Program in order to verify that new employees are not illegal aliens. (d) Professional hereby confirms that: Agreement Professional Services Page 5 DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E (i) Professional shall not knowingly employ or contract new employees without confirming the employment eligibility of all such employees hired for employment in the United States under the Public Contract for Services. (ii) Professional shall not enter into a contract with a subcontractor that fails to confirm to the Professional that the subcontractor shall not knowingly hire new employees without confirming their employment eligibility for employment in the United States under the Public Contract for Services. (iii) Professional has verified or has attempted to verify through participation in the Federal Basic Pilot Program that Professional does not employ any new employees who are not eligible for employment in the United States; and if Professional has not been accepted into the Federal Basic Pilot Program prior to entering into the Public Contract for Services,Professional shall forthwith apply to participate in the Federal Basic Pilot Program and shall in writing verify such application within five (5) days of the date of the Public Contract. Professional shall continue to apply to participate in the Federal Basic Pilot Program and shall in writing verify same every three(3)calendar months thereafter,until Professional is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Federal Basic Pilot Program is discontinued. (iv) Professional shall not use the Basic Pilot Program procedures to undertake pre-employment screening of job applicants while the Public Contract for Services is being performed. (v) If Professional obtains actual knowledge that a subcontractor performing work under the Public Contract for Services knowingly employs or contracts with a new employee who is an illegal alien, Professional shall: (1) Notify such subcontractor and the City of Aspen within three days that Professional has actual knowledge that the subcontractor has newly employed or contracted with an illegal alien; and (2) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the new employee who is an illegal alien;except that Professional shall not terminate the Public Contract for Services with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. (vi) Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation that the Colorado Department of Labor and Employment undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. Agreement Professional Services Page 6 DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E (vii) If Professional violates any provision of the Public Contract for Services pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of Aspen may terminate the Public Contract for Services. If the Public Contract for Services is so terminated, Contractor shall be liable for actual and consequential damages to the City of Aspen arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. (viii) If Professional operates as a sole proprietor, Professional hereby swears or affirms under penalty of perjury that the Professional (1) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (2) shall comply with the provisions of CRS 24-76.5-101 et seq., and (3) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Agreement. 17. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest. (a) Professional warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Professional for the purpose of securing business. (b) Professional agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (c) Professional represents that no official, officer, employee or representative of the City during the term of this Agreement has or one(1)year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (d) In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a Professional, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Professional; and 4. Recover such value from the offending parties. 18. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City utilizing state or federal funds to meet its Agreement Professional Services Page 7 DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 19. General Terms. (a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superseded or extended except by appropriate written instrument fully executed by the parties. (b) If any of the provisions of this Agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability of any other provision. (c) The parties acknowledge and understand that there are no conditions or limitations to this understanding except those as contained herein at the time of the execution hereof and that after execution no alteration,change or modification shall be made except upon a writing signed by the parties. (d) This Agreement shall be governed by the laws of the State of Colorado as from time to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County,Colorado. 20. Electronic Signatures and Electronic Records This Agreement and any amendments hereto may be executed in several counterparts, each of which shall be deemed an original, and all of which together shall constitute one agreement binding on the Parties, notwithstanding the possible event that all Parties may not have signed the same counterpart. Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope of Work, and any other documents requiring a signature hereunder, may be signed electronically in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement solely because it is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of the Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a paper copy of a document bearing an electronic signature, on the grounds that it is an electronic record or electronic signature or that it is not in its original form or is not an original. 20. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Professional respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. 21. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Professional or City may assign this Agreement in accordance with the specific written permission, any right to claim damages or to bring any suit, action or other proceeding against either the City or Professional because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. Agreement Professional Services Page 8 DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E 22. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. 23. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. 24. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion. Professional certifies,by acceptance of this Agreement,that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations,proposals, contracts and subcontracts. In the event that Professional or any lower tier participant was unable to certify to the statement, an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 25. Integration and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, Professional understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by the parties hereto. 