HomeMy WebLinkAboutagenda.council.worksession.20221024AGENDA
CITY COUNCIL WORK SESSION
October 24, 2022
4:00 PM, City Council Chambers
427 Rio Grande Place, Aspen
I.Work Session
I.A 2023 Recommended Budget Review: Wheeler, Red Brick, Parks & Open Space,
Golf, Public Education, Debt Services.
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2023 Budget Development Adjustment Memo - Final.doc
OCT 24 Master.pdf
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MEMORANDUM
TO: Mayor and City Council
FROM: Pete Strecker, Finance Director
THRU: Sara Ott, City Manager
DATE OF MEMO: October 21, 2022
MEETING DATE: October 24, 2022
RE: Summary of Changes to the 2023 City Manager’s Proposed Budget
REQUEST OF COUNCIL: Council and city management have put forward a number of
adjustments to the 2023 proposed budget. Council is asked to review, amend and approve those
changes for inclusion in the 2023 budget resolution.
PREVIOUS COUNCIL ACTION: The City Manager’s 2023 proposed budget was submitted
on September 26, 2022 to City Council. City management has led a number of budget
presentations throughout October for each department and fund.
DISCUSSION: The City Manager’s 2023 proposed budget requested net appropriations of
$140,687,777, a 1.2% decrease over the 2022 adopted budget. Throughout the budget
deliberation process, Council and management have provided feedback on potential changes to
the budget for inclusion in the final budget resolution. Total proposed adjustments will increase
net appropriations by $766,183:
2022 Orig.
Budget 2023 Budget $ Change %
Change
Proposed Revenues $157,262,993 $186,806,267 $29,543,273
Adj: Yellow Brick Rents ($150,000)
Total Revenues $157,262,993 $186,656,267 $29,393,273 18.7%
Base Operating: On-Going $79,531,007 $86,479,940 $6,948,933 8.7%
Supplementals $3,201,730 $5,354,160 $2,540,430 N/A
Adj: 3% COLA $1,025,170
Adj: Childcare Retention $590,000
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Adj: Building IQ
Implementation $400,000
Adj: Compactor (Operation)$125,000
Adj: Sr. Comms Specialist $100,940
Adj: Enforcement Officer $89,870
Adj: Grants $82,000
Adj: Climate Action Comms $50,000
Adj: Pano Wildfire Mgmt $40,000
Adj: Increased Deicer $35,000
Adj: RWAPA Dues $2,450
Total Operating $82,732,737 $94,374,530 $11,641,793 14.1%
Capital Outlay $53,108,255 $42,212,340
Adj: Burlingame Phase 3 ($2,000,000)
Adj: Pavement Preservation $200,000
Adj: Compactor (Capital)$200,000
Total Capital $53,108,255 $40,412,340 ($12,695,915)(23.9%)
Debt Service $6,564,870 $6,641,337
Adj: Isis Debt Repayment ($174,247)
Total Debt Service $6,564,870 $6,467,090 ($97,780)(1.5%)
Net Appropriations $142,405,862 $141,253,960 ($1,151,902)(0.8%)
Transfers $26,096,840 $30,900,450 $4,803,610 18.4%
Total Appropriations $168,502,701 $172,154,410 $3,085,525 1.8%
Previously identified reductions to project 51289 Burlingame Range Phase 3 of $2,000,000 in the
AMP fund and a $174,247 reduction in the Debt Service fund related to the sale of the Isis
Theater have been incorporated, as well as the following new requests:
3% Cost of Living Adjustment: As part of the City’s Total Compensation Philosophy, we seek
to be market leaders in pay for our employees. Given very high inflation, increased demand for
skilled workers, and data from a market analysis, in order to remain market leaders a 3% cost of
living adjustment for all benefited employees is recommended. The total ongoing cost for this is
$1,025,170, with an additional $36,500 for the Component Unit funds.
Early Childhood Educator Retention Initiatives: The proposed budget adjusted the funding
split of the 0.45% sales tax collected for the development of affordable housing and childcare
programs so that an additional $1M+ was added to the Kids First fund each year. With these
additional resources for Kids First, staff proposed increasing appropriations by $824,820 on Oct
18, to support $600,000 for early childhood educator wages, $154,820 for additional teacher
intern positions, $45,000 for hiring bonus and $25,000 for business management support. As the
Manager’s initial budget proposal already included $234,820 for intern positions, hiring bonuses
and management support, the net increase for consideration is $590,000 above the current
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proposal. Note that the delta between the additional $1M in tax collection funding and the
proposed $824,820 in teacher and program supports noted will address the roughly $150,000 in
foregone revenue for eliminating rent obligations from providers operating out of the Yellow
Brick.
Building IQ Implementation Services: As part of its commitment to meaningfully reduce
greenhouse gasses, the City will use $400,000 (one-time) in REMP funds to begin
implementation of the Building IQ program through a 3
rd party vendor. Using an outside vendor
will enable the City to leverage a deep pool of talent with experience in this area and maximize
the impact of these funds.
