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HomeMy WebLinkAboutresolution.council.033-15 RESOLUTION # 33 (Series of 2015) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND C&M Golf and Grounds Equipment AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for a Ventrac Tractor , between the City of Aspen and C&M Golf and Grounds Equipment, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for a Ventrac Tractor, between the City of Aspen and C&M Golf and Grounds Equipment, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED b_y the C ty Council of the City of Aspen on the 13t'' day of April 2015. X .4 � ` S Steven kadron, Mayor I, Linda Manning, duly appointed and acting City C1 k do certify that the foregoing is a true and accurate copy of that resolution adop ed by the City Council of the City of Aspen, Colorado, at a meeting held, April 13, 2015. A IN VV Linda Manni , City Clerk e_f khi The City of Aspen CITY OF ASPEN.STANDARD FORM OF AGREEMENT I SUPPLY PROCUREMENT City of Aspen Project No.: 201 -021. AGREEMENT made as of 13"' day of April, in the year 2015. BETWEEN the City: Contract Amount: "rhe City ol'Aspe'n c/o Parks 130 South Galcita street Total: $42,391.00 Aspen, Colorado 8'161 1 Phone: (970)920-5055 , If this Agreement requires the City to pay And the Vendor: an amount of money in excess of $25,000.00 it shall not be deemed valid until it has been approved by the City C'&M Golf and GfMui s Equipment Council of the City of Aspen. c/o Bruce SiTiith.. - 6395 E. 56th Avenue.i City Council Approval: Commerce City, CO $0022 Date: April 13, 2015 Phone: 303-375-491.3 22 Resolution No.:5�J—�20� Summary Description of Items to be Purchased: Ventrac 4500L. 32hp, g,as engine, liquid cooled,high altitude kit,tractor Exhibits appended and made a part of this Agreement: Exhibit A: Listof supplies, equipment, or materials to be purchased. The City and Vendor agree as set forth below. 1. Purchase. Vendor agrees to sell and City agrees to purchase the items on Exhibit A appended hereto and by this reference incorporated herein as if fully set forth here for the sum set forth hereinabove. 2. Delivery. (FOB 585 Cemetery Lane, Aspen, Colorado 8161.1) [Delivery Address] 3. Contract Documents. This Agreement shall include all Contract Documents as the same are listed in.the Invitation to Bid and said Contract Document are hereby made a part of this Agreement as if fully set out at length herein. 4. Warranties. (See Warranty attach neat). 5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the benefit of.and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. 6. Third Parties. This Agreement does not and shall not be deemed or construed to, confer upon or grant to any third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with the specific written permission, any right to claim a y or Vendor damages or to bring any suit, action or other proceeding against either the Cit because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. 7. Waivers. No waiver of default by either party of any of the terms, covenants or conditions hereof to be performed, kept and observed by the other party shall be construed, or operate as, a waiver of any subsequent default of any of the terms, covenants or conditions herein contained, to be performed, kept and observed by the other party. 8. Agreement Made in Colorado. The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. 9. Attorneys Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. 10. Waiver, of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. 11. Certification Regarding DebarmentSuspension Ineligibility and Voluntary Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency., It further certifies that prior to'submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts,'. In the event that Vendor or any lower tier participant was unable to certify to the statement, an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties Against Contingent Fees Gratuities Kickbacks and Conflicts of Interest. (A)Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. (B)Vendor .agrees .not to give any employee of the City a gratuity or any offer of employment in:connection with'any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in, any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (C)Vendor represents that no official, officer, employee or representative of the City during the term of thisAgreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (D)In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. Recover such value from the offending parties. 13. `Termination for Default or for Convenience of City. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 14. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City using state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 15. City Council Approval. If this Agreement requires the City to pay an amount.of money in excess of$25,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957, as amended and other applicable state and federal laws respecting discrimination and unfair employment practices. 17. Inte r ation and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by:the parties hereto. 18. Authorized Representative. The undersigned se ts pre enta ive of is endor, asized an. or inducement to the. City to execute this Agreement, repre representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein written in three (3) copies, all of which, to all intents and purposes, shall be considered as the original. [SIGNATURES ON FOLLOWING PAGE] FOR THE CITY OF ASPEN: ATT ST: By: City Manager ity Clerk VENDOR: C & M GOLF AND GROUNDS EQUIPMENT By: i r© S�P�SCS Title Exhibit A Supply Procurement Agreement Quoted Quantit Extended Model Description List Price Price ventrac4500Z,32hp Kubota industrial gas 22 840.00 21,700.00 1 $ 21,700.00 39.51208 en ine,li uid cooled,with high alt kit $ KW450 all weather cab,includes:work 7,904.00 70.2009 li hts,strobe beacon,slo a indicator directional signals/flashers,console mt. heater,exterior mirrors,directional defrost arm rest for deluxe seat, 12volt acuator and 12volt front kit $ 4,140.00 $ 3,933.00 1 $ 3,933.00 39.554 HB580,58"broom reversible 4,365.25 39.55427 KX523,snow blower $ 4,595.00 $ 4,365.25 1 $ 39.55251 KD482,48"dozer blade, $ 1,355.00 $ 1,287.25 1 $ 1,287.25 $ 3,370.00 $ 3,201.50 1 $ 3,201.50 39.55105 HM602,60"mower $ 42,391.00 VENTRAC TRACTOR WARRANTY INFORMATION All new Ventrac tractors and attachments purchased in the United States and Canada are covered by Ventrac's V-Plus Warranty. 3-Year Residential Limited Warranty 3000/4000 series tractors and attachments 3 years with unlimited hours 2-Year Commercial Limited Warranty 3000/4000 series tractors and attachments • 2 years with unlimited hours Engine Warranty* Covered by engine manufacturer B&S Vanguard 3/LC = 2-year w/ 3rd major parts only B&S Vanguard V-twins = 3-year Kawasaki V-twins = 3-year Kubota 3 cylinder = 2-year or 2000 hours" with 3rd year major�parts only or 3000 hours* Exclusions Rental equipment - limited to 180 days Replacement parts - limited to 90 days Limitations and Conditions Ventrac equipment, including defective parts, must be returned to your authorized Ventrac dealer within the warranty period. The warranty extends to the cost to repair or replace (as determined by V.P.I.) the defective part. The expense of pickup and delivery of equipment, service call drive time or any transportation expense incurred for warranty repair is the responsibility of the owner. Proof of purchase may be required. Warranty,work must be completed by an authorized Ventrac dealer. This warranty extends only to Ventrac turf equipment operated under normal conditions and properly serviced and maintained. The warranty does not cover repair of damage due to normal use, wear and tear, maintenance services, repair of damage related to abuse, neglect, accident or use of the turf equipment which is not in accordance with operating instructions,in the operator's manual, or damage resulting from repair of Ventrac turf equipment by person or persons other than an authorized Ventrac service dealer or the installation of parts other than genuine Ventrac parts or Ventrac recommended parts.