HomeMy WebLinkAboutagenda.council.worksession.20231003AGENDA
CITY COUNCIL WORK SESSION
October 3, 2023
4:00 PM, City Council Chambers
427 Rio Grande Place, Aspen
I.Work Session
I.A 2024 Recommended Budget Review - Streets, Engineering, Stormwater, Parking
and Transportation
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Oct 3 2023 presentations - final.pdf
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FY24 Compass & Budget ReportStreets Department – 001.321Daniel Maldonado | Streets SuperintendentOctober 3, 20232
COMPASS WINS – A LOOK BACK2Impact•Cleaner Rivers & Clearer SkiesCompleted ProjectsStreamline Operations to Improve Public SafetyIncrease Staff ResiliencyEnsure High Air and Water Quality •Safer streets in the core •Strategic application of de‐icer•Internal training plans•Supporting complexities of shift work3
COMPASS HIGHLIGHTS3PROJECTS:•Restructure Department Roles•Optimize Snow Hauling & StorageGOAL: Ensure The Long‐Term Viability Of Streets Operations4
COMPASS HIGHLIGHTS4PROJECTS:•Communications Plan for Snow Removal & Deicer ApplicationGOAL: Increase Public Outreach & Communication 5
5Streets (12.05 FTE)General Administrative (0.5)Maintenance & Repair (5.39)Signage (1.19)Acquisition & Resale (0.5)Snow & Ice Removal (3.6)Striping (0.8)Capital (0.07)STREETS STRUCTURE6
STREETS FINANCIALS6Administrative8%Streets Management65%Fleet Management22%Facilities Maintenance3%Other Expenditures2%Operating Budget20282027202620252024ProjectionProjectionProjectionProjectionRequest$481,600$472,150$462,900$453,820$444,930Non‐Classified$481,600$472,150$462,900$453,820$444,930Total Revenues20282027202620252024ProjectionProjectionProjectionProjectionRequest$196,160$190,370$184,780$179,400$174,186Administrative$1,664,950$1,607,530$1,552,480$1,499,770$1,449,937Streets Management$558,980$539,160$520,210$502,090$484,901Fleet Management$11,420$10,970$10,540$10,120$9,721Capital Labor$85,650$83,980$82,330$80,720$79,140Facilities Maintenance$54,900$52,810$50,820$48,920$47,605Other Expenditures$2,572,060$2,484,820$2,401,160$2,321,020$2,245,490Operating$231,460$222,520$225,050$219,220$219,000Overhead Allocations$2,803,520$2,707,340$2,626,210$2,540,240$2,464,490Total Uses($2,321,920)($2,235,190)($2,163,310)($2,086,420)($2,019,560)Surplus/(Subsidy)7
2024 Major Capital Projects7Appropriations by Year$0Prior Years$1,144,0002024$0Out Years$0Lifetime Budget51687 Fleet ‐2024•Replacement & Purchase of New Vehicles & Equipment •Looked At For Reliability & Longevity•Community Development Ford Escape ($40K)•Police 4 Hybrid/Electric vehicles ($332K)•Streets Pickup ($50K) Street Sweeper ($300K) Snow Blower ($250K)•Recreation Chevy Express Van ($45K), Toyota Sienna ($45K), GMC Acadia ($40K)•Asset Small 4 x 4 Truck ($42K)Task Level Budget$1,144,000Acquisitions8
2024 Capital Projects & Capital Maintenance82024Capital Maintenance Projects$57,00040111 Streets Facility Maintenance$161,60040006 Building Interior Maintenance ‐Streets Facilities9
9Streets SummaryQuestions?Compass Goals:‐Ensure Long‐Term Viability of Streets Operations‐Increase Public Outreach and CommunicationSupplementals:NoneCapital: ‐Fleet $1,114,000‐Capital Maintenance $218,60010
FY24 Compass & Budget ReportEngineering 001.327 and Stormwater 160.328Trish Aragon | City EngineerOctober 3, 202311
COMPASS WINS – A LOOK BACK11Impact•Reduced Review Times•Inclusive ProcessCompleted ProjectsConcrete & Asphalt ReplacementPermitting Improvements•Decreased risk of flooding and emergency repairs •Sustainability by maintaining City infrastructureGarmisch Street Stormpipe Replacement12
COMPASS HIGHLIGHTS12PROJECTS:•Development Review Permit Process•Capital Project Reporting ImprovementsGOAL: Focus On The Customer13
COMPASS HIGHLIGHTS13PROJECTS:•Garmisch Street Pedestrian Connection•Sidewalk Widening•Intersection Improvements GOAL: Advance The Safety Of The Traveling Public14
