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Home My WebLink Aboutresolution.council.058-02 RESOLUTION NO. ~8 (SERIES OF 2002) A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO, APPROVING A CONTRACT OPTION FOR THE PURCHASE ONE BUS BETWEEN THE CITY OF ASPEN AND NEOPLAN USA, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT OPTION ON BEHALF OF THE CITY OF ASPEN. WHEREAS, there has been submitted to the City Council Contract Option between the City of Aspen, Colorado and NEOPLAN USA a copy of which is annexed hereto and part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO. Section One That the City Council of the City of Aspen hereby approves that Contract Option between the City of Aspen, Colorado, and NEOPLAN USA regarding the purchase of one bus, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said Contract Option on behalf of the City of Aspen. Dated: ~/~ ,2002. I, Kathryn Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of at resolution adojlted by the City Council of the City of Aspen, Colorado, at a meeting held , 2002. , tXfl/8/T 1/ - ROARING FORK TRANSIT AGENCY ASPEN,COLORADO Contract Documents for Highlands Bus .' " , between The City of Aspen Colorado and Neoplan USA June 17, 2002 . .: Contract Documents Section 1 Section 2 Section 3 Section 4 Section 5 Contract Award Letter of Proposal dated June 12, 2002 Letter of Payment Terms dated :Ju4/E b!O/pt7C?~ RFTA Contract Award Cooperative Purchasing Agreement CONTRACT AWARD RFTA Contract NO. 3/17/00LFCB Grant. NO Issued By: City of Aspen 130 S Galena Aspen, Colorado Invoices to be Paid Through: City of Aspen Finance Department Tax ill Numbers Fed. # CO. #98-04557-0000 81611 Administered By: Randy Ready Assistant City Manager Contractor: Neop1an USA Corporation 700 Auwaerter Drive Lamar, Colorado 81052 Service Equipment: One (1) 35-foot, Low-Floor, Heavy-Duty Transit Bus and Associated Components as identified below. Maximum Compensation: Three hundred six thousand, four hundred, eighteen . dollars ($306,418.) One (1) 35-foot, Low-Floor, Heavy-Duty Transit Coach CCTV and monitor Remote adjustment of curb-side mirror Air Conditioning Subtotal Escalator Credit for deletion of 5 yr. Extended Transmission Warranty Price for Option 35 ft. Bus Additional cost to increase to 40 ft Bus Total Price Cost $279.994 $948 $313 $7.650 $288.905 $10.763 ($ 2.600) $299.668 $9.350 $306.418 PaYment Terms: $90,000 due upon placement of order. $216418 due Thirty Days after acceptance of bus and associated equipment subject to the provisions in the "General Terms and Conditions". Under no circumstances can final payment be made before September 30, 2002. Schedule: The bus shall be delivered within 365 days of receipt of order. Contract Documents: 1) This Contract Award and; 2) Request for Proposals for 35 Foot LowcFloor Heavy-Duty Transit Buses issued March 17, 2000. including: Introduction; Request for Proposals, Offer & Award; General Contractual Provisions; Quality Assurance Provisions: Warranty Provisions; Technical Specifications; and Appendix, and 3) Addenda 1 dated March 22, 2000; and 4) Addenda 2 dated April 24, 2000, and 5) Manufacturer's Proposal dated April 28, 2000, . including Manufacturer's Technical Proposal and Manufacturer's. Price Proposal and the following completed required submissions: Bid Form; , Taxpayer Identification, Certification Regarding Lobbying; Buy American Certification; Bidder's Acknowledgments and Representations Regarding Contingent Fee, Bus Testing Certification, Cooperative Purchasing Agreement, FMVSS Compliance Certification, Motor Vehicle Pollution Certification: 6) Letter dated June 12,2002 from Neoplan USA to RFTA regarding contracf;ual changes for City of Aspen Order for One (1) 35 foot Low floor bus. 2 06/24/2002 " 7) Letter of Intent dated June 21, 2002 from the City of Aspen to Neoplan USA to request change of Terms of Payment which are agreed to by Contractor, incorporated herein by this reference, and collectively referred to as "Contract Documents." Contractor's Agreement: Neoplan USA agrees to provide the equipment identified above and in the Contract Documents for the consideration stated herein. Your offer to provide the equipment identified above is hereby accepted as offered in your proposal of April 27, 2000, in accordance with the Contract Documents. Neop1an USA Corporation City of Aspen By~Ld J 0 Russell President _By:~t2p""2~ ~ Stephen H. arwick City Manager Date: III (,0 / () 7J. , Date: r,/I talo?