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HomeMy WebLinkAboutagenda.council.worksession.20151103 CITY COUNCIL WORK SESSION November 03, 2015 4:00 PM, City Council Chambers MEETING AGENDA I. Council Goal Review II. Historic Preservation Program 1 | P a g e MEMORANDUM TO: Mayor and City Council FROM: Barry Crook, Assistant City Manager DATE OF MEMO: October 30, 2015 MEETING DATE: November 3, 2015 RE: Council Top Ten Goal Review REQUEST OF COUNCIL: Review the action steps (Quarterly Milestones) identified for your Top Ten Goals and determine if the plan of action developed by the staff teams will in fact accomplish the purpose of the goals you have chosen. Your Top Ten goals are: 1. Identify and determine the feasibility of viable alternatives to personal vehicles including “next generation” mobility technology in order to improve the downtown experience. 2. Reconcile the land use code to the Aspen Area Community Plan so the land use code delivers what the AACP promises. 3. Adopt an affordable housing policy that addresses deferred maintenance in the deed restricted housing stock and in capital reserve funding deficits. 4. Develop a River Management Plan that seeks to restore and maintain the health of the Roaring Fork River as it flows through Aspen. 5. Assess current outreach practices as an overall organization and implement cohesive procedures that unify the City’s community outreach; include interactive communication methods along with traditional and proven practices. 6. Develop and implement a plan to reduce traffic within the next two years. 7. Identify and pursue economic opportunities that diversify Aspen’s economy without relying on physical development. 8. Pursue energy efficiency-related code changes and complementary programs that will transform the energy use of buildings within the community. 9. Develop a master plan that guides redevelopment and the use of the pedestrian malls with a goal of maintaining and improving the pedestrian experience. 10. Analyze the adequacy of facilities and housing for employees as part of the total compensation package and provide recommendations to attract and retain a highly skilled workforce. You are already scheduled for detailed briefings on five of your goals: 1. Identify and determine the feasibility of viable alternatives to personal vehicles including “next generation” mobility technology in order to improve the downtown experience. NOVEMBER 30th WORKSESSION P1 I. 2 | P a g e 2. Reconcile the land use code to the Aspen Area Community Plan so the land use code delivers what the AACP promises. NOVEMBER 17th WORKSESSION 3. Adopt an affordable housing policy that addresses deferred maintenance in the deed restricted housing stock and in capital reserve funding deficits. DECEMBER 1st WORKSESSION 6. Develop and implement a plan to reduce traffic within the next two years. NOVEMBER 30th WORKSESSION 9. Develop a master plan that guides redevelopment and the use of the pedestrian malls with a goal of maintaining and improving the pedestrian experience. NOVEMBER 30th WORKSESSION So today’s session will focus on the other five goals (goal Champion in parenthesis): 4. Develop a River Management Plan that seeks to restore and maintain the health of the Roaring Fork River as it flows through Aspen. (Scott Miller) 5. Assess current outreach practices as an overall organization and implement cohesive procedures that unify the City’s community outreach; include interactive communication methods along with traditional and proven practices. (Mitzi Rapkin) 7. Identify and pursue economic opportunities that diversify Aspen’s economy without relying on physical development. (Chris Bendon) 8. Pursue energy efficiency-related code changes and complementary programs that will transform the energy use of buildings within the community. (Ashley Perl) 10. Analyze the adequacy of facilities and housing for employees as part of the total compensation package and provide recommendations to attract and retain a highly skilled workforce. (Alissa Farrell) PREVIOUS COUNCIL ACTION: Council, at their planning retreat, requested the opportunity to review the staff’s interpretation of their goal and the action steps proposed by staff to accomplish those goals. DISCUSSION: Attached are the Quarterly Milestones associated with the five Council goals set for review today. Each goal Champion will present the plan to accomplish the goals and answer any questions you might have. FINANCIAL/BUDGET IMPACTS: Each goal may have financial/budget impacts that will be identified as work progresses on each. ATTACHMENTS: Council Goals Quarterly Milestones list P2 I. 3 | P a g e Attachment 1 Quarterly Milestones for Council Goals #4,5,7,8 and 10 P3 I. 4 | P a g e P4 I. 5 | P a g e Goal 4: Develop a River Management Plan that seeks to restore and maintain the health of the Roaring Fork River as it flows through Aspen. Champion: Scott Miller Team Members: Karen Harrington, Dave Hornbacher, Jeff Woods and Jim True 1st Quarter Milestones:  Begin to define the scope and scale of the project, apply for funding support from the State, identify possible stakeholders, and assign initial roles for implementation. 