COMPASS HIGHLIGHTS14PROJECTS:•On Demand Aerial Imagery •3D Basemap IntegrationGOAL: Drive Progress With Technology 15
COMPASS HIGHLIGHTS15PROJECTS:•Garmisch Stormpipe •Stormwater System Assessment•Increase Water Quality Monitoring •Clean River Program Success EducationGOAL: Protect Our Waterways16
16Engineering (11.84 FTE)General Administrative (4.14)Development Review (1.8)Inspection & Enforcement (0.85)GIS Services (2.3)Capital (2.75)ENGINEERING STRUCTURE17
ENGINEERING REVENUES17Planning10%Building68%Engineering22%20282027202620252024ProjectionProjectionProjectionProjectionRequest$863,200$850,670$838,380$826,330$814,520Planning$5,671,730$5,560,530$5,451,500$5,344,600$5,239,800Building$1,827,230$1,791,390$1,756,260$1,721,810$1,688,040Engineering$8,362,160$8,202,590$8,046,140$7,892,740$7,742,360Total Revenues18
ENGINEERING EXPENDITURES18Planning33%Building36%Engineering31%Operating Budget20282027202620252024ProjectionProjectionProjectionProjectionRequest$2,940,470$2,827,840$2,720,240$2,617,460$2,503,173Planning$3,134,270$3,020,610$2,911,880$2,807,780$2,710,303Building$2,730,270$2,632,430$2,538,750$2,448,970$2,368,793Engineering$8,805,010$8,480,880$8,170,870$7,874,210$7,582,269Operating$415,730$384,880$419,620$406,970$426,100Overhead Allocations$569,100$556,100$543,200$530,300$517,300Other Transfers$9,789,840$9,421,860$9,133,690$8,811,480$8,525,669Total Uses($1,427,680)($1,219,270)($1,087,550)($918,740)($783,309)Surplus/(Subsidy)15%13%12%10%9%As a Percent of Uses19
2024 Major Capital Projects19Appropriations by Year$0Prior Years$760,0002024$0Out Years$760,000Lifetime Budget51639 Red Brick Storm Improvements on Hallam Street•Improved Pedestrian Experience & Safety•Improved Drainage•400 feet of Concrete and Sidewalk Improvements•South side of Red Brick from Aspen Street to GarmischTask Level Budget$70,000Testing & Inspection$600,000Hard Construction Cost$90,000Project Contingencies20
2024 Major Capital Projects20Appropriations by Year$0Prior Years$350,0002024$0Out Years$350,000Lifetime Budget51640 –Hyman Improvements•Improved Drainage•Roadway Safety•Increased Infrastructure Lifespan•Location Garmisch & Aspen Streets•$100K Funded From StormwaterTask Level Budget$20,000Testing & Inspection$310,000Hard Construction Cost$20,000Project Contingencies21
2024 Major Capital Projects21Appropriations by Year$0Prior Years$100,0002024$1,350,000Out Years$1,450,000Lifetime Budget51258 –CDOT Joint Project on Mill and Main•Concrete Intersection•Increase Pavement Longevity and Integrity •Joint Project/Funding With CDOT, $675KTask Level Budget$100,000Design$100,000Testing & Inspection$1,200,000Hard Construction Cost$50,000Project Contingencies22
2024 Major Capital Projects22Appropriations by Year$0Prior Years$30,0002024$270,000Out Years$300,000Lifetime Budget50915 ‐Cemetery Lane Multimodal Intersection Improvements•Pedestrian and Bus Stop Safety•We‐Cycle Expansion•Intersection Safety & Improvements•$80K Transfer from Transportation DepartmentTask Level Budget$30,000Design$10,000Testing & Inspection$250,000Hard Construction Cost$10,000Project Contingencies23
2024 Major Capital Projects23Appropriations by Year$0Prior Years$25,0002024$270,000Out Years$295,000Lifetime Budget50497 –Gibson Pedestrian Connectivity Design and Construction•Pedestrian Safety & Connectivity•Walkable City•Pedestrian & Bicycle Master Plan•If land acquisition is required cost will increaseTask Level Budget$25,000Design$10,000Testing & Inspection$250,000Hard Construction Cost$10,000Project Contingencies24
2024 Major Capital Projects24Appropriations by Year$0Prior Years$656,0002024$0Out Years$656,000Lifetime Budget51689 Concrete and ADA Pedestrian Improvements ‐2024•Pedestrian Safety & Connectivity•Roadway and Drainage Improvements•Annual MaintenanceTask Level Budget$20,000Design$20,000Testing & Inspection$600,000Hard Construction Cost$16,000Project Contingencies25
