HomeMy WebLinkAboutresolution.council.040-23RESOLUTION #40
(Series of 2023)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND DEERE & COMPANY AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN,
COLORADO.
WHEREAS, there has been submitted to the City Council a contract for four
John Deere Gator electric TE work carts, between the City of Aspen and Deere &
Company, a true and accurate copy of which is attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract for
four (4) Gator TE Utility Carts between the City of Aspen and Deere & Company,
a copy of which is annexed hereto and incorporated herein, and does hereby
authorize the City Manager to execute said agreement on behalf of the City of
Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 28' day of March 2023.
Tqf K
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held, March 28, 2023.
Nicole Henning, City C i erk
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
CITY OF ASPEN STANDARD FORM OF AGREEMENT CITY OF ASPEN
SUPPLY PROCUREMENT
City of Aspen Project No.: 2023 134.
AGREEMENT made as of day of Febiwil ;. , in the year
BETWEEN the City:
The City of Aspen Parks Department
c/o Steve Barr
427 Rio Grande Place
Aspen, Colorado 81611
Phone: (970) 618-9716
Steve.barr(waspen.gov
And the Vendor:
Deere & Company
c/o
2000 John Deere Run
Cary, NC 27513
Summary Description of Items to be Purchased:
Contract Amount:
Total: $57,650.56
If this Agreement requires the City to pay
an amount of money in excess of
$50,000.00 it shall not be deemed valid
until it has been approved by the City
Council of the City of Aspen.
City Council Approval:
Date:
Resolution No.
(4) Gator TE Electric work carts with Canopy Quotation ## 28045553
Exhibits appended and made a part of this Agreement:
Exhibit A: List of supplies, equipment, or materials to be purchased.
Exhibit B: Warranties
Exhibit C: Sourcewell Contract
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
The City and Vendor agree as set forth below.
1. Purchase. Vendor agrees to sell and City agrees to purchase the items on Exhibit A
appended hereto and by this reference incorporated herein as if filly set forth here for the sum
set forth hereinabove.
2. Delivery. (FOB 585 Cemetery Lane, Aspen,CO 81611)
[Delivery Address]
3. Contract Documents. This Agreement shall include all Contract Documents as the
same are listed in the Invitation to Bid and said Contract Document are hereby made a part of
this Agreement as if fiflly set out at length herein.
4. Warranties. Exhibit B
5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure
to the benefit of and be binding upon the City and the Vendor respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
6. 'l"bird Parties. This Agreement does not and shall not be deemed or construed to
confer upon or grant to any third party or parties, except to parties to whom Vendor or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Vendor
because of any breach hereof or because of any of the terms, covenants, agreements or
conditions herein contained.
7. Waives:s. No waiver of default by either party of any of the terms, covenants or
conditions hereof to be performed, kept and observed by the other party shall be construed, or
operate as, a waiver of any subsequent default of any of the terms, covenants or conditions herein
contained, to be performed, kept and observed by the other party.
8. Agreement Made in Colorado. The parties agree that this Agreement was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to
be exclusively in the courts of Pitkin County, Colorado.
9. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable
attorney's fees.
10. Waiver of Presumption. This Agreement was negotiated and reviewed through the
mutual efforts of the parties hereto and the parties agree that no construction shall be made or
presumption shall arise for or against either party based on any alleged unequal status of the
parties in the negotiation, review or drafting of the Agreement.
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
11. Certification Regarding Debarment Susl2ension, IneliAbility, and Voluntary
Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from participation in any transaction with a Federal or State department or agency. It
further certifies that prior to submitting its Bid that it did include this clause without modification
in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event
that Vendor or any lower tier participant was unable to certify to the statement, an explanation
was attached to the Bid and was determined by the City to be satisfactory to the City.
12. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(A) Vendor warrants that no person or selling agency has been employed or retained to solicit
or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Vendor for the purpose of
securing business.
(B) Vendor agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(C) Vendor represents that no official, officer, employee or representative of the City during
the term of this Agreement has or one (1) year thereafter shall have any interest, direct or
indirect, in this Agreement or the proceeds thereof, except those that may have been
disclosed at the time City Council approved the execution of this Agreement.
(D) In addition to other remedies it may have for breach of the prohibitions against contingent
fees, gratuities, kickbacks and conflict of interest, the City shall have the right to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a vendor, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover, the value of
anything transferred or received by the Vendor; and
4. Recover such value from the offending parties.
13. Termination for Default or for Convenience of City. The sale contemplated by this
Agreement may be canceled by the City prior to acceptance by the City whenever for any reason
and in its sole discretion the City shall determine that such cancellation is in its best interests and
convenience.
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
14. Fund Availability. Financial obligations of the City payable after the current fiscal
year are contingent upon funds for that purpose being appropriated, budgeted and otherwise
made available. If this Agreement contemplates the City using state or federal fiinds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
15. City Council A r'oval. If this Agreement requires the City to pay an amount of
money in excess of $50,000.00 it shall not be deemed valid until it has been approved by the City
Council of the City of Aspen.
16. Non -Discrimination. No discrimination because of race, color, creed, sex, marital
status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap,
or religion shall be made in the employment of persons to perform under this Agreement.
Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining
to nondiscrimination in employment. Vendor further agrees to comply with the letter and the
spirit of the Colorado Antidiscrimination Act of 1957, as amended and other applicable state and
federal laws respecting discrimination and unfair employment practices.
17. I_nte ,ration and Modification. This written Agreement along with all Contract
Documents shall constitute the contract between the parties and supersedes or incorporates any
prior written and oral agreements of the parties. In addition, vendor understands that no City
official or employee, other than the Mayor and City Council acting as a body at a council
meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on
behalf of the City. Any such Agreement or modification to this Agreement must be in writing
and be executed by the parties hereto.
18. Authorized Re resentative. The undersigned representative of Vendor, as an
inducement to the City to execute this Agreement, represents that he/she is an authorized
representative of Vendor for the purposes of executing this Agreement and that he/she has full
and complete authority to enter into this Agreement for the terms and conditions specified
herein.
19. Electronic Signatures and Electronic Records This Agreement and any
amendments hereto may be executed in several counterparts, each of which shall be deemed an
original, and all of which together shall constitute one agreement binding on the Parties,
notwithstanding the possible event that all Parties may not have signed the same counterpart.
Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope
of Work, and any other documents requiring a signature hereunder, may be signed electronically
in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or
enforceability of the Agreement solely because it is in electronic form or because an electronic
record was used in its formation. The Parties agree not to object to the admissibility of the
Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a
paper copy of a document bearing an electronic signature, on the ground that it is an electronic
record or electronic signature or that it is not in its original form or is not an original.
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement
to be duly executed the day and year first herein, of which, to all intents and purposes, shall be
considered as the original.
FOR THE CITY OF ASPEN:
0=uSoed by -
By: S� �.
Aspen City Manager
3/29/2023 i 1:29:55 PM PDT
Date
SUPPLIER:
Deere and Company
By: -
Contract Administrator
Title
3-8-2023
Date
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
0 JOHN DEERE
idustomer:
Quotes are valid for 30 days from the creation date or upon contract
expiration, whichever occurs first.
A Purchase Order (PO) or Letter of Intent (LOI) including the below
information is required to proceed with this sale. The PO or LOI will be
returned if information is missing.
Vendor: Deere & Company
❑ 2000 John Deere Run
Cary, NC 27513
Signature on all LOIs and POs with a
❑ signature line
❑ Contract name or number; or JD Quote ID
❑ Sold to street address (no PO box)
❑ Ship to street address (no PO box)
❑ Bill to contact name and phone number
❑ Bill to address
For any questions, please contact:
Bruce Smith
Potestio Brothers Equipment
7993 Cherrywood Loop
Kiowa, CO 80117
Tel: 720-644-4709
Email: braces@pbequip.com
❑ Bill to email address (required to send the invoice and/or to obtain the tax
exemption certificate
❑ Membership number if required by the contract
Quotes of equipment offered through contracts between Deere & Company, its divisions
and subsidiaries (collectively "Deere") and government agencies are subject to audit and
access by Deere's Strategic Accounts Business Division to ensure compliance with the
terms and conditions of the contracts.
