HomeMy WebLinkAboutresolution.council.126-21 RESOLUTION #126
(Series of 2021)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT AMENDMENT BETWEEN THE
CITY OF ASPEN AND CUSHING TERRELL) AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID CONTRACT AMENDMENT ON BEHALF
OF THE CITY OF ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council a Contract
Amendment between the City of Aspen and Cushing Terrell, a true and accurate
copy of which is attached hereto as "Exhibit A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves the Contract
Amendment between the City of Aspen and Cushing Terrell, a copy of which is
annexed hereto and incorporated herein, and does hereby authorize the City
Manager to execute said Contract Amendment on behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 141h day of December, 2021.
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held December 14, 2021.
Nicole H ning, City Clerk
DocuSign Envelope ID:6E2C75FE-619E-4D77-BODO-3AE28BF3CE2D
Document G802n 2017
Amendment to the Professional Services Agreement
PROJECT:(name and address) AGREEMENT INFORMATION: AMENDMENT INFORMATION:
Aspen Lumberyard Date:July 27,2021 Amendment Number:02
As described in Exhibit B City of Aspen Date:December 14,2021
Request for
Proposals 2021-150
OWNER:(name and address) ARCHITECT:(name and address)
City of Aspen Cushing Terrell
130 South Galena Street 303 E. 17th Ave,Ste 105
Aspen,CO 81611 Denver CO 80203
The Owner and Architect amend the Agreement as follows:
Add to Article 1.1.12.2 Consultants retained under Additional Services
2.Fehr and Peers
To Article 4.1 Additional Services,add 4.1.28 Transportation Impact Analysis and TDM study-responsibility:Architect
To Article 4.2 Add Description of Scope:See Exhibit D-Fehr and Peers Scope of Services
To Article 13.2.4 Add Exhibit D-Fehr and Peers Scope of Services
The Architect's compensation and schedule shall be adjusted as follows:
Compensation Adjustment:
Add to Article 11.2:4.1.28 Transportation Impact Analysis and TDM study-$58,050 hourly not to exceed Fehr and Peers
labor,$10,100 traffic counts collection,$2,410 reimbursable expenses,$5,805 hourly not to exceed Cushing Terrell labor
Schedule Adjustment:
None
SIGNATURES:
Cushing Terrell City of Aspen
ARCHITECT(Firm name) OW "%name)
-See attached digital signatures page-
SIGNATURE
Wayne Freeman,Principal in Sara Ott
City Manager
Charge
PRINTED NAME AND TITLE PRINTED NAME AND TITLE
12/16/2021 1 10:01:28 AM PST
DATE DATE
AIA Document G802- -2017.Copyright 0 2000,2007 and 2017 by The American Institute of Architects.All rights reserved.The"American Institute of
Architects,'"AIA,'the AIA Logo,and"AIA Contract Documents'are registered trademarks and may not be used without permission.This document was
produced by AIA software at 11:56:45 ET on 12/02/2021 under Order No.5692099556 which expires on 08/14/2022,is not for resale,is licensed for one-time use
only,and may only be used in accordance with the AIA Contract Documents®Terms of Service.To report copyright violations,e-mail copyright@aia.org.
User Notes: (3139ADA5B)
DocuSign Envelope ID:6E2C75FE-619E-4D77-BODO-3AE28BF3CE2D
Digital Signatures Page
Waynee Digitally signed by
V V y Wayne Freeman
Date: 2121.12.02
Freeman 10:42:13 -07'00'
AIA Document G802- -2017.Copyright®2000,2007 and 2017 by The American Institute of Architects.All rights reserved.The"American Institute of
Architects,""AIA,"the AIA Logo,and"AIA Contract Documents"are registered trademarks and may not be used without permission.This document was 2
produced by AIA software at 11:56:45 ET on 12/02/2021 under Order No.5692099556 which expires on 08/14/2022,is not for resale,is licensed for one-time use
only,and may only be used in accordance with the AIA Contract Documents®Terms of Service.To report copyright violations,e-mail copyright@aia.org.