Pavement Preservation: During a budget development meeting, Council requested additional
funds to flexibly address unplanned payment preservation needs, and increased material costs.
This supplemental would add $200,000 to Project 51438 Street Improvement – 2022 for a total
lifetime budget of $1.1 million.
Cardboard Compactor:Council has identified a need to help address waste reduction through a
variety of means, including cardboard recycling. In order to facilitate that, this proposal would
provide $200,000 for the purchase and installation of a cardboard compactor by the end of the 2
nd
quarter. The ongoing costs of operating the compactor would be approximately $125,000 for the
second half of 2023, and $250,000 per year thereafter. This includes twice-weekly pickup of
recyclable materials with an estimated cost of $2,400 per trip.
Senior Communications Specialist: This capacity building supplemental will allow the
Communications department to implement the Communications Strategic Plan more
aggressively, especially focusing on the numerous education and communications projects that
will be needed as part of the upcoming proposed waste diversion ordinance changes, climate
action programming, transportation planning, and increased enforcement of Aspen’s building and
environmental health codes. This supplemental has total ongoing costs of $98,340 and one-time
costs of $2,600.
Community Development Enforcement Officer: At the October 4, 2022 budget work session
meeting, Council provided direction to expand capacity for climate action work. This position
will help to effectively enforce current codes across the Community Development Department
and any upcoming policy changes related to climate and waste diversion. The Enforcement
Officer would handle enforcement for three divisions, Environmental Health and Sustainability,
Zoning, and Planning in conjunction with existing staff. The incumbant would be responsible for
ensuring the community is in compliance with a variety of ordinances, respond to calls and
complaints from the public, educate the community on compliance and best practices, and help
Community Development find uniformity in enforcement and related messaging. Total ongoing
costs of 87,270 and one-time costs of $2,600.
Increase to Community Nonprofit & Health & Wellness Grants: Given the substantial
increase in labor and materials costs in the community this supplemental would increase the total
grant pool available in 2023 by 10%. Community Nonprofit Grants would increase by $48,000
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(to $536,000) and Health & Human Service Grants by $34,000 (to $374,600), both on-going, on
top of the 4% increase in the proposed budget.
Climate Action Communication Services: This one-time $50,000 supplemental in the
Communications department would increase the budget available to develop a campaign and
create and distribute materials related to the Climate Action Plan, potential policy changes
related to organic and construction waste, and uniform education about Aspen’s code and
enforcement activities.
Pano AI Rapid Wildfire Detection Program: In 2021 the Aspen Fire Department successfully
piloted a rapid wildfire detection system using Pano AI, an artificial intelligence driven fire
detection software, and installed four cameras on Pitkin County Telecommunications towers to
provide the best possible coverage of the City and surrounding districts. The Aspen Fire
Protection District is seeking funding partners to continue to operate the Pano AI system after
private funding lapses and requests a $40,000 contribution from the Parks & Open Space Fund.
Deicer Purchase & Application: During a budget deliberation session, Council identified a
need to increase the safety and usability of the various transit corridors in the commercial core
during the winter. This one-time $35,000 supplemental would increase the use and application of
a deicing product in areas with dangerous ice buildups. Runoff would continue to be monitored
to make sure that the City’s clean river goals were not compromised. Depending upon the
outcome of a winter trial, staff will determine if this should become an on-going request.
Ruedi Water & Power Authority:Annual dues for RWAPA services are equally split among
its seven participating entities and have not increased for many years. Due to inflation and
improved professionalism of the Authority, expenditures have outpaced revenues and the
Authority is currently operating at a deficit. After several discussions and much consideration of
outside funding sources and equitable funding models, the Board decided to request that each
jurisdiction increase their dues by $2,450, to a total of $8,500 in 2023, and to increase those dues
by inflation each year thereafter. (There is no change proposed for ANS Program contributions –
City of Aspen's contribution is $15,000 annually).
FINANCIAL/BUDGET IMPACTS: Proposed changes will increase spending authority by
$766,183 from the initial Manager’s proposal, but will revise net appropriations in the 2023
budget to reflect that a spending plan that is still $1,151,902 less than the originally adopted 2022
budget.
ENVIRONMENTAL IMPACTS: N/A
ALTERNATIVES: Council may make any adjustments to the 2023 Proposed Budget for
inclusion in the budget resolution scheduled for vote on November 8, 2022.
