HomeMy WebLinkAboutresolution.council.047-02 RESOLUTION NO,
(SERIES of 2002)
A RESOLUTION OF THE CITY COUNCIL OF ASPEN, COLORADO, APPROVING A
TRANSIT SERVICE AGREEMENT BETWEEN THE CITY OF ASPEN AND ROARING
FORK TRANSPORTATION AUTHORITY, AND AUTHORIZING THE CITY MANAGER
TO EXECUTE SAID TRANSIT SERVICE AGREEMENT ON BEHALF OF THE CITY OF
ASPEN.
WHEREAS, there has been submitted to the City Council a Transit Service Agreement
between the City of Aspen, Colorado and Roaring Fork Transportation Authority (RFTA), a
copy of which is annexed hereto and part thereof
NOW, THEREFORE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ASPEN, COLORADO.
Section One
That the City Council of the City of Aspen hereby approves the Transit Service
A~eement between the City of Aspen, Colorado, and the Roaring Fork Transportation
Authority, a copy of which is annexed hereto and incorporated herein, and does hereby authorize
the City Manager to execute said Transit Service Agreement substantially in the form as attached
on behalf of the City of Aspen, including the documents appended thereto.
I, Kathryn Koch, duly appointed and acting City Clerk do certify that the foregoing is a true and
accurate copy of t~ar resolution adopted by the City Council of the City of Aspen, Colorado, ar a
meeting held ~ /~5P ,2002.
Kathryn S. KSt~ City Clerk ""
1
H:lkme t0 Council Meeting docs\reso KFTA Service A~.doc
CITY OF ASPEN TRANSIT SERVICE AGREEMENT
THIS TRANSIT SERVICE AGREEMENT is entered into between
City of Aspen, Colorado, a Colorado home rule city (hereinafter Aspen) and the
Roaring Fork Transportation Authority, a political subdivision of the State of
Colorado created pursuant to title 43, article 4, part 6, Colorado Revised Statutes
(hereinafter the "RFTA").
RECITALS
WHEREAS, pursuant to title 43, article 4, part 6, Colorado Revised
Statutes, as amended~ Colorado counties and municipalities are authorized to
establish, by contract, rural transportation authorities, which are authorized to
finance, construct, operate and maintain rural transportation systems; and
WHEREAS, by Intergovernmental Agreement dated September 12,
2000, the City of Aspen, Town of Basalt, Town of Carbondale, Eagle County, City
of Glenwood Springs, Pitkin County, and the Town of Snowmass Village entered
into an Intergovernmental Agreement providing for the creation of the "Roaring
Fork Transportation Authority" (RFTA), as a rural transportation authority
pursuant to Colorado Rural Transportation Authority Law, Title 43, Article 4, Part
6, C.R.S., as amended, which Agreement was ratified by the electors of the
RFTA at the state general election conducted on November 7, 2000 (hereinafter
referred to as the "RFTA IGA"); and
WHEREAS, pursuant to title 29, article 1, part 2, Colorado Revised
Statutes, as amended (the "Intergovernmental Relations Statute"), and article
XIV, section 18 of the Colorado Constitution, governments may contract with one
another to provide any function, service or facility lawfully authorized to each of
the contracting units and any such contract may provide for the joint exercise of
the function, service or facility, including the establishment of a separate legal
entity to do so; and
WHEREAS Section 6.02 (b) of the RFTA IGA states "The Authority
may enter into contracts with any Member or Person for the provision of transit
services in the manner and subject to the terms of the contracts;" and
WHEREAS Section 6.02, (c) of the RFTA IGA states that "During
the RFTA Transition Period the Authority, either directly or by contract with
RFTA, Pitkin County, or others, will use its best efforts to (i) maintain the existing
transit services as described in Section 8.04 (a), (c) and (d) hereof; and
(ii) accommodate Member requests for additional or new local services on the
same fully allocated cost basis used to determine costs of Authority services
throughout the Authodty's service area;" and
WHEREAS Section 8.02, (e), iv of the RFTA IGA states that "The
Authority will enter into contracts for transit services provided to the City of Aspen
and the City of Glenwood Springs no later than the end of the RFTA Transition
Period. Other service contracts, such as the Aspen Skiing Company skier shuttle
service contract, will be assigned to the Authority by Roaring Fork Transit Agency
by the end of the RFTA Transition Period."
NOW, THEREFORE, for and in consideration of the mutual
covenants set forth below, RFTA and Aspen hereby agree as follows:
I.
Scope of Services
RFTA and Aspen agree that RFTA will provide municipal transit
services (hereinafter Aspen Municipal Transit Services) for Aspen within and
without the boundaries of Aspen along established routes prescribed by Aspen.
The Aspen Municipal Transit Services shall operate in accordance with the levels
of service set forth on the Service Schedule attached hereto and made a part
hereof as Exhibit "A-1" and along the routes set forth on the Route Map attached
hereto and made a part hereof as Exhibit "A-2." During the term hereof, such
Service Schedule and Route Map may be amended by wdtten agreement of the
Executive Director of RFTA and the Director of Transportation of Aspen. RFTA
shall have sixty (60) days to implement any agreed upon changes to the Service
Schedule and/or Route Map. However, to the extent possible, Aspen shall
attempt to notify RFTA of any desired changes to the Service Schedule and/or
Route Map ninety (90) days prior to the change of a season, i.e., Fall to Winter,
Winter to Spring, Spring to Summer, Summer to Fall, etc.
11.
Vehicles
A. To provide Aspen Municipal Transit Services, RFTA will
generally use the vehicles set forth on Exhibit "B," attached hereto (hereinafter
the Aspen Vehicle Schedule). Previous to the effective date of this agreement,
such vehicles have been purchased by the Roaring Fork Transit Agency or
Aspen, have all been titled to RFTA, and have been designated as the primary
vehicles for use in the provision of Aspen Municipal Transit Services.