2nd Quarter Milestones:  Continue to define scope of the project; issue RFP for a professional who will design the River Management Plan under direction; begin conversations with stakeholders, gather historical data, background information, relative studies, and reports. 3rd Quarter Milestones:  Perform any modeling or need data collection. With stakeholders, begin to define goals, definitions of a healthy river, and obstacles to overcome. 4th Quarter Milestones:  Develop a gap and needs analysis using information from stakeholders and data collection/ modeling. P5 I. 6 | P a g e Goal 5: Assess current outreach practices as an overall organization and implement cohesive procedures that unify the City’s community outreach; include interactive communication methods along with traditional and proven practices. Champion: Mitzi Rapkin Team Members: Barry Crook, Linda Manning and Karen Harrington 1st Quarter Milestones:  Investigate and report back on best practices in government communications  Share memo on City communications with the BYY group 2nd Quarter Milestones:  Visit at least two Colorado cities who exemplify the best community engagement and outreach and report on their operations  Research text and instant messaging and online feedback services for more instantaneous community input  Meet with each Council member to talk about their ideas for this goal and what the biggest communication complaints they hear from citizens  Meet with randomly selected citizens for lunch meetings to get feedback and ideas on communication (at least four meetings)  Survey community online for communications ideas 3rd Quarter Milestones:  Implement at least one new technology solution to feedback  Submit a menu of possible funding ideas for increased communications to City Manager and Council  Complete three trainings for employees on storytelling, memo writing and media trainings  Evaluate our online current services and see if they need updating (My Emma, Open City Hall) P6 I. 7 | P a g e 4th Quarter Milestones:  Try at least three non-online and innovative outreach events with the community  Evaluate and assess how internal communications regarding City projects and stories can be better communicated internally P7 I. 8 | P a g e Goal 7: Identify and pursue economic opportunities that diversify Aspen’s economy without relying on physical development. Champion: Chris Bendon Team Members: Steve Barwick, Barry Crook and Don Taylor 1st Quarter Milestones:  Uphill - Explore City SE or 3rd party to plan and manage uphill festival; Identify in-house capabilities for developing strategic plan and decide if outside help is needed; Explore outside specialists to gauge scope and costs.  Innovation Zones - Research similar concepts in other cities. Boston, San Francisco, Steamboat Springs; understand State opportunities re: Enterprise zones; brainstorm ideas for innovation zones here.  Business Mentorship - Hold mtg. with NexGen about their effort and next steps.  Powerhouse - Identify opportunities for City to facilitate healthy communication between neighbors and proponents. 2nd Quarter Milestones:  Innovation Zones - Research similar concepts in other cities. Boston, San Francisco, Steamboat Springs; understand State opportunities in re: Enterprise zones; brainstorm ideas for innovation zones here.  Business Mentorship - Hold mtg. with NextGen about their effort and next steps.  Powerhouse – Complete draft of lease terms and meet with neighbors to see if their concerns have been addressed. P8 I. 9 | P a g e 3rd Quarter Milestones:  Uphill - Finish strategic plan, outreach; Hold Uphill festival  Innovation Zone  Business Mentorship  Powerhouse – Revise PD overlay, finalize lease, determine construction elements and timeline for same; discuss how Incubator space will be used/organized 4th Quarter Milestones:  Uphill - Adoption of strategic plan; Do stuff.  Innovation Zone -  Business Mentorship -    Powerhouse -   P9 I. 10 | P a g e Goal 8: Pursue energy efficiency-related code changes and complementary programs that will transform the energy use of buildings within the community. Champion: Ashley Perl Team Members: Chris Bendon, Scott Miller and Dave Hornbacher 1st Quarter Milestones:  Identify existing codes and programs that increase energy efficiency and educate the community and City Council about these efforts already in - place. 2nd Quarter Milestones:  Create a plan and receive direction from City Council on which program and code changes to pursue in addition to existing efforts. 3rd Quarter Milestones:  Begin implementing programming and code changes. 4th Quarter Milestones:  Provide updates and reports on initial implementation and suggest further steps. P10 I. 11 | P a g e Goal 10: Assess current outreach practices as an overall organization and implement cohesive procedures that unify the City’s community outreach; include interactive communication methods along with traditional and proven practices. Champion: Alissa Farrell Team Members: Barry Crook, Don Taylor, Karen Harrington, Mike Kosdrosky and Scott Miller 1st Quarter Milestones:  Further define and confirm focus of goal. Review and gather all relevant data. 2nd Quarter Milestones:  Develop and implement surveys to identify employee needs. Provide input into new city hall design criteria. 