26. Authorized Representative. The undersigned representative of Professional, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Professional for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement of which shall be deemed an original on the date first written above. Agreement Professional Services Page 9 DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E CITY OF A ,SQ04ORADO: PROF ViA.va, Fdt,V rot t I sat ,�.t,V'S [Signature] [Signature] Diane Foster Dane Sanders By: By: [Name] [Name] Title: Acting City Manager Title: President Date: 11/11/2021 1 10:21:44 AM MST Date: 10/21/2021 12:08:21 PM CDT Approved as to form: Xityey's Office EXHIBIT A: Project Scope and Fees EXHIBIT B: Project Timeline Agreement Professional Services Page 10 DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E .r NA M 8 r CLANTY r�4 JCIATES t o c, jO&Rdoo Ll i I�:n S'i a_n� 1� �i "o li l Cw �� Lc � Cc dg i i �y d dl ill ;;� DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E Letter of Transmittal jC: N & ASS � riIT-\j1 r, 4699 Nautilus Ct S STE 102, Boulder, CO 80301 (303) 530-7229 LIGHTING DESIGN AND ENGINEERING TO: DATE: 10/13/2021 Asal Vojdani PROJECT: Update to Outdoor Lighting Standards in City of Aspen Land Use Code City of Aspen 130 South Galena St. Aspen, CO, 81611 Project Number: 2021-172 Telephone: 970-92 0-54 0 8 E-mail: asal.vojdani@cityofaspen.com Clanton &Associates is pleased to submit our response to the Update to Outdoor Lighting Standards in City of Aspen Land Use Code. Please find our response enclosed. Thank you for your time and consideration, Dane Sanders, President Clanton &Associates, Inc. dane@clantonassociates.com (303) 530-7229 ia:�Q �. . ��-��4 i:�r .���..�1VE il�a�• .�I� �.1- iAl�ti������i r .-���1� e.•� >�i :1i - 1��7,�.t ,i,',:i'.,.. - i.f•idu.i�Wir]ic11r1c L_l vriwi_I%`l..r.w�_ - -_._._._._._....��.__...�___.__.._.._._. DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E & AS �. c �atij�c�.� LIGHTING DESIGN AND ENGINEERING Update to Outdoor Lighting Standards in City of Aspen Land Use Code Section 1: Introduction 13 October,2021 Asal Vojdani City of Aspen 130 South Galena Street Aspen,CO,81611 970-920-54081 asal.vojdani@cityofaspen.com Re: Aspen Outdoor Lighting Standards Lighting Ordinance Consulting Proposal Clanton Project#21050 Clanton&Associates, based in Boulder, CO, has over 40 years of experience developing outdoor lighting standards for cities, states and national institutions.As leaders in lighting design and electrical engineering, our mission is centered on innovation to reduce climate change by creating lighting and energy standards for designing beautiful, safe and healthy environments.This opportunity to develop the new Outdoor Lighting Standards for the City of Aspen is an opportunity that is perfectly aligned with our mission, leadership skills and inclusive community engagement approach. We are assembling a team to provide the highest quality this project. Our local and national experience in developing outdoor lighting standards, ordinances and master plans is leading the industry by applying the latest research in visibility, safety, dark skies and human and environmental health. The Clanton &Associates team includes: • Brittany Lynch, a Senior Lighting Designer. She brings her project management and design experience to the team with an expertise in a range of project types including hospitality, residential, outdoor lighting master planning and ordinance development including her current work on the Pitkin County Outdoor Lighting Code. Brittany will be the Project Manager. • Dane Sanders, President. Dane approaches challenging projects with innovative designs and strong technical solutions. He has developed street and pedestrian lighting standards for cities such as Salt Lake City, City of Westminster and City of Aurora. His project experience includes streetscapes, public realm, roadway, mass transit, landscape, hospitality, conference centers,fountains and fagade lighting, including Denver Union Station,Aspen Meadows Pavilion and Doerr-Hosier Center at the Aspen Institute. Dane will be the Principal-in-Charge and provide leadership in the project approach and community engagement. • Kaitlyn McConnell, Lighting Engineer 11. Kaiti is drawn to the technical challenge and artistic opportunities that lighting design offers. She offers support throughout the project by developing lighting plans, renderings, and selecting luminaires per the unique requirements of each community, electrical utility,and CDOT. Kaitlyn will provide technical project support. • As an additional resource, if deemed necessary,we will include Dr.Travis Longcore,the world's preeminent ecological scientist in the study of the effects of light at night on wildlife, his research and thought leadership provides a balance of human,wildlife and environmental needs related to outdoor lighting. If needed,Travis will contribute research that will help guide decisions and will review the standards from a preservation perspective. I! 'INC. 1Aica,�i':.l��i id.id.r..,.Ji_rY�rtr._�+..vr.r.i�ileiv....r:u _ .w.._.....�..�...._._.....—.._..__.,`.....�.._._.._...� DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E ~r�t:����►?N & ASS a c��,t�.ti LIGHTING DESIGN AND ENGINEERING Our recently completed street lighting master plan for Salt Lake City is setting a new example for creating balance with urban and natural environments.We are currently in the process of completing the new Pitkin County Lighting Code. On a national level, Nancy Clanton,founder and CEO of Clanton &Associates, has been the chairperson of multiple committees of the Illuminating Engineering Society(IES) and International Dark-Sky Association (IDA), including: • Joint IES/IDA Model Lighting Ordinance,which provides a common framework for city lighting ordinances with the flexibility for cities to adapt to local issues. • IES LP-2-20 Designing Quality Lighting for People in Outdoor Environment • IES LP-11-20 Environmental Considerations for Outdoor Lighting Our approach engages city departments, communities, and stakeholders in a process that is inclusive and considerate of different perspectives.Through this engagement process,we will identify the City's priorities that will serve as guideposts for the decisions and ultimate success of these new Outdoor Lighting Standards with understanding and acceptance from the community as a whole. Clanton &Associates has designed many lighting projects in the Roaring Fork Valley, including street and pedestrian lighting, bridges, hospitality,ski areas, and conference centers.We understand the challenges of designing and documenting lighting designs to meet standards and ordinances, and we apply this experience to the standards and ordinances that we develop so that they are feasible to submit and to review. This understanding from multiple perspectives makes our standards and ordinances more defensible and practical, while achieving the unique goals of each city. Our team has the highest level of commitment to the City of Aspen.We understand and listen to the community.We are dedicated to keeping up on the latest research related to nighttime visibility and safety, human health and environmental health. We engage in developing the standards for responsible lighting, both locally and nationally. Clanton &Associates will ensure that these new Outdoor Lighting Standards meet the expectations of the City,the community,and stakeholders. Sincerely, Il�ki� Dane R. Sanders, PE, LEED AP, IES President Clanton &Associates, Inc. II 1 _ 11 i..♦Y..iJ-.�:+Ui�tlYrba'..r.ul`i�+l..rrLr _..-� _.___��._....__�.._._.__..___...._.__.___..-.�.