B. Subsequent to this agreement, any new vehicles purchased
and paid for by Aspen for use in the provision of Aspen Municipal Transit
Services shall be titled, licensed and insured by RFTA, and added to the Aspen
Vehicle Schedule by written agreement of the Executive Director of RFTA and
the Director of Transportation of Aspen. In the event, however, that any vehicle
listed on the Aspen Vehicle Schedule reaches the end of its useful life as set
forth on the Vehicle Schedule and agreed to by RFTA and Aspen, it will either be
sold by RFTA, by means of a advertised sealed bid with the proceeds of such
sale remitted to Aspen, or title of the vehicle will be transferred to Aspen by
RFTA so that Aspen can use or dispose of the vehicle. Either way, such vehicle
will be removed from the Aspen Vehicle Schedule by written agreement of the
Executive Director of RFTA and the Director of Transportation of Aspen.
C. In the event this agreement is not renewed, RFTA shall
transfer title of all vehicles listed on the Aspen Vehicle Schedule to Aspen upon
the expiration date thereof.
D. All vehicles used by RFTA to provide Aspen Municipal Transit
Services pursuant to this Agreement shall be regularly maintained and kept in a
good quality, attractive, and safe condition at all times, In the event of mechanical
breakdown by a vehicle which results in the removal of a vehicle from service,
RFTA shall have a reasonable time during that same day within which to replace
the affected vehicle.
Costs for Service
A. Aspen shall reimburse RFTA a total of $2,649,271 for all
allocated direct, fixed, training, and capital costs, incurred in providing the Aspen
Municipal Transit Services as set forth on line "11 ," column "O," of the schedule
attached hereto and made a part hereof as Exhibit "C~1" (hereinafter "Budgeted
Base Transit Fee").
B. The Budgeted Base Transit Fee for 2002 is estimated to be
$2,649,271, based on 49,143 estimated route hours and 440,656 estimated route
miles (hereinafter "Budgeted Base Service Level Amount"). The Base Service
Level Amount can be found on Exhibit "C-1 ," line 11, columns "C" and "E."
C. Aspen shall use its allocated share of the Pitkin County one-
penny mass transit sales tax (hereinafter Sales Tax) to reimburse the Budgeted
Base Transit Fee to RFTA in twelve monthly installments corresponding to actual
collections of the Sales Tax during the months of January through December of
2002, or any subsequent one-year renewal term. Pitkin County will transfer the
full amount of Aspen's share of the Sales Tax collected each month (January
through December) to RFTA within 15 days of receiving it from the Colorado
Department of Revenue. When the Budgeted Base Transit Fee for the 2002-
year, orany subsequent one-year renewal term, has been paid in full by the
proceeds from Aspen's share of the Sales Tax, Pitkin County will remit the
balance of any remaining proceeds from Aspen's share of the Sales Tax to
Aspen. If Aspen's share of the proceeds of the Sales Tax for the 2002-year, or
any subsequent one-year renewal term, is insufficient to defray the full amount of
the Budgeted Base Transit Fee for 2002, or any subsequent one-year renewal
term, Aspen will remit the balance to RFTA within 30 days of receiving an invoice
from RFTA.
D. Subsequent to the audit for 2002, or any subsequent one-
year renewal term, the Budgeted Base Transit Fee for 2002, or any subsequent
one-year renewal term, shall be retroactively recalculated using RFTA's audited:
a) marginal cost per mile, b) marginal cost per hour, and c) fixed cost per hour
(herein after Audited Cost Factors) found at the top of columns "D," "F," and "H,"
respectively, of Exhibit "C-2." Additionally, the actual number of route hours and
route mileage incurred in providing Aspen Municipal Transit Services for 2002
(hereinafter- Actual Base Service Level Amount), or any subsequent one-year
renewal term, as well as all other services provided by RFTA during 2002, or any
subsequent one-year renewal period, shall be used in columns "C," and "E,"
respectively on Exhibit "C~2." The total found on line "11 ," column "O," of Exhibit
C-2 (hereinafter Actual Base Transit Fee) for 2002, or any subsequent one-year
renewal term, shall then be compared to the Budgeted Base Transit Fee for
2002, or any subsequent one-year renewal term. Aspen shall pay to RFTA any
variance in the Actual Base Transit Fee for 2002, or any subsequent one-year
renewal term, that exceeds 103% of the Budgeted Base Transit Fee for 2002, or
any subsequent one-year renewal term, within 30 days of receiving an invoice
from RFTA. Similarly, any resulting variance in the Actual Base Transit Fee for
2002, or any subsequent one-year renewal term, that is less than 97% of the
Budgeted Base Transit Fee for 2002, or any subsequent one-year renewal term,
shall be paid by RFTA to Aspen within 30 days of receiving an invoice from
Aspen.
E. The Budgeted or Audited Base Transit Fee for 2002, or any
subsequent renewal term, shall be derived as follows:
1. By multiplying RFTA's budgeted or audited: a) marginal cost
per mile, b) marginal cost per hour, and c) fixed cost per
hour (herein after Budgeted Cost Factors) found at the top of
columns "D,' "F," and "H," respectively, of Exhibit "C-1 ," or
Exhibit "C-2;" by the Budgeted or Actual Base Service Level
Amount found on Exhibit "C-1" or "C-2," line 11, columns "C"
and "E." The products of these calculations can be found on
line 11, columns "D," "F," and "H." The Budgeted Cost
Factors are derived from RFTA's approved Final Operating
Budget for 2002, or any subsequent one-year renewal term,
found at Exhibit C-3. Subsequent to the completion of
RFTA's annual audit, Exhibit C-3 will be revised to
incorporate the audited costs for each of the budgeted line
items. Only those costs included in column "F" of Exhibit "C-
3" shall be included in the calculations to determine either
the Budgeted or Audited Cost Factors, Within 30 days of
receiving RFTA's annual audit, RFTA will provide Aspen with
Exhibits "C-2" and "C-3" which contain the audited budget
numbers.
2. By prorating the Budgeted or Audited Allocated Training &
Other costs found on line 29, column "i," of Exhibits "C-1" or
"C-2,' respectively, based on the percentage that the
Budgeted or Actual Base Service Level Amount "route
hours" is of total Route Hours for all RFTA services found on
these exhibits.
3, By prorating the Allocated Capital costs found on line 29,
column""
N, of Exhibits "C-1" or i'C-2," respectively, based on
the percentage that the Budgeted or Actual Base Service
Level Amount "route mileage" is of total Route Mileage for all
RFTA services found on these exhibits. The total Allocated
Capital cost shall be derived from RFTA's approved Final
Budget for 2002, or any subsequent one-year renewal term,
and can be found at Exhibit C-4.
F. Costs for marketing shall not be included in the Budgeted or
Audited Cost Factors. Therefore, Aspen shall be responsible for marketing costs
for Aspen Municipal Transit Services provided under this agreement.
Notwithstanding this provision the Director of Transportation of Aspen can
request in writing that RFTA publish bus schedules or other marketing materials
on its behalf, In such case, Aspen will pay RFTA the actual cost of publishing
bus schedules or other marketing schedules within 30 days of receiving an
itemized invoice from RFTA.
G. In consideration for Pitkin County's contribution to RFTA
equivalent to a tax rate of 0.7215% as set forth in the RFTA IGA at Section 7.01.
c., and the Maintenance of Effort requirements set forth in the RFTA IGA at
Section 8.04. b, RFTA shall provide the senior van service in Pitkin County,
transit service to Woody Creek and the Maroon Bells, at current levels without
further charge to either Pitkin County or the City of Aspen. Because the cost of
complementary Americans with Disabilities Act (ADA) paratransit services
provided in connection with the Aspen Municipal Transit Services has
traditionally been included in the cost of the senior van service, Aspen will not be
charged an additional cost for comparable ADA service administered and
provided by RFTA in connection with the Aspen Municipal Transit Services.
iV.
Collection of Revenue
RFTA and Aspen agree that any fares budgeted on Exhibit "C" for
any Aspen Municipal Transit Services shall be netted to derive the Budgeted
Base Transit Fee for 2002, or any subsequent one~year renewal term. Following
the RFTA audit for 2002, or any subsequent one-year renewal term, the actual
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amount of fares collected for any Aspen Municipal Transit Services shall be
entered on Exhibit C-2, in column "L," on lines "1-9" corresponding to the Aspen
Municipal Transit Services bus route on which the fares were collected. The
actual fares collected by RFTA for 2002, or any subsequent one-year renewal
term, will be netted to dedve the Actual Base Transit Fee for 2002, or any
subsequent one-year renewal term.
V.
Reports and Audit
A. During the term of services pursuant to this Agreement,
RFTA shall submit reports on a monthly basis (hereinafter "Ridership Report") to
Aspen indicating the number of passengers that used the Aspen Municipal
Transit Services, by route, during the previous month and year-to-date. The
Ridership Report will be prepared substantially in the form as set forth on Exhibit
"D", attached hereto and made a part hereof, and will be submitted to Aspen
within two weeks following the month in which the ridership occurred.
Notwithstanding this provision, RFTA will supply the most current reports of
ridership on Aspen Municipal Transit Services as rapidly as practicable when
requested by the Director of Transportation of Aspen.
B. During the term of services pursuant to this Agreement,
RFTA shall submit reports on a monthly basis (hereinafter "Route Hours and
Mileage Report") to Aspen indicating the number of route hours and mileage
incurred by RFTA to provide the Aspen Municipal Transit Services for the
previous month and year to date. The Route Hours and Mileage Report will be
prepared substantially in the form as set forth on Exhibit *E", attached hereto and
made a part hereof, and will be submitted by RFTA to Aspen within three weeks
following the month in which the route hours and miles were provided to Aspen
by RFTA. Notwithstanding this provision, RFTA will suppiy the most current
reports of route hours and mileage incurred to provide Aspen Municipal Transit
Services as rapidly as practicable when requested by the Director of
Transportation of Aspen
C. RFTA shall provide such other reports to Aspen as
requested by the Director of Transportation to enable Aspen to adequately
monitor the financial and operational performance of Aspen Municipal Transit
Services provided pursuant to this agreement.
D. Aspen shall be entitled to cause a CPA of Aspen's choice to
audit RFTA's books and records relating to the provision of Aspen Municipal
Services hereunder at any time, upon reasonable notice, and from time to time
as Aspen deems proper. Such audit shall be at Aspen's expense, except for
reasonable RFTA personnel costs. Aspen shall provide RFTA with all reports of
such CPA arising from such audit within thirty (30) days following receipt by
Aspen. Additionally, RFTA will provide Aspen with a copy of its annual audit
within 30 days of receiving such audit from Pitkin County.
VI.
Passenqer Complaints
Every complaint, concern or suggestion concerning Aspen
Municipal Transit Service provided by RFTA shall be responded to as promptly
as practicable by RFTA: RFTA shall maintain a program providing a reasonable
opportunity for users of Aspen Municipal Transit Services to render complaints,
suggestions, and comments concerning the Aspen Municipal Transit Services
under this Agreement. RFTA shall provide Aspen with copies of all
communications received by customers on a monthly basis, by the 15t~ of the
month following the month in which they occurred.
Notice of Accidents and Leqal Action
A. RFTA shall notify Aspen of any accident concerning the
Aspen Municipal Transit Service provided pursuant to this Agreement as
promptly as practicable.
B. RFTA shall give Aspen prompt notice of any suit or action
filed and prompt notice of any claim made against RFTA or Aspen arising out of
the performance of this Agreement. RFTA shall furnish immediately to Aspen
copies of all pertinent pleadings, demands, and papers received by RFTA, upon
request by Aspen.
VIII.
Term
The term of this agreement shall be effective as of ,January 1,2002
and terminate December 31,2002. To the extent RFTA and Aspen desire to
extend this agreement, the term shall be automatically renewed for successive
one-year terms on the effective date hereof, provided that such sums as RFTA
deems necessary to provide the Aspen Municipal Transit Services are agreed to
by RFTA and Aspen in writing prior to the commencement of each successive
one-year term. In such event, the Budgeted Base Transit Fee provided for in
Article Ill, A., and reflected on Exhibit "C~1 ," shall be modified to reflect the actual
costs for the Aspen Municipal Transit Services for the applicable renewal term.
