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ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
December 2, 2014
2:30-4:30 PM
In Attendance:
Board Members: Gordon Gerson, Brooks Bryant, Karen Dillon, Steve Buettow, Sue
Smedstad, and Scott Writer.
Staff Member(s): Tim Anderson, Bryan Lee, Jeffrey Alden and JoJo Smith
Public: Toni Kronberg
I. Call to Order=Scott Writer called the meeting to order.
Committee member comments and announcements: Scott Writer would like to
get some benches returned in the warm room of the Aspen Ice Garden (AIG).
Scott had a meeting with Nancy Lesley and Jeff Woods about all of the special
events that bring people to town as well as the first visit and repeat visit
customers. A suggestion was made to make sure all user groups send or hand out
a survey to gather this information. Tim suggested we develop one survey for all
user groups and that Karen Harrington would be a great point person to
accomplish this task.
Public Comments: Toni Kronberg asked about having the agenda for this
committee meeting available online. She feels the aquatics section is not readily
available on the website.
Staff Comments:' No comments
Approval of Past Minutes: Meeting minutes were approved.
II. Discussion Items:
1. Waste Heat Recovery System LIA: An emergency backup plan is being
coordinated for this system.
2. Ice Garden Dry Floor Rentals: Tim stated he met with the individuals who
have been against the city hosting the art and antiques shows at the Aspen Ice
Garden. The mayor and manager have stated we can move forward with the
contracts with the art and antique show for this summer.
III. Updates and Progress Reports:
1. Financial Report: The department is doing well. Jeffrey sent out all of the
information to the committee members. Here is the summary:
Pass Sales:
Black Friday was a success, as of 8:OOPM on cyber Monday; we have 277
adult passes sold and 8 Youth passes for $55,123 and $1,392 respectively. I
will do some digging to see what customers where new and what was from
existing pass holders. For November this puts pass sales up $43,392 or 94%
and up $43,428 or 11% year to date. The 6 month pass was down $8,840 or .
43%, this is most likely people moving to the Black Friday Pass. Daily
Admissions were up $2,119 or 13% for November and are up $16,469 or 6%
year to date.
Revenue:
November revenue was up $54,506 or 34%, ice was about even in active this
month. Most of this increase was in pass sales due to the sale, however nearly
every other program area was up for November. There were very strong
numbers in private swim lessons, youth basketball and a few others.
Year to date revenue is up $203,779 or 11%. Pass sales, daily admissions, and
ice have really led the way on the revenue side.
P&L:
Year to date revenues are up $100,339 and expense are down $40,468. This is
an improvement to subsidy of$150,807 year to date. The end of year forecast
shows an improvement to subsidy of$43,602. This may even improve with
the increased revenues in November; the forecast is with data through
October.
2. Business Plan Draft Review: PRO's is working on the final draft. The city
council meeting for approval of this plan is set for January 27th. All committee
members are invited to attend. Tim would like to have a 20 minute
presentation hitting on the key points of the plan. Tim will send out the most
recent plan to all of the committee members.
3. Air Quality in Aquatics Area: Environmental health will be working with
the pool manager and will be checking out the standards and guidelines on air
quality in an aquatic environment. Tim brought up the use of moss as one of
the new ways facilities are taking on their filtration needs. Gordon stated the
chemistry is good, HVAC is great. It has to do with the volume of people in
the pool as well as people not taking a shower before entering the pool.
4. Water Slide Replacement: The contract has gone out. The approval should
happen in January. Permits are taking a long time so we need to move on
everything as soon as possible.
5. New Concessionaire: The new concessionaire should be here around the first
of the year.
6. Winter Promotions/Black Friday Sale: This was a huge success. Jeffrey
will work on the details of the type of customer, whether new or existing
member and other criteria that may help us in future promotions.
IV. Action Items:
1.
V. Other Business:
Meeting Adjourned at 3:50 PM
Next regular meeting date and time: January 6, 2015 at 2:30 PM
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