__.: DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E : . �. tCi1,'ny� 7N & ASSf� ;Z.i_, LIGHTING DESIGN AND ENGINEERING " R t q f� section 2: Qualifications & Experience :lanton and Associates, Inc. is an award-winning design firm that specializes in sustainable lighting design.The firm has )een committed to environmentally sensitive design since 1981. Clanton &Associates employs 20 people including four egistered engineers, and six senior designers.Three design staff members are LEED Accredited Professionals. Since )eing founded, Clanton &Associates has participated in over 3,000 design projects of all types and sizes. The firm's iiverse portfolio of work includes: interior and exterior lighting design projects and the development of local and national ighting standards. -he firm has successfully developed outdoor lighting codes, standards, and guidelines for national organizations, state igencies, municipalities, local developments and campuses,with an emphasis on controlling and reducing light trespass, ight pollution, and glare in nighttime environments. Our process is a collaboration with the client and team to develop ;tandards that best fit the client's goals.We engage in field studies and surveys to gather opinions from multiple )erspectives and use these results guide the standards. =irm members participate in the research and development of new lighting standards and apply the most current visibility Ateria to each project. Section 2: Select Project Experience City of Aspen&Regional Experience: Aspen Pedestrian Mall,Aspen, CO* • Paepke Transit Hub,Aspen, CO* • Aspen Lodge,Aspen, CO _ • Pitkin County Pedestrian Tunnel,Aspen, CO • Maroon Creek Bridge,Aspen, CO 0 Aspen Valley Hospital,Aspen, CO Aspen Meadows Pavilion Addition,Aspen, CO Doerr-Hosier Center at the Aspen Institute,Aspen, CO f Grand Avenue Bridge, Glenwood Springs, CO • SH 133 Carbondale Roundabout, Carbondale, CO • VelociRFTA BRT Bus Stops, Pitkin County, CO • Westin Snowmass, Snowmass, CO • 1-70 Eagle Interchange& Pedestrian Bridge, Eagle,CO • Amory Lovins Residence, Old Snowmass, CO �,� o r ' s y:rlf }tP r � u � !- Is' �` �'{• ,1'.t t 1.� ,.� , �; �:;;,, I, 1 DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E :1N & ASS e LIGHTING DESIGN AND ENGINEERING Update to Outdoor Lighting Standards in City of Aspen Land Use Code Section 2: Select Project Experience Lighting Ordinance&Standards Experience • Pitkin County Lighting Ordinance, Pitkin County, CO* • City of Boulder Ordinance Process, Boulder, CO • Douglas County Lighting Ordinance, Douglas County, CO • Sterling Ranch Dark Sky Lighting Guidelines, Douglas County, CO • Fort Collins Lighting Ordinance, Fort Collins, CO' • Rolland Moore Ballfield, Fort Collins, CO • City of Colorado Springs Lighting Ordinance, Colorado Springs, CO • Title 24, State of California • City of Bozeman Lighting Ordinance, Bozeman, MT • Pepperdine University Lighting Master Plan, Malibu, CA • City of Malibu Lighting Ordinance, Malibu, CA • Beverly Hills Streetlighting, Beverly Hills, CA • City of Pittsburgh Sign Code, Pittsburgh, PA • City of Denver Pena Station Sign Code Overlay, Denver, CO • Williamsburg Middle School Soccer Fields Dark Sky Lighting,Williamsburg,VA • Westlake Neighborhood Association Sports Field Dark Sky Analysis,Westlake,TX National Lighting Standards Experience • Model Lighting Ordinance IES/IDA Committee Chair • General Services Administration (GSA) P100 Specifications • Department of Defense Unified Facilities Criteria &Specifications • IES LP-2-20 Designing Quality Lighting for People in Outdoor Environments • IES LP-11 Environmental Considerations for Outdoor Lighting .i itY•.L.i.' VIM :A! (l �lli� al: e:,:/ ::ul�i. �`� ii 11;,.II+�i• aiifllliEr ;.5� af.:.. YIY�_f y`{.i,' .'A.... r '- : Y.➢♦dJ.Y—J.�Y]Iwa/�➢rGatiw«➢.c:•_„�:+��«Y • .......,.__.,—._......_.._._....__._�....__.�._._..._...�.. DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E CC — -1�`! C1li,',1 it Q N & ASS LIGHTING DESIGN AND ENGINEERINC \— {3 Ym Woody (dt, j ,4a: - 1 P-p a teJ drib n,_Caprtol Peak ram'Mt 6"'�'J_ t • AA �l �) T _u4ez G-mt.l M Harvard Pitkin County, CO Pitkin County Lighting Ordinance Pitkin County is located within the rural and remote mountains of Colorado and is home to some of the premier ski destinations in the United States.When it comes to night-time lighting,the county must balance the needs of the resort and tourist destinations while preserving the night sky and rural community character. Clanton and Associates was hired by Pitkin county to develop and implement a new lighting ordinance. Clanton worked in conjunction with the county planners by interviewing staff to identify the successes and pain points of the current ordinance. We identified the top priorities as curtailing light pollution, reducing sky glow, and improving the nighttime environment for astronomy and wildlife habitats. The ordinance will minimize light trespass, obtrusive light, and nuisance glare within the community to preserve the rural community character. It will also Ntlua example,tlurmeWre is entidealy0de respect the historic district within the county. �b"romdhtannarenanN atl 1)Based on h BUG m6ap for tlws tmrrram r To achieve these goals, Clanton introduced lighting zones and —81 .a ,� ;W, p��„^�h^lmour rAwd the backlight, uplight, and glare (BUG) rating method as a means 2)7hek maaa i.—xvied at 25',-0 has to located 25'or mom kom In properly We. to prescribe the proper amount of light per application and 3)Thal a6oaed dint—lxemmes&,..r—the location within the county. By educating and providing resources &wAtles where III an be located. I— to the county, Clanton will enable the county to manage the .)xadex The!le holes Amto closest the Wmrnareo mwrled n relaaon to the DrapartY ine. lighting approval process without the need for lighting specific software. _ 0 L(3)DISTANCE TO PROPERTY LINE //�I III PROPERtt L- Ar r.i.i•I...�Yi]irl/�ra!]l 1i�lw.]al�l Yr.�Y - ���_ ..-_�..��.........�.. DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E I f Cc ltl�,NOTQ N & AS S r . 1 0 ,l 1 1. '�► ./!'? LIGHTING DESIGN AND ENGINEERINC r, I .a- Bozeman, MT Bozeman Lighting Master Plan Clanton and Associates wrote the new lighting design standards for LED street lighting for the City of Bozeman located in the central Montana Rocky Mountain Valley. The new lighting standard defines lighting criteria for the roadways within the city limits, as well as criteria for intersections, sidewalks, crosswalks, and the specification for standard lighting system hardware. Clanton also provided a specification for measurement and field verification of light output. The firm's process included attending stakeholder meetings and presentation of the unified ordinance and lighting specification at the City Commissioner meetings. Comment and resolution meetings were held in order to adopt an ordinance and lighting specification that was agreeable to all stakeholders. In addition to their work with the city,Clanton&Associates coordinated with the local utility to replace old HID luminaires with LEDs. The firm helped to define the best luminaire for application within the city limits. The collaboration was a success and the utility has adopted a new luminaire distribution with lower lumen output to replace old luminaires without causing nuisance glare and light trespass. Shortly after the ordinance had been put in place, residents complained of overly light trespass Into their communities from newly constructed roadways. The city called on Clanton & Associates to trouble shoot the cause and propose solutions to reduce nuisance glare within the city. The firm found that many issues were due to construction plans being approved before the ordinance was put in place and was able to provide recommended modifications to the existing luminaires and solve the issues by working with lighting manufacturers to create custom shields and identifying luminaires that could be dimmed. In addition,the ordinance light levels were adjusted to respond to the local building context rather than roadway classification to prevent overly lit roadways in the future. p+i E.,I.,�„ F � Ill..it.