HomeMy WebLinkAboutresolution.council.092-23RESOLUTION #092
(Series of 2023)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND STUTSMAN-GERBAZ INC. AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN,
COLORADO.
WHEREAS, there has been submitted to the City Council a contract for
Construction Services for Cozy Point Ranch Phase II Grading and Drainage
Improvements, between the City of Aspen and STUTSMAN-GERBAZ INC., a
true and accurate copy of which is attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract for
Construction Services for Cozy Point Ranch Phase II Grading and Drainage
Improvements, between the City of Aspen and STUTSMAN-GERBAZ INC., a
copy of which is annexed hereto and incorporated herein, and does hereby
authorize the City Manager to execute said agreement on behalf of the City of
Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 111 day of July 2023.
1
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held, June 20, 2023.
c
Nicole Hci ing, City Clerk
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CITY OFASPEN
CONTRACT FOR CONSTRUCTION
(ShortForm) 2023-156-revl
THIS CONTRACT, made and entered into on July 11, 2023, by and between the CITY
OF ASPEN, Colorado, hereinafter called the "City", and Stutsman-Gerbaz Inc.,
hereinafter called the "Contractor".
THEREFORE, in consideration of the mutual covenants and Contracts herein contained,
and for other good and valuable consideration, the receipt and adequacy of which are
hereby acknowledged, the parties hereto hereby agree as follows:
1. Construction of Project. Contractor agrees to furnish all labor, materials,
tools, machinery, equipment, temporary utilities, transportation and any other facilities
needed therefor, and to complete in a good, workmanlike and substantial manner the
Project as described in the Scope of Work and/or Proposal appended hereto as Exhibit
"A" which is incorporated herein as if fully set forth (the "Project").
2. Plans and Specifications; Compliance with Laws. The Project is to be
constructed and completed in strict conformance with the Scope of Work and/or Proposal
appended hereto for the same approved in writing by the parties hereto. The Project shall
also be constructed and completed in strict compliance with all laws, ordinances, rules,
regulations of all applicable governmental authorities, and the City of Aspen Procurement
Code, Title 4 of the Municipal Code, including the approval requirements of Section 4-
08-040. Contractor shall apply for and obtain all required permits and licenses and shall
pay all fees therefor and all other fees required by such governmental authorities.
3. Payments to Contractor. In consideration of the covenants and
Contracts herein contained being performed and kept by Contractor, including the
supplying of all labor, materials and services required by this Contract, and the
construction and completion of the Project, City agrees to pay Contractor a sum not to
exceed Two Million Two Hundred Eighty Nine Thousand Nine Hundred Seventeen
Dollars and 48 cents ($2,289,917.48) DOLLARS or as shown on Exhibit "A".
4. Commencement and Completion. Contractor agrees to commence work
hereunder immediately upon execution hereof, to prosecute said work thereafter
diligently and continuously to completion, and in any and all events to substantially
complete the same per the following schedule:
• OWTS Scope: Work commences on August 7, 2023, and is completed on
December 15, 2023.
■ Remainder of Scope: April 2024 — October 2024
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Subject to such delays as are permissible under the "Extension of Time for Completion"
section of this Contract.
5. Payment of Bills and Charges. Contractor shall pay promptly all valid bills
and charges for material, labor, machinery, equipment or any other service or facility
used in connection with or arising out of the Project, and shall obtain periodic releases
from all subcontractors and material suppliers supplying labor or materials to the Project
concurrently with Contractor's delivering any payment to such subcontractors and
material suppliers. Contractor shall indemnify and hold City and City's officers,
employees, agents, successors and assigns free and harmless against all expenses and
liability suffered or incurred in connection with the claims of any such subcontractors or
material suppliers, including but not limited to court costs and attorney's fees resulting or
arising therefrom; provided that Contractor shall be excused from this obligation to the
extent that City is in arrears in making the payments to Contractor. Should any liens or
claims of lien be filed of record against the Property, or should Contractor receive notice
of any unpaid bill or charge in connection with construction of the Project, Contractor
shall immediately either pay and discharge the same and cause the same to be released of
record, or shall furnish City with the proper indemnity either by title policy or by
corporate surety bond in the amount of 150% of the amount claimed pursuant to such
lien.
6. Releases. Contractor shall, if requested by City, before being entitled to
receive any payment due, furnish to City all releases obtained from subcontractors and
material suppliers and copies of all bills paid to such date, properly receipted and
identified, covering work done and the materials furnished to the Project and showing an
expenditure of an amount not less than the total of all previous payments made hereunder
by City to Contractor.
7. Hierarchy of Project Documents. This Contract and the Proposal or Scope
of Work appended hereto as Exhibit "A" are intended to supplement one another. In
case of conflict, however, this Contract shall control both.
S. Changes in the Work. Should the City at any time during the progress of
the work request any modifications, alterations or deviations in, additions to, or
omissions from this Contract or the Proposal/Scope of Work, it shall be at liberty to do
so, and the same shall in no way affect or make void this Contract; but the amount thereof
shall be amortized over the remaining term of this Contract and added to or deducted, as
the case may be, from the payments set forth in Paragraph 3 above by a fair and
reasonable valuation, based upon the actual cost of labor and materials. This Contract
shall be deemed to be completed when the work is finished in accordance with the
original Proposal or Scope of Work as amended or modified by such changes, whatever
may be the nature or the extent thereof. The rule of practice to be observed in fulfillment
of this paragraph shall be that, upon the demand of either City or Contractor, the
character and valuation of any or all changes, omissions or extra work shall be agreed
upon and fixed in writing, signed by City and Contractor, prior to performance.
