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HomeMy WebLinkAboutresolution.council.051-15 RESOLUTION #51 (Series of 2015) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN " AND GLENWOOD SPRINGS FORD AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for two Ford F250 Pickup Trucks, between the City of Aspen and Glenwood Springs Ford, a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for two Ford F250 Pickup Trucks, between the City of Aspen and Glenwood Springs Ford, a copy of which is annexed hereto and incorporated he and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 26th day of May, 2015. Steven Skadron, Mayor I, Linda Manning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, May 26, 2015. Linda Mannin , City Clerk The City of Aspen CITY OF AISP'EN ST',414DARD FORM OF AGRErIE!IVIEN r r SUPPLY PROC URE ME:NIF C:ity of Aspen Project No.: 2015-a 5-o2Q. ArGREEINIENIT n-iadle as oft 7 r'(fay of 1✓1ay, in the.year 2015. BETWEEN the City: ('ontract Amount: The%.ity ol'A"pen C/o 11cel, 1 10 `iouth C alesna Surer=Vt 'Total: $45,0413.64 Aspen, G)ioo rdo 51151 1 Phony,: (),70 'St '.0-505_ — .__�.___.•....--._.�—_--__—.._—.__... If this Agreement requires the City to pay And 11he Vendor: an amount of money in excess of $25,000.00 it shall not be deerned valid C 1errxoo,l SI'ri ws, l=ord until it has been approved by the City Council of the City of Aspen. C/O liruc I:.lir 55 Storms klintt Road City Council Apr roval: t dclr,o 1 Spri:w +.�0 41601 Phc±nE:,; ,(,t-alp <32(5 Date: May 26, 2015 ReSOILItion No.: . ( aP1 Sumnn(,ary Description.of Items to be Purchased: "levo 016 FOrd [-4'[3 a,r4,?501'ickup'11ruc;k and_n 1°:(,)Vl; Exhibits a ppe'n ded a.;nd made a part of this Eya;ree�ir;:r cnt,,--- •---�—.—� Exhibit 'y ?,ist of; uppliesequi xnent, or mat+.r Is tca he purchw;ed. The City and Vendor agree as set firth below. 1. Purchase. Vendor agrees to sell and C;il:�, agrees to purchase; the items on Exhibit A appended hereto and by this reference incorpc;ra.tecl. herein as if fully set forth here for the sum set forth hereinabove. 2. Delivery. (FOB 1080 Power Plant Road. Asl:aen, f."olorado [Delivery Address] 3. Conuact_Documents. This Agreernent shall include all Contract Documents as the same are listed in the Invitation to Bid and said Contract Document are hereby made a part of this Agreement:as if fully set out at length. herein. 4. Warranties. See Exhibit B. 5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder without the wriaen consent of the other party. 6. Third Parries. This Agreement does not arid shall not be deemed or construed to confer upon or grant to an), third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with. the specific written permission, any, right to claim damages or to bring any suit, action or other proceeding against either the City or Vendor because of arra breach hereof or because of ani i►1- the terms, covenants, agreements or conditions herein contained. 7. Waivers. No waiver of default by eit:h, r party of any of the terms, covenants or conditions hereof to be performed, kept and observed by the other party shall be construed, or operate as, a waiver ofany subsequent default ofany ofthe terns, covenants or conditions herein contained, to be performed, kept and observed by the other party. 8. AA;reement Made in Colorado, The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of'Pitkin County, Colorado. 9. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party, shall be entitled to its costs and reasonable attorney's fees. 10. Waiver- of Presumption. This Agreeme-ril. was negotiated and reviewed through the mutual efforts of the parties hereto and the parties, agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. IL Certification Regarding Debarment, _Suspension, Ineligibility, and Voluntary Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event that Vendor or any lower tier participant was unalal;! to certify to the statement, an explanation was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties Against Contingent Fees, Gratuities. Kickbacks and Conflicts of Interest. (A)Vendor kvarrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. (B)Vendor agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase; request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (C)Vendor represents that no official, officer, ernployee or representative of the City during the terra of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (D)In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. Recover such value from the offendinL,,,parties. 13. Termination for Default or for Convenience of City. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 14. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City using state or federal funds to meet its obligations herein, this Agreement. shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 15. City Council Approval. If this Agreement requires the City to pay an amount of money in excess of$25,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16. Non.-Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957, as amended and other applicable state and federal laws respecting discrimination and unfair employment practices. 17. Integration and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by the parties hereto. 18. Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein written in three (3) copies, all of which, to all intents and purposes, shall be considered as the original. [SIGNATURES ON FOLLOWING PAGE] FOR THE CITY OF ASPEN: ATTE T: By: ' City Manager City Clerk VENDOR: GLENWOOD SPRINGS FORD By: y Title EXHIBIT A SUPPLY PROCURENIENT AGREEMENT Truck#1 regular cab/W plow base price $23,488.32 snow plow $5,722.00 locking rear diff $333.00 HD susp $107.00 power window/locks/mirrors $763.00 snow plow prep $73.00 Total price $30,486.32 Trade in _ -$13,000.00 Truck#1 net due $17,486.32 Truck#2 extended cab base price $23,488.32 extended cab $2,419.00 5th wheel hitch $662.00 trailer brake $230.00 power window/locks/mirrors $763.00 NO TRADE Total Price $27,562.32 Truck# 1 $17,486.32 Truck#2 $27,562.32 $45,048.64 Net Price for both trucks ]BID PROPOSAL DORM PROJECT NO. : 20115-029 BID DATE: A.priI 13, 2015 P1tOJECT: New;!i Ton 44 Pickup Trucks PROPOSAL SU13M1'1"1•EI) BY: C.e.,.,��.c7<:> VI:NI)U� BIDDER'S PROPOSAL TO: The Governing Body of the City of Aspen, Colorado The undersigned responsible bidder declares and stipulates that this proposal is made in good faith, without collusion or cormection with any other person or persons bidding for the same work, and that it is made in pursuance of and subject to all the terms and conditions of the advertisement for bid, the invitation to bid and request for bid, all the requirements of the bid documents including the plans and specifications for this bid, all of which have been read and examined prior to signature. The bidder agrees to keep this bid open for Shl 6D con.veeydve calenda►'days from the gate of bid opening. The City of Aspen reserves the right to make the award on the basis of the bid deemed most favorable to the City, to waive any informalities or to reject any or all bids. By signing this document, Contractor certifies and represents that at this time: (i) Professional shall confirru the ernpl.oyment eligibility of all employees who are newly hired for employment in the United States; and (ii) Professional