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Home My WebLink Aboutresolution.council.104-22RESOLUTION # 104 (Series of 2022) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CHANGE ORDER TO THE CONTRACT BETWEEN THE CITY OF ASPEN AND MURRAYSMITH, INC. AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CHANGE ORDER ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a change order to the professional services agreement for the engineering design for the Maroon Creek Pipeline Rehabilitation Project, between the City of Aspen and Murraysmith, Inc., a true and accurate copy of which is attached hereto as Exhibit «A». NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves the change order to the professional services agreement for the engineering design for the Maroon Creek Pipeline Rehabilitation Project, between the City of Aspen and Murraysmith, Inc., a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 25' day of October 2022. MmEmo�—= Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, October 25th, 2022. c Nicole He ing, City Clerk DocuSign Envelope ID: F8C 1 143E-4962-4E2C-93FF-8D3B577C5923 �, gSEE ► CITY OFASPEN General Information Vendor Change Order Number Date of Issuance Project Name Change Order Form Revision 12/08/2021 Murraysmith, Inc. 001 August 5, 2022 Maroon Creek Pipeline Rehal Project Number 51149 Project Completion Date December 31, 2022 Project Manager Erin Loughlin COA Account Code 421.322.81200.52199.51 149 Change Order Form Project Information Description Of Service Engineering design services for Maroon Creek raw water line rehabilitation from the headgate to the penstock of the hydroelectric plant. Description Of Change Order Contract Information Additional cost -benefit analysis on pipeline rehabilitation options, bid alternatives, preliminary environmental assessment, and bidding support services. Cost -benefit analysis of rehabilitation options and bid alternatives are anticipated to improve the quality of bidding documents and to result in more competitive bids received. Wetland mapping in accordance with the U. S. Army Corps of Engineers (USACE) Nationwide Permit 3 (NWP 3) was determined to be required during original contracted scope for environmental permitting. Bidding support services by design engineer will assist with technical responses to request for information (RFI) received during the bidding process, as necessary, and provide comment and evaluation of received bid packages based upon consultant's professional experience and follow-up with bidder references. Original Contract Amount 1$196,990 Previous Change Order(s) $0 Page 1 of 2 DocuSign Envelope ID: F8C1143E-4962-4E2C-93FF-8D3B577C5923 Change Order Amount (If Over 50k Change Order To Be Presented To Council For Approval) Final Contract Amount (Including All Change Orders) Revised Completion Date Signature 1. Contractor (Required) 2. Project Manager (Required) 3. Department Head (Required) 4. Procurement Officer (Required) 5. City Attorney (Required Based On Value Of Thresholds) 6. City Manager (Required Based On Value Of Thresholds) Change Order Form Revision 12/08/2021 $47,965 $244,955 December 31.2022 h bidd mtA- Murraysmith Jai �ri—` EOocusiQn.d by'. J"VI 32]37E149E➢5457— [af"a N. 2VMMt4MI9428,,. Original contract, if applicable all other change orders, and vendor quote for requested change order must be attached to this document. For additional information: See Procurement Policy "Change Orders And Add Services Request" (page 30). Page 2 of 2 DocuSign Envelope ID: F8Cl l43E-4962-4E2C-93FF-8D3B577C5923 EXHIBIT A SCOPE OF WORK MAROON CREEK PIPELINE REHABILITATION — FINAL DESIGN, PERMITTING & BIDDING CITY OF ASPEN Project Background The City of Aspen (City) contracted Murraysmith in June 2020 to provide engineering design services up to 90% design documents for the rehabilitation of approximately 7,200 lineal feet of the Maroon Creek Pipeline, part of the City's critical raw water supply infrastructure. Engineering services are required to progress the pipeline rehabilitation design from 90% design documents through conformed construction documents and support the City through the bidding process. This scope outlines the additional services to the Maroon Creek Pipeline Rehabilitation Professional Services Agreement, City of Aspen Contract No. 51149-2020, and has been separated into two tasks for clarity that are described in detail below. Scope of Services Consultant will perform the following services. Task 1— Project Management and Coordination 1.1 Technical Presentations Murraysmith will coordinate with the City's project team members to deliver technical presentations to City staff and other stakeholders regarding technical subject matter related to design and critical discussion items and coordination points. The purpose of the technical presentation is to engage in depth discussions regarding rehabilitation technologies and provide a forum for City staff members to gather information that would be necessary for future meetings with City Council and City residents. 