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Home My WebLink Aboutresolution.council.141-22RESOLUTION #141 (Series of 2022) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND COLORADO GOLF & TURF, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS there has been submitted to the City Council a Contract between the City of Aspen and Colorado Golf & Turf for the sole source purchase of a Foley 653 Accu-Master AC Font Load Reel Grinder machine. A true and accurate copy of which is attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract Order for, $56,954.17 between the City of Aspen and Colorado Golf & Turf, a copy of which is annexed hereto and incorporated herein and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 6th day of December, 2022. I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, December 6th, 2022. Nicole Henning, City Clerk DocuSign Envelope ID: 411AB9DA-701E-41E8-BDDA-592DE478F3E5 CITY OF ASPEN SUPPLY PROCUREMENT City of Aspen Project No.: _2022-319. AGREEMENT made as of day of November, in the year BETWEEN the City: The City of Aspen c/o Jim Pratt 427 Rio Grande Place Aspen, Colorado 81611 Phone: (970) 920-5055 And the Vendor: Colorado Golf and Turf c/o Kyle Postlethwaite 11757 S. Wadsworth Blvd. Littleton, CO 80125 Summary Description of Items to be Purchased: Contract Amount: Total: $56,954.17 If this Agreement requires the City to pay an amount of money in excess of $50,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. City Council Approval: Resolution No.: New Foley 653 Accu-Master AC Front Reel Grinder; replacement of 30 year -old machine. Exhibits appended and made a part of this Agreement: See attached quote from Colorado Golf and Turf DocuSign Envelope ID: 41 1AB9DA-701 E-41 E8-BDDA-592DE478F3E5 1. Purchase. Vendor agrees to sell and City agrees to purchase the items on Exhibit A appended hereto and by this reference incorporated herein as if fully set forth here for the sum set forth hereinabove. 2. DelDel iyery. (FOB 39551 Hwy 82, Aspen, CO 81611) [Delivery Address] 3. Contract Documents. This Agreement shall include all Contract Documents as the same are listed in the Invitation to Bid and said Contract Document are hereby made a part of this Agreement as if fully set out at length herein. 4. Warranties. 5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. 6. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with the specific written permission, any right to claim damages or to bring any suit, action or other proceeding against either the City or Vendor because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. 7. Waivers. No waiver of default by either party of any of the terms, covenants or conditions hereof to be performed, kept and observed by the other party shall be construed, or operate as, a waiver of any subsequent default of any of the terms, covenants or conditions herein contained, to be performed, kept and observed by the other party. 8. Agreement Made in Colorado. The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. 9. Attorne 's Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. 10. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. 11. Certification Regarding Debarment Suspension, Ineligibili1y. and Voluntary Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is DocuSign Envelope ID: 411AB9DA-701E-41E8-BDDA-592DE478F3E5 presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event that Vendor or any lower tier participant was unable to certify to the statement, an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties Against Contingent Fees Gratuities Kickbacks and Conflicts of Interest. (A) Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. (B) Vendor agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (C) Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (D) In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. Recover such value from the offending parties. 13. Termination for Default or for Convenience of City. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 14. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City using state or federal funds to meet its DocuSign Envelope ID: 411AB9DA-701E-41E8-BDDA-592DE478F3E5 obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 15. City Council Approval. If this Agreement requires the City to pay an amount of money in excess of $50,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16. Non -Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957, as amended and other applicable state and federal laws respecting discrimination and unfair employment practices. 17. Integration and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by the parties hereto. 18. Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. 19. Electronic Signatures and Electronic Records This Agreement and any amendments hereto may be executed in several counterparts, each of which shall be deemed an original, and all of which together shall constitute one agreement binding on the Parties, notwithstanding the possible event that all Parties may not have signed the same counterpart. Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope of Work, and any other documents requiring a signature hereunder, may be signed electronically in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement solely because it is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of the Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a paper copy of a document bearing an electronic signature, on the ground that it is an electronic record or electronic signature or that it is not in its original form or is not an original, IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein, of which, to all intents and purposes, shall be considered as the original. DocuSign Envelope ID: 411AB9DA-701E-41E8-BDDA-592DE478F3E5 FOR THE CITY OF ASPEN: Doe uSIgned by: By Aspen City Manager 12/7/2022 1 2:58:21 PM PST Date Approved as to form: �❑ocuslgnad W. ,�w►frS � �1'� City Attorney's Office SUPPLIER: OvcuSIgncd by: �EebaftetaM Lr. Posfl.�.%I�,wai{ti. By: Kyle Postlethwaite Turf Equipment Sales Title 11/10/2022 1 4:19:13 PM MST Date DocuSign Envelope ID: 411AB9DA-701E-41E8-BDDA-592DE478F3E5 Exhibit A CQLORADO =GOLF&TURF- l:gttipr ieril fbr Golf Coirrsc 6,v Tterf Profcssiori,ils QUOTATION 11757 S. Wadsworth Blvd. Littleton, CO 80125 Phone: (303)761-3332 Toll Free: (800)634-7823 Fax: (303)781-3372 TO: Aspen Golf Club RE* -Foley 653 Accu-Ma ter AC Front Load Reel Grinder 39551 Highway 82 Aspen, CO 81611 ATTN: Curt Gosnell E-MAIL: rtict.gosneI10citvofasspen.com PHONE: 970-274-1565 DATE: 10/17/2022 DELIVERY: TBD FOB: CGT VIA: CGT SALESMAN: Kyle Postlethwaite QUANTITY ITEM NUMBER DESCRIPTION UNIT PRICE AMOUNT 1 NEW Foley 653 Accu-Master AC Front Load Reel Grinder $54,775.00 $54,775.00 Accu-Touch 3 Controls Automated Infeed Cycles for Spin and Auto -Index Relief Grinding Completely Enclosed with Safety Glass Doors Automatic Reel Positions Pre -Programmed Settings / Programmable memory Internal Vacuum System 1 Additional Accessories: Boom & Electric Hoist (Front Loading) $2,179.17 $2,179.17 SUBTOTAL $56,954.17 TOTAL PRICE $56,954.17 ***This quote is valid for 30 days. The above total does not include any applicable state and local sales or use taxes*** **Pricing is subject to manufacturer surcharge(s) at time of delivery** BY: Kyle Postlethwaite PHONE: (303)761-3332 ACCEPTED BY: DATE: