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Home My WebLink Aboutresolution.council.109-23RESOLUTION # 109 (Series of 2023) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN AND BARBIZON LIGHT OF THE ROCKIES INC. AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract for, the for purchase and delivery of a grandMA Lighting Console, the hardware used in theatrical lighting design to control multiple instruments at once, between the City of Aspen and Barbizon Light of the Rockies, Inc., a true and accurate copy of which is attached hereto as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves that Contract for, the purchase and delivery of a grandMA Lighting Console between the City of Aspen and Barbizon Light of the Rockies, Inc. a copy of which is annexed hereto and incorporated herein, and does hereby authorize the City Manager to execute said agreement on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 25th day of July 2023. Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held, July 25th, 2023. Nicole Henning, City Clerk DocuSign Envelope ID: 66347A36-F46D-4A62-A7F3-EF6B481 E36E1 CITY OF ASPEN STANDARD FORM OF AGREEMENT SUPPLY PROCUREMENT I0.1h �R r CITY OF ASPEN City of Aspen Project No.: 2023-226 AGREEMENT made as of 10th day of July, in the year 2022. BETWEEN the City: The City of Aspen c/o Wheeler Opera House 427 Rio Grande Place Aspen, Colorado 81611 Phone: (970) 920-5055 And the Vendor: Barbizon Light of the Rockies 8269 East 23rd Avenue Suite I I I Denver, CO 80238 (303) 394-9875 maurelli ri barbizon.com Summary Description of Items to be Purchased: Contract Amount: Total: $70,750.00 I[f this Agreement requires the City to pay an :amount of money in excess of $50,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of City Council Approval: Date: 7/25/2023 Resolution No.: 4109 One (1) grandMA3 Full Size lighting console and flight case. Exhibits appended and made a part of this Agreement: Exhibit A: Bid Proposal including Items to be Purchased and Fee DocuSign Envelope ID: 66347A36-F46D-4A62-A7F3-EF6l3481 E36E1 The City and Vendor agree as set forth below. 1. Purchase. Vendor agrees to sell and City agrees to purchase the items on Exhibit A appended hereto and by this reference incorporated herein as if fully set forth here for the sum set forth hereinabove. 2. Delivery. (FOB 320 E Hyman Ave, Aspen, CO, 81611) [Delivery Address] 3. Contract Documents. This Agreement shall include all Contract Documents as the same are listed in the Invitation to Bid and said Contract Document are hereby made a part of this Agreement as if fully set out at length herein. 4. Warranties. 5. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the benefit of and be binding upon the City and the Vendor respectively and their agents, representatives, employee, successors, assigns and legal representatives. Neither the City nor the Vendor shall have the right to assign, transfer or sublet its interest or obligations hereunder without the written consent of the other party. 6. Third Parties. This Agreement does not and shall not be deemed or construed to confer upon or grant to any third party or parties, except to parties to whom Vendor or City may assign this Agreement in accordance with the specific written permission, any right to claim damages or to bring any suit, action or other proceeding against either the City or Vendor because of any breach hereof or because of any of the terms, covenants, agreements or conditions herein contained. 7. Waivers. No waiver of default by either party of any of the terms, covenants or conditions hereof to be performed, kept and observed by the other party shall be construed, or operate as, a waiver of any subsequent default of any of the terms, covenants or conditions herein contained, to be performed, kept and observed by the other party. 8. Agreement Made in Colorado. The parties agree that this Agreement was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. 9. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. 10. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual efforts of the parties hereto and the parties agree that no construction shall be made or presumption shall arise for or against either party based on any alleged unequal status of the parties in the negotiation, review or drafting of the Agreement. DocuSign Envelope ID: 66347A36-F46D-4A62-A7F3-EF6B481E36E1 11. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion. Vendor certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction with a Federal or State department or agency. It further certifies that prior to submitting its Bid that it did include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. In the event that Vendor or any lower tier participant was unable to certify to the statement, an explanaliun was attached to the Bid and was determined by the City to be satisfactory to the City. 12. Warranties Aszainst Contingent Fees. Gratuities. Kickbacks and Conflicts of Interest. (A) Vendor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Vendor for the purpose of securing business. (B) Vendor agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. (C) Vendor represents that no official, officer, employee or representative of the City during the term of this Agreement has or one (1) year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. (D) In addition to other remedies it may have for breach of the prohibitions against contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right to: 1. Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a vendor, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Vendor; and 4. Recover such value from the offending parties. 13. Termination for Default or for Convenience of City. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. DocuSign Envelope ID: 66347A36-F46D-4A62-A7F3-EF6B481E36E1 14. Fund Availability. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. If this Agreement contemplates the City using state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment pursuant to the terms of this Agreement. 15. City Council Approval. If this Agreement requires the City to pay an amount of money in excess of $50,000.00 it shall not be deemed valid until it has been approved by the City Council of the City of Aspen. 16. Non -Discrimination. No discrimination because of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform under this Agreement. Vendor agrees to meet all of the requirements of City's municipal code, section 13-98, pertaining to nondiscrimination in employment. Vendor further agrees to comply with the letter and the spirit of the Colorado Antidiscrimination Act of 1957, as amended and other applicable state and federal laws respecting discrimination and unfair employment practices. 17. Integration and Modification. This written Agreement along with all Contract Documents shall constitute the contract between the parties and supersedes or incorporates any prior written and oral agreements of the parties. In addition, vendor understands that no City official or employee, other than the Mayor and City Council acting as a body at a council meeting, has authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the City. Any such Agreement or modification to this Agreement must be in writing and be executed by the parties hereto. 18. Authorized Representative. The undersigned representative of Vendor, as an inducement to the City to execute this Agreement, represents that he/she is an authorized representative of Vendor for the purposes of executing this Agreement and that he/she has full and complete authority to enter into this Agreement for the terms and conditions specified herein. 19. Electronic Signatures and Electronic Records This Agreement and any amendments hereto may be executed in several counterparts, each of which shall be deemed an original, and all of which together shall constitute one agreement binding on the Parties, notwithstanding the possible event that all Parties may not have signed the same counterpart. Furthermore, each Party consents to the use of electronic signatures by either Party. The Scope of Work, and any other documents requiring a signature hereunder, may be signed electronically in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement solely because it is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of the Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a paper copy of a document bearing an electronic signature, on the ground that it is an eleclrunic record or electronic signature or that it is not in its original form or is not an original. DocuSign Envelope ID: 66347A36-F46D-4A62-A7F3-EF6B481E36E1 IN WITNESS WHEREOF, The City and the Vendor, respectively have caused this Agreement to be duly executed the day and year first herein, of which, to all intents and purposes, shall be considered as the original. FOR THE CITY OF ASPEN: 0&cuft .d by: By: Aspen Cit) Manager 7/28/2023 1 4:22:04 PM PDT Date SUPPLIER: FFLIV M Doc uBlgn1es by: By: Peter Maurelli Systems Integrator Title 7/11/2023 1 8:33:08 PM MDT Date Approved as to form: �Docu$Ign*d by: Citv Attorneys ffice DocuSign Envelope ID: 66347A36-F46D-4A62-A7F3-EF6B481E36E1 EXHIBIT A: BID PROPOSAL A NIA BID PROPOSAL FORM CITY0FASPEN PROJECT NO.: 2023-226 BID DATE: 650i2023 PROJECT: Grand MA Lighting Console PROPOSAL SUBMITTED BY: Barbizon Lit;hl of the Rockies. I nc- HWDNx BIDDER'S BID PROPOSAL TO: The Governing Body of the City of Aspen, Colorado The undersigned responsible bidder declares and stipulates that this proposal is made in good faith, without collusion or connection with any other pennon or persons bidding ]'or the same item, and that it is made in pursuance of and subject to all the terms and conditions of the advertisement for bid, the invitation to bid and request for bid, all the requirements of the bid documents including the specifications for this bid, all of which have been read and examined prior to signature. The bidder agrees to keep this bid open for Sixhl ffi ca►tsecutive crrlelydar du :v from the date ofbid opening. The City of Aspen reserves the right to make the award on the basis of the bid deemed most favorable to the City, to waive any informalities or to reject any or all bids. By signing this document, Bidder certifies and represents that at this time: (i) Professional shall confirm the employment eligibility of all employees who are newly hired for employment in the United States; and (ii) Professional has participated or attempted to participate in the Basic Pilot Program in order to verily that it does not employ illegal aliens. I hereby acknowledge receipt of ADDENDUM(s) numbered 0 through 0 BPI-971,doc '9P1 Pago 1 FM Contradors InWals DocuSign Envelope ID: 66347A36-F46D-4A62-A7F3-EF6B461 E36E1 Description Desed tion of Item(s) to Be Purchased Quantity Cost per GrandMA3 Tull Size (1) $67,380.00 Flight case for grandMA3 full-sizc (1) $2,120.00 Ground Shipping Insured (1) $1,250,00 • Current lead time is 12-14 months After Receipt of Order (ARO). Total Bid in Numbers: $70, 750.00 Total Bid in Words: Sizvenly thousand seven hundrett 1i Ity dollars & 00/1000is Total $67,380.00 $2,120.00 $1,250.00 I acknowledge that in submitting this bid it is understood that the right to reject any and all bids has been reserved by the owner. Authorized Officer: Peter MaurelG Full name signature: Company address: 9269 E23"4 Avc. Suite V I I l Denver CO.80238 Telephone number: 720-798-2877 Email: pmaurelliCd barbizon.com Title: S��stcros Integrator ALLested by: ban Olrenl7aus Kate Daugherty•�'-- BPI-971.doc "Bpi Pogo 2 PM Conimclor s Initials