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
aJOHN DEERS
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Potestio Brothers Equipment
7993 Cherrywood Loop
Kiowa, CO 80117
720-644-4709
kiowa@pbequip.com
Quote Summary
Prepared For: Delivering Dealer:
CITY OF ASPEN PARKS DEPARTMENT Potestio Brothers Equipment
585 CEMETERY LN Bruce Smith
ASPEN, CO 81611 7993 Cherrywood Loop
Business: 970-618-9716 Kiowa, CO 80117
steve.barr@cityofaspen.com Phone: 720-644-4709
bruces@pbequip.com
Quote ID: 28045553
Created On: 11 January 2023
Last Modified On: 21 February 2023
Expiration Date: 10 March 2023
Equipment Summary Selling Price Qty Extended
JOHN DEERE GATORTm TE (Model $ 15,715.14 X I $15,715.14
Year 2023)
Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70)
Price Effective Date: January 10, 2023
JOHN DEERE GATOR"m TE (Model $15,465.14 X 3 =
Year 2023)
Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70)
Price Effective Date: January 10, 2023
OPEN MARKETMiedman Brothers $ 1,135.00 X 4
Canopy
Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70)
Price Effective Date:
Equipment Total
Trade In Summary
2017 TORO WORKMAN-MDX-E
Payoff
Total Trade Allowance
2017 TORO WORKMAN-MDX-E
Qty Each
1 $ 2,250.00
1 $ 2,250.00
Salesperson: X Accepted By: X
$ 46,395.42
$ 4,540.00
$ 66,650.56
Extended
$ 2,250.00
$ 0.00
$ 2,250.00
$ 2,250.00
Confidential
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
ep JOHN D EERE
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
Payoff
Total Trade Allowance
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Potestio Brothers Equipment
7993 Cherrywood Loop
Kiowa, CO 80117
720-644-4709
kowa@pbequip.com
2017 TORO WORKMAN-MDX-E 1 $ 2,250.00
Payoff
Total Trade Allowance
2017 TORO WORKMAN-MDX-E 1 $ 2,260.00
Payoff
Total Trade Allowance
Trade In Total
Incluaes tees and Non -contract items Quote Summary
Equipment Total
Trade In
SubTotal
Est. Service
Agreement Tax
Total
Down Payment
Rental Applied
Balance Due
Salesperson : X Accepted By: X
Confidential
$ 0.00
$ 2,250.00
$ 2,250.00
$ 0.00
$ 2,250.00
$ 2,250.00
$ 0.00
$ 2,250.00
$ 9,000.00
$ 66,650.56
$ (9,000.00)
$ 67,650.56
$ 0.00
$ 57,650.56
(0.00)
(0.00)
$ 57,650.66
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
aJOHN DEERE
Selling Equipment
Quote Id: 28045553 Customer Name: CITY OF ASPEN PARKS DEPARTMENT
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
Hours:
Stock Number:
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Potestio Brothers Equipment
7993 Cherrywood Loop
Kiowa, CO 80117
720-644-4709
kowa@pbequip.com
JOHN DEERE GATORTm TE (Model Year 2023)
Contract: Sourcewell Grounds Maintenance 031121-DAC Selling Price *
(PG NB CG 70) $ 15,715.14
Price Effective Date: January 10, 2023
* Price per item - includes Fees and Non -contract items
Code Description Qty List Price Discount% Discount Contract Extended
Amount Price Contract
Price
559NM
GATORTm TE (Model Year
1
$ 14,999.00
17.00
$ 2,549.83 $ 12,449.17 $ 12,449.17
2023)
Standard Options - Per Unit
001A
US/Canada
1
$ 0.00
17.00
$ 0.00
$ 0.00
$ 0.00
0502
PR - Utility & Protection
1
$ 0.00
17.00
$ 0.00
$ 0.00
$ 0.00
Package
1015
Turf Tires
1
$ 0.00
17.00
$ 0.00
$ 0.00
$ 0.00
2016
Non Adjustable Seat
1
$ 0.00
17.00
$ 0.00
$ 0.00
$ 0.00
3003
Deluxe Cargo Box with
1
$ 559.00
17.00
$ 95.03
$ 463.97
$ 463.97
Brake and Taillights and
Spray -On Liner
3101
Cargo Box Power Lift
1
$ 971.00
17.00
$ 165.07
$ 805.93
$ 805.93
3300
48V to 12V Converter
1
$ 943.00
17.00
$ 160.31
$ 782.69
$ 782.69
4054
Front Protection Package
1
$ 746.00
17.00
$ 126.82
$ 619.18
$ 619.18
4199
Less Rear Protection
1
$ 0.00
17.00
$ 0.00
$ 0.00
$ 0.00
Package
6010
1.25 In. (38mm) Rear
1
$ 108.00
17.00
$ 18.36
$ 89.64
$ 89.64
Receiver Hitch
Standard Options Total
$ 3,327.00
$ 565.59
$ 2,761.41
$ 2,761.41
Dealer Attachments/Non-Contract/Open
Market
BUC11248 Deluxe Light Kit
1
$ 533.93
17.00
$ 90.77
$ 443.16
$ 443.16
Dealer Attachments Total
$ 533.93
$ 90.77
$ 443.16
$ 443.16
Value Added Services $ 0.00 $ 0.00 $ 0.00
Total
Additional Discounts _
Multi -unit Discount 1 $ 188.60 $-188.60 $-188.60
Additional Discount Total $ 188.60 $-188.60 $-188.60
Confidential
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
N
JOHN DEERE
Selling Equipment
Quote Id: 28045553 Customer Name: CITY OF ASPEN PARKS DEPARTMENT
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
delivery
Equipment Fees Total
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Potestio Brothers Equipment
7993 Cherrywood Loop
Kiowa, CO 80117
720-644-4709
kiowa@pbequip.com
Fees
1 250.00
$ 250.00
JOHN DEERE GATORTm TE (Model Year 2023)
250.00 250.00
$ 250.00 $ 250.00
Equipment Notes:
Hours:
Stock Number: Selling Price
Contract: Sourcewell Grounds Maintenance 031121-DAC $ 15,465.14
(PG NB CG 70)
Price Effective Date: January 10, 2023
* Price per item - includes Fees and Non -contract items
Code Descrlption Qty List Price Discount% Discount Contract Extended
Amount Price Contract
Price
559NM GATORTm TE (Model Year 3 $ 14,999.00 17.00 $ 2,549.83 $ 12,449.17 $ 37,347.51
2023)
Standard Options -_Per Unit
001A
US/Canada
3
$ 0.00
17.00
$ 0.00
$ 0.00
$ 0.00
0502
PR - Utility & Protection
3
$ 0.00
17.00
$ 0.00
$ 0.00
$ 0.00
Package
1015
Turf Tires
3
$ 0.00
.17.00
$ 0.00
$ 0.00
$ 0.00
2016
Non Adjustable Seat
3
$ 0.00
17.00
$ 0.00
$ 0.00
$ 0.00
3003
Deluxe Cargo Box with
3
$ 559.00
17.00
$ 95.03
$ 463.97
$ 1,391.91
Brake and Taillights and
Spray -On Liner
3101
Cargo Box Power Lift
3
$ 971.00
17.00
$ 165.07
$ 805.93
$ 2,417.79
3300
48V to 12V Converter
3
$ 943.00
17.00
$ 160.31
$ 782.69
$ 2,348.07
4054
Front Protection Package
3
$ 746.00
17.00
$ 126.82
$ 619.18
$ 1,857.54
4199
Less Rear Protection
3
$ 0.00
17.00
$ 0.00
$ 0.00
$ 0.00
Package
6010
1.25 In. (38mm) Rear
3
$ 108.00
17.00
$ 18.36
$ 89.64
$ 268.92
Receiver Hitch
Standard Options Total
$ 3,327.00
$ 565.59
$ 2,761.41
$ 8,284.23
Dealer Attachments/Non-Contract/Open
Market
BUC11248 Deluxe Light Kit
3
$ 533.93
17.00
$ 90.77
$ 443.16
$ 1,329.48
Confidential
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
QO JOHN DEERE
Selling Equipment
Quote Id: 28045553 Customer Name: CITY OF ASPEN PARKS DEPARTMENT
ALL PURCHASE ORDERS MUST BE MADE OUT
ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):
TO DELIVERING DEALER:
Deere & Company
Potestio Brothers Equipment
2000 John Deere Run
7993 Cherrywood Loop
Cary, NC 27513
Kiowa, CO 80117
FED ID: 36-2382580
720-644-4709
UEID: FNSWEDARMK53
kowa@pbequip.com
Dealer Attachments Total $ 533.93 $ 90.77 $ 443.16 $ 1,329.48
Value Added Services $ 0.00 $ 0.00 $ 0.00
Total
Additional Discounts
Multi -unit Discount 3 $ 188.60 $-188.60 $-565.80
Additional Discount Total $ 188.60 $-188.60 $-565.80
OPEN MARKETMiedman Brothers Canopy
Equipment Notes:
Hours: 0
Stock Number:
Selling Price *
Contract: Sourcewell Grounds Maintenance
031121-DAC
$ 1,135.00
(PG NB CG 70)
Price Effective Date:
* Price per item - includes Fees and Non -contract items
Code Description
Qty List Price Discount%
Discount
Contract
Extended
Amount
Price
Contract
Price
AP-21 G Canopy for TE Gator
4 $ 650.00 0.00
$ 0.00
$ 650.00
$ 2,600.00
Standard Options - Per Unit
AP-JG4 Split Windshield
4 $ 230.00 0.00
$ 0.00
$ 230.00
