The URL can be used to link to this page

Home My WebLink Aboutresolution.council.122-14 RESOLUTION # 122 (Series of 2014) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND CDW-G AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for high definition in-car video recording and display system, between the City of Aspen and CDW-G, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for high definition in-car video recording and display system, between the City of Aspen and CDW-G, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED y th i Cpeqcll o he City of Aspen on the 22"d day of September, 2014. V" teven Skadron, Mayor I, Linda Manning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, September 22, 2014. Linda Manning, City Clerk i The City of Wen CITY OF ASPEN STANDARD FORM OF AGREEMENT SUPPLY PROCUREMENT City of Aspen Project No.: -ZOIy- 1 3. AGREEMENT made as of,; day of _;) , in the year ; l BETWEEN the City: Contract Amount: The City of Aspen c/o Bill Linn 130 South Galena Street Total: $53,698.22 Aspen, Colorado 81611 Phone: (970)920-5055 If this Agreement requires the City to pay And the Vendor: an amount of money in excess of $25,000.00 it shall not be deemed valid CDW-G until it has been approved by the City c/o Rushabh Shaw Council of the City of Aspen. 75 Remittance Drive City Council Approval: Suite 1515 Chicago, IL 60675-1515 Date: �-,1:�`f'� Phone:866-223-9504 Resolution No..J,�u i ZF%,� :1-c"a►q Summary Description of Items to be Purchased: Vehicle technology for new patrol cars(high-definition video recording systems, display, mounts, ameras). These should serve through at least two vehicle purchase cycles, as the 10-year-old video nits they replace, Exhibits appended and made a part of this Agreement: Exhibit Al and A2: List of supplies, equipment, or materials to be purchased. 10. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. 11. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event that Vendor or any lower tier participant was unable to certify to the statement; an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest. (A)Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. (B)Vendor agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (C)Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1)year thereafter shall have any interest, direct or indirect; in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (D)In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. Recover such value from the offending parties. 13. Termination for Default or for Convenience of City. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 14. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City using state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 15, City Council Approval. If this Agreement requires the City to pay an amount of money in excess of$25,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957, as amended and other applicable state and federal laws respecting discrimination and unfair employment practices. 17. Integration and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on f behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by the parties hereto. 18. Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein written in three (3) copies, all of which, to all intents and purposes, shall be considered as the original. [SIGNATURES ON FOLLOWING PAGE] t FOR THE CITY OF ASPEN: ATT ST: By: G7`" ity Manager -Afmm City Clerk VENDOR: By: U �7v► �� Title I I LBV� C+2rPt 36Ct.594.4 9 OE400SPS SALES QUOTATION F'`XX542 11921622 9 .1.2014 SHIP TO: BILL TO: ASPEN POLICE DEPAR7,1ENT ASPEN POLICE DEPARTMENT 505 E MAIN ST STE 102 506 E MAIN ST STE 102 Accounts Payable ASPEN . CO 81611-2903 ASPEN : CO 81511-2905 Con#act: BILL 2 INN 970).920.54,'39 Customer P.O.m PANAS0NICG1 Customer Prone s970.?20.54u0 QUOTE a RUSHABH SHAH 866.223.9504 FEDEX Ground MasterCard/Visa Govt GOVT-EXEMPT 6 34166,-:',2 PAN TP FZ Ca 1 .5-43'0U 12808 808 2,445 83 14,674 98 Mtge' =Z-G1F4.3AXC M Con':act Colorado Panasonic wSCA NASPO 20511 Y"Y35M/WSCA/827172 a 6 5 16 6:8, PAN GAP'v'8ER DOCKING STATION FZ-GI TAB 46,5.34 2,792.04 Mfg#' 7163-0487-00-P Cc^:rr. t Colorado Panason•c wSCA NASPO 2051,`r`!Y35MrwSCA;B27172 i F SUBTOTAL 17,467.02 FREIGHT 0.00 TAX 0.00 `4. 4 Please remit payment to: CDW Government C:Dw Governmen`•. 75 Re-nittance Drive 230 North Milwaukee Ave. Suite 1515 Vernon Hills, !L 60061 Fax: 312.705.9438 Ch cacio. IL 606'5-1515 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http:i/www.cdw.com,,content/terms-conditions/product-sales.asp For more information, contact a CDW account manager. CD ,.com 800.594,4239 OE400SP5 SALES QUOTATION W FNZD361 11921622 9,11/2014. » - SHIP TO: BILL TO: ASPEN POLICE DEPARTMENT ASPEN POLICE DEPARTMENT 506 E MAIN S: STE 102 506 E MAIN ST STE 102 Accounts Payable ASPEN . CO 8 1611-2903 ASPEN ,CO 81611-29,09 Contact: BILL L1NN 97,0.920.5409 g Customer P.O.r UPDATED Customer P�-:one?x970.920.5400 ARBIT RAT ORS LiOTE ''i0?d'i ffii: '. � €i°ew": � n� °�.i d .:. - SCE °c' .: �`..,m';:` �... -C:'°•. , RUSH ABH SHAH 86&.223.9504 r_ EX Ground MasterCard/Visa Govt GOVT-E-XEMPT 6 3156953 PANASONIC P,RBI; RATOP Mh HD CAM 5,234 30 51.405.84 Mfgff:ARB-KIT HD256 ^24 Con::a•ct:Colorado Panasonic WSCA NASPO 20511YYY35M/WSCA/B27172 6 20,09 219 PANASONIC 1 YR ARB TPATOR 360 SVV MNT 296.41 7784 6 Mfa#:CF-SVCARB2AMAIY Contract. Colorado Panasonic WSCA NASPO 20511 YYY35M/WSCA,-B271 7 2 Electronic dist°'souticn-NO MEDIA 4 3146610 PANASONIC BACK SEAT CAMERA 433.61 ,734.44 Mfg# ARB-WV-VC31. z Cont.-act Colorado Panasonic WSCA NASPO 20511 YYY35M WSC.A.,627172 6 14 6390. PANASONIC ARBITRATOR G-FORCE SENSOR 218.75 1,312.50 Mfyy TGS-3DP Contract.Colorado Panasonic WSCA NASPO 20511 YYY35M/WSCA/B271 7 2 SUBTOTAL 36,2-231.20 FREIGHT 0.00 € TAX 0.00 k € Please remit payment to: CDW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave. Suite 1515 Vernon Hills, L 60061 Fax: 312.705.9438 Chicago. IL 60675-1515 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http:,,"/www.cdw.com,/content/terms-conditions/product-sales.asp For more information, contact a CDW account manager.