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Insurance
RFTA agrees to obtain and keep in force during the period the
Aspen municipal transit services are in operation pursuant to this Agreement the
insurance coverage described below:
A. Workers' compensation and/or employers liability insurance
as required under applicable laws, which shall cover all of RFTA's employees
pertaining to RFTA's performance under this Agreement.
B. For Transit Year 2002, comprehensive general liability limits
as set forth on that Certificate of Insurance dated , a copy of which is
attached hereto and made a part hereof as Exhibit "F." Such comprehensive
general liability limits shall remain in force during this Agreement. RFTA agrees
to make Aspen an additional insured on all such policies as such policies pertain
to RFTA's performance under this Agreement and RFTA shall, on or before the
annual anniversary date of each term hereafter, provide Aspen with a Certificate
of Insurance evidencing such insurance coverage.
C. RFTA and Aspen understand and agree that each relies on
and does not waive or intend to waive by any provision of this Agreement the
monetary limitation (presently $150,000.00 per person and $600,000.00 per
occurrence) or any other rights, immunities, and protection provided by the
Colorado Governmental Immunity Act § 24-10-101, et seq., C.R.S., as from time
to time amended, or otherwise available to Aspen and the RFTA and their
officers, agents, or employees.
D. To the extent permitted by Colorado Law, RFTA shall defend
and hold harmless Aspen from and against any injury, claim or damage to any
third party arising out of or in connection with RFTA's operations under this
Agreement.
X.
Miscellaneous Provisions
A. Amendment. This Agreement may only be amended by a
written agreement signed by the parties hereto. This Agreement may be
amended from time to time by written agreement duly authorized and signed by
representatives of the parties hereto.
B. Successors. This Agreement shall be binding upon and
shall inure to the benefit of any successors to or assigns of the parties.
C. Severability. Should any part, term, portion or provision of
this Agreement be finally decided to be in conflict with any law of the United
States or of the State of Colorado, or otherwise be unenforceable or ineffectual,
the validity of the remaining parts, terms, portions, or provisions shall be deemed
severable and shall not be affected thereby, provided such remaining portions or
provisions can be construed in substance to constitute the agreement that the
parties intended to enter into in the first instance.
D. Adoption. This Agreement shall be effective on the approval
of both the City Council of the City of Aspen and the Board of Directors of the
RFTA.
E. Notices. All notices, demands, statements, and requests
required or permitted to be given under this Agreement shall be served in writing
and shall be deemed to have been properly given or served in any event upon
actual receipt, whether received or not, three (3) working days following the
depositing of the same in the United States mail, addressed to a party, first class,
postage prepaid, by registered or certified mail, return receipt requested, at the
address set forth below or at such other address as may be designated in
accordance herewith:
TO: City of Aspen
c/o Director of Transportation
130 South Galena Street
Aspen, Colorado 81611
FROM: Roaring Fork Transportation Authority
c/o Executive Director
0051 Service Center Drive
Aspen, Colorado 81611
F. Conformance With Laws. Each party hereto agrees to abide
by and to conform to all applicable laws of the Federal Government, the state,
and any body corporate and politic having any jurisdiction over the subject matter
of this Agreement. Nothing in this section contained, however, shall require any
party hereto to comply with any law, the validity or applicability of which shall be
contested in good faith and by appropriate legal proceedings.
G. Execution of Documents. This Agreement shall be executed
in two (2) counterparts, either of which shall be regarded for all purposes as one
original. Each party agrees that it will execute any and all deeds, instruments,
documents, and resolutions or ordinances necessary to give effect to the terms
of this Agreement.
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H. Waiver. No waiver by either party of any term or condition of
this Agreement shall be deemed or construed as any waiver of any other term or
condition, nor shall a waiver of any breach be deemed to constitute a waiver of
any subsequent breach, whether the same or of a different provision of this
Agreement. Nothing in this Agreement shall be construed as a waiver of any
defense or limitation available to either party through the Colorado Governmental
Immunity Act (Colorado Revised Statutes § 24-10-101, et.seq., as amended),
I. Enforcement. Every obligation assumed by or imposed
upon either party by this Agreement shall be enforceable by the other party by
appropriate action, suit, or proceeding at law or equity.
J. Captions. The captions of the paragraphs of this Agreement
are for convenience only and shall not be deemed to be relevant in resolving any
question or interpretation or construction of any section of this Agreement.
K. TABOR Compliance Notwithstanding anything to the
contrary contained in this Agreement, neither Aspen nor RFTA shall have any
obligations under this Agreement, nor shall any payments be made in respect of
any period after any December 31 of each calendar year during the term of this
Agreement, without an appropriation therefore by the RFTA Board or Aspen City
Council in accordance with a budget adopted by the RFTA Board of Directors or
Aspen City Council, whichever is applicable, in compliance with the provisions of
the Local Government Budget law (C.R.S. §29-1-101 etseq.)i and the TABOR
Amendment (Colorado Constitution, Article X, Sec. 20).
(The rest of this page has intentionally been left blank. Signatures follow on the
next page)
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iN WITNESS WHEREOF, Aspen and the RFTA have caused this
Agreement to be executed this 26th day of .Tu~: ,2002.
CITY OF ASPEN:
ROARING FORK TRANSPORTATION AUTHORITY:
BY:
T. Mici' Chairman
ATTEST:
(RTA ASPEN TRANSIT SERVICE AGREEMENT)
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EXHIBT A-1
ASPEN MUNICIPALTRANSIT SERVICES
SERVICE SCHEDULE
Hrs. Approx.