CITY MANAGER COMMENTS:
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FY23 Budget & Compass ReportWheeler Opera House (Fund 120)Lisa Rigsby Peterson – Executive DirectorOctober 24, 2022117
2021/2022 COMPASS WINS2Community Impact•Re‐engagement•Gathering place•Renewed collaborationsTop 3 ProjectsNavigation of COVID ProtocolsOrganizational Restoration and RestructureWheeler Opera House Reopening•Community safety•Blueprint for future•Internal artistic planning•Realignment of work•Team restoration8
2022/2023 COMPASS HIGHLIGHTS3PROJECTS:•Season Programming•Accessibility Audit of Venue•Community Engagement Pilot ProgramGOAL: Expand Diversity, Equity, Accessibility, And Inclusion Efforts9
2022/2023 COMPASS HIGHLIGHTS4PROJECTS:•Stakeholder Engagement Sessions•Memories, Memorabilia, and Oral Histories•Year‐Long Celebration in 2024GOAL: Develop 40th Anniversary Celebration Plan
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2022/2023 COMPASS HIGHLIGHTS5PROJECTS:•Building IQ Program Participation•Acquisition of Energy‐Efficient Systems•Awareness CampaignsGOAL: Become A Leader In Sustainability Practices
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ARTS & CULTURE FUND BALANCE62023 2024 2025 2026 2027Request Projection Projection Projection ProjectionOpening Balance $48,203,338 $42,508,708 $42,833,288 $42,518,138 $43,067,188Wheeler RETT $5,000,000 $5,200,000 $5,460,000 $5,733,000 $6,019,700Investment Income $0 $850,170 $856,670 $850,360 $861,340Wheeler Revenues$943,620 $962,500 $981,750 $1,001,390 $1,021,410Red Brick Center$439,320 $448,110 $457,080 $466,220 $475,550Total Arts & Culture Revenues $6,383,940 $7,461,800 $7,756,540 $8,052,030 $8,379,080Wheeler Expenses $3,943,010 $4,064,290 $4,186,240 $4,312,910 $4,444,490Red Brick Expenses $701,640 $618,940 $640,270 $662,510 $685,750Arts Grants $1,235,720 $1,236,920 $1,238,100 $1,239,340 $1,240,640Operating $5,880,370 $5,920,150 $6,064,610 $6,214,760 $6,370,880Wheeler Capital $2,769,000 $195,000 $807,500 $137,400 $362,480Red Brick Capital $2,390,000 $0 $148,000 $57,000 $0Transfers Out $1,039,200 $1,022,070 $1,051,580 $1,093,820 $1,113,540Total Uses $12,078,570 $7,137,220 $8,071,690 $7,502,980 $7,846,900Targeted Reserve (25% of Uses) $3,019,643 $1,784,305 $2,017,923 $1,875,745 $1,961,725Ending Fund Balance $42,508,708 $42,833,288 $42,518,138 $43,067,188 $43,599,368Historical Wheeler Dedicated Balance $38,771,662 $37,156,767$35,184,537 $33,485,182 $31,615,257Arts & Culture ‐Expanded Use Balance $3,737,046 $5,676,521$7,333,601 $9,582,006 $11,984,111
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Personnel Services21%Services & Contracts21%Supplies2%Utilities1%Capital32%Other14%Overhead & Allocations9%2023 Budget by Expense Type7Wheeler (15.3)General Administrative (2.1)Public Outreach (0.9)Wheeler ‐Theatre Spaces (1.4)Wheeler ‐Rental Spaces (0.05)Presented Events (3.7)Rental Events (3.25)Box Office (1.1)Indirect Production Costs (2.5)Arts Grants (0.3)WHEELER STRUCTURE13
WHEELER REVENUES8Presented Events53%Rental Events10%Box Office14%Wheeler Rental Spaces23%2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionOpening Balance $47,382,331 $41,192,221$40,981,111 $40,105,561 $40,068,531Wheeler RETT $5,000,000 $5,200,000 $5,460,000 $5,733,000 $6,019,700Investment Income $0 $823,840 $819,620 $802,110 $801,370Other Revenues $1,000 $1,020 $1,040 $1,060 $1,080Non‐Classified $5,001,000 $6,024,860 $6,280,660 $6,536,170 $6,822,150Presented Events $504,350 $514,440 $524,730 $535,230 $545,930Rental Events $90,150 $91,950 $93,790 $95,670 $97,580Box Office $132,050 $134,690 $137,380 $140,120 $142,920Wheeler Rental Spaces $217,070 $221,420 $225,850 $230,370 $234,980Rental Events $49,500 $50,490 $51,500 $52,530 $53,580Box Office $389,820 $397,620 $405,580 $413,690 $421,970Total Wheeler Revenues $6,383,940 $7,435,470 $7,719,490 $8,003,780 $8,319,110
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2023 PROPOSED FEE CHANGES9RENTAL FEE STRUCTURE PROPOSAL1) A comprehensive review and update to Wheeler Rental Fees•Creates an INTUITIVEfee structure focusing on labor cost recovery and alignment of fees with current market conditions•ELIMINATESin most instances ticket commissions withheld from non‐profit rental clients, replacing that income with patron‐paid ticket handling fees•SIMPLIFIESthe fee structure to allow clients to better project expenses2) Proposed 2023 implementation coincides with larger Arts and Culture grant pool•Evaluated impact on typical renters through modelling exercise3) All proposed fee changes formally recommended to Council by the Wheeler Advisory Board (7/13/2022 meeting)15