- I ' APPROVED AS TO LEGAL FORM FOR THE CITY OF ASPEN By:Q.-,j J 000 orcester City Attorney ) }- -tor -;:r crJ, I') Wcfces1..... 3 06/24/2002 NEDPLBN' -- - - L 3A CORPORATION June 12, 2002 700 Gottlob Auwaerter Drive Lamar, Colorado 81052-2298 Telephone: (719) 336-3256 Telefax No. (7191 336-4201 Kenny Osier, Director of Maintenance ROARING FORK TRANSIT AGENCY 51 Service Center Road Aspen, CO 81611 Dear Mr. Osier: Pursuant to your request for pricing on a potential option bus to be purchased from your contract with NEOPLAN USA under RFP#3117/00LFCB, we can accept this order with the following provisions: a. Due to production constraints, this bus must be tagged to an existing order from Baltimore Washington International Airport for a quantity of buses in structurally the same configuration as the 40 ft. bus proposed for ASPEN. b. Receipt 000% downpayment to initiate the order, with balance to be paid within 30 days of acceptance and delivery c. Deletion of any Liquidated Damages or Bonding as stated in the current Contract. d. All major componentry must remain the same as the larger order being tagged, unless a change approval is received from senior management (V.P. Sales or higher). Interior and Exterior Colors, Seat Type, etc. will be to ASPEN specifications. Provided you are agreeable to the attached revised pricing, we will work this bus into a _ production schedule as soon as we receive ASPEN's Purchase Order, Downpayment and Notice to Proceed. We look forward to serving RFT A and ASPEN once again and deeply value our long term relationship as a supplier of buses to this popular Colorado tourist community. Sincerely, c at US l;t:: Surprise Regional Sales Manager & Public Relations .~ Attachment . TRANSIT BUSES . DOUBLE DECKER BUSES Bus Specialists Since 1935 . LUXURY COACHES NEOPLAN USA CORPORATION PROPOSAL to NEDPi.l.l~' ._~ ROARING FORK TRANSIT AGENCY/ CITY OF ASPEN for ONE (1) 40 ft. LOW FLOOR DIESEL BUS Per specifications same as for RFTA six (6) Bus Previous Order, RFP #3/17/00LFCB, 35 f1. Low Floor Bus + options (a.) (b.) (c.) * (see attached). Modified to 40 Ft. Low Floor Bus w/Additional Seating PRICING: ,Base Price $279,994 + Options $8,911 = $288,905 each $288,905 x .5 = $144,453 x (1.0044 + 1.0701) 2.0745 = $299,668 Revised PRICE for Option 35 ft. Bus $299,668 each Credit for deletion of 5 yr. Extended Transmission Warranty - $ 2,606 each Additional cost to increase size to 40 ft. Bus + $ 9,350 each TOTAL PRICE for 40 ft. Low Floor Bus $306,418 each DELIVERY: Estimated 365 days from Notice to Proceed . Additional Cost to increase to 40 foot bus: 1. Bill of Material = $6,000 2. 6 additional seats = $2,388 3. 2 additional windows = $ 962 , J.2000:: 12:51PM RFTR ~IO . 992 P.l / I // " CONTRACT AWARD RFTA Contract NO. 3/17/00LFCB Grant. NO ,..... Issued By: ' Roaring Fork Transit Agency 51, Semce Center Road - ~sFen, Colorado 81611'- Invoiccs to be Paid Through: Pitkin County Finance Departtnent AdDllnistered By: Dan Blankenship General Manager, Tax IJ).Numbers Fed.#84-78005~ CO. #98.02624 . ,. (\v () , \ \ v 0 '-:( I~r \/ Contractor: Neop~ USA Corporation' 700 AUWa.erter Drive Lamar, Colorado 81052 Service Equipment: " Five (5) 35-foot, Low-Floor, Heavy-Duty Transit. Bwes and Associated Components: as identified below. . ( , 'MaximUm Compensa.tiori: One million,,' :fi.yehundred., one thousand,; and " twenty-four dollars ($1,501,024) . Unit Cost ,::f:: .f- -k $948 ./ $313 ,./ . $7,650 ,/ $49,920 ,/ $6,579 ,/ Total Cost: $1.399:970 V' $4.740 ......- ,.-.