2024 Major Capital Projects25Appropriations by Year$0Prior Years$30,0002024$899,800Out Years$929,800Lifetime Budget51691 Pavement Preservation•Pavement Condition Assessment 2024•Strategic Planning to Best Utilize Funds•Prioritize Maintenance Needs•Field Construction 2025 Task Level Budget$30,000Design$800,000Hard Construction Cost$99,800Project Contingencies26
2024 Major Capital ProjectsAppropriations by Year$0Prior Years$2,000,0002023$6,500,000Out Years$8,500,000Lifetime Budget51578 Entrance to Aspen •Investigations into Replacement of Castle Creek Bridge•Review information pertaining to the National Environmental Policy Act (NEPA)•Evaluation of the Castle Creek Bridge•Evaluate process, cost and schedule to replace Castle Creek BridgeTask Level Budget$8,500,000Design & Engineering 27
2024 Major Capital Projects27Appropriations by Year$0Prior Years$129,0002024$0Out Years$129,000Lifetime Budget51690 GIS Aerial Photography ‐2024•Obtaining New Aerial Photography and LiDAR every 4 years •Last Aerial Flyover in 2020•Maintaining an Accurate GIS Database by Integrating Changes in the Environment Visually Interesting & Informative Image Goes HereTask Level Budget$129,000Hard Construction Cost28
2024 Capital Projects & Capital Maintenance282024Capital Projects$120,00051460 –4thStreet Intersection Pedestrian Improvements2024Capital Maintenance Projects$84,00040009 –Traffic Signal Maintenance$52,50040007 –Bridge Maintenance$34,70040101 –Emergency Repairs29
29Engineering SummaryQuestions?Compass Goals:‐Focus on the Customer‐Advance the Safety of the Traveling Public‐Drive Progress with Technology‐Protect Our WaterwaysSupplementals:NoneCapital: ‐Engineering Capital Projects $9,100,000‐Engineering Capital Maintenance $171,20030
30Stormwater (4.5 FTE)Streets (1.0)Engineering (0.5)Stormwater (2.0)Parks & Open Space (1.0)STORMWATER STRUCTURE31
STORMWATER REVENUES31Property Tax77%Building Permit Review Fees10%Construction Mitigation Fees13%20282027202620252024ProjectionProjectionProjectionProjectionRequest$1,479,899$1,553,299$2,018,979$2,402,009$2,484,944Opening Balance$1,585,510$1,524,530$1,465,890$1,409,510$1,355,300Real Property$194,190$190,380$186,650$182,990$179,400Building Permit Review Fees$253,940$248,960$244,080$239,290$234,600Construction Mitigation Fees$29,600$31,070$40,380$48,040$74,500Investment Income$2,063,240$1,994,940$1,937,000$1,879,830$1,843,800Total Revenues32
STORMWATER EXPENDITURES32Non‐Classified4%Administrative14%Development Services38%Storm Drainage44%Operating Budget20282027202620252024ProjectionProjectionProjectionProjectionRequest$29,340$28,760$28,200$27,650$27,110Non‐Classified$110,490$106,950$103,530$100,230$97,024Administrative$303,080$291,250$279,940$269,160$260,160Development Services$346,380$333,500$321,240$309,500$298,748Storm Drainage$789,290$760,460$732,910$706,540$683,041Operating$394,700$891,010$1,187,470$1,184,090$780,874Capital$1,278,030$416,870$482,300$372,230$462,820Transfers Out$2,462,020$2,068,340$2,402,680$2,262,860$1,926,735Total Uses$307,753$258,543$300,335$282,858$240,842Targeted Reserve (12.5%)$1,081,119$1,479,899$1,553,299$2,018,979$2,402,009Ending Fund Balance351%572%517%714%997%Ending Balance as % of Target33
2024 Major Capital Projects33Appropriations by Year$1,561,557Prior Years$700,0002024$0Out Years$2,261,557Lifetime Budget51581 –Garmisch Street Pipe Replacement Project•Complete Street Design Will Be Implemented; Partnerships With Other Depts/Initiatives, including Water Utility and Information Technology•230 linear ft Replaced in 2022 (Paepcke Project Funded)•230 linear ft Replaced in 2023•Plan to Replacefrom Hallam St Upstream to Main St –450 ft•Plan to Linefrom Cooper St Upstream to Durant (Koch Park) –545 ftTask Level Budget$32,400Public Outreach$193,760Design & Engineering $97,190Testing & Inspection$1,712,047Hard Construction Cost$226,160Project Contingencies34