2023 PROPOSED FEE CHANGES10Sample changes16
WHEELER EXPENDITURES11Wheeler Administration24%Presented Events39%Rental Events11%Box Office5%Indirect Production Costs8%Theatre Spaces12%Rental Spaces1%Operating Budget2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionWheeler Administration $945,080 $972,120 $999,310 $1,027,520 $1,056,710Presented Events $1,551,920 $1,594,360 $1,637,260 $1,681,610 $1,727,480Rental Events $426,030 $444,020 $462,010 $480,840 $500,590Box Office $198,920 $205,740 $212,550 $219,650 $227,070Indirect Production Costs $325,580 $338,690 $351,760 $365,460 $379,810Wheeler ‐Theatre Spaces $469,810 $483,050 $496,390 $510,210 $524,520Wheeler ‐Rental Spaces $25,670 $26,310 $26,960 $27,620 $28,310Operating $3,943,010 $4,064,290 $4,186,240 $4,312,910 $4,444,490Wheeler Capital $2,769,000 $195,000 $807,500 $137,400 $362,480Wheeler Overhead Allocations $620,730 $710,400 $724,620 $757,080 $777,100Other Wheeler Transfers $180,600 $185,100 $189,600 $194,100 $198,600Total Wheeler Uses $7,513,340 $5,154,790 $5,907,960 $5,401,490 $5,782,670
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2023 SUPPLEMENTAL REQUESTS12•Arts & Culture Grants ($810,000 One‐time)•Strategy & Innovation Office Oversees The Grants Program•Funds New And Existing Grant Awards•Allocate Funds Collected Via RETT Funding Per Council Direction•Expands City’s Support Of Arts & Culture Non‐profits18
2023 Major Capital Projects13Appropriations by YearPrior Years $237,5002023 $2,100,000Out Years $0Lifetime Budget $2,337,50051512 | Replacement of Theatrical Rigging System•Brings Wheeler To Industry‐standard For Efficient, Effective Rigging•Accommodates Greater Usage For A Variety Of Performances •2023: Anticipated Completion Date (SUBJECT TO RFP RESPONSES AND SUPPLY CHAIN PRESSURES)Task Level BudgetDesign & Engineering $212,500Plan / Permit Fees $25,000Acquisitions $2,000,000Project Contingencies $100,000Tab 8 Fund 120 Page 4 in Budget Book19
2023 Major Capital Projects14Appropriations by YearPrior Years $02023 $250,000Lifetime Budget $250,00051522 | LED Lighting Package•Installation Of Energy Efficient, Long‐life LED Fixtures•Reduces Energy Consumption And Extends Life Of Theatrical Equipment•Provides Greater Programming Capability •2023: Anticipated Completion DateTask Level BudgetAcquisitions $250,000Tab 8 Fund 120 Page 5 in Budget Book20
2023 Capital Projects15Capital Projects 202351576 Interior ‐ Wheeler Opera House Public Spaces ‐ 2023 $100,00051514 4K Projection Screen $80,00050528 Replacement of Ticketing System $75,00051524 Grand MA Lighting Console $75,00051573 Restaurant Improvements ‐ Exhaust Hood $30,00051575 Administrative Equipment Purchases ‐ 2023 $24,00051577 Production Improvements ‐ 2023 $15,000Capital Maintenance Projects 202340046 Site ‐ Wheeler Opera House $20,000
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16SummaryQuestions?Compass Goals:‐Expand Diversity, Equity, Accessibility, And Inclusion Efforts‐Develop 40th Anniversary Celebration Plan‐Become A Leader In Sustainability PracticesSupplementals:‐$500,000; Arts & Culture Grants‐$250,000; Facility Enhancements & Improvements‐$60,000; Aspen Artist FellowshipsCapital: $2,769,00022
FY23 Budget & Compass ReportRed Brick Center for the Arts (Fund 120)Sarah Roy – Red Brick Arts DirectorOctober 24, 2022171723
2021/2022 COMPASS WINS18Community Impact•Opportunities•Celebration•Highlighting the ArtsTop 3 ProjectsDesign Development for Red Brick FacilityCommunity PartnershipsArt Exhibition Program for City Hall•City Asset•Community Pride•Collaboration•Greater Impact24
2022/2023 COMPASS HIGHLIGHTS19PROJECTS:•Improvements to Public Spaces & GalleryGOAL: Stewardship of a Community Arts CenterSUPPLEMENTAL REQUESTS:•2023 Capital Project25
2022/2023 COMPASS HIGHLIGHTS20PROJECTS:•Programming Assessment GOAL: Ensure Red Brick is a Hub for Community Activity & Engagement SUPPLEMENTAL REQUESTS:•Temporary Labor $10,76526
2022/2023 COMPASS HIGHLIGHTS21PROJECTS:•Community Engagement for Public Arts Program Development •Artwork Exhibition for City HallGOAL: Create Opportunities for the Arts & ArtistsSUPPLEMENTAL REQUESTS:•Community Engagement $50,000•Enhancement of City Hall $54,00027