User Notes: (389ADA513)
DocuSign Envelope ID:6E2C75FE-619E-4D77-BODO-3AE28BF3CE2D
Exhibit D - Fehr and Peers Scope of Services
Transportation Impact Analysis and TDM Study
Scope of Work
The scope below is based on the information provided in the task request, our familiarity with the
project area from our previous work at the Aspen Lumberyard site,and our firm's experience with
mixed-use development Traffic Impact Analysis.The City of Aspen Transportation Impact Analysis
Guidelines will be utilized for a Level 2 TIA for our analysis and report.
Task o. Project Management & Meetings
Fehr&Peers will begin the project by coordinating directly with the City of Aspen to understand
the proposed land use plan and existing traffic volume data.We anticipate Principal and staff level
participation in up to six meetings with the team. Fehr&Peers will send time-and materials
invoices monthly.
Task 1<. Data Collection
Fehr&Peers will review and compile existing data for the study intersections consistent with
Table 3 from the City of Aspen Transportation Impact Analysis Guidelines: peak period turning
movement counts during peak season (including bicyclist and pedestrian counts), daily traffic
counts, multi-modal facilities,travel time and speed,signal timing, crash data, mode split, and
transit routes and use.
Our team will collect peak period turning movement counts at up to eight study intersections for
four time periods(to be used as scenarios for the Existing, Existing Plus Project, Future
Background, and Future Background Plus Project analysis):
• Summer 2021 weekday AM peak hour
• Summer 2021 weekday PM peak hour
• Summer 2021 weekend mid-day peak hour
• Summer 2021 weekend PM peak hour
The eight proposed study intersections are:
1. Sage Way/Baltic Avenue(side-street STOP)
2. SH 82/Baltic Avenue(traffic signal)
3. SH 82/200 Road (side-street STOP)
4. SH 82/Aspen Lumberyard Driveway(side-street STOP)
5. SH 82/Harmony Road (traffic signal)
6. SH 82/Owl Creek Road (traffic signal)
DocuSign Envelope ID:6E2C75FE-619E-4D77-BODO-3AE28BF3CE2D
7. SH 82/Truscott Place(traffic signal)
8. SH 82/Maroon Creek Road (roundabout)
Including the SH 82/Maroon Creek Road roundabout will ensure that the project's impacts to
queuing in the area are understood.
In addition to study intersection data,we will collect a week of daily traffic counts (Monday-
Sunday)at one location along SH 82 in the area of study.We will use the daily counts to adjust
count data to Summer 2021 conditions.
As a part of this task, Fehr&Peers will review and briefly summarize relevant recent
studies/projects in the area.Where appropriate, Fehr& Peers will incorporate the
recommendations of these studies/projects into analysis of the Aspen Lumberyard site.
• Entrance to Aspen Record of Decision (1998)
• Aspen Airport Business Center(AABC) Interim Traffic Impact Study Results, September
2020
• State Highway 82 Upper Valley Transit Enhancement Study Technical Report,June 2021
• Integrated Mobility System Phase 1 (June 2020) and Phase 2 Analysis(June 2021)
• Recent Kimley-Horn-led study and design of the SH 82/Maroon Creek Road roundabout
Task 2. Existing Conditions Analysis
Fehr&Peers will document and analyze the existing transportation conditions in the project area.
This task will include a description of transportation networks and services as well as crash
analysis at the intersections of study.The study will evaluate the peak hour levels of service(LOS)
for the study intersections, utilizing SimTraffic software to account for queuing from the SH 82
roundabout.The existing conditions will be evaluated for the AM and PM peak periods.
Task 3. Proposed Project Conditions
Fehr&Peers will estimate project traffic that is likely to be generated by the land use plan.This
task will include trip generation,trip distribution,and trip assignment.The trip generation will be
determined based on tables outlined in Appendix A in The City of Aspen Transportation Impact
Analysis Guidelines. If any information needs to be supplemented,the ITE Trip Generation, 1111
Edition methodologies will be utilized.The budget includes one lane use plan and does not
include any changes to this plan as this will require rework to the analysis.Any land use changes
that will require rework will be billed on a time and materials basis.
Task 4. Existing Plus Project Conditions Analysis
Existing plus project conditions volumes are the sum of the existing volumes and the site
generated traffic.The analysis will determine the impact of the proposed development on the
DocuSign Envelope ID:6E2C75FE-619E-4D77-BODO-3AE28BF3CE2D
s
study intersections and project accesses in the existing conditions. Improvements will be
recommended as necessary.The existing plus project condition will be evaluated for AM and PM
peak periods.
