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ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
September 2, 2014
2:30-4:30 PM
In Attendance:
Board Members: Scott Writer, Gordon Gerson, Brooks Bryant, Karen Dillon, Steven
Buettow and Sue Smedstad.
Staff Member(s): Tim Anderson, Jon Larson and JoJo Smith
Public: No public
I. Call to Order – Scott Writer called the meeting to order.
Committee member comments and announcements: No comments
Public Comments: No public
Staff Comments: Jon Larson announced his resignation. His last day will be
September 7. He is moving to Manchester, Vermont where he has accepted a
position with Riley Rink, a multi-use facility at Hunter Park. The committee
members thanked him for his years of service and the wonderful job that he did.
The development of the winter wonderland was great.
Approval of Past Minutes: Meeting minutes were approved.
II. Discussion Items:
1. Financial Report: The committee really appreciates getting the financial
information via email before each meeting. This gives them time to process
and get any questions they may have answered at the meeting.
Year to date revenues are up $84,778 and expenses are down $1750. This
helps subsidy by $86,528 over 2013.
2. Business Plan Update: The final draft should be here in October. The parts
and recreation staff will be putting the final touches on the business plan in
their annual retreat November 18. City council has budget meetings starting in
October. The plan will not be seen by city council till January of 2015.
Tim stated the city is taking on many improvements and facility needs for city
personnel. This would be funding used for improving city structures and
processes. This may be the opportunity to let public know that the fitness
center development is something we are doing for the city residents. The
building of the fitness center would be an economic asset to the community.
3. Water Slide Replacement: The Company that was hired for this project is
working with the existing components. They had great recommendations from
previous projects around the state. They will be changing the open slide to
sections that are enclosed.
4. ARC Concession Agreement: The bids will be in next week. Tim will email
the interested parties and set up an interview time.
III. Updates and Progress Reports:
1. AJH use of the locker rooms; hockey fitness, shooting gallery: The agreement
with Aspen Junior Hockey for the locker room remodel was approved by city
council. This will help us comply with the safe sport rules and criteria.
2. AIG 50th Anniversary Celebration: Sue asked if there was an outreach to
the ice garden old-timers when planning this event. Tim stated this was a low
key event with ads in the paper and emails being sent to all ice user groups.
He also mentioned the city manager wanted to keep it small. Sue was
disappointed that certain individuals were not personally invited by staff.
3. Fall Maintenance Closure: The fall closure begins Saturday, September 6th
after doggie day and goes through Sunday, September 14. A few of the
projects beside the usual maintenance and painting will be a lighting retro fit
as well as new flooring in the pool locker room area. Gordon asked if the pool
ventilation will be addressed during the closure. He said the current system
breaks down a lot and they have to open the doors to adjust the air quality.
Tim stated Brad is working on improving the current system and make it more
reliable.
IV. Action Items:
1. Change in hot tub policy: The new hot tub policy will take effect after the
closure when we reopen. Children 5 and under cannot be in the hot tubs
anymore.
V. Other Business:
Gordon asked about alcohol guidelines for parties as well as any sexual
harassment. Tim stated the city is working on policies and procedures to cover all
events and parties.
Meeting Adjourned at 3:55 PM
Next regular meeting date and time: October 7, 2014 at 2:30 PM
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