22Red Brick (3.5)General Administrative (2.35)Red Brick Building (1.15)RED BRICK STRUCTUREPersonnel Services12%Services & Contracts6%Supplies1%Utilities2%Capital72%Overhead & Allocations7%2023 Budget by Expense Type28
RED BRICK REVENUES23General Administrative21%Red Brick Building79%2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionGeneral Administrative $49,500 $50,490 $51,500 $52,530 $53,580Red Brick Building $389,820 $397,620 $405,580 $413,690 $421,970Total Revenues $439,320 $448,110 $457,080 $466,220 $475,550
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RED BRICK EXPENDITURES24Administrative14%Facilities Maintenance9%Capital77%Operating Budget2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionRed Brick Admin $419,970 $328,270 $340,520 $353,330 $366,760Red Brick Facilities $281,670 $290,670 $299,750 $309,180 $318,990Operating $701,640 $618,940 $640,270 $662,510 $685,750Red Brick Capital $2,390,000 $0 $148,000 $57,000 $0Red Brick Overhead $196,570 $84,270 $93,960 $98,240 $92,440Other Transfers $41,300 $42,300 $43,400 $44,400 $45,400Total Red Brick Uses $3,329,510 $1,709,440 $2,361,990 $1,751,090 $2,023,930
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2023 PROPOSED FEE CHANGES25Increase Fees – adjusted for inflation & rising cost of supplies•Facility Rates: 3% increase •Adult Art Classes: 3% ‐4% increase•Week‐Long Youth Summer Art Camp: 4% increaseNew Fees – allow for flexibility & new program development•Youth Art Programming Rate Structure•Private Class Rate Structure for Youth & Adult Offerings31
2023 SUPPLEMENTAL REQUESTS26Enhancement Of City Hall $54,000 (One‐time)Summary: The Aspen City Hall Art Exhibition Program Aims To Celebrate & Recognize The Art & Artists Of Colorado & Our Western Region & Offer The Community An Enhanced Experience In Their Civic Building Structure Highlights:•Artworks On Display For Two Years•$43,000 For Artist’s Stipends•Selection By Red Brick Gallery Committee Compass Plan: Create Opportunities For The Arts & Artists Tab 3 Page 31 in Budget Book32
2023 SUPPLEMENTAL REQUESTS27Community Engagement For Development Of A Public Arts Program $50,000 (One‐time)Summary: •Guided Community Conversation Around The Growing Interests•Educational Component•Various Forms Of Public Engagement For Gathering Community Input•Report Created With Visioning Statement & Recommendations For A ProgramCompass Plan: Create Opportunities For The Arts & Artists Tab 3 Page 33 in Budget Book33
2023 SUPPLEMENTAL REQUESTS28Temporary Labor Budget $10,765 (Ongoing)Summary: Increase Youth & Adult Arts Education Offerings & Programming Support. Compass Plan: Ensure The Red Brick Is A Hub For Community Activity & EngagementTab 3 Page 34 in Budget Book34
2023 SUPPLEMENTAL REQUESTS29Red Brick Facility Utilities & Service Increases $7,000 (Ongoing)Summary: Cost Of Natural Gas & Custodial Services Have Increased Due To Rising Cost Of Energy, Labor, & Supplies. Tab 3 Page 52 in Budget Book35
2023 Major Capital Projects51363 Public Corridor & Gallery Implementation•Based On Current Design Process With Architects•Phased Implementation Of Design Improvements To Red Brick Arts Public Spaces •Enhance Quality & Functionality For Tenant Experience, Artistic Programming, Visitor Experience, Safety, & Energy EfficiencyTask Level BudgetHard Construction Cost $1,800,000Project Contingencies $270,000Appropriations by YearPrior Years $02023 $2,070,000Out Years $0Lifetime Budget $2,070,000Tab 8 Fund 120 Page 6 in Budget Book36
2023 Major Capital Projects51468 Fire Alarm System Replacement •During Annual Inspection, The Fire System Was Identified As Needing To Be Replaced •Schedule Replacement During Renovation To Minimize Impacts To Facility OperationsTask Level BudgetHard Construction Cost $290,000Project Contingencies $30,000Appropriations by YearPrior Years $02023 $320,000Out Years $0Lifetime Budget $320,000Tab 8 Fund 120 Page 7 in Budget Book37
32SummaryQuestions?Compass Goals:‐Stewardship of a community arts center‐Ensure Red Brick is a hub for community activity/engagement‐Create opportunities for the arts & artistsSupplementals: ‐$7,000 (on‐going); Utilities & Services Cost Increase ‐$10,765 (on‐going); Temporary Labor for Arts Education & Programming‐$54,000 (one time); Enhancement of City Hall ‐$50,000 (one time); Community Engagement for the Development of a Public Arts Program Capital: $2,390,000