$ 920.00
11A
Standard Options Total
$ 230.00
$ 0.00
$ 230.00
$ 920.00
Dealer AttachmentslNon-Contract/Open
Market
Freight freight
4 $ 75.00 0.00
$ 0.00
$ 75.00
$ 300.00
MST set up
4 $ 180.00 0.00
$ 0.00
$ 180.00
$ 720.00
Dealer Attachments Total
$ 255.00
$ 0.00
$ 265.00
$ 1,020.00
Confidential
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
JOHN DEERE
Trade-in
Quote Id: 28045553 Customer Name: CITY OF ASPEN PARKS DEPARTMENT
ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
2017 TORO WORKMAN-MDX-E
Machine Details
Description Net Trade Value
2017 TORO WORKMAN-MDX-E $ 2,250.00
Your Trade In Description
Used Toro MDX 48 volt elec. Utility Vehichles with charger
Additional Options
Hour Meter Reading 1200
Total$2,250.00
2017 TORO WORKMAN-MDX-E
Machine Details
Description
Net Trade Value
2017 TORO WORKMAN-MDX-E
$ 2,260.00
Stock Number:
Your Trade In Description
Used Toro MDX 48 volt elec. utility vehicle with charger
Additional Options
Hour Meter Reading 1200
PayOff
$ 0.00
Total00
2017 TORO WORKMAN-MDX-E
Confidential
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
46 JOHN DEERE
Trade-in
Quote Id: 28045553 Customer Name: CITY OF ASPEN PARKS DEPARTMENT
ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
Machine Details
Description Net Trade Value
2017 TORO WORKMAN-MDX-E $ 2,250.00
Stock Number:
Your Trade In Description
Used Toro MDX 48 volt elec. utility vehicle with charger
Additional Options
Hour Meter Reading 1200
PayOff $ 0.00
i f0
2017 TORO WORKMAN-MDX-E
Machine Details
Description Net Trade Value
2017 TORO WORKMAN-MDX-E $ 2,250.00
Stock Number:
Your Trade In Description
Used Toro MDX 48 volt elec. utility vehicle with charger
Additional Options
Hour Meter Reading 1200
Payoff $ 0.00
Total 00
Confidential
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
WARRANTY FOR NEW JOHN DEERS GOLF & TURF FQUIPMFNT
(US & Cnnadn Only) el
JawOio�x
A. GENERAL PROVISIONS - With respect to purchasers in the United Slates, "John Deere" mcmns Deere & Contpmry, I John Deere Place, Moline, IL G12G5
and with respect to purchasers in Canada, 'John Deere" means John Deere Canada ULC, 295 Hunter Road, P.O. Box 1000, Grimsby, Ontario L3M 41-15. The
wnrminits described below are provided by John Deere to the original purchasers of new John Deer; Got fand T rfequipment ("Equipment") purelased from
John Deere or an authorized Jahn Deere dealer a distributor ("Selling Dealer"). These warranties apply only to Equipment intended for sale in Ilie United States
and Canada. Undcr these watrrrtnties, Jolt Deere will repair or replace, at its option, any pan covered under these wmrranlics which is found to be defective in
malcHui or workmanship during the applicable warranty term. Warranty service must be performed by a dealer, distributor or service center authorized by John
Deere to scll and/or service the type of equipment involved ("Aulliorized Dealte'). The Authorized Dealer will use only new or mumnur'acttired parts or
components Furnished or approved by Jo1nt Deno. Wit rrnnly service wi11 be performed wilhouI charge to the purchaser for pails and/or labour. However, the
purchaser will be responsible Far any service call and/or transportation of Equipment to raid from the Atuitorized Dealer's Place of business (except wf[cm
prohibited by late), for any premium charged for aye rtime labour requcsled by Ilse pit rchaser and ror any sorvice and/or [maintenance not dirceIly related to tiny
doreel covered under these ► arrnnties. These warmnlies are Imitstorable, provided an Aulltorizcd Dealer is notified Of tile awmership change, and John Deere
approves the warranly transfer.
B. WHAT IS ►VRRANTED - Subjcct to scclion C, all parts of any new Equuipment are warranted for (lie number of months or operating (tours specified below.
Each warranty term bons on the dale of delivery of the Equip)ttent to IItc original pureltaser.
I Aera[ors:800, 1000, ISOO 2000* EQUIPMENT WARRANTY TERM
2 Bunker Rakes: 1200A 1204 Hydro Rate*
3 Debris Maint: TC125* Col Ice lion System
4 Reel Mowers: 180 220260 2-100 2500 2700. 2653. 60D0 7000 & ROOD Series* 24 Monlhs/Unlintiled flours
5 Rola Mowers: 7000.90M & 9000 Series*
G Walk Greens Mower Trailers: 22 Series*
7 ProGatorr111:2020A 2030A, 2020A GPS Precisions ra vcr 2030A GPS PrecisionS mver
8 Turf GatorT": Turf TX Turf
9 S rn er:HD200, HD300 24 Monlhs/1500 Hours, whichever comes first
10 Top Dresser. TD100
11) E-GalorT`r: E Galor, TE Gator
Including compatible implentcnls/allach/nents
(1) ITEMS COVERED SEPARATELY — Unless listed ill ilia applicable parts catalog, this warranty does not apply to (1) Batteries; (2) Radios; (3) Tires; and
(4) SprayerContmllcm which are covered by separate «ripen tvarfonlics.
(11)1YI IAT 1S NOT WARRANTED — Pursuant to Iho terms of llese warratnics, J01IN OFERE IS NOT RESPONSIB LC FOR THE FOLLOWING: (I) Used
Equipment; (2) Any Equipment that has been allered or modified in wuys not approved by John Deere, including, but not limited to, setting injection pump feel
delivery above John Deere specifications; (3) Depreciation or damage caused by nomlal wrar, lack or reasonable and proper maintenance, failure to follow
apemting ins[nterions/rccomntendntions; misuse, Inek of proper protection during storage, vandalism, Ilia clelacnls of collision or accident; (4) Normal
ran intenance and replacement of maintenance and wrar items, such as oil, filters, coolants and conditioners, blades and other cutting/mowing parts, bells, bmka
rind clutch linings, spark plugs, loses, liras and batteries.
D. SECURING IYARRAN"I'Y SERVICE --To secure warrunty service, the purchaser must, (1) Rcport the Equipment detect to an A nthorized Dealer and request
warranty service ►vithin trine applicable warmnly lerm; (2) Present evidence orthe warranty start date %vith valid proof of purchase; and (3) Make [he Equipment
avnilablc to the Authorized Deal crwitIIin a reasonable tine.
E. NO IMPLIED ►VARRAi I'V, REPRESENTATION OR CONDITION — To the extent permitted by law, neither John Deere nor any company a#IiIiated with
it mnlces any 'warm itties, representations, conditions or prom figes, express or implied, as to the quality, performancc or rreedom from de feel arthe Equipment
covered by these wnrmnlies outer than those set rorih above, AND NO STATUTORY OR IMPLIED WARRANTIES OR CONDITIONS OF
MERCHANTABILITY OR FITNESS ARE MADE. TO THGEXTENT LEGALLY REQUIRED, ANY IMPLIED WARRANTIES OR CONDITIONS SHALL
BE LIMITED IN DURATION T0'fllE APPLICABLE PERIOD OF WARRANTY SET FORTH ON THiS PAGE. THE PURCHASER'S ONLY REMEDIES
iN CONNECTION WITH THE BREACH OR PERFORMANCE OF ANY WARRANTY ON JOHN DEERE EQUIPivfENT ARE THOSE SET FORTH ON
THiS PAGE. IN NO EVENT WILL THE DEALER, JOHN DEERE OR ANY COMPANY AFFILIATED WITH JOHN DEERE BE LIABLE FOR
INCIDENTAL OR CONSEQUENTIAL DAMAGES.
F. NO DEALER/DISTRiBUTOR WARRANTY —THE SELLING DEALER HAS NO AUTHORITY TO MAKE ANY WARRANTY, REPRESENTATION,
CONDITION OR PROMME ON BEHALF OF JOHN DEERS, OR'rO MODIFY TILE TERMS OR LIMITATIONS OF THIS WARRANTY IN ANYWAY
AND MAKES NO WARRANTY ON ANY OTHER ITEM UNLESS IT DELIVERS TO THE PURCHASER A SEPARATE WRITTEN CERTIFICATE
SPECIFICALLY WARRANTING THE ITEM.
