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Home My WebLink Aboutresolution.council.005-23RESOLUTION # 005 (Series of 2023) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND POTESTIO BROTHERS EQUIPMENT AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for the replacement of (2) Ventrac Gas Tractors, (2) Winter Cabs, (2) Sweeper Brush Implements between the City of Aspen and Potestio Brothers Equipment, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for, (2) Ventrac Gas Tractors, (2) Winter Cabs, (2) Sweeper Brush Implements between the City of Aspen and Potestio Brothers Equipment a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 1 Oth day of January 2023. - 7xpi-g- Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, January 10, 2023. Nicole Henning, City lerk DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSign Envelope ID: 66290429-F993-456F-8BFC-6FAFD5CB964C 'A :CITY OF ASPEN STANDARD FORM OF AGRgEMENT CITYOFA►SPEN SUPPLY PROCUREMENT City of Aspen Project No.: 2022-352 AGRERM'NT made as of 9111 day of December, in the year 2022. BETWEEN the City., The City of Aspen e% Steve Barr Parks Depailment 427 Rio Grande Pb Aspen, Colorado 81611 . Phone: (970) 920.5055 And the Vendor; Potestlo Bros, c/o David Heizenrader davidli@pbequlp.com 19020 Longs Way —Parker, CO 80134 Suaninary Description ofItenis to be I'arelinsed., Contract Amount., 'total; $77,620.64 If lhls AOreement requires the City to pay an amount of money In excess of $60,000.00 It shall not be deemed Wild until It has been approved by the City Counell of the City of Aspen.. City Counoll Apgcgval: Date: Resolution No.: _(2) Ventrac 450OZ Tractor, (2) Winter Cabs, (2) KJ520 Narrow Drown`_. Exhibits appended and made a part of this Agreement: Exhibit A: List of supplies, equipment, or materials to be purchased, Exhibit B: Warranty attached DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSign Envelope ID: 56290429-F993-466F-8BFC-BFAFDBCB984C The City and Vendor agree as sot forth belmy, 1, , Purchnse, Vendor agreep to sell and City agrees to purchase the Items on Exhibit A appended hereto and by this reference Incorporated herein as If fully set forth here for the' sum set forth hereinabove, 2, Delivery, very, (FOB `585 Cometery Lone, Aspen, CO 81611) (DellveryAddressl 3, C n(ract Docil elncs, This Agreement shall inolud "all Contract Doc(nnents as tiro wine are'llsted In the Invitation to Bid and said Contiact Doebment are hereby nnacle'a !)art of this Agreement as If fiilly set out at length herein, 4, Warratnties, Manufacturers warranty applies-Bxhlbit B. 5, Assigns. This Agreement and all of the dovelnants hereof shall 111bre to the beneflf 'of acid be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party," d, Third Parties, This A.greemeut does not and shall not be deemed or connstrued, to catnfer;iipon or'graint to ttiny third party or l3arties, except to parties to i*Ylioiii Venndor or Clty mqy nssngll !tins. Agreement in accordance with the specific written p' trnnissi6n, aliy right to claim dmri�gcs .or to bring any suit, action Dr other proceeding against either tine City or Vendor because of .any breach hereof or because of any of tine ternnq, covenants, agreements or conditions Herein contained, 7, Wtilyers. No waiver of default by either party of any of tine terms, covenants or conditions hereof to be, performed, kept and observed by tine other party shall be construed, or operate as, a waiver of any subsequent default of any of the terms, covenants or conditions herein contained, to be performed, kept and observed by the other party, ' 8. Agreement Made in Colorado, Tine parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively In the courts of Pitkhn County, Colorado, 9, Attortney's Fees, In tine eveint that legal action is necessary to enforce any of the pa'o'vislons of this Agreement, the prevailing party shall be entitled to Its costs and rcnsoniable attorney's fees. 10. Waiver of Presimn t� iota, This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree, that