Route Season Dates of Ops Headways
Cemetery Lane Winter 1/1 -4/14 6:~5a - 2:30a 30-minute
11/23 - 12/31
Hunter Creek Winter Same 6:06a - 2:20a 20-minute
Castle/Maroon Winter Same 6:00a - 2:20 20-minute
East End Dial A Ride Winter Same 6:00a - 2:15a 15/30-minute
Galena St. Shuttle Winter Same 8:15a- 5:00p 12-minute
Cross Town Shuttle Winter Same 7:24a - 11:00p 30 minute
Cemetery Lane Spring 4/15 - 6/8 7:00a - 12:00a 30-minute
Hunter Creek Spring Same Same 20 minute
Castle/Maroon Spring Same Same 20-minute
East End Dial A Ride Spring Same 7:00a - 7:45p 30-minute
Cemetery Lane Summer 6/9 - 9/2 6:45a - 2:00a 30-minute
Hunter Creek Summer Same 6:26a - 2:00a 20-minute
Castle/Maroon Summer Same 6:20a - 2:00a 20-minute
East End Dial A Ride Summer Same 6:30a - 1:45a 30-minute
Music Festival Shuttle Summer 6/14 - 8/18 7:30a - 11:00P 30-minute
Galena St. Shuttle Summer 6/9 - 9/2 8:'~ 5a - 5:00p 12-minute
Cross Town Shuttle Summer 6/9 - 8/24 7:24a - 11:00p 30-minute
Cemetery Lane Fall 9/3- 11/22 7:00a - 12:00a 30~minute
Hunter Creek Fall Same Same 20-minute
Castle/Maroon Fall Same Same 20-minute
East End Dial A Ride Fall Same 7:00a - 7:45p 30-minute
12
EXHIBIT A-2
Aspen Municipal Transit Services
ROUTE MAP
EXHIBIT B
Aspen Municipal TranSit Services
ASPEN VEHICLE SCHEDULE
UNIT YEAR MAKE MODEL SERIAL NUMBER UTIL. BASE METER
NUMBER READING
11112002
Al 1994 CHEVY CHEVY P-30 1GBJH32KOR3315023 ODOMETER 122,124
A2 1994 CHEVY CHEVY P-30 1GBJH32K4R3314862 ODOMETER 114,962
El 1997 FORD ELF IFDJE30S8VHBg0790 ODOMETER 50,013
S1 1993 FORD STARTRANs 1FDJE37H1PHB73651 I ODOMETER 118,002
CUTAWAY
S3 1994 FORD ECONOLINE 1FDJE30H8RHB70730 ODOMETER 148,546
CUTAWAY
S4 1998 FORD SUPREME 1FDKE30L5VHC08367 ODOMETER 97.344
SENATOR
CUTAWAY
S5 1998 FORD SUPREME 1FDKE30L3VHC08366 oDOMETER 81,164
SENATOR
CUTAWAY
260 2001 NEOPLAN AN 435L QH 1N9TA1CA41L013211 ODOMETER 19,182
261 2001 NEOPLAN AN 435L QH 1N9TA1CA61L013212 ODOMETER 20.633
262 2001 NEOPLAN AN 435L QH 1N9TA1CA81L013213 ODOMETER 16,648
263 2001 NEOPLAN AN 435L QH 1NgTA1CAX1L013214 ODOMETER 21,873
264 2001 NEOPLAN AN 435L QH 1N9TA1CAllL013215 ODOMETER 19,259
265 2001 NEOPLAN AN 435L QH 1NgTA1CA31L013216 oDOMETER 18,734
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EXHIBIT A-2
Aspen Municipal Transit Services
ROUTE MAP
13
Aspen Bus Routes
£x///,~ / T //
EXHIBIT B
Aspen Municipal Transit Services
ASPEN VEHICLE SCHEDULE
UNIT YEAR MAKE MODEL SERIAL NUMBER UTtL.BASE METER
NUMBER READING
1/1/2OO2
A1 1994 CHEVY CHEVY P-30 1GBJH32KOR3315023 ODOMETER t22,124
A2 1994 CHEVY CHEVY P-30 1GBJH32K4R3314862 ODOMETER 114,962
E1 1997 ' FORD ELF 1FDJE30S8VHBg0790 ODOMETER 50,013
S1 1993 FORD STARTRANS 1FDJE37H1PHB73651 ODOMETER 118,002
CUTAWAY
S3 1994 FORD ECONOLINE IFDJE30H8RHB70730' ODOMETER 148,546
C U TAWAY
S4 1998 FORD SUPREME 1FDKE30LSVHC08367 ODOMETER 97.344 '
SENATOR
CUTAWAY
S5 1998 FORD SUPREME 1FDKE30L3VHC08366 ODOMETER 81,164
SENATOR
CUTAWAY
260 2001 NEOPLAN AN 435L QH 1N9TA1CA41L013211 ODOMETER 19,182
261 2001 NEOPLAN I AN 435L QH 1N9TAICA61L013212
ODOMETER
20.633
262 2001 NEOPLAN AN 435L QH 1N9TAICA81L013213 ODOMETER 16,648
263 2001 NEOPLAN AN 435L QH 1N9TAlCAX1L013214 ODOMETER 21,873
264 2001 NEOPLAN AN435L QH 1N9TAICA11L013215 ODOMETER 19,259
265 2001 NEOPLAN AN 435L QH 1N9TAlCA31L013216 ODOMETER 18,734
14
EXHIBIT C-1
15
EXHIBIT C-2
20(32 ACTUAL COST/REVENUE ALLOCATION By ROUTE FOR MUNICIPAL coNTRACT CALCULATIONS
EXHIBIT C-3
ROARING FORK TRANSPORTATION AUTHORITY
FINAL 2002 OPERATING BUDGET
6/3/02 4:57 PM
(A) (El) (C') (D) (E) (F)
IN LOCAL
2001 2002 COST % RTA $ RTA TRANSit
LINE ITEM TOTAL 1;OTAL CLASS TRANSIT TRANSIT COST CALCS
GENERAL ADMINISTRATION
Executive Director 101,786 105,457 F 85% 89,838 89,638
Executive Assistant 52,148 83,233 F 85% 53,748 53,748
Admin Services Clerk 46,258 48,808 F 86% 41,317 41,317
Overtime 4,074 1,000 F 85% 650 860
Workers Compensation insurance 10,407 11,000 F 85% g,350 9,350
Advertising & Promotions 35,485 3,000 F 85% 2,550 0
Telephone/Internet 28,085 41,000 F 85% 34,850 84,850