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9. Contractor's Failure to Perform. Should Contractor, at any time during
the progress of the work, refuse or fail to supply sufficient material or workmen for the
expeditious progress of said work or fail to perform any other provisions of this Contract,
City may, upon giving notice in writing to Contractor as provided herein and upon
Contractor's failure to remedy any such failure within 3 days from receipt of such notice,
terminate this Contract and provide the necessary material and workmen to finish the
work and may enter upon the Property for such purpose and complete said work. The
expense thereof shall be deducted from the payments remaining under Paragraph 3
above, or if the total cost of the work to City exceeds the amount of such remaining
payments, Contractor shall pay to City upon demand the amount of such excess in
addition to any and all other damages to which City may be entitled. In the event of such
termination, City may take possession of all materials, equipment and appliances
belonging to Contractor upon or adjacent to the Property upon which said work is being
performed and may use the same in the completion of said work. Such termination shall
not prejudice or be exclusive of any other legal rights which City may have against
Contractor.
10. Extension of Time for Completion. Time is of the essence of this
Contract and Contractor shall substantially complete the work during the time provided
for herein. However, the time during which Contractor is delayed in said work by (a) the
acts of City or its agents or employees or those claiming under Contract with or
permission from City, or (b) the acts of God which Contractor could not have reasonably
foreseen and provided against, or (c) unanticipated stormy or inclement weather which
necessarily delays the work, or (d) any strikes, boycotts or obstructive actions by
employees or labor organizations and which are beyond the control of Contractor and
which it cannot reasonably overcome, or (e) the failure of City to make progress
payments promptly, shall be added to the time for completion of the work by a fair and
reasonable allowance. Contractor recognizes, however, that the site of the work is in the
Rocky Mountains at a high elevation where inclement whether conditions are common.
This fact has been considered by Contractor in preparing its Proposal and or agreeing to
the Scope of Work. Furthermore, Contractor shall have the right to stop work if any
payment, including payment for extra work, is not made to Contractor as provided in this
Contract. In the event of such nonpayment, Contractor may keep the job idle until all
payments then due are received.
11. Unforeseen Conditions. It is understood and agreed that Contractor,
before incurring any other expenses or purchasing any other materials for the Project,
shall proceed to inspect the work site and all visible conditions and that if, at the time of
inspection therefor, the Contractor finds that the proposed work is at variance with the
conditions indicated by the Proposal, Scope of Work, or information supplied by City, or
should Contractor encounter physical conditions below the surface of the ground of an
unusual nature, differing materially from those ordinarily encountered and generally
recognized as inherent in work of the character provided for in this Contract or inherent
in a work site located in the Rocky Mountains, Contractor shall so notify City, and City
shall at that time have the right and option to immediately cancel and terminate this
Contract or to instruct Contractor to continue the work and add the additional amount
attributable to such unforeseen conditions to the payments due Contractor as set forth
above.
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It is agreed that in the event of any cancellation by City in accordance with this section,
Contractor shall be paid the actual costs of the work done prior to the time of
cancellation. In computing such costs, building permit fees, insurance and such financing
and title charges as are not refundable shall be included; provided that supervision time,
office overhead and profit shall not be included in such costs to be refunded to Contractor
by reason of such cancellation.
12. Acceptance by City. No payment hereunder nor occupancy of said
improvements or any part thereof shall be construed as an acceptance of any work done
up to the time of such payment or occupancy, but the entire work is to be subject to the
inspection and approval of City at the time when Contractor notifies City that the Project
has been completed.
13. Notice of Completion; Contractor's Release. City agrees to sign and file of
record within five (5) days after the substantial completion and acceptance of the Project
a Notice of Completion. If City fails to so record the Notice of Completion within said
five (5) day period, City hereby appoints Contractor as City's agent to sign and record
such Notice of Completion on City's behalf. This agency is irrevocable and is an agency
coupled with an interest. Contractor agrees upon receipt of final payment to release the
Project and property from any and all claims that may have accrued against the same by
reason of said construction. If Contractor faithfully performs the obligations of this
Contract on its part to be performed, it shall have the right to refuse to permit occupancy
of any structures by City or City's assignees or agents until the Notice of Completion has
been recorded and Contractor has received the payment, if any, due hereunder at
completion of construction, less such amounts as may be retained pursuant to mutual
Contract of City and Contractor under the provisions of Paragraph 3 above.
14. Indemnification. Contractor agrees to indemnify and hold harmless the
City, its officers, employees, insurers, and self-insurance pool, from and against all liability,
claims, and demands, on account of injury, loss, or damage, including without limitation
claims arising from bodily injury, personal injury, sickness, disease, death, property loss or
damage, or any other loss of any kind whatsoever, which arise out of or are in any manner
connected with this contract, to the extent and for an amount represented by the degree or
percentage such injury, loss, or damage is caused in whole or in part by, or is claimed to be
caused in whole or in part by, the wrongful act, omission, error, contractor error, mistake,
negligence, or other fault of the Contractor, any subcontractor of the Contractor, or any
officer, employee, representative, or agent of the Contractor or of any subcontractor of the
Contractor, or which arises out of any workmen's compensation claim of any employee of
the Contractor or of any employee of any subcontractor of the Contractor. The Contractor
agrees to investigate, handle, respond to, and to provide defense for and defend against, any
such liability, claims or demands at the sole expense of the Contractor, or at the option of the
City, agrees to pay the City or reimburse the City for the defense costs incurred by the City
in connection with, any such liability, claims, or demands. If it is determined by the final
judgment of a court of competent jurisdiction that such injury, loss, or damage was caused
in whole or in part by the act, omission, or other fault of the City, its officers, or its
employees, the City shall reimburse the Contractor for the portion of the judgment
attributable to such act, omission, or other fault of the City, its officers, or employees.
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15. Insurance.
a. The Contractor agrees to procure and maintain, at its own expense, a policy
or policies of insurance sufficient to insure against all liability, claims, demands, and other
obligations assumed by the Contractor pursuant to the terms of this Contract. Such insurance
shall be in addition to any other insurance requirements imposed by this contract or by law.
