HomeMy WebLinkAboutresolution.council.124-14 RESOLUTION #124
(Series of 2014)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND DEWBERRY ENGINEERS, INC. AWARDED TUESDAY SEPTEMBER
24, 2014, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, the Aspen Water Department publicly opened said bids at 2:00
p.m., September 24, 2014 at the City of Aspen Purchasing office, 130 South
Galena Street, Aspen, Colorado,
WHEREAS, the bid specifically submitted to potential vendors is entitled:
"Request for Proposals—Manned Visual Inspection of Concrete Pipe in Raw
Water System", a true and accurate copy of which is attached hereto as Exhibit
"A».
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby awards a contract to the
appropriate vendor as incorporated herein, and that this Resolution hereby
authorize the City Manager to execute said agreement on behalf of the City of
Aspen.
INTRODUCED, READ AND ADOPTED by the ity Council of the City of
Aspen on the 13th day of October, 2014.
1 '
�teven Skadron, Mayor
I, Linda Manning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that Resolution adopted by the City
Council of the City of Aspen, Colorado, at a meet' g held October 13, 2014.
Linda Manning, Ci Clerk
z
The City of Aspen
CITY OF ASPEN STANDARD FORM OF AGREEMENT v 2009
PROFESSIONAL SERVICES
City of Aspen Project No.: 2014-115.
AGREEMENT made as of 13th day of October, in the year 2014.
BETWEEN the City:
Contract Amount:
The City of Aspen
c/o Water Department
130 South Galena Street Total: $53,220.00
Aspen, Colorado 81611
Phone: (970) 920-5055
If this Agreement requires the City to pay
And the Professional: an amount of money in excess of
$25,000.00 it shall not be deemed valid
until it has been approved by the City
Dewberry Engineers Inc. Council of the City of Aspen.
c/o Randy Parks PE
990 South Broadway City Council Approval:
Suite 400 Date: IC-13d`+
Denver, CO 80209
Phone: 303-825-1802 Resolution No.: 1:1L1 5ci(e's -9-0 1 q
For the Following Project:
Manned Visual Inspection of Concrete Pipe in Raw Water System
Exhibits appended and made a part of this Agreement:
Exhibit A: Scope of Work.
Exhibit B: Fee Schedule.
Agreement Professional Services Page 0
The City and Professional agree as set forth below.
1. Scope of Work. Professional shall perform in a competent and professional manner the
Scope of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written
Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as
is consistent with professional skill and care and the orderly progress of the Work in a timely
manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later
than December 31, 2014. Upon request of the City, Professional shall submit, for the City's
approval, a schedule for the performance of Professional's services which shall be adjusted as
required as the project proceeds, and which shall include allowances for periods of time required by
the City's project engineer for review and approval of submissions and for approvals of authorities
having jurisdiction over the project. This schedule, when approved by the City, shall not, except for
reasonable cause,be exceeded by the Professional.
3. Pam. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed. The hourly rates for work performed by Professional shall
not exceed those hourly rates set forth at Exhibit B appended hereto. Except as otherwise mutually
agreed to by the parties the payments made to Professional shall not initially exceed the amount set
forth above. Professional shall submit, in timely fashion, invoices for work performed. The City
shall review such invoices and, if they are considered incorrect or untimely, the City shall review
the matter with Professional within ten days from receipt of the Professional's bill.