Professional Services 80,000 10,000 F 85% 8,500 8,500
GL & Casualty/Property fnsurance 244,000 334,000 F 95% 317,300 317,300
General Supplies 23,552 11,000 F 86% 9,350 9,350
Office Equipment Rental/Repair 10,393 10,000 P 85% 8,500 8,600
General Expense 4,453 7,000 F 85% 8,950 5,950
Cues, Memberships, & Subscriptions 18,000 22,000 F 85% 18,700 18,700
Staff Development 7,810 1,500 P 85% 1,275 1,276
Travel & Training/incentives 18,398 20,000 F 86% 17,000 17,000
Subtotal 666,806 688,799 618,879 818,329
FINANCE/INFORMATION SERVICES
AcctingAS Manager 72,852 76,054 F 85% 84,646 64,645
Accounting Technician 53,802 58,673 F 85% 49,872 49,872
Revenue Clerks 24,307 25,635 F 100% 25,635 28,635
Accounting Services 155,000 174,000 P 85% 147,900 147,900
F/scat Agent Fee 0 F 85% 0 0
Overtime 4,074 2,000 F 85% 1,700 1,700
Professional Services 0 F 85% 0 0
General Supplies 4,000 F 85% 3,400 3,400
Dues, Memberships, & Subscrip6ons 1,000 F 85% 850 850
Travel & Training 2,000 F 85% 1,700 1,700
Subtotal 310,035 343,362 295,703 295,703
LEGAL
Attorney 43,075 86,536 F 50% 43,268 43,268
Workers Compensation Insurance F 50% 0 0
Advertising & Promotions 500 F 50% 250 250
Professiona~ Services F 50% 0 0
Purchased Legal Sen4ces 21,526 50% 0 0
General Supplies 1,000 F 50% 500 500
Dues, Memberships, & Subscriptions 2,490 F 50% 1,245 1,245
Travel & Training 1,000 F 50% 800 500
Subtotal 64,6'~ 91,526 45,763 45,783
17
EXHIBIT C-3
$ [NCL
IN LOCAL
2001 2002 COST % RTA $ RTA TRANSIT
LiNE ITEM TOTAL TOTAL CLASS TRANSIT TRANSIT COST CALCS
LR Planning and Com. Affairs
Director of LR PIanning and Com. Affairs 83,500 72,096 F 75% 54,072 54,072
Administrative Assistance (Half-time) 16,282 21.104 F 75% 15,828 15,828
Workers Compensation Insurance F 75% 0 0
Advertising & Promotions 16,000 15,000 F 75% 11,250 0
Professional Services/Legal Services 85,648 5,000 F 75% 3,750 3,750
Purchased Services 11,000 5,000 F 75% 3,750 3,750
Printing 4,000 5,000 F 75% 3,750 3,750
Office Equipment 10,500 1,300 F 75% 975 975
General Supplies 4,500 3,500 F 75% 2,625 2,825
Dues, Memberships, & Subscdp0ons 8,500 1,000 F 75% 760 750
Travel & Training 3,700 1,000 F 75% 750 750
Subtotal 241,574 130,000 97,500 86,250
PLANNING
Director of Planning 69,581 73,8I 9 F 100% 73.819 73,819
Workers Compensation Insurance F 100% 0 0
Advertising & Promotions 0 F 100% 0 0
Professional Services 52,000 F 100% 0 0
General Supplies 1,000 F 100% 1,000 1,080
Dues, Memberships, & Subscriptions 500 F t00% 500 500
Travei& Training 1,500 F t00% 1,500 1,500
Subtotal I21,681 76,619 76,819 76,819
EMPLOYEE SERVICES
Director of Employee Services 77,272 82,580 F 90% 74,322 74,322
Employee Services Admin Clerk 21,353 35,459 F 90% 31,922 31,922
Workers Compensation Insurance P 90% 0 0
Advertising & Promotions 3,000 F 90% 2,700 2,700
Drug & Alcohol Testing 8,000 8,800 F 100% 8,500 8,500
Employee Assistance Program 4,000 5,000 F 90% 4,500 4,500
General Supplies 2,000 F 90% 1,800 1,800
Dues, Memberships, & Subscriptions 500 F 90% 450 450
Travei& Training 1,800 F 90% 1,350 1,350
Subtotal 110,625 138,549 125,544 125,544
18
EXHIBIT C-3
$ INCL
IN LOCAL
2(~01 2002 COST % RTA $ RTA TRANSIT
LiNE ITEM TOTAL TOTAL CLASS TRANSIT TRANSIT COST CALCS
TRAILS. PROPERTY & FACILiTiES
Administration
Director of Trails. Prooer~, & Facilities 21.721 3T,582
Dues. Memt2ersi~os. & Subscriotions 0 : 0% 0
Travel & Training 1.000 0% 0
Weed Abatement Tecn~c~an 16,232 21.104 N/A 0% 0
Purchased Services 12.500 30.000 N/A 0%
Professional Seccices 21.000 5.000
Purchased Legal Services 70,000 2,500 0% 0
C~rrid~r Maintenance/General Su[~lies 7.000 17,500 N/A 0% 0
nsurance 27.235 38.000 N/A 0% 0
Leases & Rentals N/A 0% 0
Travel & Training 2.800 2.000 N/A 0% 0
Subtotal 156.787 119.104 0
19
EXHIBIT C-3
IN LOCAL
2001 2002 COST % RTA $ RTA TRANSIT
LINE ITEM TOTAL TOTAL CLASS TRANSIT TRANSIT COST CALCS
Facilitles Maintenance & Operations
Director of Facilities 21,721 37,582 F 95% . 35,703 35,703
Sutiding & Grounds Workers 2 173.399 187,321 F 95% 177,955 177,955
Building & Grounds Workers 1 127,735 125,385 F 95% 119,097 119,097