The Contractor shall not be relieved of any liability, claims, demands, or other obligations
assumed pursuant to the terms of this Contract by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
b. Contractor shall procure and maintain, and shall cause any subcontractor of
the Contractor to procure and maintain, the minimum insurance coverages listed in the
Supplemental Conditions. If the Supplemental Conditions do not set forth minimum
insurance coverage, then the minimum coverage shall be as set forth below. Such coverage
shall be procured and maintained with forms and insurance acceptable to City. All coverage
shall be continuously maintained to cover all liability, claims, demands, and other
obligations assumed by the Contractor pursuant to the terms of this Contract. In the case of
any claims -made policy, the necessary retroactive dates and extended reporting periods shall
be procured to maintain such continuous coverage.
1. Worker's Compensation insurance to cover obligations imposed by
applicable laws for any employee engaged in the performance of work under this
contract, and Employers' Liability insurance with minimum limits of ONE
MILLION DOLLARS ($1,000,000.00) for each accident, ONE MILLION
DOLLARS ($1,000,000.00) disease - policy limit, and ONE MILLION DOLLARS
($1,000,000.00) disease - each employee. Evidence of qualified self -insured status
may be substituted for the Worker's Compensation requirements of this paragraph.
2. Commercial General Liability insurance with minimum combined
single limits of TWO MILLION DOLLARS ($2,000,000.00) each occurrence and
THREE MILLION DOLLARS ($3,000,000.00) aggregate. The policy shall be
applicable to all premises and operations. The policy shall include coverage for
bodily injury, broad form property damage (including completed operations),
personal injury (including coverage for contractual and employee acts), blanket
contractual, independent contractors, products, and completed operations. The policy
shall include coverage for explosion, collapse, and underground hazards. The policy
shall contain a severability of interests provision.
3. Comprehensive Automobile Liability insurance with minimum
combined single limits for bodily injury and property damage of not less than ONE
MILLION DOLLARS ($1,000,000.00) each occurrence and ONE MILLION
DOLLARS ($1,000,000.00) aggregate with respect to each Contractor's owned,
hired and non -owned vehicles assigned to or used in performance of the services.
The policy shall contain a severability of interests provision. If the Contractor has no
owned automobiles, the requirements of this Section shall be met by each employee
of the Contractor providing services to the City under this contract.
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C. Except for any Contractor Liability insurance that may be required, the
policy or policies required above shall be endorsed to include the City of Aspen and the City
of Aspen's officers and employees as additional insureds. Every policy required above shall
be primary insurance, and any insurance carried by the City of Aspen, its officers or
employees, or carried by or provided through any insurance pool of the City of Aspen, shall
be excess and not contributory insurance to that provided by Contractor. No additional
insured endorsement to the policy required above shall contain any exclusion for bodily
injury or property damage arising from completed operations. The Contractor shall be solely
responsible for any deductible losses under any policy required above.
d. The certificate of insurance provided to the City of Aspen shall be completed
by the Contractor's insurance agent as evidence that policies providing the required
coverage, conditions, and minimum limits are in full force and effect, and shall be reviewed
and approved by the City of Aspen prior to commencement of the contract. No other form
of certificate shall be used. The certificate shall identify this contract and shall provide that
the coverage afforded under the policies shall not be canceled, terminated or materially
changed until at least thtM (3aLys prior written notice has been given to the City of
Aspen.
e. In addition, these Certificates of Insurance shall contain the following
clauses:
Underwriters and issuers shall have no right of recovery or subrogation against the
City of Aspen, it being the intention of the parties that the insurance policies so
effected shall protect all parties and be primary coverage for any and all losses
covered by the above -described insurance. To the extent that the City's insurer(s)
may become liable for secondary or excess coverage, the City's underwriters and
insurers shall have no right of recovery or subrogation against the Contractor.
The insurance companies issuing the policy or policies shall have no recourse
against the City of Aspen for payment of any premiums or for assessments under
any form of policy.
Any and all deductibles in the above -described insurance policies shall be assumed
by and be for the amount of, and at the sole risk of the Proposer.
Location of operations shall be: "All operations and locations at which work in
connection with the referenced project is done."
Certificates of Insurance for all renewal policies shall be delivered to the Architect at
least fifteen (15) days prior to a policy's expiration date except for any policy expiring on the
expiration date of this Contract or thereafter.
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C. I:ailurc on lllc hart ol, the Conlr,lctor to procure or n I1111:lirl 1lolicic"I
providing the I'cquired covcriluc. coll(IIIIOIIS. 111d Illllllllll1111 1111litS SI1,111 C1111S1111111' �I Illy m I'll
bI'C,ICII (1 C011tl'aCl lll)OII \\'IIICII Cit)' I1101 ! 111101C(Iately lerillinLlte this contrilel. of , Its
discretion City Illav procure oi' I'CnC\\' all)' SIICIl I)UIICy 01' all)' CxtCII(ICd I'CI)OV011g pCl'IOC1
thcrCto "lild Illay pay ally MCI a1I pl'cI1111II11S 111 connection thCl'C\\ Itll. III I11oIlCjIS SO paid by
City Sllall be repaid by Contractor to Cit)' upon CICllla11(1. or Cit)' may ol'I'Set the COS] of the
I)I'CI1111II11S agalllsl Illolleys due to Contractor 1'ronl City.
I'. City reserves the right to request and receive n ccrtilled copy of any police
alld ally clldol'SCIIIcIIt thcreto.
16. Damage or u Destrction. II' the Project is destrOycd or damage(I by any
accl(lellt Or disaster. Such aS I Ire. stol'lll, I loud, landslide. CartllgtlakC, subsidence. thclt Or
vandalism, any work done by Contractor in rebuilding or restoring the work shall be paid
for by City as extra work tllldel' Paragraph 8 above. II', howe\er, the estimated cost ol,
replacement OF the Work already completed by Comractor exceeds twenty (20%) percent
Of the IIISCIrCd Slllll Set 101111 ill Pal'agl'aph I,f ab(lve, Cit), shall have the option to Cancel
this C011tl'act and, in such event, Contractor shall be paid the reasonable cost, including
net profit to Contractor Ill the all1011llt of ten (10%) percent, of all work performed by
Contractor before such cancellation.