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FY23 Budget & Compass ReportParks and Open Space Department (Fund 100)Matt Kuhn – DirectorOctober 24, 20223339
2021/2022 COMPASS WINS34Community Impact•Future planning•Labor analysisTop 3 ProjectsHerron Park PlaygroundCloud‐Based Irrigation Project: Phase 1Operational Assessment•Alignment•Improved visitor experience•Water efficiency•Customer focus•Labor savings40
2022/2023 COMPASS HIGHLIGHTS35PROJECTS:•Strategic Plan•Align community vision•Sustainable staffing plans•Labor volatility•Seasonal housing•Realign Parks special use municipal code•Fee revisionGOAL: Shift To A More Forward‐Thinking Department41
2022/2023 COMPASS HIGHLIGHTS36PROJECTS:•Water Efficient Landscapes•Continued Electrification of FleetGOAL: Pursue resilient landscapes that anticipate changing environment and climate42
2022/2023 COMPASS HIGHLIGHTS37PROJECTS:•Ute Cemetery Management Plan•O&M Manual –More consistent service to communityGOAL: Preserve and maintain natural and park resources43
38Parks and Open Space (43.65)General Administrative (5.25)Parks Department Campus (1.4)Natural Treatment Area Maintenance (1.0)Clean Team Alleyway Snow Removal (2.5)Open Space Management (2.25)Tree Program (2.45)Trails Maintenance (4.8)Nordic Maintenance (3.25)Parks Maintenance (13.8)Cozy Point (0.75)Capital Labor (6.2)PARKS & OPEN SPACE STRUCTUREPersonnel Services22%Services & Contracts4%Supplies3%Utilities1%Capital45%Other1%Overhead & Allocations24%2023 Budget by Expense Type44
PARKS & OPEN SPACE REVENUES39Tax Related93%Non‐Tax Related1%Tree Program2%Nordic Maintenance2%Transfers In2%2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionOpening Balance $14,930,770 $9,976,467 $9,236,017 $11,078,887 $15,899,227Tax Related $17,994,100 $18,713,800$19,462,300 $20,240,800 $21,050,400Investment Income $0 $199,530 $184,720 $221,580 $317,980Non‐Tax Related $152,530 $149,210 $152,190 $155,240 $158,340Tree Program $402,900 $410,960 $419,180 $427,560 $436,110Nordic Maintenance $393,030 $400,890 $408,910 $417,090 $425,430Parks Maintenance $110,700 $112,910 $115,170 $117,470 $119,830Cozy Point $1,600 $1,630 $1,660 $1,690 $1,720Transfers In $338,100 $191,900 $195,700 $199,600 $253,600Total Revenues $19,392,960 $20,530,830 $20,939,830 $21,781,030 $22,763,410
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PARKS & OPEN SPACE EXPENDITURES40Other Expenditures1%Administrative19%Downtown Beautification4%Facilities Maintenance5%Forestry and Natural Areas13%Trails Management15%Parks Management42%Grants1%Operating Budget2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionOther Expenditures $93,540 $97,820 $102,040 $106,490 $111,150Administrative $1,278,950 $1,320,850 $1,363,030 $1,406,890 $1,452,510Downtown Beautification $277,100 $289,270 $301,370 $314,090 $327,430Facilities Maintenance $306,330 $316,300 $326,290 $336,680 $347,480Forestry and Natural Areas $873,430 $904,720 $936,090 $968,820 $1,002,950Trails Management $996,370 $1,036,650$1,076,740 $1,118,730 $1,162,730Parks Management $2,779,380 $2,874,830 $2,970,510 $3,070,170 $3,174,090Grants $33,660 $33,660 $33,660 $33,660 $33,660Operating $6,638,760 $6,874,100 $7,109,730 $7,355,530 $7,612,000Capital $11,831,650 $8,162,810 $6,025,680 $5,951,710 $4,913,580Overhead Allocations $1,737,600 $1,723,250 $1,777,800 $1,851,950 $1,893,800Other Transfers $4,139,250 $4,511,120 $4,183,750 $1,801,500 $1,823,070Transfers Out $5,876,850 $6,234,370 $5,961,550 $3,653,450 $3,716,870Total Uses $24,347,260 $21,271,280 $19,096,960 $16,960,690 $16,242,450Targeted Reserve (12.5%) $3,043,408 $2,658,910$2,387,120 $2,120,086 $2,030,306Ending Fund Balance $9,976,470 $9,236,017 $11,078,887 $15,899,227 $22,420,187
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2023 SUPPLEMENTAL REQUESTS41•Parks Maintenance Operators 6.0 FTE ‐$0 (Permanent)•Request for FTE Authority Only•Funded from Existing Temporary Labor Budgets•Needed to Improve Staff Recruitment & RetentionTab 3 Page 44 in Budget Book47
2023 Capital Projects42Capital Project Values and Priority Considerations•Staff Capacity•Complexity•Multi‐year projects•Community impact and priorities•Unforeseen Priorities•Acquisitions•Community Impact•Safety•Asset preservation 48