L) ;-13-18 (L:ttective Uctober 1, 2019)
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Sourcewur.,H
Solicitation Number: RFP #031121
CONTRACT
This Contract is between Sourcewell, 20212th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Deere & Company, 2000 John Deere Run, Cary, NC 27513 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Grounds Maintenance Equipment, Attachments, and
Accessories with Related Services from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires April 30, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor's dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute
over warranty terms with the manufacturer. Any manufacturer's warranty that is effective past
the expiration of the Vendor's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will
make available to Sourcewell a means to validate or authenticate Vendor's authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract. This list may be updated from time -to -time and is incorporated into this Contract by
reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current
version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
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time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
Identify the applicable Sourcewell contract number;
g Clearly specify the requested change;
® Provide sufficient detail to justify the requested change;
. Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
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restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor's employees may be required to perform work at government -
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
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Vendor's acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Vendor, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entitles may require the use of a
Participating Addendum; the terms of which will be worked out directly between the
Participating Entity and the Vendor. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
Maintenance and management of this Contract;
Timely response to all Sourcewell and Participating Entity inquiries; and
e Business reviews to Sourcewell and Participating Entities, if applicable.
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
8 Customer Name (e.g., City of Staples Highway Department);
Customer Physical Street Address;
Customer City;
Customer State/Province;
Customer Zip Code;
e Sourcewell Assigned Entity/Participating Entity Number;
® Item Purchased Description;
* Item Purchased Price;
Sourcewell Administrative Fee Applied; and
o Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Vendor may not charge Participating Entities more than the contracted
price to offset the Administrative Fee,
The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Vendor's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
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In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assignor transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party. For any conflict between the attached Proposal and the
terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
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11. LIABILITY
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Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys' fees,
arising out of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty -free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Vendor's Trademarks in advertising and promotional materials for the
purpose of marketing Vendor's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively "Permitted Sublicensees") in advertising and
promotional materials for the purpose of marketing the Parties' relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
Sublicensees.
3. Use; Quality Control.
a. Sourcewell must not alter Vendor's Trademarks from the form provided by
Vendor and must comply with Vendor's removal requests as to specific uses of its
trademarks or logos.
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b. Vendor must not alter Sourcewell's Trademarks from the form provided by
Sourcewell and must comply with Sourcewell's removal requests as to specific uses
of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's Trademarks only in good faith and in a dignified manner consistent
with such party's use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
I. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
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Exercise any remedy.provided by law or equity, or
Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001(2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non -owned automobiles in limits
of liability not less than indicated below. The coverage must be subject to terms no less
broad than ISO Business Auto Coverage Form CA 0001(2010 edition or newer), or
equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella
coverage over Workers' Compensation, Commercial General Liability, and Commercial
Automobile.
Minimum Limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 20212th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
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19. COMPLIANCE
031121-DAC
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications. Within this Article, all
references to "federal' should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
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regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
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D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251-1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 13S2). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. §
1352).
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H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
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Sourcewell
DaeuBlQnad ay:
COFaZA139D46464._
By:
Jeremy Schwartz
Title: Chief Procurement Officer
4/28/2021 1 12:22 PM CDT
Date:
Approved:
[D�o�cti ligned hy:
1h�G
By. 7e429aFa17A84M.
Chad Coauette
Title: Executive Director/CEO
Date: 4/30/2021 1 11:30 AM CDT
Deere & Company
Docu8lp ne�d dy:
. �IA.D�►' [.w �aW1Aift+
By C44230CF47A2405...
Andrew Roman
Title: Contract Administrator
Date: 4/30/2021 1 11:29 AM CDT
031121-DAC
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R P 031121 - Grounds Maintenance Equipment, Attachments, and
Accessories with Related Services
Vendor Details
Company Name:
Deere & Company
2000 John Deere Run
Address:
Cary, NC 27513
Contact:
Andrew Roman
Email:
GovContractSupport@JohnDeere.com
Phone:
800-358-5010 2285
Fax:
309-749-2313
HSTA
362382580
Submission Details
Created On:
Wednesday February 03, 2021 15:51:18
Submitted On:
Wednesday March 10, 2021 08:16:55
Submitted By:
Andrew Roman
Email:
GovContractSupport@JohnDeere.com
Transaction #:
15a28f33-864b-4511-9a93-ee5Od039fe70
Submitters IP Address:
165.225.9.87
Bid Number: RFP 031121
Vendor Name: Deere & Company
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Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark "NA" if
the question does not apply to you (preferably with an explanation).
Line
Item
Question
Response
1
Proposer Legal Name (and
Deere & Company
applicable d/b/a, if any):
2
Proposer Address:
2000 John Deere Run Cary, NC 27513
3
Proposer websile address:
h
www.johndeere.com
4
Proposer's Authorized
Andrew Roman - Contract Administrator
Representative (name, title,
2000 John Deere Run, Cary, NC 27513
address, emall address & phone)
GovConiraciSupporl@Johnbeare.com
(The representative must have
800.358-5010 Exi. 2285
authority to sign the "Proposer's
Assurance of Compliance" on
behalf of the Proposer and, in the
event of award, will be expected
to execute the resulting contract):
5
Proposers primary contact for this
Andrew Roman - Contract Administrator
proposal (name, title, address,
2000 John Deere Run, Cary, NC 27513
email address & phone):
GovContractSupport@JahnDeere.com
800-358.5010 Ext. 2285
6
Proposer's other contacts for this
Bethany Schneider
proposal, if any (name, title,
10789 South Rldgeview Road, Olathe, KS 66061
address, email address & phone):
SchneiderBelhanyM@JohnDeere.com
515-802-4941
Bid Number: RFP 031121 Vendor Name: Deere & Company
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Table 2: Company Information and Financial Strength
Line
Item
Question
Response'
7
Provide a brief history of your company,
Deere & Company, founded in 1837 (collectively known as John Deere), began as
Including your company's core values,
a simple one-man blacksmith shop. Today it has grown into a corporation That does
business plmilosopiny, and industry longevity
business around the world and employs over 513,000 people worldwide. Tire
related to [tie requested equipment, products
company Is guided by the same core values established by its founder: Integrity,
or services.
quality, commitment and innovation. John Deere is the world's leading provider of
advanced products and services for agriculture, construction and lawn & turf. John
Deere also provides financlal services worldwide and manufactures and markets
engines used in heavy equipment. Deere & Company is a global company with
offices and factories throughout file US and overseas in countries such as China,
India, Poland, Russia and Germany just to name a few. John Deere has been
involved with the manufacturing of tractors since 1918 and manufacturing of la%vn
equipment since 1963.
8
What are your company's expectations in the
John Deere will be able to offer a wide array of products that fall within the scope
event of an award?
of this RFP that will meet and exceed the needs of all Sourcewell members.
9
Demonstrate your financial strength and
Please see Deere & Company's 2020 Annual Report that has been uploaded as
stability with meaningful data. This could
part of our proposal,
Include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response.
10
What is your US market share for the
John Deere considers its market share data to be proprietary information.
solutions that you are proposing?
11
What is your Canadian market share for the
John Deere considers its market share data to be proprietary information.
solutions that you are proposing?
12
Has your business ever petitioned for
No.
bankruptcy protection? If so, explain in detail.
13
How is your organization best described: is
John Deere is a manufacturer.
It a manufacturer, a dislributorldealer/reseller,
b. John Deere has a nationwide dealer network. The dealer network are
or a service provider? Answer whichever
independently owned and operated businesses. Jahn Deere partners with these
question {either a) or b) just below) best
independently owned John Deere dealers that will deliver and service the products
applies to your organization.
being offered in the RFP.
a) If your company is best described as
a dislributorldealerlreseller (or similar entity),
provide your written authorization to act as a
dislribulorldealer/reseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as
a manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network In
delivering the products and services
proposed in this RFP. Are these Individuals
your employees, or the employees of a third
party?
14
If applicable, provide a detailed explanation
To the best of our knowledge, Deere & Company maintains all licenses and
outlining the licenses and certifications that
certifications necessary to conduct its business (e.g. Its sale of grounds maintenance
are both required to be held, and actually
equipment) in (lie Uniled States.
held, by your organization (including third
parties and subcontractors that you use) In
pursuit of the business contemplated by this
RFP.
15
Provide all "Suspension or Debarment"
Not applicable.
information that has applied to your
organization during the past ten years.