�� lli�l►+, ; ��:? i�Diu ,i ;i.. ..V� ��4+1 .,I��W�� ��►•alf.• �.<I� d�- ...y>• :.:.1d.bl�..l:aritri+.s t�.vr:..._il-i•...r•Yu'--- " DocuSign Envelope ID:5Cl7C6AD-FBBE-4D5D-BE69-EABEE2C9C90E 77; -T 7(1.1-"\TJ 11 (11/�A\0��ITFDN & ASSC?f,:: F�(7 LIGHTING DESIGN AND ENGINEERINC 42 V1 !L TOOLIF ZV COE Im ig:;�i I LL X -; M I 11"11W dii& ;-!F15711 anon ig m L L —�fl i- =3 I 1. ALI..1110�1 too RIM CGHT RE wm!1; - - TEXT-.: Ewa M11 i'I'lli"4 0Ip 0 7A Now, T-4 TO 1"MrAINTING 14FIrl-ITI Salt Lake City, UT Salt Lake City Lighting Masterplan Street and pedestrian lighting plays a key role in how people experience cities at night. Lighting creates a sense of place and identity for neighborhoods and districts throughout the city. Salt IL C.3 Lake City has a rich history of decorative street lighting that enhances the character of the city. Yet, street and pedestrian lighting can also adversely affect residents and wildlife habitat with glare and light trespass. Clanton & Associates developed the Street Lighting Master Plan for Salt Lake City in collaboration with GSBS Architects that enhances the human experience while protecting human and environmental health. Working closely with Salt Lake City Public Utilities,we engaged citizens, city departments and stakeholders Drive -striped_ Drive Drive to determine the Guideposts for this master plan to balance the Lane Median- Lane Lane Tree priorities of the community as we developed our street and —Street Width Lawn pedestrian lighting strategies. SIGNAL Guideposts: Safety I Character I Responsibility I Equity IOUNTED IMINAIRE This Street Lighting Master Plan provides actionable guidance 000 that addresses each of these Guideposts with lighting strategies 1/2 TO I POLE HEI, that are appropriate for the street typology and adjacent land - use In each area of the city. These lighting strategies include - BEFORfmi-b-s6w- appropriate light levels, spectrum/color of light, glare control, (T—YPI—CALF reducing light trespass and light pollution, adaptive dimming -—- — -—- controls, historic or contemporary character, and prioritizing funding for underserved communities. - - - - - - - - 'oda CROSS STREET APPROACt CROSSWALK LIGHTING ON REQUIRED IF INTERSECTIC ! I I LIGHTING DOES NOT PROV ADEQUATE LIGHT LEVELS I DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E �I FUL'ANNT:7P�1 & AS i, @11 LIGHTING DESIGN AND ENGINEERINC i 5-FT MIN 15-FT MIN 15-FT MIN f I City and County of Denver, Colorado LED Street& Pedestrian Lighting, Smart& Micro Cell Pole Standards Project ,--,- , Ft !3 FROM IDG TED PolE 1�0• I L-'t - - __L---- - - - - - .L -- - - - --- Clanton & Associates' process begins with developing lighting and ------- control performance criteria. Aesthetics are key especially In defining Denver's Smart City image. Once design criteria are established, manufacturer's are invited to submit product information/samples. Careful product evaluation will narrow the selection, for the few that will be Installed for community/ stakeholder feedback and technical adherence. The firm has also performed visibility research on different types of , _ _ _ _ _ _ luminaire replacements in four cities (Anchorage, San Diego, San Jose and Seattle) in collaboration with the Virginia Tech ' Transportation Institute. Results from this research showed the r 7 ; importance of spectral content, how uniformitywas not necessarily beneficial on sleets but definitely on sidewalks, and the critical ; issue of glare effects. Our results have influenced the technical recommendations on street lighting and adaptive lighting standards. Smart Poles Smart Poles with WiFi antennae is a concept that is being' 7 implemented in cities like Los Angeles. As communities begin to offer this as an income stream, communication vendors have asked for rental space on street lighting poles. An integrated approach for Lrr communities Is to deploy plug and play poles that allow for not only ti - WIFi, but for electric car charging and other uses. Other possible uses include Smart Grid nodes for neighborhoods, pedestrian smart phone location detection, vehicular GPS detection, spectral (color) tuning, distributed renewable energy command center, and future LIFT applications. 8 e r .a.... �. ..:......;u... uvowM....o.. ..:...va..�: ...,..,.:..:.:...c�......c...v.:.;:;..w w....vw...c..:..a �:.j�t,,d;-;III'91��....!� a. �p�t,iRJ; Irtl.rl�., ,l p�t_ �`�i (r�1'I��i�l�`�Ir{r�F�lpf��. �..� .rle.��is« t A�.y_�'• r d ��.,) i.taa.4.-.l.af.i�rt.ln:vrr....v d..i�...r\.le .._-.. ____..-._.._..�.__.._.__.._.�•^ DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E (r S Q LIGHTING DESIGN AND ENGINEERINC I ✓` 1 I J• South Salt Lake City, UT City of South Salt Lake Master Plan The City of South Salt Lake is experiencing change and growth with new development and improvements in public _- roads, transit, and public spaces. Recent master plans in the Downtown, Streetcar, Creative Industry Zone, Riverfront, and Granite High areas set the framework for urban redevelopment that will attract new business i opportunities and establish South Salt Lake as a G destination. Street lighting and outdoor public spaces, have g a considerable influence on the public perception of the City, both day and night. The street and pedestrian lights daytime appearance reinforces the design aesthetic and character of the neighborhood. At night, light is the essential medium for visual experience of the City. When = designed with purpose and clear intent, lighting enhances the aesthetic character of the City as well as improves visibility, visual comfort, wa indin public safe and Yf' 9� p safety , t ' •' •� security. When poorly designed, lighting can create adverse effects, such as glare, light trespass and light pollution resulting in negative public opinion. w.. c The Lighting Master Plan will provide guidance for South Salt Lake as they upgrade the existing lighting infra- structure to LED, and will help the City provide appropriate and sufficient light on streets, sidewalks, and bike paths while avoiding the obtrusive effects of over lighting. This Master Plan identifies various lighting character districts throughout the city and provides recommendations on luminaire aesthetic and light levels based on lo- cation in the city, adjacent land use, and vehicle and pedestrian volumes. These character districts will reinforce the diverse nature of South Salt Lake, as well as prepare the City for future development. The Lighting Mater Plan will guide designers and engineers through the lighting design process while giving the City the means to ensure that the future vision of lighting in the City of South Salt Lake is met. .i.i�t � 'i•f I�+i�, '.'�e_ �i�c.r��ip t � i � e .�`-. d� ,._I�1'Y a':���.� tr.j.�l!`vJ,._. ..< . ..a..,� - ,. A,Ir:.e c ._ � ,.,I S'. .I.i.....�•.IiJ�alr'.� ili\�ira'_ �lV w.siY• �— __..--,_-S.' DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E x a p! ('I1'� of f:7N & ASS 'I r� LIGHTING DESIGN AND ENGINEERINC 2 11 �! 1 i .d do that/ iwz Denver, Colorado Survey of Sign @ 15th&Champa Pena Station NEXT Sign Code Nighttime Luminance The proposed sign luminance thresholds for Pena Station NEXT 1-7 were developed with consideration for clarity and legibility of I - - - - - --- - - -- signs, while controlling the visual impacts of glare for drivers and pedestrians, and light trespass for residents. -I Using a range of objective and subjective measures such as high r dynamic range imagery analysis and community surveying, ---- ---- ----f --- - Clanton & Associates determined max luminance metrics for 77 common visual conditions, including nighttime, overcast, and ' sunny conditions as well as the angle of view and activity of + observers. This sign code overlay also created new standards 120 NITS 300 NITS 6w NITS 1200 NITS 1e00 NITS for electronic signage to define acceptable frequency of Sign Luminance Setting changing ads, fade rate between ads and full motion video. ■Too Dark : Just Bright Enough ::Sufficiently Bright ' Too Bright r_f It was found that in order to provide for visual clarity andSTEP 1:OUTLINE BUILDING - legibility during the day, the sign luminance must be controlled 1 E�,n,_ . . , ' ;,,,_ r,: a &NDICATESGNLOf ON with local light sensors to automatically brighten and dim theCA y o.:�" lW9t• sign to adapt to the changing ambient daylight conditions from �!'•.� - 1 bright clear sky conditions to overcast sky conditions. Recommendations were also made specifying that maximum sign luminance should be bright enough to be clearly legible against background sky luminance, without becoming too bright or glaring. �` ®�4► "� ; , f�: ;,�,� i= •,� �• 3 , 1 �r,.--*' � t.UJn �. � 1 i ��.'"_' i,5:-' ��t. �,- •w.�► asp ^,, .� • ` Ems", f..._ •) r- , c r IU A �1l i J,f t i"Iin 1 F : c a ,a. c ..5. k. i 1�) n_t��r Y�i�_.i��'�f Is,lt C�� IE �]<.� bdl ���,.� I�..�e t.,iL��iF-� � •��. ,�, '.�� It ;c Li,� �- - - ....� � 13d`1/_ Doc-u Sign i n Envelope ID:5C17C6AD-F 8Ef"D 5�D-BBE9EA E«E2C 9C90E `�, I13 a N & ASS ,11A T IN .Jr \ ,• „ . ��,�' fir:, �'�., .• ioN" ' LIGHTING DESIGN AND ENGINEERINC R ix ,4 u,'' ' 11I111rr Senior Designer II Brittany Lynch Brittany became a team member of Clanton & Associates in 2019 as a Senior Education Lighting Designer. She brings her project management and design experience to the team with an expertise in a range of project types including hospitality, Bachelor of Architecture residential, outdoor lighting master planning, ordinance development corporate Rensselaer Polytechnical Institut office fit-out, higher-education and healthcare. Troy, NY Brittany became hooked on lighting design while working in the building energy Professional Registrations industry as a consultant for utility incentive programs. She remains passionate about Incorporating low energy lighting solutions without compromising design. Associate IALD Her projects have also included the WELL Building Standard, LEED, and Living Building Challenge. Accreditation Brittany holds a Bachelor of Architecture degree from Rensselaer Polytechnic Lighting Certified Institute. She is Lighting Certified (LC) and a member of the Illuminating Engineering Society(IES). Speaking Events Selected Project Experience: 2020 IES National Conference Ordinances/Lighting Guidelines ' 2018 IES National Conference 2018 Boston Lights • Pitkin County Lighting Ordinance • RidgeGate Lighting Guidelines, Lone Tree, CO • City of Bozeman Street Lighting Evaluation, Bozeman MT • Westminster Station Park Nature Play, Westminster, CO* • Cambridge-Watertown Greenway, Cambridge and Watertown, MA** • National Western Center Stockyards and Event Center, Denver, CO* • MBTA Silverline Headhouse, Boston, MA** *Projects in design and/or under construction **Indicates work completed prior to joining Clanton&Associates, Inc. ,°%,A: >♦ �I 1 .� I I ( .. � ��� � ,;?, y_i+A III ............ _..._.. ... ..,,_. .._... �_.__— r__ g p D:5C17C6A ED-FBBE-4D5D-BE69-EABEE2C9C90 N ocu i n Envelope e I. ,. Fm ►,� <<,_ �1 & AS ' LIGHTING DESIGN AND ENGINEERINC w r+i President Dane Sanders Dane Sanders joined Clanton & Associates, Inc. in 2002. Dane approaches Education challenging projects with innovative designs and strong technical solutions. He has designed lighting and electrical systems for many of the most significant Bachelor of Science,Architecture transportation projects in Colorado, Including Denver Union Station, Central 70, Engineering /Illumination, US-36, and 1-70 Chain Stations. He has developed street and pedestrian University of Colorado, Boulder lighting standards for cities such as City of Westminster and City of Aurora. His project experience includes streetscapes, public realm, roadway, mass transit, Professional Registrations landscape, fountains and fagade lighting. He is a frequent guest lecturer at the University of Colorado Illumination Engineering Program for daylighting, lighting Professional Engineer, State of controls, and advanced lighting design and detailing. He also speaks at lighting Colorado and energy conferences such as LightFair and Greenbuild. Professional Affiliations Selected Project Experience: Illuminating Engineering Society• • Salt Lake City Street Lighting Master Plan, Salt Lake City, UT' Designer's Lighting Forum, City of South Salt Lake Lighting Master Plan,South Salt Lake, UT Denver,CO • • US Green Building Council • Bozeman Lighting Ordinance, Bozeman, MT • UC Berkeley Pathway Safety Lighting Plan, Berkeley, CA Accreditation • Aurora Light Rail Corridor Lighting Study,Aurora, CO • Aurora Arts District Colfax Avenue Lighting Study,Aurora, CO LEED Accredited Professional, • Olde Town Arvada Lighting Evaluation,Arvada, CO Building Design and Construction Westminster Street Lighting Design Guide,Westminster, CO (USGBC Leadership in Energy and ' g g g Environmental Design) • Pepperdine University, Malibu, CA • US 85& US 34 Interchange Lighting Study, Greeley, CO Awards&Honors • E470 Interchange Lighting Demonstration,Aurora, CO • Cherry Creek North Lighting Master Plan Update, Denver, CO • IES Award of Merit,2010: University of Illinois,Business Instructional Facility • IALD Award of Merit 2010 USGBC Headquarters 'Projects in design and/or under construction 1#.�l:.E �i�+��,� :�.'.�1;�1��, I{ :It,cit 't;tl� �1, s•��r! ;ih��:�:'Y�����:�. !I 1'+.I ",r, . ' W ;��. iji����Jj�,j:. 'p ,�' a - MN�EE2C9C90E ign Envelope - - n t LIGHTING DESIGN AND ENGINEERINC ,Docu - r Engineer ll—Lighting Kaitlyn McConnell, El Kaitlyn joined Clanton and Associates in 2018 after graduating from the Education University of Colorado at Boulder with an Architectural Engineering degree and an Environmental Design minor. Bachelor of Science,Architecture Engineering/illumination, She is drawn to the technical challenge and artistic opportunities that lighting University of Colorado, Boulder design offers. She offers support throughout the project by developing lighting plans, renderings, and selecting luminaires per the unique requirements of each community, electrical utility, and CDOT. Selected Project Experience: • Salt Lake City Lighting Master Plan, UT* • Colorado College, Colorado Springs, CO* • Cherry Creek North, Denver, CO* • Colorado College, Colorado Springs, CO* • Next Generation Lighting Parking Lots, PNNL Study* • City and County of Denver Lighting Design Guidelines, Denver, CO* • Colorado Department of Transportation Lighting Design Guidelines, CDOT* `Projects in design and/or under construction �w.