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ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
July 1, 2014
2:30-4:30 PM
In Attendance:
Board Members: Brooks Bryant, Steven Buettow, Karen Dillon, and Sue Smedstad.
Staff Member(s): Tim Anderson, Jeff Alden, Jon Larson, and JoJo Smith
Public: No public
I. Call to Order – Sue Smedstad called the meeting to order.
Committee member comments and announcements: Great swim meet! Kudos
and a big thank you to the staff and volunteers for hosting this wonderful event.
There were a couple hundred kids here.
Public Comments: No public.
Staff Comments: No comments.
Approval of Past Minutes: Meeting minutes were approved.
II. Discussion Items:
1. Financial Report: Tim stated the department is doing well overall. Pass
sales were down $1,916 or 4% in June and daily admissions were up $1,612 or
9%. There were 13 less passes and most of the drop came from 6 month and 1
month passes. Year to date that puts pass sales up $12,490 up or 6%, daily
admissions are up 12,893 or 9%.
June revenue was 8% or $14,196, when ice is taken out, revenue was down
$2,053 or 2%. The Red Brick was down 4,193 or 8% and pass sales were also
down as stated above. All other areas were up in June for active revenue. Year to
date that puts revenue up $125,399 or 13% with all areas other than the Red Brick
up over 2013. With Ice taken out, revenue is up $36,669 or 6%.
In Eden for May, revenue was up 21% or $25,380. Revenue was down in April
and rebounded strongly in June. With Ice taken out, May Eden was up $14,365 or
16%. Year to date Eden revenue is up $73,287 or 10%, with Ice taken out year to
date revenue through May is up $32,826 or 6% over 2013. When looking at
percent of budget, revenue in 2013 through May was at 38% and in 2014 it is at
41%. These are all strong numbers.
The May expenses were $65,895 over 2013 and $36,017 over plan (April was
significantly under both plan and April 2013). Year to date that puts expenses
$44,919 over 2013 and $290,166 over plan. Most of the overage has come from
Maintenance and that is related to timing of repairs.
The recovery rate year to date is at 54% compared to 51% for 2013. Even
through expenses are up, revenues are doing very well and keeping the subsidy
through April $28,369 lower than 2013 through April.
III. Updates and Progress Reports:
1. Use of locker room; hockey fitness, shooting gallery: Aspen Junior
Hockey (AJH) still wants to pursue the locker modifications. There will be a
contractual agreement with the city. City council will need to sign-off on this
project since it is a change in use of the space. It may not happen till 2015-16.
There will also be storage space made available for daily operations of the other
user groups as well. This would not be for storage of items used only once or
twice a year.
2. Business Plan Update: The final draft should be here on July 3rd. Tim
will send it out and take two weeks to make any changes. The final draft would be
August 4th. Then hopefully a city council work session toward the end of August.
Tim would like to get started on the fitness center design as well as the outdoor
hot tubs.
3 AIG 50th Anniversary Celebration: The date for the 50th Anniversary for
The Aspen Ice Garden is set for Saturday, September 6th. Jon will email all of the
user groups and find out what they would like to do. Sue would like to get the
Brown family here for the event. Jon would like to have an “ice signing” by all
who would like to leave their mark and get photos when everyone is done.
4. Water Slide: The original company was dragging their heels and
wanting the department to be responsible for a lot of the work. Tim decided to put
out a request for proposal (RFP) and found a company out of Missouri. They were
recommended by the Silverthorne and Commerce City recreation centers. This
project will carry forward into 2015.
IV. Action Items:
1.
V. Other Business:
Meeting Adjourned at 3:05 PM
Next regular meeting date and time: August 5, 2014 at 2:30 PM
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