Bid Number: RFP 031121 Vendor Name: Deere & Company
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Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response"
16
Describe any relevant industry awards or
2020
recognition that your company has received
'World's Most Ethical Companies - Ethisphere Institute
in the past five years
Most Innovative Product Engineering Designs - AE50 Awards
Best Global Brands - Interbrand
Best CES Sustainabillty Award - GadgetMatch
Best Place to Work - Glassdoor
2019
'World's Most Ethical Companies - Ethisphere Institute
50 Sustainability & Climate Leader - Bloomberg
Best Workplaces for Innovators - Fast Company
Top Employer - Top Employers Institute
Americas Most JUST Companies - JUST 100
2018
Best Global Brand - Interbrand
'World's Most Ethical Companies - Ethisphere Institute
Top 10 Innovative Company - American Innovation Index
Corporate Partner of the Year - Natlonal Society of Black Engineers
2017
'World's Most Admired Companies - Fortune Magazine # 50
50 Best Places to Work in the US - Indeed.com
US Chamber of Commerce Foundation Citizens Award
Company of the Year - Society of Hispanic Professional Engineers
2016
2016 Good Design Award - Good Design is one of the oldest, prestigious and
most recognized program for design excellence worldwide.
17
'What percentage of your sales are to the
Due to proprietary information, we would prefer not to provide the sales volume
governmental sector in the past three years
history of government agencies. We can assure you that we are a partner who is
fully aligned with governmental customer purchase requirements. With a dedicated
governmental sales department that works solely with public agencies and our
dealer network, we continue to Increase our sales volume In this key segment.
18
What percentage of your sales are to the
Due to proprietary information, we would prefer not to provide the sales volume
education sector in the past three years
history of education agencies. We can assure you that we are a partner who is
fully aligned with educational customer purchase requirements, With a dedicated
governmental sales department that works solely with public agencies and our
dealer network, we continue to increase our sales volume in this key segment.
19
List any slate, provincial, or cooperative
John Deere currently holds over 115 government contracts consisting of federal,
purchasing contracts that you hold. What is
state, county and cooperative contracts. The state, county and cooperative sales
the annual sales volume for each of these
volumes are combined.
contracts over the past three years?
The sales volumes over the past three years are as follows:
2020 - $320.OM
2019 - $326.3M
2018 - $305.5M
20
List any GSA contracts or Standing Offers
John Deere currently holds the following GSA Contracts:
and Supply Arrangements tSOSA] that you
Ag Tractor Contract #GS-30E-0007T
hold. What is the annual sales volume for
UV Contract #GS-07F-9670S
each of these contracts over the past three
L&G Contract #GS-06F-0083S
years?
The total sales volume for the GSA contracts over the past three years are as
follows:
2020 - $15.2M
2019 - $21.OM
2018 - $15.3M
Bid Number: RFP 031121 Vendor Name: Deere & Company
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Table 4: References/Testimonials
Line Item 21. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name `
Contact Name
Phone Number"
Broward County Public Schools
Edgar Lugo
754-321-0508
Loudoun County Virginia
Gerald Landayan
703-771-5956
Osceola County Florida
Paul Callaway
407-742-0932
Slate of Indiana - Sourcewell Participating
Addendum
Stephanie Nelson
317-234-0963
Slate of Arkansas - Sourcewell Participating
Addendum
John Leverelt
501-683-2222
Table 5: Top Five Government or Education Customers
Line Item 22. Provide a list of your top five government, education, or non-profit customers (entity name is optional),
Including entity type, the state or province the entity Is located In, scope of the project(s), size of transaction(s), and dollar
volumes from the past three years.
Entity Name
Entity Type'
State 1
Province
Scope of Work'
Size of Transactions •
Dollar Volume Past Three
Years'
Coop -
Government
Texas -TX
Complete Price Page Contract
Varies
FY20 = 13.2M
Buyboard
for all John Deere product
FY19 = 11.5M
Grounds
categories.
FY18 = 10AM
Maintenance
Contract
MI - Ag,
Government
Michigan - MI
Complete Price Page Contract
Varies
FY20 = 5AM
Grounds and
for all John Deere product
FY19 = 8.1M
Roadside
categories.
FY18 = B.6M
Equipment
Contract
OH - Ag
Government
Ohio -OH
Complete Price Page Contract
Varies
FY20 = 10.3M
Machinery,
for all John Deere product
FY19 = 12.8M
Mowers &
categories.
FY18 = 20.7M
Tractors
Contract
OK -
Government
Oklahoma - OK
John Deere Ag Tractors and
Varies
FY20 = 8.OM
Agriculture,
Related Equipment.
FY19 = 11.5M
Trees & Brush
FY18 = 10.3M
Maintenance
Equipment
Contract
PA - Ag and
Government
Pennsylvania-
Complete Price Page Contract
Varies
FY20 = 9.1M
Grounds
PA
for all John Deere product
FY19 = 9.2M
Keeping
categories.
FY18 = 9.8M
Power
Equipment
Contract
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers (full-time equivalents) Involved in each sector, whether these workers are your direct employees (or employees of a third
party), and any overlap between the sales and service functions.
Line Question
Item ! Response'
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDB-42B6-8E79-6E7E8FCBDD97
23
Sales force.
John Deere has dedicated governmental sales department. based out of Cary, NC,
that focuses 100% of their lime on the sales and processing of agricultural and turf
equipment to governmental and other public agencies. We have a total of 5
Government Account Managers. one of which is dedicated strictly to federal sales.
The 4 remaining Government Account Managers are ultimately responsible for slate
governmental sales in their respeclive geographies, dedicating 100% of their lime to
growing the John Deere governmental sales business. The govemment account
managers develop relationships and understand the equipment needs of federal
purchasing agents, state purchasing agents and stale fleet administrators, i,e.
Department of Transportation, Department of Natural Resources. The government
account managers also work Willi John Deere dealers to provide training and a
greater understanding of the selling process. The John Deere dealer is ultimately
responsible for delivering and supporting the equipment. In relation to the potential
Sourcewell Grounds Maintenance Equipment Conlract, the government account
managers would promote the contract to state purchasing agents and stale fleet
administrators, who either do not have their own stale purchasing contract or have
product gaps in their contracts.
24
Dealer network or other distribution
John Deere has a nationwide independent dealer network offering best -In -class parts,
mel{tods.
service, and support. We know the government customer and make everything easy.
from the inillal purchase to service and support. Our deafer network, wilh over 1,700
locations nationwide, would be responsible for delivering and servicing the equipment
sold to end users using this contract. John Deere dealers offer a combination of after-
hours service (varies by dealer) and online support (online parts ordering system),
which gives end -users the service needed to avoid costly downtime, The John Deere
parts ordering system is available for all dealers and gives them access to over
800,000 unique parts which are ready to ship overnight, if needed. Most dealers also
offer some form of mobile maintenance service, which provides on -site service.
Dealer technicians are factory -trained on the service and support of the products
offered In this RFP.
25
Service force.
John Deere has a nationwide independent dealer network offering best -in -class parts,
service, and support. We know file government customer and make everything easy,
from the initial purchase to service and support. Our dealer network, Willi over 1,700
locations nationwide, would be responsible for delivering and servicing the equipment
said to end users using this contract. John Deere dealers offer a combination of after-
hours service (varies by dealer) and onllne support (online parts ordering system),
which gives end -users the service needed to avoid costly downtime, The John Deere
parts ordering system is available for all dealers and gives them access to over
800,000 unique parts which are ready to ship overnight, if needed. Most dealers also
offer some form of mobile maintenance service, which provides on -site service.
Dealer technicians are factory -trained on [tie service and support of the products
offered in this RFP.
26
Describe in detail the process and
The support of [lie equipment ultimately lakes place through the John Deere dealer
procedure of your customer service
network. While customer service inevitably varies within the dealer network, the
program, if applicable. Include your
consistent training that Is offered by John Deere Company to dealer technicians and
response-ttme capabilities and
parts personnel helps provide each agency with a similar customer experience.
commilmen[s, as well as any incentives
Should there be a need for equipment service, it will be tire Sourcewell wernber's
that help your providers meet your stated
responsibility to Contact the delivering dealer for service. The member can also work
service goals or promises.
with other dealers if necessary, as warranty and service work can be performed by
any authorized John Deere dealer. In the event of service Issues that cannot be
solved by the John Deere dealer, the dealer works with John Deere Company's
dealer technical assistance center for elevated support.
As far as the John Deere Government Sales Department, we have an entire
department of approximately 30 people dedicated to government sales. This includes
an Order Management Team, that within an average of 7 days of submission, audits
and processes every PO to verify contract pricing and verify the items quoted are
eligible for the contract. Contract Administrators In the department ensure contract
compllance is maintained.
27
Describe your ability and willingness to
John Deere will serve Sourcewell member agencies in the United Stales. The
provide your products and services to
nationwide John Deere dealer network Is able to provide products and services
Sourcewell participating entities in the
tltroughoul the United Slates.