2023 Capital Projects43Distribution of 5‐year Capital Projects by Asset TypePark$10,755,000 38%Trail$6,525,000 23%Campus$3,100,000 11%Cozy Point$6,125,000 21%Fleet$1,593,000 6%Nordic$317,000 1%49
2023 Capital Projects44New Projects:•Wildlife corridor feasibility study (2023)•Parks site furniture (2023)•Recycle Center Asphalt Overlay (2024)•Cozy Point Water/Wastewater Improvements (2023)•Cozy Point Boarding Facility (2024‐2025)50
2023 Major Capital Projects45Task Level BudgetDesign & Engineering $250,000Testing & Inspection $50,000Plan / Permit Fees $50,000Hard Construction Cost $3,600,000Project Contingencies $300,000Appropriations by YearPrior Years $250,000 2023 $4,000,000Out Years $0Lifetime Budget $4,250,00050964 Maroon Creek Road Trail•Hard‐surface, Year‐round Trail Between The Roundabout And The ARC. •Improved Route Around Community Campus, Safety Improvements•Break Ground In 2023Tab 8 Fund 100 Page 4 in Budget Book51
2023 Major Capital Projects46Appropriations by YearPrior Years $400,0002022 $2,800,000Out Years $0Lifetime Budget $3,200,000Task Level BudgetOwner Management $65,000Design & Engineering $100,000Testing & Inspection $25,000Plan / Permit Fees $100,000Hard Construction Cost $2,000,000Infrastructure Cost $250,000Other Construction Cost $300,000Project Contingencies $360,00050992 Iselin Tennis and Pickleball•Additional Pickleball•Design & Planning Approvals 2022•Contracted Construction In 2023 Tab 8 Fund 100 Page 5 in Budget Book52
2023 Major Capital Projects47Task Level BudgetPlan Review/Permit $20,000Hard Construction Cost Total $1,090,000Infrastructure $606,000Contingency $75,000Appropriations by YearPrior Years $791,400 2023 $1,000,000Out Years $0Lifetime Budget $1,791,40051340 Cozy Point Ranch Improvements•Drainage And Safety •Parking Lot Redesign•Improved Wastewater TreatmentTab 8 Fund 100 Page 6 in Budget Book53
2023 Major Capital Projects48Task Level BudgetPlan Review/Permit $50,000Design/Engineering $200,000Hard Construction Cost $1,750,000Contingency $250,000Appropriations by YearPrior Years $02023 $250,000Out Years $2,000,000Lifetime Budget $2,250,00051482 Cozy Point Civil Site Improvements•Replacement Of Existing Ranch Worker Housing•Moved up in LRPTab 8 Fund 100 Page 11 in Budget Book54
2023 Major Capital ProjectsTask Level BudgetDesign and Engineering $100,000Hard Construction Cost Total $150,000Project Contingencies $50,000Appropriations by YearPrior Years $0 2023 $300,000Out Years $0Lifetime Budget $300,00051567 Cozy Point Water and Wastewater Infrastructure•Improvements To Potable Water Systems•Studying Wastewater Consolidation In 2022•Construction 2023, Depending On Further Study In 2022Tab 8 Fund 100 Page 10 in Budget Book55
2023 Major Capital Projects50Appropriations by YearPrior Years $02023 $700,000Out Years $0Lifetime Budget $700,00051654 Lewis Ice Arena Roof Construction Task Level BudgetHard Construction Cost $650,000Project Contingencies $50,000•Significant Leaking Issues Due To Original Installation Issues•Creates A Compromised User Experience•Project Scope: Creation Of A Secondary Roof On Top Of The Existing Compromised Roof•Result: Reduction Of Ice Facility Closures & Capital Maintenance Expenses•Design: 2022; Implementation: 2023Tab 8 Fund 100 Page 7 in Budget Book56
2023 Major Capital Projects51Appropriations by YearPrior Years $02023 $75,000Out Years $500,000Lifetime Budget $575,00051476 Cozy Point Roof Replacement•More Energy Efficient Roof And Siding•Addresses Deficient Conditions•Option To Add Solar To RoofTask Level BudgetDesign & Engineering $75,000Plan / Permit Fees $20,000Hard Construction Cost $480,000Tab 8 Fund 100 Page 13 in Budget Book57
2023 Major Capital Projects52Appropriations by YearPrior Years $50,0002023 $350,000Out Years $2,500,000Lifetime Budget $2,900,000Task Level BudgetDesign & Engineering $300,000Plan / Permit Fees $100,000Hard Construction Cost $2,200,000Project Contingencies $300,00050329 Parks Site Interior•Office Space Improvements•Address Capacity & Non‐conforming Spaces•Design 2022‐2023, Construction 2024Tab 8 Fund 100 Page 8 in Budget Book58
2023 Major Capital ProjectsTask Level BudgetHard Construction Cost Total $240,000Appropriations by YearPrior Years $140,0002023 $50,000Out Years $50,000Lifetime Budget $240,00050986 Irrigation Efficiency Improvements•New Controllers, Software, And Flow Sensors•Four‐year Process To Replace All ControllersTab 8 Fund 100 Page 16 in Budget Book59