Overtime Pay 2,013 2,000 F 95% 1,900 1,900
Workers Compensation Insurance F 95% 0 0
Water Service 6,886 6,000 F 95% 5,700 ' 5,700
Natural Gas Service 79,531 95,000 F 95% 90,250 90,250
Electricity 57,097 80,000 F 95% 76,000 76,000
Trash 17,136 28,000 F 95% 23,750 23,750
Landscaping 0 1,000 F 95% 950 950
Snow PIowing 3,768 5,000 F 95% 4,750 4,750
Septic System Maintenance 11,527 15,500 F 95% 14,725 14,725
Building Repair & Maintenance 41,700 50,000 F 95% 47,500 47,500
Janitorial Supplies 26,656 32,000 F 95% 30,400 30,400
Operational Supplies 39,115 44,000 F 95% 41,800 41,800
Parking Lot RentaIFFowing 3,143 9,000 F 100% 9,000 0
Subtotal 811,426 714,768 643,777 634,777
HOUSING
Carbondale
Rental income -42,574 (44.640) F 100% (44,640) (44,640)
Misce{laneous Revenues (Laundry) -200 0 F 100% 0 0
Purchased Services 6,000 6,000 F 100% 5,000 6,000
Management Fees 0 0 F 100% 0 O
Utilities 6,200 5,000 F 100% 5,000 5,000
Building Repair and Maintenance 11,000 5,000 F 100% 5,000 5,000
Miscellaneous Bxpense 80 1,000 F 100% 1,000 1,000
Burlingame F
Renta~ Income -87,502 (73,440) F 100% (73,440) (73,440}
Rental Expense 109,760 110,000 F 100% 110,000 110,000
Subtotal 22,744 8,920 8,920 8,920
2O
EXHIBIT C-3
$ INCL
IN LOCAL
2001 2002 COST % RTA $ RTA TRANSIT
LINE ITEM TOTAL TOTAL CLASS TRANSIT TRANSIT COST CALCS
TRANSIT MAINTENANCE
~dmin Sa/aries
Director of Maintenance 90,473 87,894 F 100% 87,894 87,894
Maintenance Operations Manager 59,201 62,342 P I00% 62,342 62,342
Maintenance Clerk 1 138,928 96,656 F 100% 96,656 96,656
Maintenance Clad( 2 49,788 F I00% 49,788 49,788
Overtime Pay 2,000 2,000 F 100% 2,000 2,000
Vacation Pay 0 0 F 100% 0 0
MECHANICS WAGES
Mechanic 1 37.679 38,358 M 100% 38,358 38.358
Mechanic 2 207,144 238,429 M 100% 238,429 238,429
Mechanic 3 508,942 645,689 M 100% 645,589 645,589
Mechanic 4 136,267 58,803 M 100% 58,803 58,803
Mechanic 5 374,365 402,766 M 100% 402,766 402,786
Mechanic Supervisor 188,450 157,973 M 100% 157,973 157,973
Overtime Pay 25,617 25,000 M 100% 25,000 25,000
Vacation Pay 11,185 7,500 F 100% 7,500 7,500
Workers Compensation Insurance 51,498 60,000 F 100% 60,000 60,000
SERVICE WAGES
Service Person Supervisor 38,601 41,171 M I00% 41,171 41,171
Service Person 2 294,003 326,229 M 100% 326,229 326,229
Overtime Pay 3,000 4,000 M 100% 4,000 4,000
Vacation Pay 0 M 100% ¢ 9
PARTS & SUPPLIES
Freight 9,548 10,000 M 100% 10.000 10,000
Vehicle Parts 7.493 9,000 M 100% 9.000 9,000
Bus Parts 437,046 456,407 M 100% 455,407 455,407
~res & Tubes 81,855 85,000 M 100% 85,000 85,000
Operating Supplies 59,592 63,000 M 100% 63,000 63,000
Small Tools > $100 5.000 5,000 F 100% 5,000 6,00[~
Uniforms 3,000 3,000 P 100% 3,000 3,000
FUEL & LUBRICANTS
Diesel Fuel 1,118 1,500 M 100% 1,500 1,500
Unleaded Fuel 7,I08 7,000 M 100% 7,000 7,000
O/I, Lubricants, Andfreeze 46,792 50,000 M 100% 50,000 50,000
PURCHASED SVCS
Pdndng 337 1,500 M 100% t ,500 1,500
Repair & Maintenance 23,t76 22,500 M 100% 22,500 22,500
Towing 8,449 3,500 M 100% 3,600 3,800
Waste Hauling 16,440 17,000 F 100% 17,000 17,000
Communication Equipment Repair 7,071 7,500 F 100% T,500 7,560
Laundry & Dry CIeanlng 0 M 100% 0 0
Data Processing 4,200 6,000 P 100% 6,000 6,000
TRAVEL & TNG
Employe Incentives 2,500 1,000 F 100% 1,000 1,000
Staff Development 6,000 6,000 F 100% 6,000 6,000
Travet& Entertainment 250 1,500 P 100% 1,500 1,500
Subtotal 2,874,227 3,059,905 3,099,905 3,059,905
EXHIBIT C-3
IN LOCAL
2001 2002 COST % RTA $ RTA TRANSIT
LINE ITEM TOTAL TOTAL CLASS TRANSIT TRANSIT COST CALCS
TRANSIT OPERATIONS
ADMIN SALARIES
Oirec[or of Transportation 85,616 85,734 F 100% 85,734 85,734
OPS WA GES
Data Systems Personnel 123,094 I25,836 P 100% .125,636 126,636
Operations Managers 158,238 158,978 H 100% 156,978 156,978
Bus Operator 3 {FTYR) 3,708,377 3,837,634 H 100% 3,837,634 3,837,634
Bus Opera[or 2 (PTYR) 36,234 38,547 H 100% 38,547 38,547
Bus Operator 1 (Seasonal) 494,430 587,397 H 100% 587,397 587,397
Transportation Supervisor 2 387,435 401,390 H 100% 401,390 401,390
Lead Driver 317,411 340,820 H 100% 340,820 340,820