United States.
Equipment Delivery Time After Receipt of Order (ARO) is as follows:
1. Lawn & Garden - 30 to 60 days after receipt of order.
2. Commercial - 60 to 90 days after receipt of order.
28
Describe your ability and willingness to
John Deere will serve Sourcewell member agencies in Canada. The Canadian John
provide your products and services to
Deere dealer network is able to provide products and services throughout Canada.
Sourcewell participating entities in Canada.
29
Identify any geographic areas of the United
John Deere will serve the entire United States, Including Alaska and Hawaii and
Slates or Canada that you will NOT be
Canada.
fully serving through the proposed contract.
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDB-42B6-8E79-6E7E8FCBDD97
30
Identify any Sourcewell participating entity
John Deere will serve all Sourcewell Member sectors.
sectors (i.e., government, education, not -for -
profit) dial you will NOT be fully serving
through the proposed contract. Explain In
delail. For example, does your company
have only a regional presence, or do other
cooperative purchasing conlracls limit your
abllily to promote another contract?
31
Define any specific contract requirements
John Deere will only ship to Alaska and Hawaii. For deliveries to Alaska or Hawaii,
or restrictions that would apply to our
factory freight to the delivering dealer will be paid by the Sourcewell member. The
participating entities in Hawaii and Alaska
equipment will be FOB origin. Factory freight is known at the time of quoting and
and in US Territories,
will be included on the quote to the Sourcewell member. For all other deliveries
within [lie continental US, ilia equipment will be FOB destination (the Sourcewell
member will NOT be charged factory freight to the delivering dealer).
Table 7: Marketing Plan
Line
Item
Question
Response'
32
Describe your marketing strategy for
John Deere currently uses several forms of marketing to target the governmental and
promoting this contract opportunity.
public customer segment:
Upload representative samples of your
marketing malerials (if applicable) In
1. We have created a websile where we prominently advertise the cooperative contracts
the document upload section of your
we currently hold.
response.
2. Each year, the company produces a purchasing guide for government equipment. This
purchasing guide, avallable in both print and electronic Flash Drive formal, is used by the
John Deere dealer network to promote the products.
3. John Deere provides templates online for dealers to create their own mailings to
promote products to governmental and public agencies.
4. John Deere also prints detailed marketing brochures for the products being offered in
this RFP. This literature is made available to dealers and includes features and benefits
and equipment specifications.
A sample of marketing materials have been uploaded for review and include: Government
Municipal Lease Literature, Government Sales Folder Packet and Government Sport Turf
Banner.
33
Describe your use of technology and
JohnDeere.com provides detailed product information for [lie products being offered in this
dfglai data (e.g., social media,
RFP. Customers are able to view Infommalion on product fea(ures, specifications, and
metadala usage) to enhance
accessories. Utilizing JohnDeere.com, 5ourceweli members would be able to "bulld•their-
marketing effectiveness.
own" product. Customers choose Ilia product category and subsequent product options to
configure their desired piece of equipment. Manufacturer's Suggested Retail List Price is
shown. The websile will not show the Sourcewell contract discount, but if tine Sourcewell
member knows the discount on ilia particular product category, they will be able to
determine their purchase price.
34
In your view, what Is Sourcewell's role
Sourcewell will play a key role In working wi[h and supporting the John Deere Government
in promoting contracts arising out of
Account Managers, by helping the Account Managers promote lire Sourcewell contract and
this RFP? How will you integrate a
recognize key ❑pportunities in slates Ihal show a willingness to adopt Sourcewell.
Sourcewell-awarded contract into your
Conference calls and/or webinars with the John Deere Government Account Managers will
sales process?
be a valuable tool. Because the Account Managers have a strong relalionship with tine
John Deere dealers, the account managers will help tile dealers understand the contract
and market it in their particular areas. The account managers will help the John Deere
dealers undersland the steps necessary to sign tip new Sourcewell members as well.
Furthermore, in certain geographies, webinars could be used to help John Deere dealers
understand the Sourceweil contracl. These opporlunilies would typically be initiated by
John Deere and considered on an individual basis depending on the needs of a particular
region.
35
Are your products or services
We currently use E-procurement systems in North Carolina and Virginia (eVA) because we
available through an e-procurement
ordering process? If so, describe your
are contractually required to do so. The system does provide the state a constant record
of sales activity, however, administratively, E•procuremenl is not a seamless process for
e-procurement system and how
us. When it comes to John Deere equipment, there are thousands of equipment
governmental and educational
configurations. Because Deere's price pages are in pdf formal, we cannot just simply
customers have used it.
upload the pricing into the E-procurement systems. We have to manually construct base
machines by model and enter them individually. Doing it this way means Ilia agency is
not getting the complete picture of what we have available. They're only getting
a "sample". For time most part, agencies still feel most comfortable with working directly
with Ilre dealer to ensure they're gelling equipment that will best suit their needs.
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDB-42B6-8E79-6E7E8FCBDD97
Table 8: Value -Added Attributes
Line
Item
Question
Response
36
Describe any product, equipment,
The John Deere dealer is ultimately responsit)le for delivering and supporting the
maintenance, or operator training
equipment. However, any Sourcewell member will he encouraged to cal! (lie John Deere
programs that you offer to
governmental sales direct toll -free number (800.358.5010, option 2) for assistance with
Sourcewell participating entities.
locating their nearest dealer. John Deere does offer distance -learning classes an (tie
Include details, such as whether
operation and adjustment of equipment for certain products. To date, finis has primarily
training is standard or optional,
been for larger equipment, targeted at farm customers. Many John Deere dealers offer
who provides training, and any
local training, which is at the discretion of the dealer.
costs that apply.
37
Describe any technological
FaslbackTm PRO Rear -Discharge Mower Deck for the gas and diesel Z900 Ztrak Mowers.
advances that your proposed
1. Available in a 60- or 72-Inch cutting widths,
products or services offer.
2. The rear -discharge mower deck increases productivity and improves operator comfort
without sacrificing cut quality.
3. The rear -discharge design, the chance of damage from objects being thrown from the
mower deck Is decreased.
4. The unique design also helps minimize the amount of debris blown onto the operator.
5. Allows operators to mow closely around fixed objects with either side of the deck.
Compact Tractor Quik-KnectTr' System Awarded with 2020 AE50 Award
1, Quik-Knecl System Named One of This Year's Most Innovative Products in the Food
and Agriculture Industry.
2. Qulk-Knecl prevents twisting or forcing to line-up the splines when attaching rear
implements.
3. Developed to help Increase operator ease and enhance productivity.
4. Operators slide the tractor and implement connectors together until they click into place.
Commercial Walk Behind Mowers Recognized with 2020 AE50 Award
1. AE50 awards highlight the most Innovative designs in product engineering,
2. The recoil start M Series and electric start R Series Walk Behind Mowers have been a
gamechanger for the commercial mowing industry.
3. Redesigned machines directly address [tie primary customer needs of productivity,
operator oorrifori, waighl distribution, and frame clearance.
38
Describe any "green" initiatives
John Deere has created a Product Sustalnability goal where we offer inachifies and
that relate to your company or to
technology solutions that are not only more productive and efficient but also minimize the
your products or services, and
impact on the environment. Some Product Sustalnabilily Goals include:
include a list of the certifying
1. Reduce environment impact including 002 emissions on 90% of new products.
agency for each.
2. Increase the use of sustainable materials by growing remanufaclured and rebuild sales
by 30%.
3. Increasing recyclable, renewable and recycled content.
39
Identify any third -party issued eco-
Suslainabllity is foundational to the John Deere strategy. We are committed to reducing the
labels, ratings or certifications that
environmental Impact on 90% of new products to include carbon emission reductions and
your company has received for
invest $4 Million dollars per day In research and development. Further we have received the
the equipment or products
following awards.
included In your Proposal related
1. Best of CES Sustainability Award (GadgetMalch)
to energy efficiency or
2. 50 Sustainabiiily & Climate Leader (Bloomberg)
conservation, life -cycle design
3. World's Most Elhical Companies (Ethisphere)
(cradle -to -cradle), or other
green/sustainebility factors.
40
Describe any Women or Minority
Jahn Deere continues to proactively engage small and diverse businesses to support the
Business Entity (WMBE), Small
economic growth of communilies. Benefits of a thriving Supplier Diversity Program Include;
Business Entity (SBE), or veteran
1. Generates economic opportunities for disadvantaged communities.
owned business certifications that
2. Promotes supply base competition and creates risk mitigation options.
your company or hub partners
3. Unlocks innovation and diversity of thought.
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.