4. Non-Assig nability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred, assigned, or sublet by either party without prior written consent of the
other. Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities
or obligations under this Agreement. Professional shall be and remain solely responsible to the City
for the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each
of whom shall, for this purpose be deemed to be an agent or employee of the Professional to the
extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any
sums due which may be due to any sub-contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be
canceled by the City prior to acceptance by the City whenever for any reason and in its sole
discretion the City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice, in writing, addressed to the other party, specifying the effective date of the
termination. No fees shall be earned after the effective date of the termination. Upon any
termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models,
photographs, reports or other material prepared by the Professional pursuant to this Agreement
shall become the property of the City. Notwithstanding the above, Professional shall not be
Agreement Professional Services Page 1
relieved of any liability to the City for damages sustained by the City by virtue of any breach of
this Agreement by the Professional, and the City may withhold any payments to the Professional
for the purposes of set-off until such time as the exact amount of damages due the City from the
Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in, or be construed as establishing an
employment relationship. Professional shall be, and shall perform as, an independent Contractor
who agrees to use his or her best efforts to provide the said services on behalf of the City. No
agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent
or servant of the City. City is interested only in the results obtained under this contract. The
manner and means of conducting the work are under the sole control of Professional. None of the
benefits provided by City to its employees including, but not limited to, workers' compensation
insurance and unemployment insurance, are available from City to the employees, agents or
servants of Professional. Professional shall be solely and entirely responsible for its acts and for the
acts of Professional's agents, employees, servants and subcontractors during the performance of this
contract. Professional shall indemnify City against all liability and loss in connection with, and
shall assume full responsibility for payment of all federal, state and local taxes or contributions
imposed or required under unemployment insurance, social security and income tax law, with
respect to Professional and/or Professional's employees engaged in the performance of the services
agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, if such injury,
loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by,
the act, omission, error, professional error, mistake, negligence, or other fault of the Professional,
any subcontractor of the Professional, or any officer, employee, representative, or agent of the
Professional or of any subcontractor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor
of the Professional. The Professional agrees to investigate, handle, respond to, and to provide
defense for and defend against, any such liability, claims or demands at the sole expense of the
Professional, or at the option of the City, agrees to pay the City or reimburse the City for the
defense costs incurred by the City in connection with, any such liability, claims, or demands. If it is
determined by the final judgment of a court of competent jurisdiction that such injury, loss, or
damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or
its employees, the City shall reimburse the Professional for the portion of the judgment attributable
to such act, omission, or other fault of the City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense, a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in
Agreement Professional Services Page 2
addition to any other insurance requirements imposed by this contract or by law. The
Professional shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to Section 8 above by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the
City. All coverages shall be continuously maintained to cover all liability, claims, demands,
and other obligations assumed by the Professional pursuant to Section 8 above. In the case
of any claims-made policy, the necessary retroactive dates and extended reporting periods
shall be procured to maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) for each accident, FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit, and
FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each
employee. Evidence of qualified self-insured status may be substituted for the
Workers' Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and ONE
MILLION DOLLARS ($1,000,000.00) aggregate. The policy shall be applicable to
all premises and operations. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
independent contractors, products, and completed operations. The policy shall
contain a severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and ONE MILLION DOLLARS
($1,000,000.00) aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The
policy shall contain a severability of interests provision. If the Professional has no
owned automobiles, the requirements of this Section shall be met by each employee
of the Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE
MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS
($1,000,000) aggregate.
Agreement Professional Services Page 3
(c) The policy or policies required above shall be endorsed to include the City and the
City's officers and employees as additional insureds. Every policy required above shall be
primary insurance, and any insurance carried by the City, its officers or employees, or
carried by or provided through any insurance pool of the City, shall be excess and not
contributory insurance to that provided by Professional. No additional insured endorsement
to the policy required above shall contain any exclusion for bodily injury or property
damage arising from completed operations. The Professional shall be solely responsible for
any deductible losses under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the
Professional's insurance agent as evidence that policies providing the required coverages,
conditions, and minimum limits are in full force and effect, and shall be reviewed and
approved by the City prior to commencement of the contract. No other form of certificate
shall be used. The certificate shall identify this contract and shall provide that the coverages
afforded under the policies shall not be canceled, terminated or materially changed until at
least thirty(30) days prior written notice has been given to the City.
(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith, and all monies so paid by City shall be
repaid by Professional to City upon demand, or City may offset the cost of the premiums
against monies due to Professional from City.