�: 1 11�1 i'�r ti-i1..�11� II r I% i'.f .��t_���. 's�R'�,..�I��Ir c ,�I��II.• li V�pdV. f! 4 j$��a�j` gC. i� _ �. i' -.. ,. � DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E ij Longcore Geodesign ` (310) 247-9719 ►r tlongcore@mac.om Y PO Box 24020 Los Angeles, CA 90024 Ecological Scientist Travis Longcore, Ph.D Dr. Longcore is a leading expert in the environmental and ecological effects of night lighting, including avian collisions with structures and the disruption of behavioral and physiological processes across species. He is Adjunct Associate Professor at the UCLA Institute of the Environment and Sustainability. He holds an Honors B.A. from the University of Delaware (summa cum laude, Phi Beta Kappa), and M.A. and Ph.D. from UCLA, funded by a National Science Foundation Graduate Research Fellowship. Dr. Longcore has authored or co-authored book chapters and peer-reviewed papers on a range of impacts of night lighting on wildlife, including research on avian collisions with lighted structures, effects of lighting on fishes, attraction of seabirds to lights, and impacts of lighting on coral reefs. He has been instrumental to development of the field of study assessing the effects of light pollution on species and habitats and has: • Convened the first international conference on ecological impacts of artificial night lighting (2002); • Defined the term "ecological light pollution" in Frontiers in Ecology and the Environment(2004); • Co-edited the first book on ecological light pollution, Ecological Consequences of Artificial Night Lighting (2006),which has become the standard reference for environmental impacts of artificial night lighting; • Co-authored NightSat mission concept for remote sensing of light at night(2007; International Journal of Remote Sensing); • Led an effort evaluating bird collisions with communication towers, including published papers that documented the relationship between tower height and lighting type on mortality(2008,Auk), estimated total number of birds killed at lighted towers (2012, PLoS ONE), and provided,for the first time, per-species estimates of avian mortality at towers (2013, Biological Conservation); • Coordinated colleagues internationally as senior author of paper establishing framework to assess evolutionary consequences of artificial night lighting and noise(2015;Trends in Ecology and Evolution); • Demonstrated,for the first time,that light spectrum could be tuned within the same correlated color temperature to reduce attraction of insects(2015; Philosophical Transactions B); • Defined best management approaches for National Park Service protection of species and habitats from artificial night lighting on protected lands (2017). • Devised and produced an analysis approach for researchers and designers to assess impacts of different lighting spectra on wildlife to guide policy, mitigation,and further field study(2018;Journal of Experimental Zoology A), including in the Amazon River basin (2021; Insect Conservation and Diversity); • Established relationship between satellite measured upward radiance and ground-based irradiance as experienced by wildlife (2020; Environmental Research Communications); • Contributed to lighting practice with an invited article on spectral tuning to avoid adverse impacts from lighting in LED Professional Review(2018); and ..it �1 ''IlV� [ ���`.�+ �� :[li I[' _ 1!_ ..�. .e �-,.�I JC 11:::11 � - t��F liR i..{"\.•. _ �IY. .. ` a � I DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E N & ASS a ti11aj1 � LIGHTING DESIGN AND ENGINEERING Update to Outdoor Lighting Standards in City of Aspen Land Use Code Section 3: Project Approach Phase 1: 1. Evaluation of Existing Conditions and Standards a. Review Existing Standards: Review existing City of Aspen Outdoor Lighting Standards, Land Use Code, 2021 IECC,Aspen's Historic Design Guideline and Residential Design Guidelines i. Alignment with Pitkin County: Clanton &Associates is currently working with Pitkin County on updating their Land Use Code Outdoor Lighting Regulations, and will evaluate where alignment with this new approach is appropriate and applicable for the City of Aspen. ii. Evaluate of International Dark-Sky Community Designation:As active members of the International Dark-Sky Association, we are involved in evaluating and updating the standards for International Dark Sky Communities and will ensure that the latest trends and upcoming changes to this program are considered. b. Photograph and measure example sites: The evaluation of existing conditions will begin with identifying a variety of locations with different lighting conditions throughout the City of Aspen that represent a range of lighting applications, adjacent land uses and light levels. Each site will be photographed and measured to compare to lighting criteria standards. c. Prepare Existing Conditions Memo: This memo will include nighttime site photos, lighting measurements and survey responses for up to six (6)sites, and will serve as a reference that will guide the decisions of the final Outdoor Lighting Standards. 2, Initial Public Outreach and Engagement a. Successful community engagement: Community engagement is arguably the most critical step toward developing successful Outdoor Lighting Standards. Strong and diverse opinions often exist that can create divides between differing points of view from safety and security to protection of night skies, human and environmental health concerns. Clanton &Associates is well versed at leading and facilitating the public engagement process with city staff, police,fire department, sustainability managers, traffic engineers, business owners, design professionals and concerned citizens, providing the education and technical expertise that leads to successful outdoor lighting standards.We gather data from nighttime lighting surveys to compare to lighting measurements,which provides a common visual experience amongst all involved to help facilitate discussion with photos and data to understand where opinions differ or where they align. Giving everyone a voice and providing a documented process for why decisions were made is key to the long-term success of the Outdoor Lighting Standards. b. Nighttime survey of outdoor lighting example sites: We will tour each example site with stakeholders and concerned citizens to complete subjective surveys to compare survey results with lighting measurements.With broad spectrum LED lighting,we often experience that people perceive LED as brighter, even with lower light levels than with legacy high-pressure sodium light sources.We have performed these surveys in many cities, including Westminster-CO, Pueblo-CO, Salt Lake City- UT, Seattle-WA, San Jose-CA, San Diego-CA and Anchorage-AK. c. Light Source Color Demonstration: Color and spectrum of light is a complex and nuanced topic that has become quite controversial.This topic often results in strong opposing factors that include visibility, safety, human health, environmental impacts, design character and psychology. Our approach to providing balance between these opposing factors is to engage in both education and in live visual demonstration of a variety of light source spectra,with surveys to gather data on the subjective character and preferences of the community.Teaming with Dr.Travis Longcore, a preeminent scientist in the study of environmental 'Q it��i i�':ilA.11 Y, .''