no cio nslruction shall be made or presumption shall arise for or against elthor party based on any alleged unequal status of -the parties in the negotiation, review or drafting of the Agreement, DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 Docu8lgn Envelope ID: 66290429-F993-466F-88FC-6FAFD6CB964C 11, Cer'tifreatioll Regarding Debarlr ent, 5usperlsiarl, Ilreligihility, _ ar�cl Vo1rlrltai ExclLtsioi3, Vendor eercities, by acceptance or this Agrewnent, that neither it nor its principals is presently debaryed, suspended, proposed for debarment, declared ineligible or voluntarily excluded from 1341rticipation ill oily transaction with a )federal or State department or agency. It farther certiflas flint prior to submitting Its Bid flint it did iilclllde t11is c1a443e Willlout Mod MCR6011 In all lower tier transactions, solloitatlolls, proposals, contracts and subcontracts. In t11e event that Vendor or ales, lower tier participant was vinable to cerlify to the staterllent, an exPlallation was attached to the BW and was deternilned by the City to be satisfactory to the City; 12. _Warranties Ataainst Cantiil>~erlt secs. Gratillties, kickbacks arld Conflicts oflnteres . (A) Vendor -vvarraitts flint no person or sellh3g agency has been employed or retained to solicit or secure this Cor><traet Apart an agreement or understanding far a canlmisslon, percentage, brokerage, or contingent fee, excepting bong Fide employeos'or bona fide established cormlleralal or selling agencies mahilained by the Vendor for the purpose of securing business, (B) Vendor agrees not to give arty 0111ployee of the city"a a gratuity or ally offer of employment ill coWlectiorr with I:ny decision, approval, disapproval, re001"I3ie"d6tioil, Preparation of any part of a program requirement or a purchase request, intlueslcing the content of any specificatiarl Of 17rnotlrst3lent statldard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, deternlulation,' Gia1111 or Gfllltr'nver'sY, or other particular platter, pertaining to this ,Agreement, or to any solicitallon ❑r proposal therefore. (C) Vendor gepreserlts t11at 110 ot'tioia[, officer•, employee or representative of the City duriag the terin.of this Agreement has ar one (1) year thereafter shall have filly interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the tithe City Council approved the execution of this Agreement. (D)lr1 addi[ion to ocher remedies it way have for breach of the prohibitions against contingent fees, gratuities, klakbooks and conflict of interest, tile City 311,111 leave t11e right to: l . Cancel this Purchase Agreement without ally liability by tine City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcolttractor under City contracts; 3. Deduct ftom the contract price or consideration, or otherwise recover, the value of nrlytlrint; transferred or reroived by the Vendor; and 4. "Recover such value front the affeil,ding parties. 13, `I`errl><Irlatiorl foe' lief&rrlt oi' foe'ConveiiienrL of City. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for ally reason and in its sole discrctlorl the City shall determine that such onncellation Is in its beat interests and coltvenience. DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSign Envelope ID: 56280429-F993-45eF-88FC-6FAFD5CB964C M. �und Availability. Financial obligations of the City payable after the current fiscal year are contingent upoii fln.ds for that purpose being approprlated, budgeted and otherwise made available. If this Agreement contemplates the My using state or federal funds to meet Its obligations lierelu, this Agreement shall be contingent upon the avallaUility of those Rinds for pay,nent pursuant to the terms of this Agreement, 15, ' ' City _Council AppLoval. If this Agreement requires the City to pay 'an em6unt' of money in excess of $50,000,00 It shall not be dc• enied valid until it has been approved by the City Council 'of the City of Aspen, 16, Nott-Discrimination. No discrimination because of race, color, creed, sex, marital