(f) City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$150,000.00 per person and $600,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act, Section 24-10-101 et
seq., C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
Agreement Professional Services Page 4
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by
certified mail return receipt requested to the respective persons and/or addresses listed above.
13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or
religion shall be made in the employment of persons to perform services under this contract.
Professional agrees to meet all of the requirements of City's municipal code, Section 13-98,
pertaining to non-discrimination in employment.
14. Waiver. The waiver by the City of any term, covenant, or condition hereof shall not
operate as a waiver of any subsequent breach of the same or any other term. No term, covenant, or
condition of this Agreement can be waived except by the written consent of the City, and
forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any
term, covenant, or condition to be performed by Professional to which the same may apply and,
until complete performance by Professional of said term, covenant or condition, the City shall be
entitled to invoke any remedy available to it under this Agreement or by law despite any such
forbearance or indulgence.
15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence)to execute the same.
16. Illegal Aliens —CRS 8-17.5-101 & 24-76.5-101.
(a) Pulpose. During the 2006 Colorado legislative session, the Legislature passed
House Bills 06-1343 (subsequently amended by HB 07-1073) and 06-1023 that added
new statutes relating to the employment of and contracting with illegal aliens. These new
laws prohibit all state agencies and political subdivisions, including the City of Aspen,
from knowingly hiring an illegal alien to perform work under a contract, or to knowingly
contract with a subcontractor who knowingly hires with an illegal alien to perform work
under the contract. The new laws also require that all contracts for services include
certain specific language as set forth in the statutes. The following terms and conditions
have been designed to comply with the requirements of this new law.
(b) Definitions. The following terms are defined in the new law and by this reference
are incorporated herein and in any contract for services entered into with the City of
Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
Agreement Professional Services Page 5
Law 156, 108th Congress, as amended, that is administered by the United States
Department of Homeland Security.
"Public Contract for Services" means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than
reports that are merely incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of all employees who are
newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not employ illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new
employees without confirming their employment eligibility for employment in the
United States under the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation
in the Federal Basic Pilot Program that Professional does not employ any new
employees who are not eligible for employment in the United States; and if
Professional has not been accepted into the Federal Basic Pilot Program prior to
entering into the Public Contract for Services, Professional shall forthwith apply
to participate in the Federal Basic Pilot Program and shall in writing verify such
application within five (5) days of the date of the Public Contract. Professional
shall continue to apply to participate in the Federal Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until
Professional is accepted or the public contract for services has been completed,
whichever is earlier. The requirements of this section shall not be required or
effective if the Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre-employment screening of job applicants while the Public Contract for
Services is being performed.
Agreement Professional Services Page 6
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shall:
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly
employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien; except that Professional shall not
terminate the Public Contract for Services with the subcontractor if during
such three days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal
alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of Labor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8-17.5-102, C.R.S.
(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal law,
(2) shall comply with the provisions of CRS 24-76.5-101 et seq., and (3) shall
produce one of the forms of identification required by CRS 24-76.5-103 prior to
the effective date of this Agreement.
16. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or
retained to solicit or secure this Contract upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained by the Professional for
the purpose of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
Agreement Professional Services Page 7
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one (1) year thereafter shall have any
interest, direct or indirect, in this Agreement or the proceeds thereof, except those that
may have been disclosed at the time City Council approved the execution of this
Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
17. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
18. General Terms.
(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the
parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof
and that after execution no alteration, change or modification shall be made except upon a
writing signed by the parties.
Agreement Professional Services Page 8
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three copies each of which shall be deemed an original on
the date first written above.