41
What unique attributes does your
John Deere's founder was best known for his work with the first commercially successful
company, your products, or your
plow. And so it is today that we are perhaps best known for our quality agricultural
services offer to Sourcewell
equipment. We also lake the lead worldwide in construction and forestry equipment. We're
participating entities? What makes
a major force in grounds maintenance and commercial landscape equipment. Also, John
your proposed solutions unique in
Deere Financial is one of the largest equipment finance companies.
your industry as It applies to
Sourcewell participating entities?
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDB-42B6-8E79-6E7E8FCBDD97
Table 9: Warranty
Describe
in detail your manufacturer warranty program,
Including conditions and requirements to qualify, claims procedure,
and overall
structure. You may upload representative
samples of your warranty materials (if applicable) In the document
upload
section of your response in addition to responding
to the questions below.
Line
Question
Response'
42
Do your warranties cover all products, parts, and
See paragraph A of the attached warranty statement.
labor?
,
43
Do your warranties impose usage restrictions or
other limitations that adversely affect coverage?
Per the attached warranty statement paragraph B, the warranty tern (time
period and usage limits) varies by product.
,
44
Do your warranties cover the expense of
Per the attached warranty statemenl paragraph A, the purchaser will be
technicians' travel time and mileage to perform
responsible for any service call and/or transportation of equipment to and
warranty repairs?
from the authorized dealer's place of business (except where prohibited by
,
law), for any premium charged for overdone labor requested by the purchaser
and for any service and/or maintenance not directly related to any defect
covered under these warranties.
45
Are there any geographic regions of the United
The John Deere dealer network Is able to service equipment throughout the
States or Canada (as applicable) for which you
United Stales and Canada.
cannot provide a cedified ledmician to perform
warranty repairs? How will Sourcewelt
participating entities In these regions be provided
service for warranty repair?
46
Will you cover warranty service for Items made by
John Deere is only submitting equipment manufactured by John Deere.
other manufacturers that are part of your proposal,
or are these warranties issues typically passed on
to the original equipment manufacturer?
47
Whet are your proposed exchange and return
John Deere exchanges and returns will not be permitted.
programs and policies?
48
Describe any service contract options for the
John Deere Is not including service contract options with our proposal.
items Included in your proposal.
Table 10:
Payment Terms and Financing Options
Line
Item
Question
Response,
49
What are your payment terms (a.g., net 10, net 30)?
John Deere's payment terns are Net 30.
50
Do you provide leasing or financing options, especially
John Deere offers financing and leasing options through John Deere
those options that schools and governmental entities may
Financial. The John Deere Municipal Lease Purchase Plan is a
need to use In order to make certain acquisitions?
special low- rate financing plan that is designed to provide
flexibility of leasing while building equity toward ownership of the
John Deere equipment. Any state or local government body or their
,
political subdivisions may be eligible for the John Deere Municipal
Lease Purchase Plan, subject to approval and if the agencies rules
and guidelines allow. John Deere Financial also offers other
leasing and financing options for governmental, educational, and
non- profit entities, subject to approval.
51
Briefly describe your proposed order process. Include
The order process will follow a Business -to -Government order
enough detail to support your ability to report quarterly
sales to Sourcewall as described in the Contract template.
process. Our deafer network will be quoting equipment, accepting
purchase orders, delivering and servicing the equipment. The
For example, indicate whether your dealer network Is
Sourcewell Member or John Deere dealer will submit a purchase
included in your response and whether each dealer (or
order to John Deere Government Sales for processing, noting [lie
'
some other entity) will process the Sourcewell participating
Sourcewell contract number on (lie PO and [lie Members preferred
entities' purchase orders.
delivering dealer. John Deere will invoice [tie member upon delivery
of the product. The equipment will be delivered by the designated
dealer.
52
Do you accept the P-card procurement and payment
No.
process? If so, is (here any additional cost to Sourcewell
participating entities for using this process?
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDB-42B6-8E79-6E7E8FCBDD97
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desdbed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
item
Question
Response"
53
Describe your pricing model (e.g., line -lien) discounts or
John Deere is offering product -category discounts. See uploaded
product -category discounts). Provide detailed pricing data
Price Schedule and Price Pages.pdf.
(Including standard or list pricing and the Sourcewell
discounted price) on all of the Items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each ilem in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
54
Quantify the pricing discount represented by [tie pricing
The percentage discount range is 4% to 24% off Current MSRP.
proposal in this response. For example, if the pricing in
your response represents a percentage discount from
MSRP or list, stale the percentage or percentage range.
55
Describe any quantity or volume discounts or rebate
John Deere offers a Multiple Unit Discount (MUD) based on the
programs that you offer.
following schedule:
34 units — 1%
5-6 units — 2%
7-8 units — 3%
9 units or more — 4%
For sales of three or more like self-propelled equipment sold to
one customer on the same purchase order qualities for an
additional discount. Implements and attachments sold with and for
self-propelled ride -on machines are also eligible for multi -unit
discounts, but do not count towards the total number of ride -on
units, which determines the multi -unit discount percentage. Frontier
Equipment is excluded from the Multiple Unit Discount.
56
Propose a method of facilitating "sourced" products or
John Deere can offer "Sourced Goods" to Sourcewell Members,
related services, which may be referred to as "open
What Sourcewell calls "Sourced Goods' John Deere calls non -
market" Items or "nonstandard options". For example, you
contract items and allied items. We define non -contract as John
may supply such items "at cost" or "at cost plus a
Deere items that are not on contract (like parts and catalog items
percentage," or you may supply a quote for each such
that say "See Parts" or "See Catalog" in our price pages). Allied
request.
equipment is defined as non -John Deere equipment (ex. Tiger
mower). Non -contract and allied items would be sold as "open
market" and the price of the item would be negotiated between the
John Deere dealer and the Sourcewell Member. The non-
conlracl/allied item would appear on the purchase order (PO) with
the contract item but would be listed as "non -contract".
57
Identify any element of the total cost of acquisition that is
For deliveries to Alaska, Hawaii, factory fretglit to the delivering
NOT included in the pricing submitted with your response.
dealer will be paid by the Sourcewell member. Factory freight is
This includes all additional charges associated with a
known at the time of quoting and will be included on [lie quote to
purchase that are not directly idenlified as freight or
[lie Sourcewell member.
shipping charges. For example, list costs for items like pre -
delivery Inspection, installation, set up, mandatory training,
The dealer may charge $4.00 per ioaded mile to deliver equipment
or initial inspection. Idonti€y any parlies Mal impose such
from the dealership to tine agency's location. Tile charge must
costs and their relationship to the Proposer.
appear on ilia quote or purchase order.
58
If freight, delivery, or shipping is an additional cost to the
For deliveries to Alaska, Hawaii, factory freight to the delivering
Sourcewell participating entily, describe In detail the
dealer will be paid by the Sourcewell member. Factory freight is
complete freight, shipping, and delivery program.
known at the time of quoting and will be included on the quote to
the Sourcewell member.
The dealer may charge $4.00 per loaded mile to deliver equipment
from the dealership to the agency's location. The charge must
appear on the quote or purchase order.
59
Specifically describe freight, shipping, and delivery terms or
For deliveries to Alaska, Hawaii, factory freight to the delivering
programs available for Alaska, Hawaii, Canada, or any
dealer will be paid by the Sourcewell member. Factory freight is
offshore delivery,
known at [lie time of quoting and will be included on the quote to
the Sourcewell member.
60
Describe any unique distribution and/or delivery methods or
None.
options offered in your proposal.
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDB-4286-8E79-6E7E8FC13DD97
Table 12: Pricing Offered
Line The Pricing Offered In this Proposal Is: ' Comments
Item
61 b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
departments.
Table 13: Audit and Administrative Fee
Line
Item
question
Response
62
Specifically describe any self-audil process or program that you
The Sourcewell member will receive their equipment quote
plan to employ to verify compliance vnlh your proposed Contract
directly from the John Deere dealer. The dealer is able to
with Sourcewell. This process includes ensuring that Sourcewell
create Ilia quote by utilizing the contract Information
participating entities obtain the proper pricing, that Ilia Vendor
(discounts, contract guidelines, eligible equipment, etc) that
reports all sales under the Conlract each quarter, and that the
we have posted on our website as well as a quoting loot
Vendor remits the proper administrative fee to Sourcewell.
that we've made available to Them. The member wiif submit
their purchase order (PO), with contract number noted, to the
dealer. John Deere will be listed as the vendor on the PO
and the dealer, who created Ilia quote, will be the delivering
dealer. The dealer will then upload file quote and the PO to
Deere's online order management system. Our Order
Management Team will then retrieve the quote and the PO
and audit liaem based on the contract guidelines. If an
issue is discovered with PO and/or quote, the Order
Management Team will then contact the dealer and work with
the dealer and the member to get the issue resolved.