1.2 Design Review Meetings This task includes up to two meetings to discuss design progress and solicit feedback from the City's project team. Murraysmith will prepare a current set of design plans and meeting agenda highlighting the discussion items for each meeting. City of Aspen MURRAYSMITH Maroon Creek Pipeline Rehabilitation: May 2022 1 Final Design, Permitting & Bidding DocuSign Envelope ID: F8C 1 143E-4962-4E2C-93FF-BD3B577C5923 Task Deliverables ■ Monthly project invoices and progress reports • Meeting agendas and minutes Assumptions ■ Meeting agendas will be delivered two business days prior to meetings. ■ Meeting minutes will be delivered within one week after meetings have been held. ■ Presentations and meetings may be held in person, virtually, or a combination thereof depending on the City's preference. Task 2 — Cost Analysis and Phased Bid Documents 2.1 Cost Analysis Murraysmith has prepared a cost analysis comparing the selected rehabilitation technology to the alternative options of continued point repairs and allowing the waterline to age until total failure. Elements of the cost analysis has been included and submitted to City staff. 2.2 Phase I Bid Documents —Access Point Installation Murraysmith will prepare Phase I Bid Documents, to include the installation of several manholes along Maroon Creek Pipeline that will allow adequate man access for pipeline repairs and rehabilitation. Finalizing the location and number of access manholes will require coordination with Pitkin County to limit the risk of potential traffic hazards within the roadway. The Phase I Bid Documents will also include the installation of a new segment of waterline that crosses Maroon Creek. 2.3 Phase 11 Bid Documents — Waterline Rehabilitation Murraysmith will prepare Phase II Bid Documents, to include the installation of UV -cured in place pipe (UV-CIPP) to rehabilitate approximately 7,000 linear feet of the Maroon Creek Pipeline, from the headgate at Maroon Creek to a tee that divides flow between the City's Water Treatment Plant and the Maroon Creek Hydroelectric Plant. Task Deliverables ■ Phase I Bid Documents, including plans and specifications ■ Phase II Bid Documents, including plans and specifications ■ Assumptions ■ Life Cycle Cost Analysis provided in 2021, no further documentation will be regl,ired. City of Aspen MURRAYSMITH Maroon Creek Pipeline Rehabilitation: May 2022 2 Final Design, Permitting & Bidding \\ad msa-ep.com\Portland\PDX—BD\Clients\Aspen, City of, CO\Maroon and Castle Creek Rehab RFP\Aspen Maroon Creek Pipeline -Additional Services to Phase Bid\Murraysmith - Maroon Creek Rehab - Final Design Services.docx DocuSign Envelope ID: F8C 1 143E-4962-4E2C-93FF-8D3B577C5923 Task 3 — Permitting and Environmental Services Activities 3.1 USACE Section 404 Authorization Under the guidance of the Murraysmith project team, SWCA will submit an authorization request to the U.S. Army Corps of Engineers (USACE) Grand Junction Regulatory Office for Clean Water Act Section 404 (Section 404) authorization for the rehabilitation of the Maroon Creek Pipeline. SWCA will prepare a wetland delineation report documenting field delineations of wetland and non - wetland waters at the pipeline crossing of Maroon Creek. SWCA will also prepare a pre - construction notification (PCN) requesting authorization that the permit meets requirements of Nationwide Permit (NWP) 3: Maintenance or NWP 58: Utility Line Activities for Water and Other Substances. The PCN will include the cultural resources assessment report prepared under Task 3.2. 3.2 Cultural Resources Assessment and Report Murraysmith will provide necessary oversight to SWCA in the preparation of a cultural resources assessment report to document project compliance with NWP wetland and non -wetland water impacts (Condition 20) associated with the pipeline crossing of Maroon Creek. The assessment will include a desktop review and field survey methods to assess the pipeline crossing and a 50-foot buffer of the impact area. Task 3.2 may be delayed until the USACE determines that the cultural resources assessment is necessary to complete the authorization process. However, due to the length of the review period, this approach could delay the authorization issuance and therefore construction schedule. It is recommended that Task 3.2 is delayed only if the City decides that the anticipated construction schedule is not critical. 3.3Pitkin County Floodplain Permitting Murraysmith will prepare all documentation required for Pitkin County Floodplain Permit Application, including Section 404 Permit documentation, a No -Rise Certificate, drainage and erosion control plans, and mapping. 3.4 FERC Coordination and Memo Murraysmith will prepare a memorandum for submittal to the Federal Energy and Regulatory Commission (FERC) outlining the information gathered during the other activities under Task 3 in pursuit of a Categorical Exclusion (CE) for the work performed under the National Environmental Policy Act (NEPA). City of Aspen MURRAYSMITH Maroon Creek Pipeline Rehabilitation: May 2022 3 Final Design, Permitting & Bidding \\ad.msa-ep.com\Portland\PDX_BD\Clients\Aspen, City of, CO\Maroon and Castle Creek Rehab RFP\Aspen Maroon Creek Pipeline -Additional Services to Phase Bid\Murraysmith - Maroon Creek Rehab - Final Design Services.docx DocuSign Envelope ID: F8C1143E-4962-4E2C-93FF-8D3B577C5923 Task Deliverables • Wetland Delineation Report ■ Desktop assessment of federally listed threatened and endangered species ■ Cultural Resources Assessment and Report ■ Pitkin County Floodplain Permit Application ■ Memorandum to FERC Assumptions ■ The Wetland Delineation Report will include a narrative description of methods and results, detailed mapping, photographs, and wetland determination data forms. ■ USACE authorization will be received within 45 days, pending review and input by the Colorado Office of Archaeology and Historic Preservation (OAHP). • This task does not include mitigation design or onsite meetings with USACE. ■ This task does not include coordination related to the preparation of an environmental assessment or environmental impact statement. If FERC or USFW requires these submittals for a categorical exclusion these services will be provided under a separate scope of work. ■ The Pitkin County Floodplain Permit will not require hydraulic or hydrologic modeling or the submittal of a Conditional Letter of Map Revision (CLOMR). Task 4 — Final Design and Bidding Support Activities 4.1 Prebid Meeting Murraysmith will organize a pre -bid meeting to provide prospective bidders with an open forum to discuss questions and design considerations with the design team and City staff. This meeting will be held at least one week after bid documents have been advertised and at least one week prior to the deadline for bid submittals. Murraysmith will attend the prebid meeting in person and will also provide accommodations for virtual attendees. 4.2 RF/ Responses and Addenda Murraysmith will document questions received via email and during the prebid meeting along with any answers and relevant discussion and prepare a Request for Information (RFI) for distribution to all attendees of the prebid meeting. RFI will be issued within one week of the meeting and within one week of the deadline for questions. If design clarifications are required, Murraysmith will prepare and issue addenda to the contract documents. City of Aspen MURRAYSMITH Maroon Creek Pipeline Rehabilitation: May 2022 4 Final Design, Permitting & Bidding \\ad.msa-ep.com\Portland\PDX BD\Clients\Aspen, City of, CO\Maroon and Castle Creek Rehab RFP\Aspen Maroon Creek Pipeline - Additional Services to Phase Bid\Murraysmith - Maroon Creek Rehab - Final Design Services.docx DocuSign Envelope ID: F8C1143E-4962-4E2C-93FF-8D3B577C5923 4.3 Conformed Construction Documents Murraysmith shall compile all addenda and issue a conformed set of construction documents, including design plans and specifications, for issuance to the winning bidder as selected by the City. Task Deliverables ■ Prebid meeting agenda and sign -in list ■ RFIs and Addenda, as necessary ■ Conformed Construction Documents Assumptions ■ The prebid meeting agenda will be delivered two business days prior to the meeting, and meeting minutes will be delivered within one week after the prebid meeting. ■ RFI will be issued within one week of the meeting and within one week of the deadline for questions. Budget Payment will be made at the Billing rates for personnel working directly on the project, which will be made at the Consultant's Hourly Rates, plus Direct Expenses incurred. Billing rates are as shown in the Fee Estimate attached. Direct Expenses Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost. These expenses include the following. Computer Aided Design and Drafting $18.00/hour GIS and Hydraulic Modeling $10.00/hour Mileage Current IRS Rate Postage and Delivery Services At Cost Printing and Reproduction At Cost Travel, Lodging and Subsistence At Cost City of Aspen MURRAYSMITH Maroon Creek Pipeline Rehabilitation: May 2022 5 Final Design, Permitting & Bidding \\ad msa-ep.com\Portland\PDX_BD\Clients\Aspen, City of, CO\Maroon and Castle Creek Rehab RFP\Aspen Maroon Creek Pipeline -Add I tion a I Services to Phase Bid\Murraysmith - Maroon Creek Rehab - Final Design Services.docx m a r vi .n m •vi w w .n � in �n .gn y wW wW y� � Win• n ti a a ed � Y wN•n'1A N WN W w,y H W } �x n R v a Pn -; ,-i ry d A ri N rri I f ryW w V I w N �+Y w d C D y A C 3 M b D. H O u O t C a J U a 2.2 O +1 •i N TI *! fv M en � m 1� H Fp F• F�� }- H F F