CITY OF ASPEN, COLORADO: PROFESSIONAL:
[Signature] [Signature]n, nn II --
By: S � �
/ H ;�:/- By: R /1 9 row S
[Name] [Name] ` n
Title: Title: lks'lc(�C ` 6-t'
Date: '6 Date: 1 Q 2C/'C�
Approved as to form:
rty Attorney's Office
Agreement Professional Services Page 9
EXHIBIT A PROFESSIONAL SERVICES AGREEMENT
Dewberry has developed and refined a flexible inspection and assessment program which has been
successfully implemented on multiple projects. Components of the program include:
Task 1 — Project Management, Quality Assurance and Quality Control
Provide technical direction to the design staff to ensure the project meets budget,schedule,and quality
goals. Provide coordination and communication with team members. Provide QA/QC services on all
products to the City of Aspen.
Task 1.1 -Project Management. Assign and supervise project staff,subcontractors, monitor work
schedule and budgets,provide general contract administration, and prepare invoices. Internal technical
direction and project planning activities are included under this task. Maintain frequent communication
with the City of Aspen throughout the project.
Task 1.2-Quality Assurance and Quality Control. Provide quality assurance and quality control
services on all work products generated. Assure incorporation of City of Aspen review comments and
desired revisions into all final documents.
Task 1.3-Health and Safety Plan. Development of a project specific Health and Safety(H&S)Plan
to address permit required confined space manned entry requirements including hazard identification,all
pertinent safety and monitoring equipment,lockout/tag-out procedures,traffic control coordination,pre-
entry safety meeting,and manhole entry protocol.The H&S Plan will identify necessary forms and
permits for each identified impact or hazard for the specific tasks to be performed as part of the Work.
The H&S Plan will be submitted to the City of Aspen for their information.
Task 2— Meetings
Project Meetings. Conduct project meetings at the City of Aspen to discuss known pipeline issues,
failures and repairs,system operation and hydraulics. The following meetings are anticipated:
• Kickoff meeting/Staff interviews
• Field Assessment planning and pre-inspection meeting
• Final condition assessment report
Agreement Professional Services Page 10
Task 3—Information Gathering
Record,gather and review of available construction drawings, shop drawings,test reports and previous
studies.
Existing Data Review. Gather existing data and conduct a detailed data review of existing documents
to support the planning and execution of the condition assessment. Particular interest will be focused
on the following:
• GIS information
• Construction drawings
• Available geotechnical investigations from previous projects
• Previous studies or reports related to the pipeline
• Hydraulic operating parameters
• If available,obtain the original shop drawings from pipe manufacturer
• Modifications made to the system since the original construction
• Operations/maintenance logs
• Document problems or failures that have occurred on the pipelines
• Interview with staff and operators on pipeline issues
Review and organize the data obtained to develop a better understanding of overall system condition,
anticipated pipe defects,required inspection equipment and pipe assessment techniques.
Task 4— Planning
Field Inspection Plan. Based on the available data reviewed,develop an Assessment Plan that
considers pipe access,safety,dewatering issues,operational concerns,inspection components and staff
requirements. Develop proposed assessment procedures,inspection forms and road/traffic control
requirements. Identify tasks associated with the field inspection and assign responsibilities for each
task.
Outline the scope,approximate schedule, and duration for the field inspection. Develop a draft
inspection plan and distribute to the City of Aspen for review. Prepare a final inspection plan and
distribute.
Task 5— Field Inspection
Appurtenance and Pipeline Field Inspection. The objective of this task is the manned inspection and
pipe assessment,including written field documentation,photographs,and interior mapping of distressed
pipe,failing joints,spalling concrete,interior joint seals, and other areas of concern. At a minimum,
mapping will include pipe numbering,total distance measured from entry point to distressed location,
circumferential positioning of defect for accurate feature position and location,and photograph of
defects or anomalies.
Dewberry will be responsible for the inspection team's safety equipment. Anticipated equipment
includes:
• Air monitors • Inspection carts
• Harnesses • Other PPE,as required
• Lights • Pipe inspection tools(cameras,hammers,scrapers,tape measure,survey string)
Agreement Professional Services Page 11
The 28-inch diameter waterline is approaching the lower bounds of safe, manned inspection pipe size.
