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HomeMy WebLinkAboutordinance.council.02-2023ORDINANCE NO. 2 (Series of 2023) AN ORDINANCE OF THE CITY OF ASPEN, COLORADO, TO CONFIRM THE COMPOSITION OF THE GRANTS STEERING COMMITTEE AND TO ACKNOWLEDGE THEIR POSITION AS AN ADVISORY COMMITTEE OF THE CITY COUNCIL, WHEREAS, the City of Aspen administers several grant programs intended to benefit the community; and WHEREAS, the City Council did determine that a Committee should be formed to advise City Council on matters relating to grants policy and administration during a City Council Work Session dated June 1, 2021; and WHEREAS, a Grants Steering Committee has informally been active since June 1, 2021 and has been assisting City Council with such matters related to its grants programs. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, THAT: Section 1. Establishment of the Steering Committee. There is hereby established the Grants Steering Committee for the City of Aspen, Colorado, which serves at the pleasure of the City Council. This board shall also be known as the Grants Steering Committee. Section 2. Composition; Term; Qualification. The Steering Committee shall be constituted as follows: (a) The Steering Committee shall consist of five (5) regular members all of whom shall serve overlapping three (3)-year terms. The Committee shall be appointed by the City Council with all appointees designated as at -large appointees who shall be selected primarily for their knowledge of and experience with grants administration, experience in local non -profits, management, or a related field. (b) Except for the filling of vacancies, all terms of appointment shall be for three-year periods, commencing at the time of appointment. (c) All members of the Steering Committee shall serve at the pleasure of the City Council and may be removed by majority vote thereof. (d) The Steering Committee is declared not to be a permanent board within the meaning of Section 8.2 of the Charter of the City of Aspen and, therefore, there shall be imposed no age or residency requirement for membership on the Steering Committee nor shall candidates for appointment be required to be qualified electors. Section 3. Powers and Duties. Generally, the Steering Committee is empowered to advise City Council on planning and policy related to the administration of the City of Aspen grant programs, guided by the Grant Steering Committee Charter, as may be amended from time to time by the Steering Committee and approved by City Council. These advisement duties shall include the following: (a) Recommend policy changes to all aspects of grants programming with a goal of continuous improvement; and (b) Implement City Council direction regarding the grants program; and (c) Recommend grant funding amounts; and (d) Establish and appoint advisory sub -committees in distinct grant program areas. Section 4. Rules of Procedure. (a) A quorum to transact the business of the Steering Committee shall consist of three (3) members. (b) At its first meeting the Steering Committee shall elect a chairperson and vice - chairperson. (c) The Steering Committee shall establish regular meeting times and days. Special meetings may be called by the chairperson or at the request of any two (2) members on at least twenty-four (24) hours written notice to each member of the Steering Committee, provided that a special meeting may be held on shorter notice if all members of the Steering Committee waive notice in writing. No business shall be transacted at any special meeting unless it has been stated in the notice of such meeting. Notice by email shall be deemed acceptable. (d) All regular and special meetings of the Steering Committee shall be open to the public except for executive (closed door) meetings as are permitted by law. Citizens shall have a reasonable opportunity to be heard and all minutes and other records of action of the Steering Committee shall be made available to the public. (e) The Steering Committee may adopt by-laws for the conduct of its business not inconsistent with this ordinance and the Charter of the City of Aspen and shall adopt such rules of procedures as it deems necessary. Section 5. Severability If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held invalid or unconstitutional in a court of competent jurisdiction, such portion shall be dccmcd a scparate, distinct, and independent provision and shall not affect the validity of the remaining portions thereof. Section b. Public Hearing A public hearing on the ordinance shall be held on the 24th day of January 2023, in the City Council Chambers, Aspen City Hall, Aspen, Colorado. INTRODUCED, READ, AND ORDERED PUBLISHED as provided by law by the City Council of the City of Aspen on the 10'11 day of January 2023. f 2: Teoenning, City .k FINALLY adopted, passed and ordered published this 24"' day of January 2023. 117� Torre, Mayor ATTEST: c� Nicole Henning, City Cler