63
Identily a proposed administrative fee that you will pay to
John Deere will pay a 1% administrative fee.
Sourcewell for facilitating, managing, and promoting the Sourcewell
Contract in We event that you are awarded a Contract. This fee
Is typically calculated as a percentage of Vendor's sales under the
Conlract or as a per -unit fee; It is not a Pine -item addition to the
Member's cost of goods. (See the RFP and template Contract for
addllional details.)
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDB-42B6-8E79-6E7E8FCBDD97
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line
Item
Question
Response
64
Provide a detailed description of the
Jahn Deere will offer its complete product offering that fall within the scope of this
equipment, products, and services that you
RFP. Description of the products John Deere will offer include:
are offering In your proposal.
Residential Zero-Tum Radius Mowers &Equipment
Lawn Tractors & Equipment
Garden Tractors & Equipment
Equipment for Lawn & Garden Tractors
Commercial Walk -Behind Mowers & Equipment
Commercial Zero Turn Radius Mowers & Equipment
Commercial Front Mowers & Equipment
Commercial Wide Area Mowers & Equipment
Compact Utility Tractors & Equipment
Equipment for Commercial Mowing Products
Equipment for Compact Utility Tractors
Midsize Utility Vehicles & Equipment
Full -Size Utility Vehicles & Equipment
Traditional Utility Vehicles & Equipment
HPX Utility Vehicles & Equipment
Implements for Utility Vehicles
Terra€nCul Mowers & Equipment
Special Application Vehicles & Equipment
Aercore & Equipment
Debris Maintenance & Equipment
Frontier Implements and Attachments
Our independent dealer network will provide aftermarket services upon request.
Equipment Delivery Time After Receipt of Order (ARO) is as follows:
1. Lawn & Garden - 30 to 60 days after receipt of order.
2. Commercial - 60 to 90 days after receipt of order.
'65
Within this RFP category there may be
List of subcategory products John Deere will offer within this RFP include:
subcategories of solutions. List subcategory
titles that best describe your products and
Material Handling Attachments (Loaders, Backhoes, Mower Decks, Rotary Tillers,
services.
Snow Blowers)
Frontier Attachments (Cotton, Cutting/Mowing, Hay & Forage, Landscape, Livestock,
Material Handling, Planling & Seeding, Snow, Sprayers, Tillage)
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Item
Category or Type
Offered'
Comments
66
Lawn and garden equipment, tools,
r. Yes
See uploaded Price Schedule and Price Pages.pdf.
attachments, and accessories
r No
67
Irrigation systems, equipment, parts, and
r Yes
No Bid
related installation and maintenance services
r: No
68
Beach and waterfront maintenance
r Yes
No Bid
equipment and accessories
r. No
169
Accessories, parts, and services related to
r Yes
John Deere Is not providing parts, service or warranty programs
the solutions described above, including
r: No
as part of its RFP response. However. Sourcewall members
maintenance or repair, and warranty
will be able to purchase parts and other service programs
programs
directly from the Jahn Deere dealers.
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDB-42B6-8E79.6E7E8FCBDD97
Table 15: Industry Specific Questions
Line
Item
Question
Response
70
If you are awarded a contract, provide a
John Deere looks forward to annual business reviews with Sourcewell account
few examples of internal metrics that will
managers. During these reviews, we discuss plans and volume goals and normally
be tracked to measure whether you are
Include percentage sales increase. Our metrics & goals for 2021 and beyond
having success with the contract.
Includes this discussion.
71
Describe the serviceability of the products
John Deere has a nationwide Independent dealer network offering best -In -class
Included in your proposal (parts availability,
parts, service, and support, Our dealer network, with over 1,700 tocations
warranty and technical support, etc.).
nationwide, would be responsible for delivering and servicing the equipment sold to
and users using this contract. John Deere dealers offer combination of after-hours
service (varies by dealer) and online support (online parts ordering system), which
gives end -users the service needed to avold COS Ily downtime. TIie John Deere parts
ordering system is available for all dealers and gives them access to over 800,000
unique parts which are ready to ship ovemlght, if needed. Most deate rs also offer
some farm of mobile maintenance service, which provides on -site service. Dealer
techniclans are factory -trained on the service and support of the products offered In
this RFP.
72
Describe advancements reflected in the
John Deere relies heavily on applicable safely standards as published by the
equipment or products offered In your
International Standards Orgenization (ISO), the American National Standards Institute
proposal, such as safely, longevity or life
(ANSI), the American Society of Agricultural and 131oiogicai Engineers (ASABE).
cycle cost measures.
European Committee for Standardization (CEN), and other organizations. Our goal
Is to meet or surpass the intent of these standards. As part of our design process,
we ensure safety Information appears in pre-dellvery Instructions, operators manuals,
technical manuals, and olher service toubllcations. In addition, safety Instructions In
the form of safety signs are affixed to the product to appropriately wam an operator
of potential hazards. We also provide training resources such as videos, posters,
brochures, and guides.
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDB-42B6-8E79-6E7E8FCBDD97
Proposer's Affidavit
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal Is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has In all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an Individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed In the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of Interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential' (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
a. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: hltps:/1www.1reasu1y99vbfaQL ownloild5/sdolosW2d-f;
b. Included on the government -wide exclusions lists in the United States System for Award Management found at:
I�tlos:Ilsam.covlSAIVL►; or
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 1A745598-BEDS-4286-8E79-6E7E8FCBDD97
c. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
R By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Andrew Roman, Contract Administrator, Deere & Company
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column 1 have reviewed this addendum" below to acknowledge each of the addenda.
File Name
Addendum_11_ Grounds_ Maintenance_Equipment RFP_031121
Thu March 4 2021 06:08 PM
Addendum_10_ Grounds_Maintenance_Equipment RFP_031121
Thu February 25 2021 01:00 PM
Addendum-9— Grounds —Maintenance —Equipment RFP_031121
Tue February 23 2021 10:33 AM
Addendum-8— Grounds —Maintenance —Equipment RFP_031121
Mon February 22 2021 10:21 AM
Addendum_7_ Grounds_Maintenance_Equlpment RFP_031121_CDR Suggests
Wed February 17 2021 09:01 AM
Addendum-6— Grounds —Maintenance —Equipment RFP_031121
Tue February 16 2021 11:03 AM
Addendum-5— Grounds_Maintenance Equipment RFP_031121
Fri February 12 2021 03:14 PM
Addendum-4- Grounds_Maintenance_Equipment_RFP_031121
Tue February 2 2021 02:12 PM
Addendum_3_ Grounds_ Maintenance_Equlpment RFP_031121
Thu January 21 2021 03:47 PM
Addendum—2— Grounds Malntenance_Equipment RFP_031121
Wed January 20 2021 02:02 PM
Addendum-1— Grounds_Maintenance_Equlpment_RFP_031121
Tue January 19 2021 03:36 PM
I have reviewed the
below addendum and pages
attachments (if
applicable)
17 2
R 1
17 1
17 2
17 1
17 1
R 1
R 1
R 2
R 1
17 1
Bid Number: RFP 031121 Vendor Name: Deere & Company
DocuSign Envelope ID: AFDECOAA-A429-4350-9E5A-912C57A9B62D
DocuSign Envelope ID: 96424436-8E36-4475-8E43-3081BC979166
AMENDMENT
TO
CONTRACT #031121-DAC
THIS AMENDMENT is effective upon the date of the last signature below by and between
Sourcewell and Deere & Company (Vendor).
Sourcewell awarded a contract to Vendor to provide Grounds Maintenance Equipment,
Attachments, and Accessories with Related Services, to Sourcewell and its Participating Entities,
effective April 30, 2021, through April 30, 2025, (Original Agreement).
The parties wish to amend the Contract to add:
Upon a Dealer's acceptance of this Contract's Terms and Conditions, Supplier authorizes
Dealers to sell directly to Participating Entities; this includes accepting Purchase Orders
and Invoicing Participating Entities. In the event a Dealer does not accept this Contract's
Terms and Conditions, Supplier may sell directly to Participating Entitles.
Except as amended by this Amendment, the Original Agreement remains in full force and
effect.
Sourcewell
Deere & Company
Docu9igncd by: DOCU319nod by:
13Y
WOOD— E20807084=47C...
Jeremy Schwartz Andrew Roman
Title: Director of Operations & Procurement/CPO Title: contract Administrator
Date: 7/12/2022 1 9:09 PM CDT
Approved:
��Doeuftned by.,
By- -"' 1JhA�I:t'ti V
['.
7E4204F817A6400...
Chad Coauette, Executive Director/CEO
Date: 7/12/2022 1 9:10 PM CDT
Date: 7/12/2022 1 11:17 AM CDT