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PEN,
PARKS.&.RECREATION:.
ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
February 3, 2015
2:30-4:30 PM
In Attendance:
Board Members: Karen Dillon, Steve Buettow, Sue Smedstad, and Gordon Gerson.
Staff Member(s): Bryan Lee, Jeffrey Alden and JoJo Smith
Public: No public
I. Call to Order— Sue Smedstad called the meeting to order.
Committee member comments and announcements: No comments.
Public Comments: No public
Staff Comments: No comments
Approval of Past Minutes: Meeting minutes were approved after amendment to
Section III. 1.
"There will be more data on how this year compares to past years (2010-2014)
soon".
II. Discussion Items:
1. Business Plan Follow Up: The committee would like to have both Tim and
Scott at the meeting to discuss the presentation to council as well as the next
steps. Karen felt city council was more receptive than expected. Steve asked if
the weight equipment really needed to be replaced. Having.a restaurant rather
than just a snack bar was also brought up. The slide replacement was
questioned and was put on hold.
2. Scott's User Matrix: This is moved to the next meeting. The committee did
want to have all of the ice user groups give their annual membership numbers.
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III. Updates and Progress Reports:
1. Financial Report:
Active Revenue:
Revenue in Active is up $35,442 or 18%, most of this is because ice revenue
is up $50,000. The pool and Red Brick have had a good January with strong
revenues in RB Program fees, Youth Basketball, Gymnastics, Contacted
Water and Swim Lessons. Pass sales and daily admissions have been slow
more below.
Pass Sales:
Pass sales are down $16,594 or 29%, nearly all pass types are down. This is
largely because we offered a sale at the beginning of 2014 (2013 prices for
January). Daily Admissions are also down $6,820 or 18%. Once the data is
out, Jeff will look at bookings and tax revenue as well for town. The other
factor is many nice days; guests tend to come to the ARC on snowy, cold
days. 76% of the Daily Admissions decline was from guest admissions.
P&L:
Not all December 2014 revenues and are expenses are in. There is still a
significant payment due from Junior Hockey and some utilities expenses.
Therefore, Jeff will not go into detail on December and will update the
committee next month. For all of 2014, without the additional revenue and
expenses, revenues were up $85,392 and expenses down $45,903. This will
change some, but this has a subsidy of$2,066,209 and a recovery rate of
51%. With all revenues and expenses in I am forecasting a 53% recovery
rate. The budget called for a recovery rate of 49% and subsidy of$2,225,070.
Jeff will update everyone when all revenues and expenses are processed for
2014.
2. Air Quality in Aquatics Area: Several different tests are being performed in
the pool to monitor the air quality and determine if anything needs to be done
to improve it. Gordon stated it has been good. A suggestion was made to have
live palms on the pool deck to help with the air quality.
3. Water Slide Replacement: Per city council request, Tim will be looking into
another process of possibly re-coating the slide rather than replacing it.
IV. Action Items:
1. Approval of 2015 Business Plan: The will be discussed in the next meeting.
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V. Other Business:
Meeting Adjourned at 3:45 PM