2023 Major Capital Projects54Appropriations by YearPrior Years $02023 $75,000Out Years $350,000Lifetime Budget $425,00050999 Truscott Underpass Concrete and Snowmelt•Repair Existing Snowmelt In Underpass•Replace Failing ConcreteTask Level BudgetDesign & Engineering $75,000Hard Construction Cost $300,000Contingency $50,000Tab 8 Fund 100 Page 14 in Budget Book60
2023 Major Capital Projects55Task Level BudgetAcquisition $325,000Appropriations by YearPrior Years $02023 $325,000Out Years $0Lifetime Budget $325,00051571 Fleet•Replacement Of Vehicles And Equipment•Maximum Useful Life In Mind•Replacement Ranges From 5 To 15 Years•Shift To More Electric And Efficient Vehicles/EquipmentTab 8 Fund 100 Page 9 in Budget Book61
2023 Major Capital Projects56Appropriations by YearPrior Years $02023 $50,000Out Years $450,000Lifetime Budget $500,00051481 Cozy Point Tractor and Implements•Ongoing Replacement Of Implements•One Tractor Replacement In 2025Task Level BudgetAcquisition $500,000Tab 8 Fund 100 Page 15 in Budget Book62
2023 Major Capital Projects57Appropriations by YearPrior Years $02023 $200,000Out Years $0Lifetime Budget $200,00051569 Pedestrian Mall Furniture and Floral Planters•Replacement Of Site Furniture For Pedestrian Mall•New Planters For FlowersTask Level BudgetAcquisition $200,000Tab 8 Fund 100 Page 12 in Budget Book63
2023 Capital Projects58Capital Projects 202351475 Juniper Hill Road Improvements $100,00051568 Wildlife Corridor Feasibility Study $50,00051179 Recycling Cans for Commercial Core $10,000
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59SummaryQuestions?Compass Goals:‐Pursue Resilient Landscapes‐Preserve and Maintain Natural and Park Resources‐Shift to a More Forward‐Thinking DepartmentSupplementals: $0; 6.0 FTE (Authorization Only)Capital: $11,013,70065
2022 BUDGET DEVELOPMENTPublic Education Fund (131 Fund)OCTOBER 24, 2022Pete Strecker, Finance Director66
Revenues & Expenditures Trends61•Dedicated 0.3% Sales Tax•Sunset End of 2025•Pass Through of Collections•98% to Public Ed. Fund•2% Administrative•Sales Tax Forecast Plus 20%2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionOpening Balance $0$0$0$0$00.3% Sales Tax ‐Sunset $4,317,120 $4,489,800$4,669,400 $4,856,200 $5,050,400Total Revenues $4,317,120 $4,489,800 $4,669,400 $4,856,200 $5,050,40061000 ‐Public Education Funds (Administration) $85,220 $88,630 $92,170 $95,860 $99,69061000 ‐Public Education Funds (Disbursements) $4,231,900 $4,401,170 $4,577,230 $4,760,340 $4,950,710Total Uses $4,317,120 $4,489,800 $4,669,400 $4,856,200 $5,050,400Ending Fund Balance $0$0$0$0$0
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62Summary Public Education FundQuestions68
2022 BUDGET DEVELOPMENTDebt Service (250 Fund)October 24, 2022Pete Strecker, Finance Director69
Debt Service Fund64Debt SummarySeriesDescription1/1/2023Principal PaymentsInterest Payments12/31/2023Funding SourceSeries 2012 Parks and Open Space Sales Tax Revenue Bonds$5,225,000 $0 $154,713 $5,225,000 1.5% Sales Tax for ParksSeries 2013 Parks and Open Space Sales Tax Revenue Refunding Bonds$7,185,000 $2,300,000 $287,400 $4,885,000 1.5% Sales Tax for ParksSeries 2014 Parks and Open Space Sales Tax Revenue Bonds$1,370,000 $440,000 $54,800 $930,000 1.5% Sales Tax for ParksSeries 2017 Aspen Police Department Certificates of Participation $15,935,000 $360,000 $793,150 $15,575,000 Taxable Certificates of ParticipationDirect Placement Loan $930,000 $330,000 $26,970 $600,000 Available Electric Utility FeesLease Purchase $55,321 $55,321 $1,145 $0 Golf Fund70
Debt Service Fund65Debt SummarySeriesDescription1/1/2022Principal PaymentsInterest Payments12/31/2022Funding SourceSeries 2019 City Administrative Offices Certificates of Participation $23,825,000 $465,000 $1,191,250 $23,360,000 Taxable Certificates of ParticipationSeries 2020 Certificates of Participation Loan$2,082,000 $112,000 $62,247 $1,970,000 Taxable Certificates of ParticipationTotals$56,607,321 $4,062,321 $2,571,674 $52,545,000
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Debt Service Fund$55,622,00098%Golf Fund$55,3210%Electric Fund$930,0002%Lease Purchases$55,3210%Parks and Recreation Bonds$13,780,00024%Facility Bonds$42,772,00076%Debt Service Fund66General Obligation Max Indebtedness: 20% of $2.02B or $403MAs of 1/1/23: $0 GO Debt72
67Summary Debt Service FundQuestions73