has participated or adtempted to participate in the Basic Pilot Prograrn in order to verify that it docs not employ illegal aliens. I hereby acknowledge receipt of AWENDIJM(s) nrrrubered�_/T through__�. TECHNICAL SPECIFICATIONS HTEM ISE OUPTION RESPONSE General Two(2)New 3/4 too regular cab 4x4 Pickup GVWR 8,500 LBS.min. i 0000 Wficell hase 131" min. 1,37 Engine 8 cyl 8 Cylinder, 5.3 liter miji. CA13 Regular Cab [led Long Bed HID A Iternator and HID Baum IV Transmission Automatic 4 X 4 Auto hubs Axle ratios 3.73 min rS_hocks ___ HD_F_'iont—and R_e­a_r ___ Alternator— s _ 1: X 44 Brakes ABS S Tires All season radial with full siz,_spare 7 Seats Cloth Air Condiliorging Yes Bumpers Rear stop Tow package Class S receiver and 7 blade plug Trailer wiring harness Yes Radio Standard AM/FM FLICI lank Standard S_ Je ipers Intermittent Vehicle color Body=White Tow hooks Front Flooring Rubber Warranty All standard warranties,published or implied,are assumed to he i1jeltided in the bid price. Warranty information nitis(be included with the bid. Additional or extended wn rran ly options offered, must be listed separately,iiof included in the bid price. F1�,a d 7cm #230103-08 F'250 with Boss 8.2"V"plow Year Model: Make: Total Bid Amount per Specifications: $ Amount Offered for"Trade-in: 0230103-08 F-250 with Boss 8,2 V plow S Net Do]lar Amount: 7 ESTIMATED DELIVERY DATE: OPTIONS ['lease price the requested options below: Extended cab 4 door. Locking rear differeatial/limited slip J —.10 Power wiiidokvs/locic�Jl)owei-,tdjtistable mirrors 71i;J Heavy duty SUSPOISi0l) ./07 Snow Plow P'rap packul"o-listwilm il include"s, 2 3 Flex fuel option 51 TO. Bed liner 5"'wheel CiVC LIS It price fora 5' wheel hidden ball typo no inounted in the center of bed Gr Trader Brake controller To be wired to the rear of the vehicle with in cab controller. a 3 Snow Plow-V type plow,must be able to fold both sides forward, Equivalent to the Boss 8,2 VXT. Quick disconrect hitch,plow lights with high and low beam,turn signals mounted to plow,with all necessary wiring. YOU MLISt specify the brand quoted. I acknowledge that in submitting this bid,it is und-crstood that the right to reject any and all bids, has been reserved by the owner. Authorized Officer �� Full name signature:���--� ------ --- _ Telephone number: — Email' Altested by:.__ _�jUl✓G.Q�v-r CNGP530 VEHICLE ORDER CONFIRMATION 04/06/15 17: 50:41 ==> _ r _ Dealer: F56483 2016 F-SERIES SD Page: 1 of 1 Order No: 1000 Priority: F2 Ord FIN: Q5030 Order. Type: 5B Price Level : 615 Ord Code: 600A Curt/Flt Name: ASPE14 PO Number; RETAIL DLR INV RETAIL DLR INV F2.B F250 4X4 SD R/C $35180 $32454 . 00 1.000011 GVWR PKG 137" WHEELBASE 21.3 ELECTRONIC SOF 1.85 158.00 71 OXFORD WHITE 4111 ENG BLK HEATER NC NC 1 CLTH 40/20/40 1.00 85..00 512 SPARE TIRE/WHL2 NC NC S STREL JACK 600A PREF EQUIP PKG SP DLR ACCT ADJ (1419.00) .XL TRIM SP FLT ACCT CR (443.00) .TRAILER TOW PKG FUEL CHARGE 16.32 572 .A'I'R CONDI`CIONER NC NC B 4 NET INV FLT OPT NC 7 .00 .AM/FM STER/CLK DEST AND DELIV 11.95 1.195.00 996 . 6. 2.1, EFT V8 ENG NC NC TOTAL BASE AND OPTIONS 36660 32053.32 44P 6-SPD AUTOMATIC NC NC TOTAL 36660 32053.32 TBK .1,11,245 BSW AS 17 *THIS IS NOT AN INVOICE*" X37 3.73 REG AXLE NC NC JOB #1 BUILD F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit FS=A,Jd to Library 5099 - PRESS F4 TO SUBiMIT QC03172. h--k1nin10.TN4F5PI-(,WF)9' Anr fi. ?f115 -3. 10- 'il PN sit 0.1.Watson Company,hic. Quotation 5335 Franikliu Street Denver,Colorado 110216 3o3-:!9!y-2085 or 1100-332.2124 Fax:303-296-8049 Page 1 of 2 wWAv.ojwatson.cem GLIs'SF'P Salesperson: Harry Bauer Custoraer:Glenwood Springs:Ford 55 Storni King Read QuuteNumber: BBB253 Glenwood Springs CO 111601 Quote Date: 4/6%2015 Quote valid until: 5/6/2015 Contact:Bruce I411 le Revision Number:0 Phone:970-945,2317 211(1; Work Order: Fax:970.945,0469 PO Number: Vehicle lnforl"atton: - Year,Matte!