34Stormwater SummaryQuestions?Compass Goals:‐Focus on the Customer‐Advance the Safety of the Traveling Public‐Drive Progress with Technology‐Protect Our WaterwaysSupplementals:NoneCapital: ‐Stormwater Capital Projects $780,87435
FY24 Compass & Budget ReportParking & Transportation– 451.136 & 141.132 FundsPete Rice | DirectorOctober 3, 202336
COMPASS WINS – A LOOK BACK36Impact•High level community engagement with residents, HOA’s, and stakeholdersCompleted ProjectsParking Technology Equipment TestingCitation Fees Adopted Within the Downtown CoreCastle Creek Bridge Awareness Campaign•Innovation in sensor technology•Improved occupancy data •Created better occupancy in the downtown core 37
COMPASS HIGHLIGHTS37PROJECTS:•Transportation & Parking Study•Collaboration with RFTA; ZEV studyGOAL: Improve Transportation System To Decrease Reliance On Single Occupancy Vehicles38
COMPASS HIGHLIGHTS38PROJECTS:•Parking Permits Review•Modify Permit Pricing•Analyze Fee OrdinanceGOAL: Improve The Traffic Demand Management (TDM) Program39
COMPASS HIGHLIGHTS39PROJECTS:•Complete RFP & Selection Of Technology•Implement Real‐Time Occupancy Data•Develop Community Communications PlanGOAL: Improve Efficiency Of Rio Grande Parking Garage40
40Transportation (5.95 FTE)General Administrative (1.75)Rubey Park Transit Center (0.5)GIS Services (0.35)In‐Town Service (1.35)Bus Stop Maint (0.2)Car‐To‐Go Program (0.75)WE‐Cycle Program (0.1)Late Night Taxi Program (0.15)Mobility Services (0.35)Transportation Demand Management (0.2)Capital (0.25)TRANSPORTATION STRUCTURE41
TRANSPORTATION REVENUES41Transfers In15%City Sales Tax29%Lodging Tax23%Use Tax15%Transit Revenues7%Other Revenues11%20282027202620252024ProjectionProjectionProjectionProjectionRequest$20,856,554$20,208,754$19,497,444$22,877,344$22,385,260Opening Balance$2,183,900$2,099,900$2,019,130$1,941,470$1,866,800City Sales Tax$1,772,630$1,704,450$1,638,890$1,575,860$1,515,250Lodging Tax$1,000,000$1,000,000$1,000,000$1,000,000$1,000,000Use Tax$417,130$404,180$389,950$457,550$671,600Investment Income$10,820$10,610$10,400$10,200$10,000Other Revenues$54,120$53,060$52,020$51,000$50,000Rubey Park Transit Center$350,060$343,200$336,470$329,870$323,400Mass Transit$48,720$47,760$46,820$45,900$45,000Alternative Transit$5,410$5,300$5,200$5,100$5,000Demand Management$0$0$0$100,000$55,200Capital Projects$1,000,000$1,000,000$1,000,000$1,000,000$1,000,000Transfers In$6,842,790$6,668,460$6,498,880$6,516,950$6,542,250Total Revenues42
TRANSPORTATION EXPENDITURES42Administrative8%Facilities Maintenance9%Mass Transit54%Alternative Transit25%Transportation Demand4%Operating Budget2024 2025 2026 2027 2028Request Projection Projection Projection ProjectionAdministrative $368,583 $378,870 $393,120 $408,010 $423,580Facilities Maintenance $424,296 $433,190 $443,330 $453,720 $464,430Mass Transit $2,451,086 $2,502,560 $2,556,880 $2,612,520 $2,669,520Alternative Transit $1,122,159 $1,146,940 $1,173,730 $1,201,280 $1,229,570Transportation Demand $171,893 $175,860 $179,920 $184,100 $188,370Operating $4,538,017 $4,637,420 $4,746,980 $4,859,630 $4,975,470Capital $794,559 $1,270,670 $196,460 $225,930 $271,900Transfers Out $717,590 $3,988,760 $844,130 $935,100 $913,980Total Uses $6,050,166 $9,896,850 $5,787,570 $6,020,660 $6,161,350Targeted Reserve (12.5%) $756,271 $1,237,106 $723,446 $752,583 $770,169Ending Fund Balance $22,877,344 $19,497,444 $20,208,754 $20,856,554 $21,537,994Ending Balance as % of Target3,025% 1,576% 2,793% 2,771% 2,797%
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2024 SUPPLEMENTAL REQUESTS43Rubey Park Property Management Services $48,000 (ongoing) •Ongoing funding for Rubey Park services•Successful 2023 pilot•Key facility must be well maintained 44