�i Ali s���e si�;�'+ ?!'.:atE. ��. liiR 1�;,,11���ai..l�:��►V,�,, :e�¢ '�a 1,��,7 4,�J6,,' ti '1 �i . �`a DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E `ii1N & ASS`r LIGHTING DESIGN AND ENGINEERING and wildlife impacts of light at night, our team provides a breadth of experience from all perspectives and an approach that considers the latest research and interactive surveys of the local community to determine the best approach for the City of Aspen. d. Community&Stakeholder Visioning Meetings: I. Outdoor Lighting 101: Clanton&Associates provides lighting education to both professional and lay audiences for conferences, universities, and organizations, including Greenbuild, LightFair,Artificial Light at Night, University of Colorado, Stanford University, University of Oregon, Colorado Department of Transportation, National Park Service, and multiple cities.With our leadership in developing outdoor lighting and energy standards at the national, state and local levels,we have foresight of the research and trends of lighting and energy standards development that ensure that our educational material is always up to date and forward thinking. ii. Review of Existing Conditions:The nighttime lighting tours and surveys will provide a common visual experience and data to help identify the common themes and where there are divergent opinions amongst citizens and stakeholders.This common experience, along with the educational presentation helps to facilitate conversations with specific examples. iii. Visioning Session:A visioning session will include engaging activities with the public and stakeholder groups that will develop the overarching principles, goals and outcomes for the Outdoor Lighting Standards.These will serve as guideposts throughout the development of these standards by which to measure and support decisions made. 3. Deliverables: a. Prepare agendas, presentations, and meeting minutes b. Outdoor Lighting 101 Presentation c. Evaluation of Existing Conditions&Standards Memo d. Community&Stakeholder Engagement Memo Phase 2: Lighting Standards Development 1. Develop Outdoor Lighting Standards Methodology: Clanton &Associates will evaluate the unique setting of the City of Aspen to refine and tune the Outdoor Lighting Standards using the framework of the Model Lighting Ordinance (MLO), which was developed as a joint venture between the Illuminating Engineering Society and the International Dark-Sky Association under the leadership of Nancy Clanton.The MLO provides a common framework to provide more consistency between city lighting ordinances that has a strong technical basis and allows cities to tune the standards to suit their needs. Our recent work with Pitkin County is also based on the MLO framework,which will bring consistency to the regional outdoor lighting standards. a. Review other Regional Outdoor Lighting Standards b. Review current National trends in Outdoor Lighting Standards 2. Purpose Statement: Developing a new Purpose Statement will be part of the early public and stakeholder engagement process. Listening to the issues and concerns first will provide the basis of the Purpose Statement. 3. Lighting Zones based on Land Use and Adjacencies: Our team will work closely with City of Aspen Staff and Planning Commission to develop standards that address specific land use by evaluating the current city zoning, and translating these into Lighting Zones that will guide the application specific standards. a. City of Aspen and the Urban Growth Boundary l,.i.; Ale. �in ICiJi 1, :.11�-,�r,. �.�►il=.11��i�ag ,!li'q ..5 �.;�• : �s �Jr:!� , '�. . �r �� ; :.i..:...:..::_�...:..n w....:.:.:ii a L.•....:L _.____._......_._.._..._.__-'__..._--'_..______-_-' DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E __ . ic1p1�'i?r,1N & ASSr ryul •l `. ._. LIGHTING DESIGN AND ENGINEERING i '4 III 9; City of Aspen Land Use Zoning Map and Urban Growth Boundary b. Residential c. Mixed Use d. Commercial e. Lodging f. Public Facilities g. Parks h. Open Space & Protected Corridors 4. Performance Based Lighting Standards: The intent of the new Aspen Outdoor Lighting Standards will be to provide reasonable and comfortable light,where and when it is needed,while controlling the obtrusive effects of light at night.The Outdoor Lighting Standards will include the following categories for performance-based standards: a. Adaptive Lighting Criteria b. Curfews c. Color Temperature d. Maximum Lumens for different applications e. Backlight, Uplight, Glare ratings f. Shielding g. Light trespass regulations i. Across property lines II. Interior lighting viewed through expansive fenestration h. Evaluate proposed standards with a variety of luminaires to test the feasibility of the standards with L Provide examples of good, acceptable, and unacceptable lighting 5. Intersection with Sign Code Lighting Regulations: This project will address any relationship of Aspen Land Use Code Section 26.575.150-Outdoor Lighting,with the Section 26-510-070-Sign Illumination to ensure that there are no conflicts. Since the sign illumination standards are in a separate section of the Land Use Code, this project excludes any updates to Section 26-510-070-Sign Illumination. 6.Sports Lighting: Lighting for sports fields can be a very controversial topic that balances the control of light trespass and light pollution with the safety of play. The lighting strategies and criteria will be based the recommendations of the Illuminating Engineering Society, and will provide stringent, yet achievable regulations on light trespass, light pollution, color temperature and curfews to provide a balanced approach. . v -. a a'-, •',it IY.•'. h • t-" ii F i...r.i.L....a➢u1rlbG\v.1-.a:1�ra•-.-:... : _�_ __�...._-_._._.._._..._--"'"--------..._..__._.._.._._.._._...' DocuSign Envelope ID:5C17C6AD-FB8E-4D5D-BE69-EABEE2C9C90E 77, C11Av'0,PN & AS clla`1►1.".`� LIGHTING DESIGN AND ENGINEERING 7. Exemptions, Prohibitions, and Examples: This section will describe, and provide example images of the types of lighting that are exempt and prohibited within the City of Aspen. 8. Methods of Measurement: A Method of Measurement will provide the code enforcers with easy to follow methods to determine compliance or non-compliance of lighting installations.This will also include the Plan Review requirements and Checklist to ensure that there is consistency in the Plan Review Process. 9. Lighting Plan Submittal Requirements: The Outdoor Lighting Standards will include the Lighting Plan Submittal Requirements for the Design Community and Plan Reviewers to provide clarity and consistency in the lighting plan submittals and review process. 10.Coordination and Alignment with other Codes&Standards: a. City of Aspen Historic and Residential Design Guidelines b. 2021 IECC and 19CC 11. Lighting Technology Trends: Clanton &Associates collaborates with Universities, National Laboratories, Manufacturers and other thought leaders in the lighting industry on new technologies and trends. a. Develop a Lighting Technology Trends Report that includes state-of-the-art and emerging technology related to Light Sources, Optics, Spectrum, Shielding and Lighting Controls b. Provide up to three (3)submittals(50%, 90%, 100%) 12. Evaluation of International Dark Sky Community Designation: Clanton &Associates is currently collaborating with the International Dark-Sky Association (IDA)on trends and future updates to the International Dark Sky Places program.We will coordinate with IDA to understand these trends and updates to assess how these will affect the potential Dark Sky Community designation for the City of Aspen.This evaluation will also extend to the Community and Stakeholder Engagement process to educate and gather feedback on the pros and cons of pursuing this designation. 