-St565_.V'" $38,:1.50 ...... $49:920 ..... ~/ Five (5) 35-foot, Low-Floor, Heavy-Duty Transit Coacheis - ~~.,.. CCTV and monitor , -4)4 Remote a.djustment of curb-side mirror e) -+ Air Conditioning Spare Power Plant ' I/O Controls Diagnostic Equipment $279,994 ,./ (+1>g'/111) Payment Terms: Net Thirty Days after acceptance of each coach' and associated equipment subject to the provision;; in the "General Terms and Conditions" @ PLAN Transliner AN435lF/AN440 Overall Length Overall Width Height of Main Roof Line Height with Roof NC Height wth Roof Tanks Wheel Base Overhang: Front Overhang: Rear Inside Height: Minimum Inside Height: Maximum Passenger Step Height, Front Kneels To Passenger Step Height, Rear Approach Angle Breakover Angle Departure Angle Curb Weight Gross Axle Weigh Front' Drive Axle Turning Radius, 40' 32', 35', 40' 102" 115" 127" (max) 135" 274" 93" 113" 78" 98" 14.5" 11.5" 15.5" (max) 8.5' 100 go 29,000 Ibs. (max) 14,600 Ibs. 26,000 Ibs. 42' NEQPLAN USA CORPORATION Corporate Headquar1ers Manufacturing, Sales & Service 700 Gottlob Auwaer1er Drive Lamar, CO 81052.2298 TEL 719.336.3256 <'Ii , Outstanding Features: *' Low Floor in the front with comfortable steps in rear elevated area. ,*, Incorporates all NEOPLAN's durable transit bus 'features and all state-of-the-art transit equipment. *' Deep drop center front axle and planetary drive axle. *' Seating arrangement to customer's specifications, ranging from standard transit sea to luxury suburban-type seats. '''':-,,:;l!'''':~::':: *' Powertrain is cradle mountelil, configuration, which allows qT' entire package. Diesel, CN *' Front door wheelchair ramp: ,*' Two slide-glide doors per customer specifications. " Driver controls and dashboard are interchangeable with other NEOPLAN Low Floor models. *' Ideal for both transit and shuttle applications. * Full compliance with ADA. NEOP0! Bus & Co ~~71:0, ~~a.i,;jJ.['~~'~:i~J\l~. NorthgIen:0{CO 80233'$:n 35 TEL 303.451-5305 . NEOPlAN PARTS & SERVICE EAST NEOPART HEADQUARTERS Division o( NEOpJ_AN USA 5051 Horseshoe Pike, P.O. Box 278 Honey Brook, PA 19344-0278 TEL 610-273-3744 Construction Self-supporting, integral of stain- less and mild steel tube welded. Roof and sidewall panels ub side gal. vanized steel, attached to skeleton With com- bination of spot welding and gluing. Front and rear caps fiberglass. Stainless steei wheel housings, stepwells and engine area. Passenger Capacity Seating accommodations for up to 40 passen- gers, plus standees. Customized transit seat- ing styles available. Fully ADA compliant. Engine Detroit Diese[c Cummins ISC/I latest DDEC; ral gas optional. Transmission Allison World B400 or B5oo, ATEC Controls, 4 - 6 speeds. Retarder optional. T-Drive configu. ration with engine/transmission cradle mounted for ease of removal. ZF optional. Axles Front: Drive: Deep drop non-drive steerable axle. Planetary drive axle with different ra- tios available to meet performance needs. Bra kes Bendix "S" cam brakes with Haldex autom slack adjusters and MGM brake cham Meritor Wabco ABS system standard. matlc Traction Control (ATC) optional. Tires and Wheels Low profile tire options and brands available. Aluminum and steel wheels available in a variety 01 finishes. Electrical Equipment 12/24 volt system with two to four heavy-duty batteries, and Deleo Remy 24 volt starter mo- tor. Front control box is seNiceable from exte- rior; Rear control box is located above the en- gine compartment. Color and number coded SAE polyethylene wire with heavy-duty type metal connectors. Resettable circuit breakers and printed circuit boards. Allen Bradley or Dinex I/O Control Multipl Systems optional. 12-volt dual (sealed beam) headligh exterior lights. Fuel Tank Duai rectangular diesel tanks with up to 140- gallon capacity. Natural gas tanks roof mounted. Climate Control Poweriul HVAC units include the high capacity Thermo King with Intelligaire controis, Carrier or Sutrak. Available in rear or roof mount ver- sions. R134A and R407C ozone friendly refrig- erants available. r's unit included with front windshield de. ster, incorporating a separate air ventilation .... I~ <<.0..0 $.CMlOOI"'ll ".".,,~ ...".,,,- o ~rn EEEl 91J . .....