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Home My WebLink Aboutresolution.council.107-23RESOLUTION #107 (Series of 2023) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT AMENDMENT BETWEEN THE CITY OF ASPEN AND CUSHING TERRELL, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT AMENDMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract amendment between the City of Aspen and Cushing Terrell, a true and accurate copy of which is attached hereto as "Exhibit A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves the contract amendment between the City of Aspen and Cushing Terrell, a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said contract on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the I I' day of July, 2023. Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held July 11, 2023. C Nicole Henning, City Clerk 4A ' DocuSign Envelope ID: A9D44B1A-FCE4-4015-BA4B-D3E467CE3056 I.S.rAIA Document G802- 2017 Amendment to the Professional Services Agreement PROJECT: (name and address) Aspen Lumberyard As described in Exhibit B City of Aspen Request for Proposals 2021-150 OWNER: (name and address) City of Aspen 130 South Galena Street Aspen, CO 81611 AGREEMENT INFORMATION: Date: July 27, 2021 ARCHITECT: (name and address) Cushing Terrell 303 E. 17th Ave, Ste 105 Denver CO 80203 The Owner and Architect amend the Agreement as follows: AMENDMENT INFORMATION: Amendment Number: 06 Date: June 30, 2023 Provide additional design services to include: Entitlements Part 2 and Entitlements Part 2 Continued Support - see Exhibit 6A Additional Air Quality / Environmental Consulting - see Exhibit 6B Additional Transportation Consulting - see Exhibit 6C The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustment: Add to Article 11.2: Additional Service: Entitlements Part 2 - reimbursable expenses and labor (hourly) not to exceed $70,000 Entitlements Part 2 Continued Support - reimbursable expenses and labor (hourly) not to exceed $180,000 Additional Air Quality / Environmental Consulting - reimbursable expenses and labor (hourly) not to exceed $12,000 Additional Transportation Consulting - reimbursable expenses and labor (hourly) not to exceed $24,000 Total for all parts: $286,000 Schedule Adjustment: To be coordinated between Owner and Architect based on overall project schedule SIGNATURES: Cushing Terrell City of Aspen, CO ARCHITECT (Firm name) OWNER (Firm name) DocuSigned by: -See attached signatures page- -See attached signatures page- Spa G• ❑2i4EE7942B... SIGNATURE SIGNATURE Wayne Freeman, Principal in Charge Sara Ott City Mana er PRINTED NAME AND TITLE PRINTED NAME AND TITLE 7/13/2023 1 6:56:37 AM PDT DATE DATE AIA Document t3802 — 2017. Copyright m 2000, 2007 and 2017. All rights reserved. 'The American Institute of Architects,' "American Institute of Architects,' 'AIA,' the AIA Logo, and 'AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 16:42:55 MT on 06/29/2023 under Order No.3104237214 which expires on 08/13/2023, is not for resale, is licensed for one-time use only, and may only be used In accordance with the AIA Contract Documenlse Terms of Service. To report copyright violations, e-mail docinfo®aiaoontracts.com. User Notes: (3139ADA55) DocuSign Envelope ID: A9D44B1A-FCE4-4015-BA4B-D3E467CE3056 Signatures Page Wayne L. Digitally by Wayne L.igned Freeman Date: 2023.06.29 Freeman 16.58:43-06'00' AIA Document G602 — 2017. Copyright O 2000. 2007 and 2017. AN rights reserved. 'The American Institute of Architects.* American Institute of Architects; 'AIA,'the ALA Logo, and'AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 16:42:66 MT on OW29/2023 under Order No.3104237214 which expires on 06N3/2023. is not for resale. is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentss Tema of Service. To report copyright violations, a-maN docinfoQaiecontracts.com. User Notes: (MADA66) DocuSign Envelope ID: A9D44B1A-FCE4-4015-BA4B-D3E467CE3056 Proposal for Aspen Lumberyard Additional Services: Exhibit 6A Entitlements Part 2: Continued Support of the Entitlements Process SCOPE OF WORK Entitlements Services: Part 2 Cushing Terrell and consultant team will continue to provide Entitlement Services and design consulting in support of the Land Use Entitlements Review Process. Part 2 Services build upon previously contracted Part 1 services and include preparing supplemental exhibits for the Development Application in response to comments, preparation of the CDoT access permit and attendance at CDoT meetings, attendance at two planning and zoning hearings with associated presentations. Scope of work includes preparing responses to P&Z conditions of approval. Responses related to air quality testing and level of service concerns at the signalized intersection are included in separate scopes outlined in Exhibit 6C. Air quality testing scope is included in a separate scope outlined in Exhibit 6B. Presentation preparation and attendance at four City Council Hearings (three in person and virtual attendance at the first reading) is included. Continued Support of the Entitlements Process This scope of work includes Continued Project Support during the approval process. Hourly support from the project team (Land Planner, Project Manager, Director of Affordable Housing, Landscape Architect, Civil Engineer) including presentation preparation and attendance at up to two Council work sessions, weekly team meetings with CoA project manager, general consulting and coordination with CDoT, environmental consultant, CommDev and others is budgeted at approximately 300 hours and is included. Entitlements Services: Part 2 and Continued Support of the Entitlements Process scope of work concludes after six City Council meetings, or by August 31, 2023, whichever occurs first. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Land Planner: Nicole Olmstead Consultants Landscape Architect: Connect One Design, Gyles Thornely Traffic Engineering: Fehr and Peers, Charles Alexander, PE Civil Engineering: Roaring Fork Engineering, Richard Goulding, PE cushingterrell.com DocuSign Envelope ID: A9D44B1A-FCE4-4015-BA4B-D3E467CE3056 Environmental Consultant: Slosky and Company, Inc, Leonard Slosky (compensation included under separate scope) COMPENSATION Compensation for Entitlement Services: Part 2 labor (hourly) and expenses shall not to exceed $70,000. Compensation for continued project support during the approval process labor (hourly) and expenses shall not to exceed $180,000. cushingterrell.com DocuSign Envelope ID: A9D44B1A-FCE4-4015-BA4B-D3E467CE3056 Exhibit 6B Additional Air Quality / Environmental Consulting SCOPE OF WORK Cushing Terrell's sub consultant Slosky and Company, Inc. will provide additional air quality and environmental testing recommendations. Additional air quality testing recommendations follow up on the peer review of the initial air quality testing. This scope of work addresses conditions of P&Z approval related to air quality. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Consultants Environmental: Slosky and Company, Inc, Leonard Slosky COMPENSATION Compensation for labor (hourly) and expenses shall not to exceed $12,000. cushingterrell.com DocuSign Envelope ID: A91D44131A-FCE4-4015-BA4B-D3E467CE3056 4 Exhibit 6C Additional Transportation Consulting SCOPE OF WORK Cushing Terrell's sub consultant Fehr and Peers will provide additional transportation consulting to include CDoT access permit preparation, additional information added to the TIA in response to P&Z conditions of approval, and support of the entitlements process by participating in P&Z hearings, council work sessions, and preparing exhibits addressing transportation questions. Anticipated consulting could include preparation of additional exhibits related to council questions related to traffic concerns, alternatives to the signalized intersection/relationship to the CDoT access Control Plan, and further design studies. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Consultants Traffic Engineering: Fehr and Peers, Charles Alexander, PE COMPENSATION Compensation for labor (hourly) and expenses shall not to exceed $24,000. cushingterrell.com