17. Notices. Any notice which ally party Is required 01' may desire to give to any
other party shall be in writing and may be personally delivered or given or made by
United States mail addressed as follows:
To City:
City of Aspen
Sara Ott
427 Rio Grande Place
Aspen, Colorado 8161 1
To Contractor:
subject to the right of either party to designate a different address for itself by notice
similarly given. Any notice so given, delivered ar made by United States mail, shall be
deemed to have been given the same day as transmitted by telecopier or delivered
personally, one day after consignment to Overnight courier service such as Federal
Express, or two days after the deposit in the United States mail as registered or certified
matter, addressed as above provided. \vith postage thereon fill]), prepaid.
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18. Inspections; Warranties.
(a) Contractor shall conduct an inspection of the Project prior to final acceptance
of the work with City.
(b) Contractor shall schedule and cause to be performed all corrective activities
necessitated as a result of any deficiencies noted on the final inspection prior to
acceptance. The costs of material and/or labor incurred in connection with such
corrective activities shall not be reimbursed or otherwise paid to Contractor.
(c) Contractor shall obtain, at City's expense, third party warranty contracts (to be
entered into by City).
19. Licensure of Contractor. Contractor hereby represents and warrants to
City that Contractor is duly licensed as a general contractor in the State of Colorado, and
if applicable, in the County of Pitkin.
20. Independent Contractor. It is expressly acknowledged and understood by
the parties that nothing in this Contract shall result in, or be construed as establishing an
employment relationship. The Contractor shall be, and shall perform as, an independent the
Contractor who agrees to use his best efforts to provide the Work on behalf of the City. No
agent, employee, or servant of the Contractor shall be, or shall be deemed to be, the
employee, agent or servant of the City. The City is interested only in the results obtained
under the Contract Documents. The manner and means of conducting the Work are under
the sole control of the Contractor. None of the benefits provided by the City to its employees
including, but not limited to, worker's compensation insurance and unemployment
insurance, are available from the City to the employees, agents or servants of the Contractor.
The Contractor shall be solely and entirely responsible for its acts and for the acts of the
Contractor's agents, employees, servants and subcontractors during the performance of the
Contract.
THE CONTRACTOR, AS AN INDEPENDENT CONTRACTOR, SHALL NOT BE
ENTITLED TO WORKERS' COMPENSATION BENEFITS AND SHALL BE
OBLIGATED TO PAY FEDERAL AND STATE INCOME TAX ON ANY MONEYS
EARNED PURSUANT TO THE CONTRACT.
21. Assignment. This Contract is for the personal services of Contractor.
Contractor shall not transfer or assign this Contract or its rights and responsibilities under
this Contract nor subcontract to others its rights and responsibilities under this Contract,
and any attempt to do so shall be void and constitute a material breach of this Contract.
22. Successors and Assigns. Subject to paragraph 22, above, this Contract
shall be binding on, and shall inure to the benefit of, City and Contractor and their
respective successors and assigns.
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23. Entire Contract. This Contract contains the entire Contract between City
and Contractor respecting the matters set forth herein and supersedes all prior Contracts
between City and Contractor respecting such matters.
24. Waivers. No waiver by City or Contractor of any default by the other or
of any event, circumstance or condition permitting either to terminate this Contract shall
constitute a waiver of any other default or other such event, circumstance or condition,
whether of the same or of any other nature or type and whether preceding, concurrent or
succeeding; and no failure or delay by either City or Contractor to exercise any right
arising by reason of any default by the other shall prevent the exercise of such right while
the defaulting party continues in default, and no waiver of any default shall operate as a
waiver of any other default or as a modification of this Contract.
25. Remedies Non -Exclusive. No remedy conferred on either party to this
Contract shall be exclusive of any other remedy herein or by law provided or permitted,
but each shall be cumulative and shall be in addition to every other remedy.
26. Governing Law. This Contract shall be governed by, and construed in
accordance with, the laws of the State of Colorado. Venue for any action at law or equity
shall be Pitkin County.
27. Attorneys' Fees. If either party to this Contract shall institute any action
or proceeding to enforce any right, remedy or provision contained in this Contract, the
prevailing party in such action shall be entitled to receive its attorneys' fees in connection
with such action from the non -prevailing party.
28. Severability. Any provision in this Contract which is held to be
inoperative, unenforceable or invalid shall be inoperative, unenforceable or invalid
without affecting the remaining provisions, and to this end the provisions of this Contract
are declared to be severable.
29. Nondiscrimination. During the performance of this Contract, the
Contractor agrees as follows: The Contractor will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, national origin, age, marital
status, sexual orientation, being handicapped, a disadvantaged person, or a disabled or
Vietnam era veteran. The Contractor will take affirmative action to insure that applicants
are employed, and that employees are treated during employment without regard to their
race, color, religion, sex, national origin, sex, age, sexual orientation, handicapped, a
disadvantaged person, or a disabled or Vietnam era veteran. Such action shall include, but
not be limited to, the following: employment, upgrading, demotion or transfer; recruitment
or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The Contractor agrees to
post in conspicuous places, available to employees and applicants for employment, notices
to be provided setting forth the provisions of this nondiscrimination clause.
30. Prohibited Interest. No member, officer, or employee of the City of
Aspen, Pitkin County or the Town of Snowmass Village shall have any interest, direct or
indirect, in this Contract or the proceeds thereof.
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31. Warranties Against Contingent Fees, Gratuities, Kickbacks and
Conflict of Interest:
a. The Contractor warrants that no person or selling agency has been employed
or retained to solicit or secure this Contract upon a Contract or understanding for a
commission, percentage, brokerage, or contingency fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained by the Contractor for the
purpose of securing business.
b. The Contractor agrees not to give any employee or former employee of the
City a gratuity or any offer of employment in connection with any decision, approval,
disapproval, recommendation, preparation of any part of a program requirement or a
purchase request, influencing the content of any specification or procurement standard,
rendering of advice, investigation, auditing, or in any other advisory capacity in any
proceeding or application, request for ruling, determination, claim or controversy, or other
particular matter, pertaining to this Contract or to any solicitation or proposal therefor.
C. It shall be a material breach of the Contract for any payment, gratuity, or
offer of employment to be made by or on behalf of a Subcontractor under a contract to the
prime Contractor or higher tier Subcontractor or any person associated therewith, as an
inducement for the award of a Subcontract or order. The Contractor is prohibited from
inducing, by any means, any person employed under this Contract to give up any part of the
compensation to which he/she is otherwise entitled. The Contractor shall comply with all
applicable local, state and federal "anti -kickback" statutes or regulations.
32. Payments Subject to Annual Appropriations. If the contract awarded
extends beyond the calendar year, nothing herein shall be construed as an obligation by the
City beyond any amounts that may be, from time to time, appropriated by the City on an
annual basis. It is understood that payment under any contract is conditional upon annual
appropriation of funds by said governing body and that before providing services, the
Contractor, if it so requests, will be advised as to the status of funds appropriated for
services or materials and shall not be obligated to provide services or materials for which
funds have not been appropriate.
33. Worker Without Authorization — CRS 68-17.5-101 & §24-76.5-101.
Purpose. During the 2021 Colorado legislative session, the legislature passed House Bill
21-1075 that amended current CRS §8-17.5-102 (1), (2)(a), (2)(b) introductory portion,
and (2)(b)(III) as it relates to the employment of and contracting with a "worker without
authorization" which is defined as an individual who is unable to provide evidence that
the individual is authorized by the federal government to work in the United States. As
amended, the current law prohibits all state agencies and political subdivisions, including
the Owner, from knowingly hiring a worker without authorization to perform work under
a contract, or to knowingly contract with a Contractor who knowingly hires with a
worker without authorization to perform work under the contract. The law also requires
that all contracts for services include certain specific language as set forth in the statutes.
CC5-971.doc Page: 10
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The following terms and conditions have been designed to comply with the requirements
of this new law.
Definitions. The following terms are defined by this reference are incorporated herein
and in any contract for services entered into with the Owner.
.1 "E-verify program" means the electronic employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, that is jointly administered by the United
States Department of Homeland Security and the social security Administration,
or its successor program.
.2 "Department program" means the employment verification program established
pursuant to Section 8-17.5-102(5)(c).
3 "Public Contract for Services" means this Agreement.
.4 "Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than
reports that are merely incidental to the required performance.
.5 "Worker without authorization" means an individual who is unable to provide
evidence that the individual is authorized by the federal government to work in
the United States
By signing this document, Contractor certifies and represents that at this time:
1. Contractor shall confirm the employment eligibility of all employees who are
newly hired for employment to perform work under the public contract for
services; and
2. Contractor has participated or attempted to participate in either the e-verify
program or the department program in order to verify that new employees are not
workers without authorization.
Contractor hereby confirms that:
1. Contractor shall not knowingly employ or contract with a worker without
authorization to perform work under the Public Contract for Services.
2. Contractor shall not enter into a contract with a subcontractor that fails to
certify to the Contractor that the subcontractor shall not knowingly employ or
contract with a worker without authorization to perform work under the Public
Contract for Services.
3. Contractor has confirmed the employment eligibility of all employees who are
newly hired for employment to perform work under the public contract for
CC5-971.doc Page: 11
UUVU01Y1I CI IVl71UPW IU. LDI..I,JI,LJ-I UVU-'+ 1 / L-.7V I%1-U+LJZ7\1LJ I'i/ liOY
services through participation in either the e-verify program or the department
program.
4. Contractor shall not use the either the e-verify program or the department
program procedures to undertake pre -employment screening of job applicants
while the Public Contract for Services is being performed.
If Contractor obtains actual knowledge that a subcontractor performing work under the
Public Contract for Services knowingly employs or contracts with a worker without
authorization, Contractor shall:
1. Notify such subcontractor and the Owner within three days that Contractor has
actual knowledge that the subcontractor is employing or subcontracting with a
worker without authorization: and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
stop employing or contracting with the worker without authorization; except that
Contractor shall not terminate the Public Contract for Services with the
subcontractor if during such three days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with a
worker without authorization.
Contractor shall comply with any reasonable request by the Colorado Department of
Labor and Employment made in the course of an investigation that the Colorado
Department of Labor and Employment undertakes or is undertaking pursuant to the
authority established in Subsection 8-17.5-102 (5), C.R.S.
If Contractor violates any provision of the Public Contract for Services pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the Owner may terminate this
Agreement. If this Agreement is so terminated, Contractor shall be liable for actual
damages to the Owner arising out of Contractor's violation of Subsection 8-17.5-102,
C.R.S.
It is agreed that neither this agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the
parties.
If any of the provisions of this agreement shall be held invalid, illegal or unenforceable it
shall not affect or impair the validity, legality or enforceability of any other provision.
34. Electronic Signatures and Electronic Records This Agreement and
any amendments hereto may be executed in several counterparts, each of which shall be
deemed an original, and all of which together shall constitute one agreement binding on
the Parties, notwithstanding the possible event that all Parties may not have signed the
same counterpart. Furthermore, each Party consents to the use of electronic signatures by
either Party. The Scope of Work, and any other documents requiring a signature
CC5-971.doe Page: 12
UUk;U01y1I CIIV'd1UpV IU. LOI.I,JI..LJ'/UVU-'F I /4-.'7U I�+-VYVyI.rU IY/l.rOY
llcl-l'ulldcl.. Illm he Sloped c1cciI'11111c1111\ III (hc II1,11111cl. n"Ivcd to h\ till' I'm-lics. I hl'
11a1'tics agrCC not to deny the Icgal cl'l'cct or C11101'rc�lbilitol, the i\'�,rCclllcnt SuICIN
bMiLISC. it is in CICCt1'onic I61-111 or hecaLlsC an CICCtroniC rCCOI-Cl \vaS Used in its 101'I11aU011.
The Parties agree not to object to the admissibility ol' the Agreement in the lornl of an
electl'onic record. or a paper coley of an CICCU'OniC CiOCLIIIICIItS. or a paper Co]))' oC a
CIOCLI111CIII beal'Illg all CICCtrOIIIC SlgllaUll'l', Oil the gl'OLIIld that It IS all clectrollic I'eCOI'd ell'
electronic SIgllatlll'C 01' 111at It IS Ilot Ill Its OI'Ig111a1 101'111 oI' IS not all OI'Iglllal.
IN WITNESS WHEREOF, the parties agree hereto have executed this COIIU'aCt Ibr
COIISU'LIC6011 Oil LI1C C1a1C III'St above written.
ATTESTED BY:
APPRt 4,mN,w�yu FORM:
By: U432F0A4J1A55Q4sn
City Attorney
ATTESTED BY:
r•
A #
�-
CCS-971 doe
CIT ' paa COLORADO
son G. 0-
By:
Title: City Manager
CONTRACTOR:
By:
Title:
Page: 13
L/UUU01YI I C11vulupw IU. GGIA,JI'LJ-I UUU-w 1 r L-VU IlJ-U4Uy�+U Iwf l,Ow
General Conditions for Construction Contracts and Special Conditions can be found on
City of Aspen Website. Purcliasing, I Aspen, CO
Note: Certification of Incorporation shall be executed if Contractor is a Corporation. If a
partnership, the Contract shall be signed by a Principal and indicate title.
CC5-971.doc Page: 14
UUIiUJllyl I CIIVCIUpt; IU. I L-vu I L'-U'FU7l.iU IH/ L O'+
(:;ER-1'IFICAT'E OF INC.,0RIDORA1 ION
(To be completed if Contractor is a Corporation)
STATE OF C'oz-z-> v )
) SS.
COUNTY OF
On this day of 20_ 1 `_ , before
me appeared
to me
personally known, who, being by me first duly sworn, did say that s/he is
.g�s9�SC 2 of
and that
the seal affixed to said instrument is the corporate seal of said corporation, and
that said instrument was signed and sealed in behalf of said corporation by
authority of its board of directors, and said deponent acknowledged said
instrument to be the free act and deed of said corporation.
WITNESS MY HAND AND NOTARIAL SEAL the day and year in this certificate
first above written.
t' m
janine Virglnta Ble-nknwski
NWARY PUBLIC
sTATE. OF COLORADO
NOTARY lA 2022400674
My Co ?,IMISSION EXPIRES October 28, 2026
My commission expires: 2� 26
Notary Public
Address
CC5-971.doe Page: 15
LJUUU01yl1 CI1vtflu u ILJ. I uuu-'T I / L-tlu I lr-U'4U 51+v 19/ L+OY
1. Invitation to bid
CITY OF ASPEN
INVITATION TO BID
EXHIBIT 'A'
1. Invitation to bid
2. Bid drawings
3. Cut and fill estimate
4. Bidders quote summary
Sealed bids will be received by the City of Aspen, Colorado, through the Bidnet Direct website,
www.bidnetdirect.com, until 2:00 P.M. MST, Wednesday May 17, 2023, at which time the bids will be
opened and read aloud, for the following City of Aspen project:
Phase 2 Grading and Drainage Improvements Cozy Point Ranch
210 Juniper Hill Road, Snowmass Village, CO 81615
Complete bid packages are available to download or from www.bidnetdirect.com. Vendors must be
registered to view the bid packages. There is no charge to register. Call 800-835-4603 if you need
assistance registering for free access.
A pre -bid site review is not mandatory but strongly encouraged. Site visits can be arranged with the
project manager. (*Please schedule site visits by submitting an email to asoLvojdani@aspen.gov and
michael.tunte@aspen.gov)
The City reserves the right to reject any or all bids or accept what is, in its judgment, the bid which is in
the City's best interest. The City further reserves the right, in the best interests of the City, to accept a
late submittal or to waive any technical defects or irregularities in any, and all bids submitted. The city
cannot accept faxed or emailed bids.
Pursuant to the Colorado Open Records Act, C.R.S. Section 24-72-200.1 (CORA), any and all of the
documents that are submitted to the City of Aspen may be deemed public records subject to
examination and inspection by third parties. The City of Aspen reserves the right, at its sole discretion,
to release for inspection or copying any document, plan, specification, proposal, or other writing
submitted pursuant to this request.
Bids must be submitted, as a single Word or .PDF document, electronically through the Bidnet Direct
website and named: "Phase 2 Grading and Drainage Improvements at Cozy Point Ranch, submitted by
XYZ Company (enter company name)". In addition to price, the criteria set forth in the Evaluation
section may be considered in judging which Bid is in the best interests of the city.
No bid may be withdrawn within a period of sixty (60) calendar days after the date fixed for opening
bids.
By: CITY OF ASPEN, COLORADO
Purchasing
City of Aspen Phase 2 Grading and Drainage Improvements
Invitation to Bid Cozy Point Ranch
UUUUJII`J.II CI IVCIUFJU IU. LDul.rJl.rLJ-I VUU-4I / L-Z7V I%1-U4Uyl'V 14/ 1104
CITY OF ASPEN
GENERAL SCOPE OF WORK
The City of Aspen Parks and Open Space Department's invitation to bid on the Phase 2 grading and
drainage improvements at Cozy Point Ranch presents a significant opportunity for contractors to
showcase their expertise on a visible and important project. The selected contractor will be responsible
for providing and installing all the necessary components related to the grading and drainage
improvements, unless explicitly noted otherwise. All demolition items shall be removed and disposed of
offsite, leaving the site clean and ready for subsequent work. The project's Phase 1 work, which includes
establishing staging areas, haul routes, and other preliminary tasks, has already been completed and is
now in place. The contractor shall ensure that all work is completed in compliance with relevant safety
regulations and standards. Phase 2 work includes:
1. Demolition
The owner will relocate the existing horse structures within the work area. The contractor shall be
responsible for removing all above and below ground elements as required to complete the Phase 2
construction. This includes, but is not limited to, the removal and disposal of existing paddock fencing,
the capping and abandonment of electrical components, the removal and disposal of a light post, and
the removal and disposal of existing on -site wastewater treatment systems (OWTS). These tasks require
expertise in demolition and disposal, as well as knowledge of safety regulations to ensure that the site is
cleared safely and efficiently and shall be conducted in accordance with local regulations.
Demolition includes:
• Remove and dispose of existing paddock fencing
■ Cap and abandon electrical
• Remove and dispose of light post
• Remove and dispose of existing OWTS systems
2. Erosion and Sedimentation Controls
While Phase 1 erosion and sedimentation controls are in place, the contractor will be required to install
erosion control measures, such as silt fences and wattles, for Phase 2. These measures serve to prevent
soil erosion, sedimentation, and potential contamination of the adjacent Brush Creek waterway.
Erosion and sedimentation control Includes:
• Installation and maintenance of Best Management Practices (BMP's)
Erosion and sedimentation control items to be provided by owner:
1. Silt fencing
2. Wattles
3. Grading, Drainage, and Materials
Earthmoving and site grading are required to establishing the proper site rough grade for this project.
Adjacent stockpiles of site soil may be used as fill material while the engineered materials for horse
footing and drive lanes shall be supplied by the contractor. Topsoil is available on site. Swales along
paddocks require the installation of culverts. The owner will be responsible for irrigation and landscape
City of Aspen Phase 2 Grading and Drainage Improvements
Invitation to Bid Cozy Point Ranch
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CITY OF ASF""'
restoration however, the selected contractor shall install irrigation sleeving and mark locations with
steel T posts.
Grading, drainage, and materials include:
■ Install culverts
• Install horse footing
• Install drive lanes
■ Sleeving installation
Grading, drainage, and materials items to be provided by owner:
1. Horse water units
2. Concrete culvert pipe used for horse water units
3. HDPE culvert pipe and flared ends
4. Light poles
5. Frost free yard hydrants
6. Granite boulders
7. Sleeves
8. Topsoil
4. Electrical
Required electrical work includes the installation of light poles, GFI outlets, automatic horse water
troughs, electrical service for the proposed on -site wastewater treatment systems (OWTS), conduits,
and wiring. Work shall be completed by a licensed electrician, must follow safety protocols, and
compliance with local regulations to ensure that the electrical system is safe, dependable, and efficient,
supporting the overall success of the construction project. Contractor is responsible for coordinating and
passing electrical inspections.
Electrical includes:
• Install light poles
• Install GFI's
■ Horse water troughs
• Electrical service for OWTS
• Install conduits and wiring
5. Plumbing
Required plumbing work includes installing frost -free yard hydrants, horse water troughs, and POC
(point of connection) and piping. Work includes required trenching and securing of components. All
these tasks require expertise in plumbing installation, safety protocols, and compliance with local
regulations.
Plumbing includes:
• Install frost free yard hydrants
• Install horse water troughs
• Install POC and piping
City of Aspen Phase 2 Grading and Drainage Improvements
Invitation to Bid Cozy Point Ranch
VUuu JlylI CI Ivelupo IV. LOI..IJJI.LJ-/uuu-41 /L-vu I1411104
f
'I FYOFASPEN
6. OWTS
Installation of the complete on -site wastewater treatment system (OWTS) begins with excavation and
preparation of the site for installation of the OWTS components. OWTS components include vaults,
distribution box, leach field, and pumps and piping per plan. The installation must ensure proper
positioning, alignment, and connections. Once the components are in place, the contractor shall
evaluate the system to ensure that it is functioning correctly and meets all local and state regulations.
Contractor is responsible for coordinating and passing County inspections.
The OWTS drawings depict the complete system and components required. This includes:
•
Tanks
•
Pumps
•
Control boxes
•
Piping
•
Risers
•
Lids
•
Valves
•
Cleanouts
•
Conduit
•
Service connections
■
Leach field
SITE PLANS
The contractor is responsible for reviewing the project drawings and becoming familiar with the site and
required work. Any discrepancies, questions or clarifications should be identified during this bid process
and prior to establishing a contract price.
Site plans include:
• GA General Information and Notes
• L1.0 Overall Site Reference Plan
• L2.0 Construction Management Plan
■ L3.0 Demo and Protection Plan
• L4.0 Site Utilities Plan
■ L5.0 Grading, Drainage, and Erosion Control Plan
■ L6.0 Site Materials Plans
■ L7.0 Site Details
■ L7.1 Site Details
■ C.2.1 Site OWTS Improvement Plan
• C.2.2 Site OWTS Improvement Plan
• C.2.3 Site OWTS Improvement Plan (Details)
City of Aspen Phase 2 Grading and Drainage Improvements
Invitation to Bid Cozy Point Ranch
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CITYOFASPEN
COORDINATION
The chosen contractor will work in collaboration with both the City of Aspen Parks and Open Space
Department and the Cozy Point Ranch equestrian operator. Since Cozy Point Ranch is a fully functional
working ranch, it is crucial that regular updates and communication are maintained. To ensure effective
coordination, the contractor will be responsible for arranging and leading weekly onsite meetings to
discuss construction progress, upcoming activities, and any schedule modifications.
BID TAB — PHASE 2 GRADING AND DRAINAGE IMPORVEMENTS COZY POINT RANCH
Completion of the attached bid tab is mandatory. Bid tabs can help to ensure transparency and fairness
in the bidding process. Contractors may note changes or deviations however, prices must be shown in
the bid tabs.
CONSTRUCTION SCHEDULE
Construction schedule is an important consideration. The contractor shall include a project construction
schedule as part of their bid. The preferred approach for the Parks and Open Space Department is to
undertake construction during the summer 2023 season with completion by September 15, 2023.
Proposers can provide alternative construction schedules; however, prices shall be established within
the current bid.
EXPERIENCE AND APPROACH?