Bonuses 115,000 115,000 H 100% 115,000 118,000
Information Clerk 2 139,592 150,523 F 100% 150,523 150,523
Overtime Pay 299,235 320,000 H 100% 320,000 320,000
Vacation Pay 28,461 10,000 F 100% 10,000 10,000
Workers Compensation Insurance 185,020 185,122 F 100% 185,122 185,122
Wellness Benefit 3,650 3,500 F 100% 3,500 3,500
Health Insurance Premium 0 8,000 H 100% 8,000 8,000
Building Signs 3,488 1,000 F 100% 1,000 1,000
Operation Supplies 2,046 2,500 F 100% 2,500 2,500
Uniforms 1,000 1,000 F 100% 1,000 1,000
Bus Stop Maintenance 6,896 3,000 F 100% 3,000 3,000
FUEL & LUBRICANTS
Diesel Fuel 637,430 600,000 M 100% 600,000 800,000
Unleaded Fuel 43,380 40,000 M 100% 40,000 40,000
PURCHASED SVCS
Contract Services 7,139 8,000 F 100% 8,000 8,000
Printing 33,471 40,000 F 100% 40,000 0
Repair and Maintenance Services 0 500 F 100% 500 500
Laundr7 & Cleaning 0 250 F 100% 250 250
Forest Service Payment 20,000 22,000 F 100% 22,000 0
Transporbation 30,566 30,000 F 100% 30,000 0
TRAVEL & TNG
Employee Incentives 733 1,080 F 100% 1,000 %000
Staff Developmenl 4,246 3,000 F 100% 3,000 3,000
Travel & Entertainment 2,149 2,000 F 100% 2,000 2,000
S~btotal 6,851,335 7,121,531 7,121,531 7,029,531
22
EXHIBIT C-3
$ INCL
N LOCAL
2001 2002 COST % RTA $ RTA TRANSIT
LINE ITEM TOTAL TOTAL CLASS TRANSIT TRANSIT COST CALCS
GRAND TOTAL COSTS 12 163.818 12.654.946 12.094.341 " 979.54'
COST FACTORS FOR MUNICIPAL TRANSit CONTRACT CALCULATIONS
COST CATEGORY COSTS -IOURS MILES HO[JR'MILE CATEGORY
TOTAL FIXED COSTS
TOTAL DIRECT HOURLY COSTS 5.805 767 210,931 N/A $27.52 DC/HR
TOTAL DIRECT MILEAGE COSTS 3.286.725 N/A 3,352,189 $0.98 OC/M~LE
TOTAL ~11 979.54~
COST FACTORS FOR ALL RTA TRANSIT SERVICES & SKfER SHUTTLE COST CALCULATIONS
I COST PER COST
TOTAL 2002 TOTAL 2002 TOT 2002 f0.98
COST CATEGORY COSTS HOURS MILES HOUR/MILE CATEGORY
TOTAL FIXED COSTS 3.00~.850 210931 N/A
$14.23 FC/HR
TOTAL DIRECT HOURLY COSTS 5.805.767 210.931 N/A
TOTAL DIRECT M~LEAGE COSTS 3.28~,755 w/z, 3.322.189 DC/MILE
23
EXHIBIT
ASSET LIST FOR RFTA SERVICE CONTRACT CALCULATIONS
24
EXHIBIT
25
EXHIBIT C-4
-'r'
X
LU
EXHIBIT F
CERTIFICATE OF INSURANCE
(To be Supplied)
29
ACORD CEE.RTJFtCATE. OF L1A 31L TY INSURANCE.
PRODUCER (303) 773-9999 FAX l ~ ~TI~C~ ~ ~ ~ ~u~ ~5 ~ ~
ONLY AND CONFERS NO RIGHT~ UPON THE CERTIFICATE
Arthur 3. Ga]~agher & Co. - Denver HOLDER. THIS CErTIFiCATE DOES NOTAMEND, EXTEND OR
7900 E. Un,on Suite 200 ALTER THE COVE~GE AFFORDED BY THE POLICIES ~ELOW.
Denver, CO 80237
INSURERS AFFORDING COVE~GE
JNSURED JNSURERA: Roya} Indemnity ~nsurance Company
Pitkin County, Colorado
33~ East Main Street ~N~UR~C:
A~pen, CO 816Z1
COVE~GES
01/0~/200Z ...........
LTR I ~PE OF INSU~NCE POLICY NU~BER DA~ (M MIDOl} DAT~ (~OD~)
$ENE~L L~AalLIW RH309013 S-OZ 5,000, O0C
~ C~S~AOE ~ OCCUR GENERAL L~BZL~, AUTO .~ MEO~P(A~°nePetSO~) $ Non~
A X 5~R $50K Per Occ. LEABZL~ LEE LZABZL~ PE~SONAL&ADVrNJUAY $ Znc]udec
COV D - PUSLZC OFFZC~ALS GENE~LAGG~EGATE
GEN'LAGGREGATELJMtTAP~LIESPER: LIABIL~/$SHM AGG. FROOUCTS-COMP/O~AGG ~ Includec
~u~o~o~uA~u~ RH~090135JOZ 01/0t/2002 01/01/2003 CO~eDS~N~U~
Znc? udec
A ~
~ SIR $I00K R~A/RTA
DESCRIPTION OF UP E~T~ONS]LOCA~ONS~EHICLESi~CL U~IQN5 ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
RE: 5erv~ ce Agreement
CERTIFICATE HOLDER I X'I AmOI=ONAL INSUREC; ~NSURE~ LE~E~ ~ CANCELLJ~,TION
I PORTANT
If the certificate holder is an ADDITIONAL INSURED the policy(les) must ~e endorsed. A statement
on this certificate does not confer rignts to the certificate holder in lieu of such endorsement s).
If SUBROGATION IS WAIVED suc.ect [o me terms and conditions of the policy, cer~am policies may
redu*re an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such enoorsememl, sj.
DISCLAIMER
The CeAificate of Insurance en me reverse side of this form does not constitute a cen~rac~ uePcceen
the issuing insurer(s) aumor[zeo reoresentative or Drooucer and the certificate holder nor does k
affirmatively or negatively ameno, ex,eno or a~er ~ne coverage afforded ay (ne policies listed thereon.
!