status, aff'ectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or reiiglQn shall be made In the employment of persons to perform under this Agreement. Vendor agrees to m1 et all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment, Vendor further agrees to con.ply with the letter alitd the spirit of the Colorado Antldiswiminatien Act of 1957, as ametlded and other applicable state and federal laws respecting discrimination and unfair employment practices, 17,, to t 'm i odi oa 1. This written Agreement along with all ' Contract Doaimients shall constitute the contract between the parties and supersedos or incorporates ally prior written and oral agreements of the parties. In addition, vendor understands that no City o at oc employee, other thAti .thd Mayor And City Coutibil acting as a body at ti council fl ee#Iilg, llas authority to enter Into an Agreement oi' to illodi'fy 'the teams of the Agteollidilt oil behalf of the City. Any suoir Agreement or modification to this Agre6inteilt, must be' in ',1rrlting and be eiieouted by the parties hereto, 18, Aitthorized Repyeschtative, The undersigned representative of Vendor,' as an Inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified hel-cln, 19. Elecli oWe Siviattires and Electronic Recwds This Agreement and any amendments hereto may be executed in several counterparts, each of which shall be deemed an original, and all of which together shall constitute one agreen.ent binding oil the Patties, notwithstanding the possible event that all Parties may not have signed the some counterpart. `• Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope of Work, acid any other documents requiring a signature hereunder, inay be signed electronically 1n the n.aiuier agreed to by the Parties. The Pertles agree not to deify the legal eff$ct or �. enforceability of the Agreement solely because it is in electronic form or because an electronic record was used In Its formation. The Parties agree not to object to the admissibility of the Agreement in the form. of ail electronic record, or a paper copy of all electronic documents, or a i. paper copy of a document bearing lit electronic signature, oil the ground that It is an electronic record or electronic signature or that it is not In its original form or is not an original, � DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSign Envelope ID: 56290429-F993.456F.8BFC-6FAFD5CB964C IN WI:TNas WHEREOF, The City and the Vendor, respectively have caused this Agree111ent to be duly executed the day alld year first herejo, of which, to all ilitexats and purposes, shall be considered as the orIginai. FOR THE CITY OF ASPENS poauCgnrd by: By. �a4Y'a lam. Asl�el� t e agei, 1/11/2023 1 6:36:48 PM PST Date SUPPIM, RI I �ajp ovw ` =I M DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF1 03D52F1 56 DocuSign Envelope ID: 69290429-F993466F-8BFC-6FAFD6C13964C aJOHN DEERIE EXHIBIT A Prepared For: CITY OF ASPEN PARKS DEPARTMENT 686 CEMETERY LN ASPEN, CO 81611 Business; 970-618-9716 sleve.barr@cityofaspen.com Equipment Summary VENTRAC 452OZ - AR01633 VENTRAC 462OZ - AR01634 VENTRAC KJ620 - AA01974 VENTRAC KJ620 - AA01975 VENTRAC KW452 - AB03786 VENTRAC KW462 - AB03787 Equipment Total Trade In Summary 2018 VENTRAC 460OZ Payoff Total Trade Allowance 2018 VENTRAC 460OZ Payoff Total Trade Allowance Trade In Total Quote Summary Qty 1 1 Prepared By: Bruce Smilh Potesllo Brothers Equipment 19020 Longs Way Parker, CO 80134 Phone: 303-841-2299 bruces@pbequlp.com Quote Id: 27870672 Created On: 02 December 2022 Last Modified On: 06 December 2022 Expiration Date: 31 December 2022 Selling Price Qty Extended $ 28,018.67 X 1 $ 28,018.67 $ 28,018.67 X 1 A $ 28,018.57 $ 6,946.60 X 1 = $ 6.945.60 $ 5,945.60 X 1 $ 6,946.60 $10,283.60 X 1 = $10,283.60 $10.283.60 X 1 = $10,283.60 $ 88,496.84 Each Extended $ 6,600.00 n al $ 5,500.00 $ 0.00 $ 6.600.00 $ 6,500.00 $ 5.600.00 $ 0.00 $ 6,600.00 $11,000.00 Total $ 88,495.64 $ (11,000.00) $126.00 $ 77,620.64 Quote Summary Equipment Trade I DELIVERY SubTot Est. Se