2024 Major Capital Projects51579 Shuttle Replacement•4 Gas Shuttle Replacements for In City Services•Delay from Order to Delivery is Substantial: 2023 Pursue Grants, 2024 Place Order, 2025 Delivery•RFTA study will review zero emission vehicles in 2024•City will not purchase until RFTA’s study is finalized to be aligned with RFTATask Level Budget$480,000Acquisitions$72,000Project ContingenciesAppropriations by Year$0Prior Years$552,0002024$0Out Years$552,000Lifetime Budget45
2024 Major Capital Projects45Appropriations by Year$0Prior Years$400,0002024$0Out Years$400,000Lifetime Budget51688 HWY 82 Efficiency Planning•The project looks to create improvements in outbound congestion•Preliminary infrastructure components to improve “S” Curves•Review signal and operation improvementsTask Level Budget$340,000Planning and Design$60,000Project Contingencies46
2024 Capital Projects & Capital Maintenance462024Capital Projects$88,00051718 –Fleet ‐Transportation ‐20242024Capital Maintenance Projects$86,60040049 – Rubey Park Maintenance$22,00040050 –Bus Stop Improvement Plan47
47Transportation SummaryQuestions?Compass Goals:‐Improve Transportation System to Decrease Reliance on Single Occupancy Vehicles‐Improve the Traffic Demand Management (TDM) Program‐Improve Efficiency of Rio Grande Parking GarageSupplementals:‐Rubey Park Property Management Services $48,000Capital: ‐Capital Projects $685,959‐Capital Maintenance $108,60048
48Parking (13.95 FTE)General Administrative (2.6)GIS Services (0.35)On‐Street (8.59)Garage (2.15)Buttermilk (0.26)PARKING STRUCTURE49
PARKING REVENUES49On‐Street Parking87%Garage Parking8%Other Revenues5%2024 2025 2026 2027 2028Request Projection Projection Projection ProjectionOpening Balance $5,063,015 $5,130,276 $4,783,131 $4,450,194 $4,952,448On‐Street Parking $4,298,000 $4,383,960 $4,471,630 $4,561,060 $4,652,270Garage Parking $400,000 $408,000 $416,160 $424,480 $432,960Other Revenues $225,500 $111,376 $104,603 $98,124 $108,349Total Revenues$4,923,500 $4,903,336 $4,992,393 $5,083,664 $5,193,579
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PARKING EXPENDITURES50Administrative20%Facilities Maintenance6%Parking Enforcement74%Operating Budget2024 2025 2026 2027 2028Request Projection Projection Projection ProjectionAdministrative $483,365 $495,060 $513,840 $533,500 $554,050Facilities Maintenance $156,930 $160,070 $163,260 $166,540 $169,880Parking Enforcement $1,801,045 $1,855,350 $1,919,250 $1,986,020 $2,055,790Operating $2,441,339 $2,510,480$2,596,350 $2,686,060 $2,779,720Capital $730,200 $1,040,400$1,007,100 $161,000 $104,400Transfers Out $1,684,700 $1,699,600 $1,721,880 $1,734,350 $1,761,830Total Uses $4,856,239 $5,250,480 $5,325,330 $4,581,410 $4,645,950Targeted Reserve (12.5%) $607,030 $656,310 $665,666 $572,676 $580,744Ending Fund Balance $5,130,276 $4,783,131$4,450,194 $4,952,448 $5,500,077Ending Balance as % of Target845% 729% 669% 865% 947%
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2024 Major Capital Projects51Appropriations by Year$0Prior Years$300,0002024$1,600,000Out Years$1,900,000Lifetime Budget51731 Downtown Core Parking Improvements•Project is scheduled for 2024•Utilize the Short‐Range Transportation Study to propose best solutions for improved technology•The goal is to improve the service to the customers, rely on technology to improve conformance in the core and create a system for real time data.Task Level Budget$1,2500,00Hard Construction Cost$650,000Acquisitions52
2024 Capital Projects & Capital Maintenance522024Capital Projects$110,00051733 –License Plate Recognition – 2024$40,00051730 –Parking Department Dedicated EV Charger$93,00051732 –Fleet ‐Parking ‐20242024Capital Maintenance Projects$100,00040065 –Parking Garage Caulking$55,20040113 –Parking Garage Maintenance$32,00040132 – Downtown Core Parking Striping53
53Parking SummaryQuestions?Compass Goals:‐Improve Transportation System to Decrease Reliance on Single Occupancy Vehicles‐Improve the Traffic Demand Management (TDM) Program‐Improve Efficiency of Rio Grande Parking GarageSupplementals:NoneCapital: ‐Capital Projects $543,000‐Capital Maintenance $187,20054