13. Public Outreach & Engagement(In-person): a. Community Advisory Group Attend one (1) meeting b. Stakeholder Group Attend one (1) meeting c. Technical Advisory Group Attend one (1) meeting d. Additional Meetings (Not included) Hourly as requested 14. City Meetings (Virtual): a. City Staff Attend four(4) meetings b. Planning and Zoning Commission Attend one (1) meeting c. Historic Preservation Commission Attend one (1) meeting d. City Council Attend one (1) meeting e. Design Community Attend one (1) meeting f. Additional Meetings (Not included) Hourly as requested 15. Deliverables: a. Meeting Agendas and Minutes b. Outdoor Lighting Standards(50%, 90%, 100%) c. Evaluation of International Dark Sky Community Designation )t II�.Imi�G'+1`.1 i .F.` s V rlf.r r it i:i.f i .ril� - �'i a e.l• 37.r � ^-�. r S -(' ; � �.c ' i `1 .'.� S. . _.. 1 I � it_.��.I; {i iklrtt_ �'� ..W:. ;,.a, a;.,�i �r� rr1jR.`� ..;r .In _,•!. 1//_� . x ; ". a DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E r1_I;V�t�t:1N & ASS a CIr;V.tl '.� LIGHTING DESIGN AND ENGINEERING Update to Outdoor Lighting Standards in City of Aspen Land Use Code Section 4: Fee Proposal & Schedule 13 October,2021 Asal Vojdani City of Aspen 130 South Galena Street Aspen,CO,81611 970-920-5408 1 asal.vojdani@cityofaspen.com Re: Aspen Outdoor Lighting Standards Lighting Ordinance Consulting Proposal Clanton Project#21050 Clanton and Associates proposes to undertake the lighting consulting for the Aspen Outdoor Lighting Standards(Aspen, Colorado). Clanton Longcore Phase 1:Visioning&Evaluation of Existing Conditions $ 35,690 $ 4,000 Evaluation of Existing Conditions $ 6,575 $ 4,000 Initial Public Outreach& Engagement $ 22,975 Deliverables $ 6,140 Phase 2:Lighting Standards Development $ 40,190 $ 6,000 Develop Outdoor Lighting Standards Methodology $ 2,930 Develop Lighting Standards Document $ 17,055 Community Outreach&Engagement $ 7,055 City Meetings-Virtual $ 8,190 Deliverables $ 4,960 Estimated labor: $ 75,880 $10,000 Estimated expenses: $ 7,198 Total Fee(labor and expenses): $ 93,078 Optional Additional Scope: Additional Meetings or Public Outreach Hourly as Requested The scope of work includes:developing an outdoor lighting ordinance based on the International Dark Sky Association and Illuminating Engineering Society of North America Model Lighting Ordinance which was jointly developed by both associations. Fees are lump sum,with invoicing occurring monthly on a percentage of tasks completed.Design services shall include the following: [ili,l il;':'l��l� 'i` Il ,ii�, ';;� ' •p,nl ,:�i I � � ':'� ;4I i ;i; „ � ", ,'�. . ,' ,� ,. [ 7 ![._ e i ".� _,�„�. •.r �.!. i , ..I� � a al .._i '1 �)._, . ' _..-___._.....__._.___.r.__._...__»_..._.__._.. DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E F0 y�'►'1N & ASS P c,i�:t�-�; LIGHTING DESIGN AND ENGINEERING Phase 1:Visioning&Evaluation of Existing Conditions Evaluation of Existing Conditions • Review Existing Standards • Photograph and Measure Example Sites • Attend up to two(2)meetings by web conference Initial Public Outreach&Engagement • Prepare for Nighttime Outdoor Lighting Survey • Prepare for Light Source Color Demonstration • Prepare for Visioning Session • Attend up to one(1)trip to Aspen for meetings with City Staff and Leadership,which will include meetings with: 0 Conduct Nighttime Outdoor Lighting Survey(up to 6 sites) 0 Conduct Visioning Session • Attend up to one(1)trip to Aspen for Light Source Color Demonstration Deliverables • Meeting Agendas and Minutes • Outdoor Lighting 101 Presentation • Evaluation of Existing Conditions&Standards Memo • Community&Stakeholder Engagement Memo Phase 2:Lighting Standards Development Develop Outdoor Lighting Standards Methodology • Review other Regional Outdoor Lighting Standards(up to 5) • Review current National trends In Outdoor Lighting Standards(up to 5) Develop Lighting Standards Document • Lighting Standards Document will include 0 Purpose Statement 0 Lighting Zones based on Land Use&Adjacencies 0 Performance Based Lighting Standards 0 Lighting for Signage 0 Sports Lighting 0 Exemptions,Prohibitions and Examples 0 Methods of Measurement 0 Lighting Plan Submittal Requirements • Submit draft ordinance for staff review(50%,90%) Meet with staff to review staff comments on draft ordinance(50%,90%) • Revise draft ordinance per staff comments • Submit final ordinance(100%) Community Outreach&Engagement • Attend up to one(1)trip to Aspen for Community Meetings,which will include meetings with: 0 Community Advisory Group 0 Stakeholder Advisory Group 0 Technical Advisory Group i C 1 ! r a i a r .I:IfY ;1`�� 'i.iA11 .11��ic 'e 6J.Il�li�, l y..1,.� �..-. ..�►A.i , i ..` I'..l�'" !, iF DocuSign Envelope ID:5C17C6AD-FBBE-4D5D-BE69-EABEE2C9C90E [CE'O'TON & ASS G rl \Ffl 1 LIGHTING DESIGN AND ENGINEERING City Meetings • Attend virtual meetings with City Staff and Leadership,which will Include meetings with: 0 Up to three(4)meetings with City Staff 0 Up to one(1)meeting with Planning and Zoning Commission 0 Up to one(1)meeting with Historic Preservation Commission 0 Up to one(1)meeting with City Council 0 Up to one(1)meeting with design community Deliverables • Meeting Agendas and Minutes • Outdoor Lighting Standards(50%,90%,100%) • Evaluation of International Dark Sky Community Designation This scope of work is based upon normal project progress and within the time schedule agreed upon,without major redesign or change order work.Additional fees will be required if project timing Is extended or project is put on hold and restarted at later date.If the project timing exceeds one year,then extra services rates may Increase. The scope is based on the City of Aspen Outdoor Lighting Standards RFP 2021-172,Issued In June 2021.The scope was updated based upon the conference call held on October 8,2021. This scope of work assumes that internally illuminated signage is prohibited,and therefore excluded from the signage lighting section.Luminance values for a sign ordinance may be added as an additional service. Not included in this scope of work are the following,but may be added as an additional service are: Plan development Street lighting ordinance On-going ordinance maintenance Sign ordinance luminance values Specific plan review Staff education Additional trips,meetings or sessions Advertising and logistics for community and stakeholder meetings Drafting on non-digital backgrounds such as'.pdf or'Jpg files. Client will supply Clanton and Associates with review materials and backgrounds in AutoCAD format.Reimbursable expenses shall include printing costs;overnight delivery and travel expenses associated with the project and shall be charged In addition to the compensation for professional services.Payment for services is expected within 30 days of Invoice unless other arrangements are made in writing. Additional services shall be charged per the rates in the attached Clanton&Associates Rates Table. 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