Task 5. Future Background Conditions Analysis
Fehr&Peers will document and analyze the future background traffic conditions for short-term
background and long-term background.This task will include a description of the planned
transportation network and surrounding development.Changes to the transportation network
that are expected independent of the proposed development will be described and accounted for
in our analysis.We will account for adjacent land uses and future transportation projects
including:
1. Airport Masterplan for traffic changes
2. New Fire Department Housing at North Forty
3. Traffic issues south of site at the roundabout
4. Potential signalization along SH 82
Fehr&Peers will determine the background traffic for these analysis periods based on the CDOT
20-year factor identified on a nearby count location on SH 82.The future background conditions
will be evaluated for the AM and PM peak periods.This scope assumes two background scenario
years.
Task 6. Future Background Plus Project Conditions Analysis
The future background plus project condition volumes are the sum of short-term or long-term
future background volumes and the site generated traffic.The analysis will determine the impact
of the proposed development on the study intersections and project accesses in the short-term or
long-term future conditions. Improvements will be recommended as necessary.The future
background plus project condition will be evaluated for AM and PM peak periods.This scope
assumes two background scenario years.
Task 7. Proposed Mitigation Program
A Transportation Demand Management(TDM)study will be completed for the project site
including copies of the completed TDM and MMLOS toolkit spreadsheets.We will provide
existing transit level of service and options, estimated ridership, and associated costs to provide
an acceptable level of service for the Aspen Lumberyard.
We assume up to three submittals(submittal, meeting to review the submittal,and incorporation
of comments into a revised submittal) of the proposed mitigation program to the team's civil
engineers,architects,and city staff to select the appropriate and effective MMLOS measures.
DocuSign Envelope ID:6E2C75FE-619E-4D77-BODO-3AE28BF3CE2D
Once we arrive at a final set of TDM and MMLOS measures(including transit services), Fehr&
Peers will estimate the trip reductions associated with these measures and run Existing Plus
Project with Mitigation and Background Plus Project with Mitigation analyses.These analyses will
quantify the effect of mitigation on reducing external traffic impacts.
Task 8. Report Preparation
The first draft report will document the findings of the analysis and provide recommendations in a
Draft Transportation Impact Analysis to be submitted to the City of Aspen for initial review.We
anticipate having a meeting with the City of Aspen team to review the findings of the first draft
report(included in Task 0). Upon receipt of comments, a second draft report will be completed, a
response to comments letter compiled,and will be submitted to CDOT, Pitkin County, and RFTA
for their review. Upon receipt of comments,a final report will be completed, a response to
comments letter compiled, and will be submitted to the City of Aspen.
Schedule and Fee
We are able to complete a first draft report and proposed mitigation program within three
months of collecting traffic counts.
DocuSign Envelope ID:6E2C75FE-619E-4D77-BODO-3AE28BF3CE2D
Aspen Lumberyard F E H R t P E E R S
Bowers Alexander Silva Rice Jones Total Hours Total Cost
Task Description Principal-in- ProjectMono Transportation Transportation Admin by Task by Task
Charge ger Engineer Planner
0 Project Mana ement&Meetings 4 10 6 0 4 24 $ 4,820
1 Data Collection 0 1 4 12 0 18 $ 2,530
2 Existing Conditions Analysis 0 8 20 20 0 48 5 7,380
3 Proposed Project Conditions 2 8 12 12 0 34 5 5,720
4 Existing Plus Project Conditions 0 8 20 20 0 48 5 7,380
5 Future Background Conditions 0 8 10 20 0 48 $ 7,380
Analysis
6 Future Background Plus Project 0 8 20 20 0 48 $ 7,380
Conditions Analysis
7 Pro osed Miti ation Program 4 8 12 8 0 32 5 5,780
8 Report Preparation 8 8 24 16 0 56 5 9,680
Total Hours 18 68 138 128 4 356 5 58,050
Rate $270 $235 $155 $120 $115
Labor Costs $4,860 $15,980 521,390 $15,360 5460
Traffic Counts Collection $ 10,100
Direct Costs(communications,reproduction,etc.) $ 2,410
Fehr Peers Total Fee $70,560
CushingTerre[[Coordination 1 24 $5,805
Cushing Terrell Total Fee $5,805
(not to exceed)