3rd Quarter Milestones:  Create actionable items. 4th Quarter Milestones:  Review actionable items with stakeholders and council. P11 I. 12 | P a g e Traffic Lights Quarter: 1st Date Scored: October 30, 2015 COA Leadership Team 2015-2017 TOP TEN GOALS Goals in Good Shape 1. Identify and determine the feasibility of viable alternatives to personal vehicles including “next generation” mobility technology in order to improve the downtown experience. Champion: Randy Ready, Ashley Perl, Barry Crook, Mitzi Rapkin and Scott Miller 2. Reconcile the land use code to the Aspen Area Community Plan so the land use code delivers what the AACP promises. Champion: Chris Bendon, Jim True 3. Adopt an affordable housing policy that addresses deferred maintenance in the deed restricted housing stock and in capital reserve funding deficits. Champion: Barry Crook, Mike Kosdrosky, Don Taylor 4. Develop a River Management Plan that seeks to restore and maintain the health of the Roaring Fork River as it flows through Aspen. Champion: Scott Miller, Jim True, Karen Harrington, Dave Hornbacher and Jeff Woods 5. Assess current outreach practices as an overall organization and implement cohesive procedures that unify the City’s community outreach; include interactive communication methods along with traditional and proven practices. Champion: Mitzi Rapkin, Karen Harrington, Barry Crook and Linda Manning 6. Develop and implement a plan to reduce traffic within the next two years. Champion: Randy Ready, Richard Pryor, Scott Miller and Ashley Perl 7. Identify and pursue economic opportunities that diversify Aspen’s economy without relying on physical development. Champion: Chris Bendon, Steve Barwick, Barry Crook and Don Taylor 8. Pursue energy efficiency-related code changes and complementary programs that will transform the energy use of buildings within the community. Champion: Ashley Perl, David Hornbacher, Chris Bendon and Scott Miller 9. Develop a master plan that guides redevelopment and the use of the pedestrian malls with a goal of maintaining and improving the pedestrian experience. Champion: Jeff Woods, Randy Ready, Don Taylor, C.J. Oliver, Chris Bendon and Dave Hornbacher 10. Analyze the adequacy of facilities and housing for employees as part of the total compensation package and provide recommendations to attract and retain a highly skilled workforce Champion: Alissa Farrell, Scott Miller, Barry Crook, Don Taylor, Karen Harrington, Chris Bendon, and Mike Kosdrosky P12 I. HP Program Work Session – 11/3/2015 Page 1 of 1 MEMORANDUM TO: Mayor and City Council FROM: Jessica Garrow, Long Range Planner Amy Simon, Historic Preservation Officer Sara Adams, Senior Planner THRU: Chris Bendon, Community Development Director MEETING DATE: November 3, 2015 RE: Aspen Historic Preservation Program SUMMARY: The purpose of this work session is to provide an overview of the City’s Historic Preservation Program. No formal decision is requested, however, the comments received will help inform ongoing and future work. BACKGROUND AND DISCUSSION: The Aspen Historic Preservation Program was started in 1972 with the adoption of the City’s first Historic Preservation Ordinance. The first designations took place in 1973 and 1974, and included the Wheeler Opera House, Ute Cemetery, City Hall, and the Pitkin County Courthouse. The program has been changed and expanded over the years to include two Historic Districts – the Main Street and Commercial Core Historic Districts – and to include the preservation of Aspen’s Victorian and Modern properties. There are currently 289 designated properties in Aspen. The community has continued to support the ethics around preserving Aspen’s unique history, as articulated in all of the Community Plans since the 1970s. The 2012 Aspen Area Community Plan states “Historic Preservation connects us to our heritage, enabling us to learn from and appreciate the stories and context of our past. Preserving our historic resources differentiates us as a community and contributes to our long-term cultural awareness and sustainability as a community. The community’s longstanding commitment to Historic Preservation has resulted in Aspen being recognized across the country as one of the leading and cutting edge programs for preservation. At the work session, staff will present a complete overview of the current program, including how the program has evolved to meet changing community needs and opinions around historic preservation, as well as potential next steps to ensure continued vibrancy and success of the program. NEXT STEPS: Historic Preservation will be discussed as part of the November 17th work session on the AACP Top Ten Goal. In addition, HPC is currently working on an update to the Design Guidelines which staff anticipates will be ready for Council review in January. P13 II.