Total Service Salesperson : X Accepted By: X Confidential DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF1 03D52F1 56 DocuSign Envelope ID: 6e290429-F993466F-8BFC-6FAFD5CB964C OJOHN DEERE r MI —I ilk 9RpTHER� foul PIA fNY Down Payment (0.00) Rental Applled (0.00) Balance due $ 77,620.04 Salesperson : X Accepted By: X C❑► lidenllal DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSlgn Envelope ID: 56290429•F993-456F-8BFC•6FAFD5CB964C JOHN DEERE Selling Equipment Quote Id: 27870672 Customer. CITY OF ASPEN PARKS DEPARTMENT LOD � �yio 8A rfIERS VENTRAC 462OZ - AR01533 Hours: 0 Stock Number: 42049 Selling Price $ 28,018.67 Code Description Qty Unit Extended 39.61216 45204 4wd articulating tractor, 32.6hp 1 $ 29,916.00 $ 29,916.00 — Kubota Standard Options.- Per Unit 47.0497 arm rest Wt. 1 $176.00 $ 175.00 70.4130 High altitude Jet 1 $ 66.10 $ 66.10 70.4161 12 volt switch and plug 1 $ 375.00 $ 376.00 Standard Options Total $ 606.10 Dealer Attachments freight freight 1 $ 760,00 $ 760.00 MST set up 1 $ 410.00 $ 410.00 Dealer Attachments Total $1,160.00 Suggested Price $ 31,681.10 Cuatnmer ;[3leaounts Customer Discounts Total $-3,882.53 $-3,682.83 VENTRAC 462OZ - AR01634 Hours: 0 Stoc% Number: 42050 Selling Price $ 28,018.57 Code Description Qty Unit Extended 39.61215 462OZ, 4wd articulating tractor, 32,6hp 1 $ 29,915.00 $ 29,915,00 Kubota Standard Options - Par Unit 47.0497 arm rest kit 1 $176.00 $175.00 70.4130 High altitude Jet 1 $ 66.10 $ 66.10 70.4161 12 volt switch and plug 1 $ 376.00 $ 37'6.00 $ 606.10 Dea Attach ants $ 760.00 $ 760.00 MST set up 1 $ 410.00 $ 410.00 Dealer Attachments Total $1,180.00 Confidential DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 bocuftn Envelope ID: 56200429-F993-456F-8BFC-6FAFD5CB964C a JOHN DEERE Selling Equipment Quote Id: 27870672 Customer: CITY OF ASPEN PARKS DEPARTMENT 12 NIT-1 RERS IOUIPMCNI Suggested Price Disco its Customer Discounts Total $-3,662.63 $ -%062.6 otal Selling Price $28,018.5 VENTRAC KJ620 - AA01 974 Hours: 0 Stock Number: Selling Price $6,946.60 Code Description Qty Unit Extended 39.65401 52!' Power Broom 1 $6,975.00 $6,976.00 . . Standard Option; - Perwit 70.8211 12 volt actuator for reverse rotation of 1 $395.00 $396.00 broom Standard Options Total $396.00 NaW Aiiachmenii freight freight $260.00 $260.00 MST set up 1 $90.00 $90.00 Dealer Attachments Total $340.00 Suggested Price $6,710.00 c Cuutomer Diucounts •g Customer Discounts Total $-764.40 $-764,40 Total Selling Prico $ 5,946.60 Stock Number: Code 39.66401 70.8211 freight VENTRAC KJ620 - AA01976 0 Selling Price $5,946.60 Description Qty Unit Extended 62" Power Broom 1 $6,076.00 $6,976.00 standard Options -Pe0hit 12 volt actuator for reverse rotation of 1 $396.00 $396.00 broom Standard Options Total -.Vj $396.00 Don freight 1 $250,00 $250.00 Confidential DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSign Envelope ID: 56290429-F993-466F-8BFC-6FAFDb08964C JOHN DrEERE to Selling Equipment POTISTIO sa2LIIERs IOulri.�rsr Quote Id: 27870572 Customer: CITY OF ASPEN PARKS DEPARTMENT MST set up 1 $ 90.00 $ 00.00 Dealer Attachments Total $ 340.00 Suggested Price $ 6,710.00 Customer Discounts Customer Discounts Total $-76a,40 $-764.40 VENTRAC KW462 - AB03786 Hours: 0 Stock Number: Selling Price Code Description Qty Unit $10,283.60 Extended 70.2014 CAB for 4620 with LED work lights 1 $ 8,215.00 $ 8,215.00 Standard Option - Per Ua}It 70.8148 Windshield Washer KIt 1 $ 246.00 $ 245.00 70.8161 Strobe Light K#t, 1 $ 376.00 $ 376.00 70.8162 Hazard Flasher Klt 1 $ 495.00 $ 495.00 70,2006-4 rnlrror kit 1 $ 160,00 $ 150.00 70.2006.6 Defrost Fan Kit 1 $ 265.00 $ 266.00 70.2014-61 Heater ICIt 1 $ 350.00 $ 360.00 Standard Options Total $1,880 00 D e1`,4tcll�neaa to freight freight 1 $ 600.00 $ 800.00 MST set up 1 $ 900.00 $ 900.00 Dealer Attachments Total $1,400 00 Suggested Price $11,496.00 Customer Discounts Customer Discounts Total $-1,211.40 $-10211.40 Total Sollhj( Price $ `. VENTRAC KW462 - AS03787 Hours: 0 Stock Number: Selling Price $ 10,283,60 