The contractor must ensure that they have sufficient staff and equipment to complete the project within
their proposed timeframe. To demonstrate their qualifications, the contractor should provide examples
of relevant past projects that were successfully completed. This may include information about their
work, approach, and equipment used during those projects. Such details would be crucial in determining
the contractor's suitability for the current project.
COMMUNICATION
Questions must be posted on the Bidnet Direct website, www.bidnetdirect.com. Answers are posted
online for all bidders to review and consider. It is the Vendor's responsibility to check the website for
Q&As, addendums, and other essential information.
Vendors may contact Asal Vojdani, Procurement Officer, or 970-920-5408 for questions regarding the
procurement process or uploading bids.
City of Aspen Phase 2 Grading and Drainage Improvements
Invitation to Bid Cozy Point Ranch
UUUUJRYII CI M11UNC IU. LDIA,0VL0-1VVV-+ 1 / L-vu I l.-VYLJm L! 141 I-,OY
BID SUBMISSION
Electronic submission is to be uploaded on the Bidnet Direct website, www.bidnetdirect.com. The
electronic submission must be compiled into a single pdf or Word document. The name of the document
must contain the city project number and Contractor's name.
The deadline for submitting responses to this ITB is 2:00 P.M. (MST). May 11, 2023
BID SCHEDULE
The bid, evaluation and selection schedule are as follows:
May 17, 2023: Bids due by 2:OO13M
May 23, 2023: Selection Announced
City of Aspen Phase 2 Grading and Drainage Improvements
Invitation to Bid Cozy Point Ranch
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r
COZY POINT RANCH PHASE 2 BID TABS
Date: 06/27/2023 Bidder: Stutsman Gerbaz
Earthmoving
p -
c4 'iy�7.`.0 'I
Phase 2 mobilization
Project startup
1 Is
$ 21,000.00
$ 21,0(
Mobilization Total
Buffalo fencing (steel) Disassemble and salvage on site 220 If $ 73.20
$ 21,01
$ 16,1(
Buffalo fencing (steel) -Allowance
Possible removal for OWTS Install -
Allowance
130
If
$ 73.20
$ 9,5
Horse corral fencing (steel)
Remove and dispose
570
If
$ 47.26
$ 26,9=
Horse corral fencing (steel) Addl. Takeoff
Remove and dispose
972
If
$ 47.26
$ 45.9:
Horse paddock fencing (wood and wire mesh)
Remove and dispose
3,300
If
$ 10.19
$ 33,6:
Horse paddock fencing (wood and wire mesh) Addl. Takeof
Remove and dispose
843
If
$ 10.19
$ 8,5!
Cap and abandon existing electrical
Remove and dispose
1
Is
$ 40,000.00
$ 40,0(
Light posts
Remove and dispose
2
ea.
$ 12,000.00
$ 24,0(
Existing OWTS (distribution and leach fields)
Remove and dispose
1
Is
$ 38,385.73
$ 38,3E
Grub existing brush along Brush Creek
Removal and dispose
1
Is
$ 37,791.05
$ 37,7(
Protect items to remain (utilities, concrete, fencing,
existing irrigation,
buildings, etc.)
Protect in place
1
Is
$ 15,000.00
$ 15,0(
Any other demo items not noted above
Note items
1
Is
Is _
$
Demolition Total
$ 231,84
Total w/ Updated
City
$ 295,81
Erosion and Sedimentation Contro
BMPs during construction Fugitive dust control Install and maintain On going
1
1
Is
$ 19,647.50
$ 19,6�
Maintain existing rock track pads On going
1
Is
$ 3,823.20
$ 3,8:
Post grading BMPs Install
1
$7,301.44
$7,3(
Any other erosion and sedimentation items not noted Note items
above
HI
Erosion and Sedimentation Controls Total
$ 30,77
Grading, Drainage, and Materials
Earthmoving / site grading
Establish rough grade for horse footing,
drive lanes and landscape areas
1
Is
$ 220,000.00
$ 220,0(
Earthmoving / site grading. Additional fill
$28.94 is the unit price per cY aril
Establish rough grade for horse footing,
drive lanes and landscape areas
will be used as needed
1
and not as a
Is
I_S a
$ 131,288.01
count.
Topsoil (6" deep in all planting areas from on site source)
Install
1
Is
$ 20,520.00
$ 20,5,
VUUU01y11 CI IVCIUPU IU. 4Dk.A,0L f 0-I UUU-+ I / L-ZPU I %1-U1FUyI1U 1'T1 %. o'T
Electrical service to horse water units
Install per manufacturer specification
31
Electrical service for OWTS
Provide and install
1
Electrical conduits and wiring
Provide and install complete system Note
1
Any other electrical item not noted above
items
1
Frost free yard hydrants
Plumbing service to horse water units
POC, piping and plumbing
Curb Stop Valves
Complete OWTS system
other OWTS items not noted above
Provide and install
Install per manufacturer specification
Provide and install complete system
Provide and install for ea. horse water :n
Allows isolation of each waterer
Provide and install complete OWTS
system, including tanks, pumps, control
boxes, piping, risers, lids, valves,
cleanouts, conduit, service connections,
leach field,
etc.
Note items
5
31
1
31
ea.
$ 775.00
Is
$ 32,000.00
Is Is
$ 130,000.00
Electrical T
ea
$5,000
ea
$5,000
Is
$75,000
ea.
$1,540
$ 24,0,
$ 32,0(
$ 130,0(
$ 262,0,
$ 25,0(
$ 155,0(
$ 75,0(
$4'
Plumbing Total $302,7'
,1
1 Is $ 420,808.67 $ 420,8(
1 Is
OWTSTotal $ 420,8(
Mobilization Total
$
21,000.00
Demolition Total
$
29508.87
Erosion and Sedimentation Controls Total
$
30,772.14
Grading, Drainage, and Materials Total
$
927,138.00
Electrical Total
$
2C2,025.00
Plumbing Total
$
302,740.00
OWTS Total
$
420,808.67
Performance Bon
,
Subtotal
$ 2,289,917.48
Owner Contingency (10%)
$
228,991.75
Total Bidl $2,518,909.23