~ "j ---, O' ,--. o...~'''''. ,-- .. .....o... ~~~J c. ".oo I ,,,.---.J system, which utilizes blowers and ram~air vent. Located in front dash, accessible from the outside. Windows The upper portion of the two-sect!, windshield is tinted with sungu are specially curved to eliminat reflection. Passenger window ble upper transom and standard gl .,,' g 1/ m- pered safety glass); sliders or Sblid pane (i&mi- nated safety glass or acrylic) and sacrificial panels optional. Safety Features Energy absorbing bumpers on front and rear Roof escape hatches Dry-type chemical fire extinguisher "ire detection system Methane detection system for CNG Special Features - Optional Voice / Stop Annunciation System Vehicle Location System Vehicle Status Reporting System Video Surveillance System Air Start Ignition System Auxiliary Heating System Advanced Coatings to include IsoClad, Corashield and Tectyl Back-Up Safety Camera Fire Suppression System Kneeling Seat Layout Option ,"" :"".'" "'" I ""IT"" ~ . l~a~ ~ J [] Ilc;l!' ::!::]f-:-;~-:-- T~:-Ff69 I "J L I ."J L Many Seating Configurations Available All design and dimensional data represented in this pre1iminJlll'~tq,ent is subject to change _._~, ~L._..1_'..._ .. ._'.f. __> _. ~ ,.___,___.___-l_~,~..'_.'"'_I.. -"'''':'.:c.,._..__-''__._~__ , ~ 0 ~ = 0 0 ~;: ~" t L . u " o. = ~~ u " -- ~ o. 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Get Detailed Statistfc~,. Tooks A-Z . Glossarv . What's New _ ~~""" Data extracted on: June 11, 2002 (01:55 PM) National Employment, Hours, and Earnings Series Catalog: Series ID : EES30000006 Seasonaliy Adjusted Industry: Manufacturing SIC Code: 20-39 Data Type: AVERAGE HOURLY EARNINGS OF PRODUCTION WORKERS Data: ~I Jan ICEillI Mar I~I May I~~I Aug l~roctl~1 Dec IIAnnl [1999]113. 641113.681 In. 961114. 001~fl4.051[l4.06]114.121 120001114.191114.221 114.371114.431~114. 541114.561114.571 ~[14.561114.621 114.861114. 911114. 9511~115.031115.081 120021/15.13//15.17/ p : preliminary 113.741 13.80 113.85/fl3.9il 14.24 14.27 14.28 114.35/ 14.67 14.72 14.78 14.8111 115.19/ 15.19 15.27 (p) (pl Privacv& Security Statement. Accessibilitv Information Search:j ~ Advanced Search U.S. Bureau of labor Statistics Postal Square Building -Z_Massachusetts Ave., NE Washington. 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"J,.., Data extracted on: June 11, 2002 (03:39 PM) Producer Price Index Revision-Current Series Series Catalog: Series ID : PCU3711#3 Not Seasonally Adjusted Industry: Motor vehicles and passenger car bodies Product: Buses and fire department vehicles Base Date: 8206 Data: IYearll Jan 11 Feb II Mar II Apr IIMayl1 Jun IQill~1 Sep II Oct II Nov II Dec II Ann / 1199911157.3 .11157.311157.3 1 157.4 1157.411157.511157.411157.411157.411157.41 1157.41 1200011157.3 11157.51157.5 157.5 157 .511157.511157.511157.511157 .511157 .811157.811157 .811157.61 1200111157.9 11157.811157.8 I]I 57.8 11157.911157.911157.911157.911157.911157 .911157 .911158.211157 .91 1200211158.3 I 158.2 158.2 (P) (P) r,p) P : Preliminary. All indexes are subject to .revision four months after .original p~blication. Privacy & Security Statement. Accessibilitv Information Search:) e Advanced Search u.s. Bureau of Labor Statistics Postal Square Building 2 Massachusetts Ave., NE Washington, DC 20212-0001 Phone: (202) 691-5200 Fax-on-demand: (202) 691-6325 Data questions: bisdata staff(ci)bls.aov Technical (web) questions: webmaster@bls.oov Other comments: feedback<CilbJs.aov --~..-\ 1.2 OFFER Offeror shall complete the following form and include same in the price proposaL OFFER By execution below Offeror hereby offers to furnish equipment and services as specified in Roaring Fork Transit Agency Request for Proposals 3/17/00LFCB including the General Provisions (Section 2), Quality Assurance Provisions (Section 3), Warranty Provisions (Section 4) and Technical Specifications (Section 5), therein. Offeror: Neoolan fJSA rnrrnr~~inn Name 700 G. ~uwaerter Dr. Street Address President Title 719-336-3256 Phone 1.3 AWARD NOTICE OF AWARD By execution below, Procuring Agency accep;sloffer as indicated above. Contracting Officer: Il",,,,, D":!.. 