Conlldentlal DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSign Envelope ID: 56290429-F993.466F-8BFC-6FAFD5CB964C JOHN DEEM ■ Selling Equipment POTeSriq aR4rIIER Quote Id: 27870572 Customer: CITY OF ASPEN PARKS DEPARTMENT Code 70.2014 Description Qty CAB for 4520 with LED work lights 1 Unit $ 8,215.00 Extended $ 8,215.00 Stanch-rd Q01olm - F60111' 70.8148 Windshield Washer Kit 1 $ 245.00 $ 246.00 70.8161 Strobe Light Kit, 1 $ 376.00 $ 376.00 70.8162 Hazard Flasher Kit 1 $ 495.00 $ 495.00 70.2006A mirror kit 1 $160.00 $160.00 70.2008-6 Defrost Fan Kit 1 $ 265.00 $ 266.00 70.2014-51 Heater Kit 1 $ 350.00 $ 360.00 Options Total $1,880.00 Dealer Attaohmellts 1 $ 600.00 $ 600.00 1 $ 900.00 $ 900.00 Dealer Attachments Total $1,400.00 Suggested Price $11,495.00 customer bipcounte Customer Discounts Total $ 4,211.40 $ 4,211.40 Con/idenllat DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSign Envelope ID: 56290429•F993.456F-8BFC-6FAFD5CB964C a JOHN [)EERE Trade In Quote Id: 27870572 Customer: CITY OF ASPEN PARKS DEPARTMENT Confidential ■ Loyesylo eRr IERS 1010 It FA ON I i i DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSign Envelope ID: 56290429-F993-458F-8SFC-0FAFD6CB964C 21212021 Venlreo Advantages: V Plus Werranly Home > Support > Warranty ADVANTAGES V-PLUS WARRANTY blips:lAvww.venlraaconvauppodmarranly 114 i DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSlgn Envelope ID: 56290429-F993-450E-80FC-6FAFD6CB964C 2/212021 Vankao Advenlegeat V Plua Warranty 1) 'ALEM" MA All new Ventrac tractors and attachments purchased in the United States and Canada are covered by Ventrads V Plus Warranty, so you can purchase with confidencel lrtlpa:/A%ww.venlrao.com/eupporilwarrenly f 214 DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DocuSign Envelope ID: 56290429-F993-456F-SBFC-6FAFD5CB964C 2/212021 Ventrao Advantages: V Plus Warranty Engine Warranty* Covered by engine manufacturer • B&S Vanguard 3/1-0 = 2-year w/ 3rd major parts only B&S Vanguard V-twins = 3-year e Kawasaki V-twins = 3-year Kubota 3 cylinder = 2-year or 2000 hours** with 3rd year major parts only or 3000 hours** A Please rotor to the engine rnartufacturer's waranty statement Included In your ownerlr manual. At Whieheverocours first Exclusions Replacement parts - limited to 90 days LIMITATIONS AND CONDITIONS Ventrac equipment, Including defective parts, must be returned to your authorized Ventrac dealer within the warranty period. The warranty extends to the cost to repair or replace (as determined by V.P.I.) the defective part. The expense of pickup and delivery of equipment, service call drive time or any transportation expense incurred for warranty repair Is the responsibility of the owner. Proof of purchase may be required. Warranty work must be completed by an authorized Ventrac dealer. This warranty extends only to Ventrac turf equipment operated under normal conditions and properly serviced and maintained. The warranty does not cover repair of damage due to normal use, wear and tear, maintenance services, repair of damage related to abuse, neglect, accident or use of the turf equipment which Is not In accordance with operating Instructions In the operator's manual, or damage resulting from repair of Ventrao turf equipment by person or persons other than an authorized Ventrao service dealer or the Installation of parts other than genulne Ventrac parts or Ventrac recommended parts. lillpe:/Aww.ventreacomfeuppoAlwarrenly 3/4 DocuSign Envelope ID: E2575286-1896-4EAA-874D-CF103D52F156 DoouSign Envelope ID: 56290429-F993456F-8BFC-6FAFD6CB964C 212/2021 Venlrao Advantages: V Plus Warranty 11 kfAn~wC FOLLOW US ON SOCIAL MEDIA Venture Products, Inc. reserves the right to make changes to product design and specifications without notice. The Information on this webslte has been compiled for US & Canada reference only. some Illustrations and text may Include Items or offers that are not available In all regions. Please contact your local dealer for details. lillps:/Avww.venlrao.com/eupporilwarranty n d