We will meet with the City early in the project to establish pipe dewatering,ingress and egress,
ventilation,pipe slopes,and reach length in order to determine the feasibility of a safe manned
inspection.
Office Data Analysis. Following the field assessment of the pipelines and associated appurtenances,
Dewberry will process the data in the office. Data processing includes reviewing and logging any
measurements,documenting areas of pipeline deficiency,correlating photographs and assigning a
condition assessment value.
Task 6—Condition Assessment Report
Condition Assessment Report. Prepare written condition assessment report for the findings of the
work completed. The final assessment report shall include summaries of all inspection data, detailed
assessment of pipeline defects including photographs of the pipe and joint conditions,graphical mapping
of the system identifying defect type, location and position within pipe,and recommendations based
these findings. Additional services such as pipe strength analysis,estimated rehabilitation cost
estimates,and designed repair and rehabilitation procedures are available if requested by the owner.
Services Not Included
The following tasks are not included in our Scope of Work,but may be added by mutual agreement by
contract amendment:
• No survey work is required to determine the condition of the pipelines or appurtenances
• No geotechnical work is planned
• No work that would require the use of a construction contractor is planned
• Any excavations,mutually agreed to be necessary,will be performed by the City of Aspen
Project Deliverables -Electronic Files
Text and spreadsheet files shall be completed in Microsoft Word and Excel respectively,with one
electronic copy provided in Word/Excel format in addition to PDF files. Both electronic and hard
copies of all deliverables will be provided. Specific Deliverables by task are identified below:
Task 1 -Project Management Task 4-Planning
• Health and Safety Plan • Field Inspection Plan
Task 2-Meetings Task 6-Condition Assessment
• Meeting Agendas • Inspection Photographs
• Meeting Notes • Field Notes and Reports
• Condition Assessment Report
Project Schedule Task Completion Date
The times for these services are based on a Project Start and Notice to Proceed October 10,2014
start date of October 10,2014. This Health and Safety Plan October 24,2014
schedule may be modified once Draft Inspection Plan November 14,2014
parameters and restrictions are determined Field Inspection TBD
in data received from the City. Draft Condition Assessment Report December 12,2014
Final Condition Assessment Report J December 31,2014
Agreement Professional Services Page 12
EXHIBIT B PROFESSIONAL SERVICES AGREEMENT
Fee Schedule
U ftjedYanagemK Wand US Pin S 3,235 S 345 F 1 4 71i 2
20 Yet4ugs S 5,980 S 500 S 5,480 40 8 i6 S
3.0 I*nnation Gathering and Dib hview S 2.995 S 2,995 25 1 8 S
* Fidd impesdon Pin $ 3,190 S 3,19 26 2 8 i5
SA Field Inspecdw and Ana(ys w S 20,420 5 3,500 $ 16,923 120 32 4 36 40 8
5.1 Pume S 300 S 300
51 t*Cad $ 6.000 S 6.000
5.3 hlobk*nniUemabkufim $ 1,000 S 1,000
54 Coned Space EpoenO $ - S
6A Ctm"ASWWd Report S 10,100 S 200 $ 9,900 12 4 4 24 40 6 4
otdcog 3 53,223 S it," $ 41,720 320 49 12 96 141 u 6
13 t)er6eny+nlfi pmYide nrJrdM4e fx the cordned spare entry.lnspeft cogs rtd be micW by one pmw 4 the Coy pied as mande ads.Deebeny
assumes 3 days dSeGci ins�Ctiat
2)FrAc mtd and pan*costs d 56.000 we assumed fta taggens,cams,*,and penrait W 10r three days d aspe6nl
3?Nvbwywi pq*a0 WW ptectm 90 bo sins,safety harnesses,huts,9�a,hgtds,aiu=*m)and standard mpectm tot for can*pipee o p chm
T► 1x no M e"aae rid edto be .
Agreement Professional Services Page 13