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Home My WebLink Aboutresolution.council.146-23RESOLUTION #146 (Series of 2023) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, APPROVING A CONTRACT AMENDMENT BETWEEN THE CITY OF ASPEN AND CUSHING TERRELL, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT AMENDMENT ON BEHALF OF THE CITY OF ASPEN, COLORADO. WHEREAS, there has been submitted to the City Council a contract amendment between the City of Aspen and Cushing Terrell, a true and accurate copy of which is attached hereto as "Exhibit A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASPEN, COLORADO, That the City Council of the City of Aspen hereby approves the contract amendment between the City of Aspen and Cushing Terrell, a copy of which is annexed hereto and incorporated herein and does hereby authorize the City Manager to execute said contract on behalf of the City of Aspen. INTRODUCED, READ AND ADOPTED by the City Council of the City of Aspen on the 1 oth day of October, 2023. 7ffw-�== Torre, Mayor I, Nicole Henning, duly appointed and acting City Clerk do certify that the foregoing is a true and accurate copy of that resolution adopted by the City Council of the City of Aspen, Colorado, at a meeting held October 10, 2023. Nicole Henning, City Clerk 1 .; .1 4 # r DocuSign Envelope ID: F0593134D-55FE-4454-AEC8-3E21OC29798F 32 Contract Amendment 11-i.siAlADocumentG8o2®-2017 Amendment to the Professional Services Agreement PROJECT: (name and address) Aspen Luinberyard As described in Exhibit B City of Aspen Request for Proposals 2021-150 OWNER: (name and address) City of Aspen 130 South Galena Sheet Aspen, CO 81611 AGREEMENT INFORMATION: Date: July 27. 2021 ARCHITECT: (name and address) Cusbine Terrell 303 E. 17th Ave. Ste 105 Denver CO 80203 AMENDMENT INFORMATION: Amendment Nutnber: 07 Date: October 2.2023 The Owner and Architect amend the Agreement as follows: Provide additional design services to include: Entitlements: Development Agreement Support - see Exhibit 7A Access and Infi-astructtue Design - see Exhibit 7B Demolition and Recycling of Existing Site/Biuldings - See Exhibit 7C Additional Part 4: Design Development - Program Management and Coordination - see Exhibit 7D Pail 5: Planned Development Documentation - see Exhibit 7E Additional Environmental Consulting - see Exhibit 7F The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustuent: Add to Article 11.2: Additional Service: Entitlements: Development Agreement - reimbursable expenses and labor (hourly) not to exceed $35,000 Iufrastructi a Design - reatrbu sable expenses and labor (hourly) not to exceed $645,500 Demolition/Recycling - reimbursable expenses and labor (hourly) not to exceed $294,470 Additional Part 4 Design Development - labor (hourly) not to exceed $63,150 Part 5 Planned Development Doctmientation - reimbursable expenses and labor (hourly) not to exceed $250,825 Additional Enviromnental Consulting - reirnbtnsable expenses and labor (hourly) not to exceed $10.500 From previous Amendment 6, Reduce Additional Service Total all parts fi-ont $286.000 to $136,000 resulting in a credit of $150.000 Net Total for all parts: $1,149,445 Schedule Adjustment: To be coordinated between Owner and Architect based on overall project schedule SIGNATURES: Cusling Terrell City of Aspen, CO ARCHITECT (Finn name) OWNER (Finn name) -See attached signatures page- -See attached signatures page- AtA t]ocurrrenl 13902 - 2017. Copyright rD2000, 2007 and 2017. All rights reserved. "The American fnsWe of ArrhilecLs; 'Arnerirarn lnstiule of Archilecis; 'A[A.'the Al Logo, and "A!A Conli act Documents' are trademarks of The American Instilute at Architects This document was produred at 1B-3D-22. ET on 10f0212023 under OMer No. 31D4239063 which expires on 0811412024, is not For resale, is licensed for anc4me use only, and may only he used In accordance with the AtA Contract Documents° Terms of Service. To repml copyright violations, email docmfa@aiacontrack.corn User Notes: (389ADA3C) DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E210C29798F CDocuSigned by: ava a. 0' SIGNATURE SIGNATURE Laura Dougherty, Associate Principal Sara Olt, City Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE 10/11/2023 1 9:51:42 PM PDT DATE DATE AIA Document G802 — 2017_ Copyright @ 2000, 2007 and 2017- All rights reserved. "The American Institute of Architects ; "American Institute of Architects," "AIA," the AIA Logo, and `AIA ContractDocuments' are trademarks of The American Institute of Architects_ This document was produced at 18:30:22 ET on 10102rM3 under Order No.3104239063 which expires on 08/1412024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents* Terms of Service_ To report copyright violations, e-mail docinfo@aiacontracts.cum. User Notes: (3B9ADA3C) DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E210C29798F Signatures Page 09MP� sV— by L - oagreey 0N. E•Lirud7p,�on� np'*t$. en, Laura Dougherty gn" tom ,DC— �ry.oip.DC-n G.-An MM9ID.0218:3212.%W AIA Document G802— 2017_ Copyright® 2003, 2007 and 2017_ All rights reserved_ 'fhe American Institute of Architects," American Institute of Architects; "ALA," the ALA Logo, and 'AIA Contract Documents' are trademarks of The American Institute of Architects_ This document was produced at 18-30.22 ET on 10/02P1023 under Order No.3104239063 which expires on 08/14/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents° Terms of Service_ To report copyright violations, e{nail docinfoQaiacontracts.com_ User Notes: (3B9ADA3C) DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E210C29798F Proposal for Aspen Lumberyard Additional Services: Exhibit 7A Entitlements: Development Agreement Support SCOPE OF WORK Cushing Terrell will continue to provide Entitlement Services in support of the Land Use Entitlements Review Process. Six months.of support from the Land Planner, Project Manager and Director of Affordable housing including review of and suggestions for language modification during the writing of the Development Agreement is included. This scope. of work concludes with the approval of the Development Agreement. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Land Planner: Nicole Olmstead COMPENSATION Compensation for labor (hourly) and expenses shall not to exceed $35,000 cushingterrell.com DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E210C29798F 2 Exhibit 7B Access and Infrastructure Design SCOPE OF WORK Cushing Terrell and sub consultants will provide Architectural and Engineering Services for off -site work including the signalized intersection, AABC Trail underpass, and closure of Sage Way, and on -site infrastructure necessary to ready the site for development. This scope of work includes Project Management of the design team, coordination with Owner's consultants, Civil Engineering, Traffic Engineering, Architecture, Landscape Architecture, Electrical Engineering and Structural Engineering. Off -site scope of work will include Schematic Design, Design Development and Construction Documents and will include submitting for CDoT, Aspen and Pitkin County permits, and supporting the permitting and preconstruction process through receipt of building permits (Parts 1, 3, 6, and 7). Up to three permit resubmittals are anticipated with this fee. This scope of work concludes with the receipt of building permits. The architectural scope includes design and renderings for the bridge and trail underpass inclusive of strategies to mitigate impacts of snow plowing and may include snow fences and or coverings over the underpass. Landscape scope includes associated required planting and irrigation at the closure of Sage Way and new underpass along with Trail realignment design. Structural Engineering includes the retaining wall design related to the AABC Trail underpass and an allowance related to snow mitigation strategies (coverings/fences). Traffic Engineering will be provided for the new signalized intersection related to detection loops, striping, signal wiring and coordination of the access permit. Electrical engineering shall be provided serve the new signalized intersection. Civil Engineering scope will include utility relocations, utility service plan, easement coordination, FIR and FOR reviews and coordination with CDoT. On -site scope of work will include building on Design Development drawings to develop permitted Construction Documents related to site preparation (Parts 6 and 7). Project Management, Civil Engineering and Structural Engineering (limited to retaining wall design) will be provided. This scope includes submitting for building permits and supporting the permitting and preconstruction process through receipt.of building permits. Up to three permit resubmittals are anticipated with this fee. It is inclusive of the design and documentation of underground utilities, roadway layout, rough grading, inclusive of retaining walls anticipated at property lines. It is anticipated that this scope of work will be performed concurrently with the Demolition and Recycling scope of work to conclude with permitted construction documents that will ready the site for future building development. Civil engineering to include right of way and roadway designs to comply with City of Aspen Engineering Department requirements and utilities to comply with City of Aspen Water and Electric, Aspen Consolidated Sanitation District and other service providers (telecommunications, data, etc.) as applicable. cushingterrell.com DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E210C29798F 3 Exhibit 7B - Continued Access and Infrastructure Design SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Project Architect: Charlie Deese, AIA Project Electrical Engineer: Patrick Moranville, PE Consultants Civil Engineering: Roaring Fork Engineering, Richard Goulding, PE Traffic Engineering: Fehr and Peers, Charles Alexander, PE Landscape Architect: Connect One Design, Gyles Thornely Structural Engineering: SA Miro, David Lewis, PE Coordination with Owner's Consultants will be provided: Subsurface Utility Engineering/Potholing: Horrocks Engineers Geotechnical Engineering: Kumar and Associates Environmental Compliance: ERO Surveyor/Easements: True North Program Manager: TBD COMPENSATION Compensation for labor (hourly) and expenses shall not exceed $645,500 cushingterrell.com DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E21OC29798F 4 Exhibit 7C Demolition and Recycling of Existing Site/Buildings SCOPE OF WORK Cushing Terrell and sub consultants will provide Architectural and Engineering Services for demolition of the existing site features including pavements and onsite structures. This scope of work is envisioned to be concurrent with the access and infrastructure scope of work to result in a single bid package for a single constructor. This scope of work includes coordinating with Slosky and Company on the environmental scope of work. The design team will produce demolition documents that allow for multiple bid options from providing a baseline recycling requirement to meet project requirements established by EGC Plus with increasing levels of recycling and diversion opportunities. The design team will work with Owner's Construction Manager to identify enhanced recycling/reuse streams. Project Management, Architecture, Landscape Architecture, Civil Engineering, Electrical Engineering, Structural Engineering (limited to performative shoring design) and Sustainable Design are included. The scope of work will include inventory and documentation of existing conditions, access, stockpiling and phasing plans, as part of the construction document set. Schematic Design, Design Development and Construction Documents and will include submitting for permits and supporting the permitting and pre construction process through receipt of building permits (Parts 1, 3, 6, and 7). The demolition and recycling scope of work concludes with the receipt of building permits. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Project Architect: Paul Goss, AIA Project Electrical Engineer: Patrick Moranville, PE Consultants Civil Engineering: Roaring Fork Engineering, Richard Goulding, PE Landscape Architect: Connect One Design, Gyles Thornely Structural Engineering: SA Miro, David Lewis, PE Sustainable Design: Group 14 Engineering, Michael Levinson Environmental: Slosky and Company, Inc, Leonard Slosky (compensation included under separate scope) cushingterrell.com DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E210C29798F Exhibit 7C - Continued Demolition and Recycling of Existing Site/Buildings Owner's Consultants: Program Manager: TBD Cost Estimator: TBD COMPENSATION Compensation for labor (hourly) and expenses shall not to exceed $294,470 cushingterrell.com DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E210C29798F Exhibit 7D Additional Part 4: Design Development - Program Management and Coordination SCOPE OF WORK Cushing Terrell and sub consultants will provide additional program management and coordination through the Design Development process. This scope of work includes coordinating with Owner's Program Manager for project implementation as well as coordinating with Owner's Cost Estimator, providing project information and documentation necessary to complete their scopes of work. The scope of work includes providing consulting support to the Owner and to Owner's Program Manager for the development of a request for proposals from Developers for the project. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Project Architect: Charlie Deese, AIA Project Electrical Engineer: Patrick Moranville, PE Project Mechanical Engineer: Shane Gerkin, PE Consultants Civil Engineering: Roaring Fork Engineering, Richard Goulding, PE Landscape Architect: Connect One Design, Gyles Thornely Structural Engineering: SA Miro, David Lewis, PE Owner's Consultants: Construction Manager: TBD Cost Estimator: TBD COMPENSATION Compensation for labor (hourly) shall not exceed $63,150. Reimbursable expenses are not anticipated. cushingterrell.com DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E210C29798F 7 Exhibit 7E Part 5: Planned Development Documentation SCOPE OF WORK Cushing Terrell and sub consultants will continue to provide Architectural and Engineering Services related to Planned Development Documentation. This scope of work is supportive of the Development Agreement and Planned Development Documentation and provides an allowance for furnishing PD specific documents illustrating/memorializing the regulatory conditions that the project will be required to satisfy. This includes support for the total project scope including offsite improvements related to the signalized intersection, trail improvements, CDoT ROW work and closure of Sage Way. This scope of work includes modifying Planned Development Documentation to accommodate approved Ordinance 10 items, specifically Section 13 (Trail Alignment and Related Landscaping and Sound Attenuation Features), Section 15 (continued coordination efforts with MRA), and other Sections seeking recorded flexibility. This scope of work includes supporting the Development Agreement with technical consulting from team members. Consulting may be related to technical development or regulatory language or design input. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Project Architect: Charlie Deese, AIA Urban Planner/Entitlements: Nicole Olmstead Project Electrical Engineer: Patrick Moranville, PE Project Mechanical Engineer: Shane Gerkin, PE Consultants Civil Engineering: Roaring Fork Engineering, Richard Goulding, PE Landscape Architect: Connect One Design, Gyles Thornely Structural Engineering: SA Miro, David Lewis, PE COMPENSATION Compensation for labor (hourly) and expenses shall not exceed $250,825. cushingterrell.com DocuSign Envelope ID: F0593B4D-55FE-4464-AEC8-3E210C29798F 0 Exhibit 7F Additional Environmental Consulting SCOPE OF WORK Cushing Terrell's sub consultant Slosky and Company, Inc. will provide recommendations for environmental testing and assist in development of requests for testing proposals. The scope of work will include review of testing reports and make recommendations to the design team for removal of materials included in the demolition and recycling scope of work. SCOPE OF SERVICES Cushing Terrell will continue to manage this project from our Denver office. Our professional team will continue to be the following key team members: Cushing Terrell Project Manager: Laura Dougherty, AIA Director of Affordable Housing: Randy Rhoads, AIA Consultants Environmental: Slosky and Company, Inc, Leonard Slosky COMPENSATION Compensation for labor (hourly) and expenses shall not exceed $10,500 cushingterrell.com