6 \ , Signature .:513\ 100 Date of A ward: ReqI/esrfor Proposals, Ojler& Award 1-28 :.//10/00 CONTR,;"CT A WARD RFT A Contract NO. 3/17/00LFCB Grant. NO Issued By: Roaring Fork Transit Agency 51 Service Center Road Aspen, Colorado 81611 Invoices to be Paid Through: Pitkin County Finance Department Administered By: Dan Blankenship General Manager Tax In Numbers Fed. #84-78005K CO. #98-02624 Contractor: Neoplan USA Corporation 700 Auwaerter Drive Lamar, Colorado 81052 Service Equipment: Four (4) 35-foot, Low-Floor, Heavy-Duty Transit Buses and Associated Components as identified below. Maximum Compensation: One million, two hundred twelve thousand, one hundred and nineteen dollars ($1,212,119) Unit Cost Total Cost Four (4) 35-foot, Low-Floor, Heavy-Duty Transit Coaches CCTV and monitor Remote adjustment of curb-side mirror Air Conditioning Spare Power Plant I/O Controls Diagnostic Equipment $279,994 $1,119,976 $948 $313 $7,650 $49.920 $6,579 $3,792 $l,252 $30.600 $49,920 $6.579 Pavment Terms: Net Thirty Days after acceptance of each coach and associated equipment subject to the provisions 111 the "General Terms and Conditions" Schedule: Federal Grant Contract Contract Documents: The coaches shall be delivered at a rate not to exceed five (5) per day Monday through Friday. No deliveries shall be made on weekends or holidays. Delivery of all coaches shall be completed on or before May 3], 2001. RFTA is a sub-recipient of a grant awarded by the Federal Transit Administration, which will be used to fund, in part, the procurement of this equipment. Approximately 80% of the contract amount will be funded by the FT A. 1) This Contract Award and; 2) Request for Proposals for 35 Foot Low-Floor Heavy-Duty Transit Buses issued March 17, 2000. including: Introduction; Request for Proposals, Offer & Award; General Contractual Provisions; Quality Assurance Provisions: Warranty Provisions; Technical Specifications; and Appendix, and 3) Addenda 1 da.ted March 22; 2000; and 4) Addenda 2 dated April 24, 2000, and 5) Manufacturer's Proposal dated April 28, 2000, including Manufacturer's Technical Proposal and Manufacturer's Price Proposal and the following completed required submissions: Bid Form; , Taxpayer Identification, Certification Regarding Lobbying; Buy American Certification; Bidder's Acknowledgments and Representations Regarding Contingent Fee, Bus Testing Certification, Cooperative Purchasing Agreement, FMVSS Compliance Certification, Motor Vehicle Pollution Certification: which are agreed to by Contractor, incorporated herein by this reference, and collectively referred to as "Contract Documents." Contractor's Agreement: Neoplan USA agrees to provide the equipment identified above and in the Contract Documents for the consideration stated herein. Your offer to provide the equipment identified above is hereby accepted as offered in your proposal of April 27, 2000, in accordance with the Contract Documents. Roaring Fork Transit Agency Date: 2- Q8~OO Date: APPROVED AS TO LEGAL FORM FOR THE ROARING FORK TRANSIT AGENCY .~\ By: '-~ l~ _S'I~)2.0<> <:) PaulJ. Taddune,#I0824 Legal Counsel '0 bel ,"'\2."( i , 1.1.6.Il COOPERATIVE PURCHASING AMONG GOVERNMENTS The successful Contractor, based on this Request for Proposals, is hereby requested to extend the same prices, terms and conditions of this Request for Proposals to other governmental agencies, contingent upon mutual agreement of these other governmental agencies and the successful contractor; .u,d the availability of option buses. Should such agreements materialize, contracts would be issued and administered by each individual agency, directly with the successful contractor. Offeror is requested to indicate if a contract based on this Request fro Proposals will be extended to other governmental agencies under the terms described above: Yes~ 4/27/00 Date NoD N..::'-/U2sffor ProjJo.\'als. o.!Ter& A,yard 1-27 HID/GO