�Piadr:f 2015 FORD F-250 SRW REG CAB —_- _ 1Cey it Unit a Quoted Itetrrs: Description of Work Boss Boss 0'2"VXT Snow Plow _ ��-- SmartHitch 2-Flip,plug,click-The three-step attachment process makes it easy to switch between plows. SinartLight 2-Makes it easier to see wider,and farther on the darkest,nastiest of nlghts. SmartTouch 2-Our high-tech,ergonolnic control features large,backlit bvttons for ease of use. Smar•tShieid-Dellvers skiperlor corrosion protection and a long-lasting,high gloss shine. Full Moldboard Trip Design•.helps to prevent plow damage when.an obstacle is encountered. 1/2"X 6"High-Perfortmnnce Cutting Edge-built using HARDOXG wear ptate to provide extended wear resistance and crones with built-in curb guards and snow catcher. Snow Catcher-in the center section is designed to catch snow at the plow's pivot point-so no snow lines are left behind. Reinforced Moldboard-increases blade rigidity for increased durability. Heavy-Duty Push Frame And'Center Section-for additional strength and reliability. High-Performance Hydraulic Package-delivers reliability and speed. SmartLock Cylinders-kneps blades straight when backdragging. Enclosed Hydraulic-protects against corrosion and hydraulic freeze-up. Chainless Hydraulic Cylinder Lilting System-gready reduces bounce during transport and provides full float capability. Eliminate The 13-Pin Connector-optional Next Generation Electrical system eliminates the 1.3-pin connector from the front of the vehicle. Two-Year Limited Warrunty-protects against material defects foal ace of mind, BUYERS GOOSENECI(:FILP HALL HITCH Total Price not including Options or Taxes: $5,722.00 0►tional Items: Options � --^--^--_-- � Amount Accepted INSTALL SNOW DRFLECTOR $343.00 Yes/No PROVIDE AND INSTALL 80YHRS GOOSENECK FLIP HALT.HITCH $6112.00 Yes/No Notes: Accepted By: --, Quoted By: bar Raucr ---_ — Date: Date: Al►ri16,2015 ___ Product S(Aector Summary Year 2015 _ Make Ford SNOWPLOW Model F250 Drive Train 4 Wheel Drive—� Cab Regular Bed '- 8 _- FGA4RIR W-�— 4,800 Wheel Base 137 Rear Wheel .Single y Engine 6.2L — Headlights 9008(H13) Required Ballnst �_ Max Occupants 1 ._.._ 719 lbs. _ � INotes {Limit Occupants to Driver Only.Completed vehicle must not exceed Front GAWK or GVWR. Stade Carate , a MSC,10182B-BLADE CRATE,RT3 62"V,XT,09+ Plow iBox MSC15005B-PLOW BOX V RT3,SH2 7'6"78'2"197',SL11+ Control Kit -� MSC15100-CONTROL KIT RT3 WISH2 V SMARTTOUCH2,08+ Undercarriage _ L-CA09060B-UC/RT3,FOF,D F250IF350 08&UP Additional Itr)ms Required MSCO9993-LIGHT ADAPTE:R,DODGE 08,FORD 08, 13PIN Optional Items 17-1 MSCO1570-SHOE,PL01V.CAST IRON WIHARDWARE CI MSCO9216-CASTER'nOLI-Y'KIT,V-SLADE Ll MSCO4726-CONTROL IIT RT3 WISH2 V JOYSTICK [1 MSCO1565-SNOWDicFLEG'IQR 0 HYD01835-FLUID,HYIDRAIJLIC,HP(1)QUART C1 MSC04298-EMERGENCY PARTS KIT,RT3,V-BL4DE LI MSCD9845-BALLAST RETAINER KIT ❑ MSCO9858-PEDESTAL MOUNT KIT,SMARTTOUCH2 Ll MSCO9644-SIGHT SYSTEM Kll-,RT3 Ll MSCOB06"18-BLADE WING EXTENSION KIT,XT,DXT CI MSCO9660-DA£3H MCIONT KIT,SMARTTOUCH2 Features • Smarthlitch 2-Flip,plug,click. The three-step attachment process makes it easy to switch between plows. • Smartl_ight 2-Makes it easier to see wider,and farther on the darkest,nastiest of nights. • Smarr fouzh 2-Our high-tech, 3rgonomic control features large,backlit buttons for ease of use. • Smar6hivld-Delivers superior corrosion protection and a long-lasting,high gloss shine. • Full Moldtoard Trip Design-helps to prevent plow drainage when an obstacle is encountered.